W911SD-21-R-0003 Sole Source JA Q-FLOW Kiosk Patient RA-.pdf

CCMI-CEU-WP-

SOLE SOURCE JUSTIFICATION

(Simplified Acquisition Procedures under FAR Part 13 Not Exceeding $250K)

1. Agency/Contracting Activity: Mission and Installation Contracting Command:

West Point (MICC-WP)

2. Description of Action: Sole Source the KIOSK Q-FLOW Repair, Service, and Software Support to ACF Technologies, base plus four (4) option years.

Nature: __x__ New Requirement ____ Follow-On Requirement MOD to Existing Contract

Pricing: __x__ Firm Fixed ____ Time & Materials

3. Description of Supplies/Services:

The total estimated dollar value of the proposed action is $ 56,500.00.

Description: Sole Source the KIOSK Q-FLOW Repair, Service, and Software Support to ACF Technologies

Period of Performance is December 01, 2020 through November 30, 2025

4. Authority:

Action using Simplified Acquisition Procedures

FAR 13.106-1(b) (1): For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Market Research:

Market research for this procurement included posting a Sources Sought notice on October 23, 2020, which yielded zero (00) small business responses. In addition, a search of the SBA website found 15 small business entities that could provide the various services to Repair, Maintenance, and Software Support for other digital KIOSK units, other than the Q-FLOW system.

An email communicated the sources sought to all vendors identified in the SBA Search report for interest in this procurement. Received zero (00) responses of interest, and GSA Contracts are available for this requirement.

6. Procurement History:

Previous purchases or contracts: __x__ Yes ___ No

Previous Purchase order or contract:

W911SD-_20__ - _P__ - __0078_

Was previous action competed? ____ Yes __x__ No

If action was not competed, state the cited authority, summarize rationale:

CCMI-CEU-WP-

In exclusive partnership between Q-FLOW and Q-Nomy, ACF Technologies, Inc. is the only provider of Q- FLOW services and products to the U.S. Government within the CONUS.

Additional information to support the justification:

The Military Health System (MHS) is one of America’s largest and most complex health care institutions, and the world’s preeminent military health care delivery operation. West Point Keller Army Community Hospital provides high quality, patient-centered care with a focus on health and wellness to improve readiness of the Force and enhance the lives of all beneficiaries. West Point Keller employs Q-FLOW Digital Kiosk Machines for use in the Physician Waiting Rooms, Pharmacy, and Laboratories.

Proprietary data and components do not allow competing this requirement. Exclusive partnership with Q-FLOW, and Q-Nomy, identifies ACF Technologies, Inc., as the only authorized provider of Q-FLOW services and products to the U.S. Government within the CONUS. As the authorized service provider, ACF Technologies provides; Software, Products Suites, Interface Components, Software Controlled Peripherals, Vendor Support, and Software Maintenance Upgrades.

Risks of deviating from Q-FLOW to replace with another system would incur an initial investment of $50,000.00 not to include maintain & software service support for multiple years, increasing the cost of ownership well over $100,000.00. Furthermore causing confusion, patient delays, and hinder Keller's medical support to service members.

7. Technical/Requirements Certification (Requiring Activity): I certify that the supporting data under my cognizance which is included in the abbreviated J&A is accurate and complete to the best of my knowledge and belief.

SubmittedBy:SeanVaughan

Position Title: Supervisory Equipment Management Specialist

Email: Sean.p.vaughan.civ@mail.mil

Signature:

Date: 2 Nov 2020

8. Fair and Reasonable Price Determination: As Contracting Officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination: price analysis techniques.

9. Contracting Officer’s Approval:

I hereby certify that this Justification is accurate and complete to the best of my knowledge and belief.

Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition, Signature:

Title:

Date: