W911SD-22-R-0081 PWS--SAM USMA Graduation Lighing.pdf

Performance Requirement

2022 USMA Graduation Audio, Video and Lighting Requirement

LOCATION

Graduation ceremonies will be held at the Michie Stadium football field complex.

DATE

Graduation will be held: 21 May, 2022

TIME

Graduation will commence promptly at 9:00 a.m.

REQUIREMENT

To provide a complete primary sound reinforcement system independent of the stadium’s existing sound system intended for football game support, provide broadcast television dais lighting system.

The contractors sound system shall include all microphones, stands, cabling, amplifiers, sound mixing boards, equalizers, delays, loudspeakers, equipment stands, loudspeaker stands, weather protection, audio distribution amplifiers, press and media audio feeds 40, microphone splitters, ground lifting devices, hum elimination devices, and equipment operator(s). The system shall incorporate the appropriate time alignment and equalization to provide undistorted sound covering the seating areas to be described. The system shall provide adequate power to and be able to achieve a minimum of 90 dB SPL (C-weighted), There shall be no more 3DB variation in the 60-8Khz frequency range throughout the coverage areas described below. The system shall remain operational for 90 minutes after the release of the graduates. All contractor owned and provided equipment shall be removed NLT 6:00 p.m. on May 21, 2022. The contractor shall incorporate a means of redundant sound reinforcement should a failure of the contractor’s primary equipment components occur. The Dais Lighting system shall be provided and operational in accordance with specifications detailed within this statement of work. The contractor shall take necessary precautions to protect the turf surface, all cabling crossing the field must be ramped and not pose a hazard. All specifications to perform this contract are detailed below.

1. GUEST SEATING

A. The system shall provide full coverage for the following seating areas: Section 2 in the south end zone thru section 23 in the north end zone also to include the upper seating areas in front of, and adjacent to the Hoffman Press Box, the seating area for the graduating class, and the Gate 1 and Gate 3 staging area for the Graduating Class to receive instructions.

2. MICROPHONES

The podium (provided by USMA) will require 2 microphones arranged in a side-by-side configuration. Subject to change to a single mic set up if required by academy P.O.C. Recipient name announcement microphones on the dais will be required, 2ea will be setup to the left of the podium, on floor stands, microphones arranged in an over/under configuration. 2 wireless lavalier microphones 1 for the cadet charged with dismissing (1St Cpt) the graduating class and 1 for the class President for the class gift presentation. 2 wireless lavalier (same type as main) microphones will be required as back up microphones in the event of a wireless failure. 1 wireless Combo system with handheld and lavalier to be used as needed by the academy. A shotgun mic shall be set up centered on the back side (front barrier) of the downstage ramp to provide audio coverage of the commandant speaking. The West Point Band and choir will require sound reinforcement and will be part of the final mix. The band and choir are typically located on the northern periphery of the dais but this is subject to change and may require additional cable length.

The band requires a minimum of 16 microphones and the choir requires a minimum of 8 microphones for a total of

24. Condenser mics may be used but in the event of rain dynamic mics MUST be used. Contractor shall provide all necessary microphone stands, booms, and cabling. 4 Additional audio lines are required for backstage announce and playback.

3. LOUDSPEAKERS

Loudspeakers shall be arranged so as not to obstruct the view of the graduating class from the seating areas. The contractor shall make provision to eliminate feedback for all sound support areas.

Loudspeakers will be provided for general guest seating areas, including the upper seating area at Michie Stadium, graduating class seating on the field, stadium gate 1 located at the southeast corner, gate #3 at the northeast corner of the field, and dais monitor speakers. 2 additional speakers shall be set up in the backstage area with a full program mix. The contractor shall provide all cabling. The contractor shall take necessary precautions to protect cabling and cabling shall not pose a hazard. The contractor shall take all necessary precautions to protect the turf surface; where equipment will be placed or used on the field. This is to include protecting the turf during set up and removal of all equipment. Any equipment and materials needed for set up and removal (such as forklifts plywood etc.) shall be provided by the contractor.

4. ANCILLARY AUDIO FEED(S)

The contractor shall provide 1 ea. primary line balanced level feed (+4dB / 0Vu) and 2 ea. redundant balanced line level feeds of the final mix to the USMA television production system. Connections to the system will be made through the DPTMS television cameras in the following locations, (1 each), center press stand, stage left and stage right. The contractor shall provide press feeds for 40 positions, the feeds shall be –60dB balanced microphone level.

All feeds shall be free and clean of any noise, hum, or buzz. The contractor shall provide a 2-channel intercom communication capability (clear- com) to interface to the USMA Stadium intercom and provide intercom stations at the sound mixing location and up to 3 other location(s) to be determined by security personnel. The contractor shall provide all cabling. The contractor shall take necessary precautions to protect cabling and cabling shall not pose a hazard. The contractor shall take necessary precautions to protect the turf surface, cabling shall not pose a hazard.

5. DAIS.

The dais will be setup at the 50-yard line on the east side of the stadium and the dais access ramps will extend from the 0 yd line and continue towards the south end zone seating area. The dais will be setup by USMA engineers. A podium on the dais will be provided by USMA.

6. DAIS LIGHTING

Provide adequate lighting for live broadcast to minimize flash photography. The lighting instruments shall be as inconspicuous as possible and may mounted to the structural cross members supporting the canopy. The entire stage area will be lit, not spot lit, to include the walk in ramps ( a full stage wash ).

Provide lighting instruments located near the northwest side 20-yard line and the southwest side 25 yard line. The lighting shall be of sufficient strength to illuminate the dais from behind the press platform. The lighting shall be sufficient to provide soft fill lighting on the speaker(s). All lighting shall be color corrected for ambient lighting and require HMI lights with a 5600 degree color temp.

The stage wash shall provide an even wash with no more than 20fc change from stage right to stage left. Back lights shall use barn doors to prevent flares in the video shot from the main press riser, they shall be focused on the speakers shoulders at the lectern and diffused. All lighting instruments cannot interfere with still photography, or television camera ability to document the ceremony. The contractor shall take necessary precautions to protect the turf surface, cabling shall not pose a hazard.

7. POWER

The contractor shall provide a generator capable of powering the sound reinforcement equipment and lighting systems. The generator should be movie quiet or equivalent as to not disturb the ceremony.

The generator shall be located outside the stadium near gate #1; however, this may be subject to change due to security requirements. The contractor shall provide all electrical cabling from the 400 AMP main panel in the stadium as well as from the back up generator including electrical pigtails required to connect to the power mains. The contractor shall also provide all temporary power distribution panels and all power cables required to operate contractor furnished equipment.

8. TECHNICAL SUPPORT

The contractor shall provide on-site technical support in addition to operator personnel. The contractor shall provide to the PAO/VI POC (point of contact) all AC power requirements for complete system operation. The contractor shall provide to the PAO/VI POC frequency and operating power of all 2-way radio equipment utilized in the performance of the requirement. 2-way radio communication will not interfere with the contractor’s primary sound reinforcement system or the existing stadium system.

9. PERFORMANCE TIMELINE

The contractor shall provide a plan indicating the location of equipment, speaker locations NLT (no later than) April 25, 2022 for review and consideration. The system shall be installed, fully operational and ready for performance review by 1530 on May 18, 2021. The contractor shall provide personnel for the purpose of operational testing, graduation rehearsal, and system check by academy personnel by 5:30 a.m. on day of rehearsal between May 19 and 20, 2022. Graduation rehearsal will begin at 0600. The contractor shall provide all personnel required for the operation, setup, testing, and removal of the contractor’s system and equipment. The contractor’s personnel must be on station from 4:00 a.m. May 21, 2022 and remain on station until 90 minutes after release of the graduating class. It shall be the responsibility of the contractor to obtain lodging, if necessary, for the contractor’s personnel.

10. CONTRACTOR PERSONNEL

The contractor shall provide a list of employees participating with the setup, operation, and breakdown of the provided audio system. The list shall include the employee’s full name, social security number, birth date, city, state, and country of birth, and permanent/temporary job status with the company.

11. GOVERNMENT PROVIDED

The government shall provide 400 AMP, 3 phase electrical service for contractor provided sound reinforcement and lighting equipment. The government shall provide electricians to connect and disconnect contractor provided cables to electrical panels.

INCLEMENT WEATHER:

Contractor shall provide cover as needed for their equipment in the event of inclement weather this is a rain or shine event.