W911S8-21-R-0009-0001 Amendment 0001.pdf

0011534312

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Amendment Continuation Page

POC: Scott A. Byrd

PHONE: 253-477-5435

Email: scott.a.byrd.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Apr-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911S821R0009

X 9B. DATED (SEE ITEM 11)

09-Apr-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Apr-2021

CODE

MICC-JB LEWIS-MCCHORD

BUILDING 2015

JOINT BASE LEWIS-MCCHORD WA 98433-9500

W911S8 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S821R0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

CONTINUATION OF BLOCK 14

The purpose of this amendment is to provide corrections due to mistakenly omitting information and PWS requirements for the Automatic Door Maintenance and Repair Solicitation, W911S821R0009.

The following has changed:

1. Change Attachment 2 – PWS (Common Levels of Support) Para 2.6.6.4.c from “time required to install parts necessary to repair the fault and verification of normal operation.” to “Estimated time required to install parts necessary to repair the fault and verification of normal operation.

2. Change Attachment 2 – PWS (Common Levels of Support) Para 2.6.6.4.d from “Required material and parts necessary to repair the door.” to “Required material and parts necessary to repair the door. Contractor shall submit at least (2) independent quotes for repair parts and identify core refund costs.”

3. Replaced Attachment 2 – PWS (Common Levels of Support) to the latest version dated 15 April 2021.

4. Change Addendum to FAR 52.212-1 para C.3 from “All questions and comments relating to this requirement must be submitted using Attachment 12, “Question Submission Form.” To the maximum extent practicable, submit all questions and comments on one form, in one email.” to “All questions and comments relating to this requirement must be submitted by email to scott.a.byrd.civ@mail.mil.”

5. Corrected typographical errors in Addendum To FAR 52.212-2.

6. Added list of attachments.

All other Solicitation Terms and Conditions remain unchanged.

(End of Block 14)

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

LIST OF ATTACHMENTS

List of Exhibits and Attachments Name Date #PG Attachment 1 - PWS (BASE OPERATIONS) 20210407 FINAL 7 April 2021 37 Attachment 2 - PWS (Common Levels of Support) 15 April 2021 13 Attachment 3 Technical Experience Proposal Form No Date 1 Attachment 4 - Mission-Essential Contractor Services 19 February 2021 1 REQUEST FOR JBLM ACCESS Form Master No Date 1 TE-1a FY21_McChordField_Map (COMPRESSED) 2021 1 TE-1b FY21_LewisNorth_Map (COMPRESSED) 2021 1 TE-1c FY21_LewisMain_Map (COMPRESSED) 2021 1 TE-2 Estimated Workload Data No Date 1

TE-3 Special Services-Events No Date 1 TE-4 Door Inventory 16 April 2021 8 TE-5 Long Term Badge Application No Date 2 TE-6 Wage Determination No. 2015-5539 (REV 15) 20201221 21 December 2020 21

The following have been modified:

ADDENDUM TO FAR 52.212-1

A. GENERAL

1. This acquisition will be conducted utilizing the procedures of FAR Part 12 and FAR Subpart 13.5.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP and concurrence with the Performance Work Statement and contract type.

Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in the proposal’s elimination from further consideration for contract award.

3. All referenced documents for this solicitation are available on the Contracting Opportunities website at https://www.betasam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

4. The Government point of contact for this acquisition is:

Mr. Scott A. Byrd Scott.a.byrd.civ@mail.mil Contract Specialist Mission and Installation Contracting Command (MICC) Joint Base Lewis-McChord

5. All communication (including site visit RSVP, solicitation questions/comments, and proposal submission) must be submitted via email to scott.a.byrd.civ@mail.mil and copy thomas.r.williams60.civ@mail.mil.

Please use the following in the subject line of all communications: “ATTN: Scott Byrd – W911S8-21-R-0009”

B. SITE VISIT AND PRE-PROPOSAL CONFERENCE

1. The Government will hold a site visit and pre-proposal conference:

LOCATION: Building 2015 in the Dallas Conference Room (Room 140), Joint Base Lewis-McChord (JBLM), Washington 98433

DATE/TIME: FRIDAY, 16 APRIL 2021, 9:30 AM.

Attendance is at the offeror’s expense. All interested firms may attend with a limit of three (3) attendees per firm.

Please submit, in writing, the names of attendees and any questions they may have in advance by e-mail to scott.a.byrd.civ@mail.mil “ATTN: Scott Byrd – W911S8-21-R-0009” prior to 1:00 PM PDT TUESDAY, 13

APRIL 2021.

In accordance with Department of Defense (DoD) Guidance on the Use of Cloth Face Coverings, face coverings are mandatory and maintaining 6 foot social distancing rules will be strictly adhered to during the site visit. Individuals are unable to adhere to these rules, may be excused from the site visit.

2. Offerors are urged and expected to inspect the site where the work will be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable, and to attend the pre-proposal conference. The purpose of this site visit and the conference is to eliminate any possible misunderstandings of the terms of the solicitation. Remarks and explanations at the conference shall not qualify the terms of the solicitation and specifications. Unless the solicitation is amended in writing, it will remain unchanged.

3. In no event shall failure to inspect the site constitute grounds for a claim or adjustment after contract award.

4. To gain access to JBLM-Main and JBLM-North, if you do not have a contractor’s badge, you must obtain a visitor’s pass from the Visitor’s Center immediately outside the Liberty gate.

Take exit 120 off Interstate 5 and proceed toward the Liberty gate. Just prior to the Liberty gate, turn right into the Visitor’s Center parking lot. At the Visitor’s Center service window, state that you need a one (1)-day pass to attend a meeting at the Mission and Installation Contracting Command, N 4th St., Building 2015, Room 140.

For a one (1)-day pass, no prior arrangements are necessary and have not been made. Allow plenty of time to process through the Visitor’s Center because it can be busy.

To obtain the vehicle pass, the driver of the vehicle must present a valid driver’s license with picture, proof of current vehicle insurance, and valid vehicle registration. All passengers in the vehicle must also enter the Visitor’s Center and present a photo ID. Each passenger’s name will be entered on the vehicle pass in addition to the driver’s name. At the Liberty gate entrance, guard personnel will check the vehicle pass along with the photo IDs of the driver and all passengers.

5. Driving directions to Building 2015: Once on post, proceed to the 3rd light, make a right onto Pendleton Ave.

Once on Pendleton, proceed through three (3) traffic lights. N 4th St. will be on the left. If you pass the flashing yellow light in front of the fire station, you have gone too far. You may park on N 4th St. if space is available. There is also a parking lot on the side of Building 2015, a parking lot between Building 2015 and the other buildings in the quad, and a parking lot across Pendleton Ave. As you face the front of Building 2015, Room 140 (Dallas Conference Room) is on the first floor in the left wing.

6. If no RSVPs are received, the site visit/pre-proposal conference will be canceled. No amendment to the solicitation will be posted. No other site visits or pre-proposal conferences will be scheduled or authorized.

C. SOLICITATION QUESTIONS AND COMMENTS

1. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall notify the Government point of contact via email with supporting rationale.

2. Any other questions regarding the solicitation, its attachments, or the site visit/pre-proposal conference shall be submitted via email no later than 1:00 PM PDT Tuesday, 20 APRIL 2021.

3. All questions and comments relating to this requirement must be submitted by email to scott.a.byrd.civ@mail.mil

D. PROPOSAL PREPARATION INSTRUCTIONS

1. Proposals shall be submitted prior to the closing date and time identified on block 8 of the SF 1449.

1.1. Proposals may be either submitted electronically via email to scott.a.byrd.civ@mail.mil “ATTN: Scott A. Byrd

– W911S8-21-R-0009” and Cc'd to Thomas Williams, thomas.r.williams60.civ@mail.mil or may be delivered by mail.

Proposals shall be submitted electronically via email per the above instructions. Facsimile (fax) submission of proposals is not acceptable.

1.2. Delivery instructions via mail are as follows. Proposals must be received by the Contracting Specialist prior to the closing date and time identified on block 8 of the SF 1449.

Late Proposals will not be accepted, except as set forth in FAR 52.212-1(f), and will be retained in the file unopened. Include the solicitation number on the outside of the sealed proposal envelope.

1.2.1. Delivery will be made to:

Mission and Installation Contracting Command (MICC) ATTN: Scott A. Byrd Bldg 2015, MS-19, Box 339500 (Room 202) Joint Base Lewis-McChord (JBLM), Washington 98433-9500

1.3. The Offeror is responsible to ensure that all parts of the proposal are submitted as requested. Failure to comply with the requirements of the solicitation may result in the rejection of the proposal.

2. Offerors are responsible for ensuring and confirming that the contracting office received the electronic proposal submission prior to the deadline. Offerors should be proactive and not wait until the last minute to submit an offer, large file sizes may delay delivery of email. Delivery time stamp shall be utilized to confirm delivery by required time and date. Late deliveries shall be excluded from eligible offerors.

3. In order to be considered complete, proposals shall contain the following items. Failure to submit a required item may result in an offer being ineligible for award:

a) Cover Letter

b) Signed and dated SF 1449

c) Signed and dated SF 30s, as applicable, for any amendments to the solicitation

d) Completed pricing schedule

e) Completed Representations and Certifications in provision 52.212-3, unless the offeror’s Reps and Certs are completed in the System for Award Management (SAM) database. Offerors shall state, in the proposal, whether the Reps and Certs are completed in SAM and provide the offerors CAGE Code and DUNS number. Completed certifications shall be provided in the following provisions 52.204-24, 52.204-26, 52.219-28, and 52.223-22 if applicable.

f) Completed Technical Experience Forms

4. Cover Letter.

a) Submit a letter, on company letterhead, signed by an officer of the company, stating the authorized representative(s) (along with title, telephone number and other contact information such as e-mail) who can obligate your company contractually, negotiate, sign the proposal, and sign other contract actions.

b) The letter shall acknowledge an extended acceptance period of 90 calendar days from the date specified for receipt of offers.

c) The letter shall state the offeror’s DUNS number, CAGE Code, Tax-ID number, and address.

d) The letter shall identify and explain any exceptions or deviations the offeror takes with the solicitation.

Additionally, any assumptions used in the proposal preparation must be identified.

5. SF 1449. Complete the following blocks on the SF 1449:

a) 12 – Discount Terms

b) 17a – Offeror Name, Address, CAGE Code, and Telephone Number

c) 17b – If applicable

d) 30a – Signature of authorized company official

e) 30b – Printed name and title of signer

f) 30c – Date signed

6. SF 30. Acknowledge all amendments to the solicitation by completing the following blocks on the SF 30 for every amendment issued. Only the front page of the SF30 needs to be submitted with the proposal:

a) 8 – Offeror Name, Address and CAGE Code

b) 15a – Printed name and title of signer

c) 15b – Signature of authorized company official

d) 15c – Date signed

7. Pricing Schedule. Completion of the CLIN schedule will constitute the offeror’s price proposal.

a) Fill in the unit price and extended price for each CLIN. All extensions of unit prices will be subject to verification by the Government. In the event of a mathematical discrepancy between the unit price and extended price, the unit price will govern.

b) Submit prices out to a maximum of two decimal points. If prices are proposed to more than two decimal points, the government will round the number to two decimal points.

c) Complete the CLIN Totals table at the end of the CLIN schedule. All CLIN totals will be subject to verification by the Government. In the event of a mathematical discrepancy between the stated CLIN prices and the CLIN totals, the CLIN prices will govern.

d) CLIN prices cannot be left blank. If the offeror does not intend to charge for a specific CLIN, indicate such by entering “NSP” (not separately priced) in the extended price of the CLIN.

e) The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as deemed necessary to determine a fair and reasonable price.

8. Representations and Certifications.

a) The solicitation provides the following fill-in representations and certifications:

- 52.204-24 Representation Regarding Certain Telecommunications And Video Surveillance Services or Equipment

- 52.204-26 Covered Telecommunications Equipment Or Services

- 52.212-3 Alternate I, “Offeror Representations and Certification – Commercial Items”

- 52.219-28 Post-Award Small Business Program Representation

b) These representations and certifications shall be completed in the System for Award Management (SAM) database to the maximum extent practicable. If the representations and certifications are completed in SAM, the offeror need only state so in its proposal, and does not need to submit the representation and/or certification with the proposal.

c) If any representation or certification cannot be completed in SAM, fill in the provision provided in the solicitation and submit with the proposal.

9. Technical Experience Forms

a) In order to demonstrate Technical Experience, submit no more than three (3) Technical Experience Forms (Attachment 3). If an offeror submits more than three (3) forms, the Government will only review the first three forms received.

b) Technical Experience Forms shall be submitted for work performed (in full or in part) within five years from the closing date of the solicitation. If technical experience is submitted that was wholly performed outside of five years from the closing date of the solicitation, the Government will not consider it as part of the evaluation.

c) Offerors shall provide enough information in the Technical Experience Forms to demonstrate technical experience, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The Technical Experience Forms shall include rationale supporting offerors’ assertion of relevance. Offerors are required to explain what aspects of the technical experience is deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. Demonstrated experience should include involvement in projects that contain at least some of the following elements:

Mangement Experience in providing automatic door maintenance and repairs similar to those contained in the PWS.

Inspection and service of automatic doors for at least 500 units annually at multiple locations on a monthly basis Repair and service of automatic doors including inspections, testing, routine service, and maintenance in accordance with (IAW) the most current commercial industry standards, codes and regulations, NFPA, American National Standard for Power Operated Doors, ANSI/BHMA A156.10, and manufacturer’s recommendations and requirements.

Over and above work (not routine work) to include alterations/modernizations Emergency calls for service or repairs response time within 2 hours Preparation of reports of the services performed along with all the findings

d) If an offeror proposes to subcontract at least 10% of the cost of work for this requirement, the offeror may submit a technical experience form for the subcontractor; however, any forms submitted for a subcontractor will count towards the three form limit.

e) Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies. In many cases, these changes have taken place between conclusion of relevant technical experience and this acquisition. To facilitate the Government’s evaluation, include in this proposal volume a "roadmap" describing all such changes in the organization of your company, if a Technical Experience Form is being submitted for a company with a name different from that of the offeror.

ADDENDUM TO FAR 52.212-2

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.

The following factors will be used to evaluate offers:

1) Price

2) Technical Capability

The Government intends to award a single contract to the offeror that is deemed responsible in accordance with FAR Subpart 9.1, whose proposal conforms to the solicitation, and whose proposal represents the lowest-priced offer with an Acceptable rating for the Technical Capability factor.

(b) Proposals will be evaluated for compliance with the following submission requirements, detailed in the Addendum to FAR 52.212-1, paragraph D. Proposals that do not conform to the solicitation requirements may be deemed ineligible for award:

1 – A cover letter included in the proposal, meeting the following requirements:

Submitted on company letterhead, signed by an officer of the company, stating the authorized representative(s) (along with title, telephone number and other contact information such as e-mail) who can obligate, the offeror contractually, negotiate, sign the proposal, and sign other contract actions.

Acknowledges an extended acceptance period of 90 calendar days from the date specified for receipt of offers.

States the offeror’s DUNS number, CAGE Code, Tax-ID number, and address.

Identifies and explains any exceptions or deviations the offeror takes with the solicitation. Additionally, any assumptions used in the proposal preparation were identified.

2 – SF 1449 included in the proposal, meeting the following requirements:

Blocks 12, 17a, 17b, 30a, 30b, and 30c filled out

3 – SF 30 included in the proposal for each amendment issued, meeting the following requirements:

Blocks 6, 15a, 15b, and 15c filled out

4 – A pricing schedule included in the proposal, meeting the following requirements:

Unit and extended price identified for each CLIN CLIN Total table completed

5 – The following representations and certifications shall be included in the proposal, or the offeror shall state the representations and certifications are in SAM. The Government shall verify the offerors status in SAM at the time of submittal. If the offeror is not registered in SAMs the proposal shall be considered ineligible for award and shall be considered non-conforming with the solicitation requirements.

52.204-24 Representation Regarding Certain Telecommunications And Video Surveillance Services or

Equipment

52.204-26 Covered Telecommunications Equipment Or Services 52.212-3 Alternate I, “Offeror Representations and Certification – Commercial Items” 52.219-28 Post-Award Small Business Program Representation

6 – Technical Capability/Experience included in the proposal

(c) The Government will evaluate the offerors’ Technical Capability/experience to which the offerors’ provided current American Association of Automatic Door Manufacturers (AAADM) Inspector Certification, licenses and certifications by the state of Washington. Technical capability will be evaluated to determine the level to which the offerors’ submitted past experience (which may include past experience of proposed subcontractors) was for work of a like and similar magnitude, scope and complexity as this solicitation. Specifically, the Government will evaluate the offerors’ past technical experience in the following areas:

Management Experience in providing automatic door maintenance and repairs similar to those contained in the PWS.

Inspection and service of automatic doors for at least 500 units annually at multiple locations on a monthly basis

Repair and service of automatic doors including inspections, testing, routine service, and maintenance in accordance with (IAW) the most current commercial industry standards, codes and regulations, NFPA, American National Standard for Power Operated Doors, ANSI/BHMA A156.10, and manufacturer’s recommendations and requirements.

Over and above work (not routine work) to include alterations/modernizations Emergency calls for service or repairs response time within 2 hours Prepare reports of the services performed along with all the findings

The Government will evaluate up to three (3) past technical experience submissions (Submitted on the Technical Experience Proposal Forms provided as Attachment 3), and will only evaluate past experience submissions that were performed, in whole or in part, within the past five (5) years from the closing date of the solicitation. If an offeror fails to provide an acceptable past experience narrative the offeror may be ineligible for the award. The Government will determine the acceptability of offeror’ technical experience based on the following ratings:

Technical Capability Ratings

Rating Description Acceptable The offeror’s Technical Capability record involved similar scope and magnitude of effort and complexities this solicitation requires Unacceptable The offeror’s Technical Capability record involved little or none of the scope and magnitude of effort and complexities this solicitation requires

(d) The Government will not score or rate offerors’ price proposals. Proposed prices will be evaluated for reasonableness and balance. To be eligible for award, an offeror’s technical capability must be rated “Acceptable,” the total price proposed must be determined reasonable, and all CLINs must be determined balanced, unless the Government determines that the lack of balance does not pose an unacceptable risk to the Government.

Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items (including base and option periods) is significantly overstated or understated as indicated by the application of price analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses a significant risk to the Government.

Price analysis will be performed on the total proposed amount (base and option period). The existence of adequate price competition is expected to support a determination of reasonableness; however, other price analysis techniques may be used to further validate price reasonableness.

The Government will evaluate its option to extend services (FAR Clause 52.217-8) by adding one-half of the offerors’ proposed price for the fourth option period to the total proposed price. Thus, the offerors’ total price for the purpose of evaluation will include the base period, first option, second option, third option, fourth option, and one half of the last option period. Offerors will not propose a cost for the six-month period. The extension of services clause will be exercised only if necessary, utilizing the negotiated rates of the preceding period.

Evaluation of the option(s) shall not obligate the Government to exercise the option(s).

(End of 52.212-2 addendum)

(End of Summary of Changes)