W911SD-22-R-0139 Sole Source J and A Platform Q.pdf

CCMI-CEU-WP- 2022-76<SAT

SOLE SOURCE JUSTIFICATION

(Simplified Acquisition Procedures under FAR Part 13 Not Exceeding $250K)

1. Agency/Contracting Activity: Mission and Installation Contracting Command:

West Point (MICC-WP)

2. Description of Action:

Nature: __x__ New Requirement ____ Follow-On Requirement MOD to Existing Contract

Pricing: __x__ Firm Fixed ____ Time & Materials

3. Description of Supplies/Services:

This is a sole source requirement to acquire subscription for Platform Q-Conduit Interactive Engagement Platform and Website for use at the U. S. Army West Point Directorate of Admissions (DAd). Through this service, Admissions could host large-scale events, static content, and provide direct interaction with personnel on West Point, and interact with active and existing open enrollment applications only.

Base plus two (2) option year contract

The U.S. Military Academy requires a dedicated and secure, cloud- based Software as a Service (SaaS) platform with hosting capability for a West Point branded virtual hub that includes:

(1) two dedicated environment iterations;

(2) simultaneous live, on- demand, and simulate content deployment;

(3) unlimited webcasting functionality;

(4) unlimited simulate hosting;

(5) unlimited embedded chat;

(6) unlimited reporting & analytics.

4. Period of Performance

September 01st 2022 through August 30th 2025

5. Authority:

Action using Simplified Acquisition Procedures

FAR 13.106-1(b) (1): For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization.

6. Market Research:

Market research for this procurement, indicates Platform Q is the only vendor that can provide all the requested services; there are no alternative vendors capable of offering these comprehensive services that reach the same target audience. Whereas there are vendors with near-similar services or with limited reach within components of the target audience, no individual vendor or aggregate of vendors can provide the services requested.

Platform Q would enable USMA to connect with student applicants at every stage of the recruitment process.

These are the same services provided by Platform Q to the U.S. Naval Academy, award #N0018920P0166.

This requirement does NOT meet the criteria be 100% set-aside for small business concerns in accordance with FAR 19.502-2(a).

Sources Sought is accessible on SAM, per AFARS 5139.101-90(a)(1) identifies CHESS IT as the mandatory source for commercial information technology (IT) hardware and software purchases, prior to acquiring a Statement of Non Availability (SoNA). No responses were received to this request, and a Statement of Non- Availability (SoNA) has been requested from CHESS using the results of the RFI.

It has been determined the best procurement approach would be to sole source as an unrestricted solicitation this requirement to Platform Q who is capable of fulfilling and allowing West Point to meet its mission requirement.

7. Procurement History:

Previous purchases or contracts: ____ Yes _x__ No

Additional information to support the justification:

The U.S. Army West Point Military Academy, Directorate of Admissions Department (DAD) is tasked with a focus on inspiring and admitting diverse, high caliber young men and women ensuring. Each year approximately 15,000 applications are submitted in hopes of becoming a cadet and graduate West Point as a commissioned leader of character, committed to the values of Duty, Honor, and Country prepared for a career of professional excellence and service to the Nation as an officer in the United States Army.

Market research has shown that Platform Q is the only vendor that can provide all the requested services in one system; there are no alternative vendors capable of offering these comprehensive services that reach the same target audience. Whereas there are vendors with near-similar services or with limited reach within components of the target audience, no individual vendor or aggregate of vendors can provide the services requested.

Failure to contract with Platform Q will have a measurably adverse impact the Academy’s enrollment goals and, the mission-required ability to accurately identify, engage, and recruit up the most highly qualified prospective applicants in the United States and its Territories. This is an especially critical aspect, given USMA’s congressionally mandated requirement that we recruit and enroll applicants from the entire United States. Furthermore increasing the cost for additional solutions research-development, engineering designs, and human capital to develop alternative solutions increasing costs to the government well over several hundreds of thousands of dollars (+>$500,000).

8. Technical/Requirements Certification (Requiring Activity): I certify that the supporting data under my cognizance which is included in the abbreviated J&A is accurate and complete to the best of my knowledge and belief.

9. Fair and Reasonable Price Determination: As Contracting Officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination: price analysis techniques.

10. Contracting Officer’s Approval:

I hereby certify that this Justification is accurate and complete to the best of my knowledge and belief.

Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition,