PWS_Musician_Protestant_Services_Main_Post_Chapel.pdf

PERFORMANCE WORK STATEMENT

NON-PERSONAL SERVICES CONTRACT

CHAPEL MUSICIAN

(MAIN POST CHAPEL PROTESTANT and LITURGICAL PROTESTANT)

JBLM RELIGIOUS SUPPORT OFFICE

1. OVERVIEW. The Musician is to provide appropriate musical support during the MAIN POST CHAPEL PROTESTANT Worship Service and LITURGICAL PROTESTANT Worship Service. Chaplains are required by statute (USC Title 10) to conduct worship services. Sacred Music is an Essential Element of Worship. The Joint Base Lewis-McChord (JBLM) Chaplain’s mission is to provide Religious Support to Soldiers, Family members, Retirees, and all eligible personnel. As a Non-Personal Services Contractor, the Musician is not a member of a chapel staff or of the JBLM Religious Support Office.

1.1. The purpose of the Musician is to provide instrumental music to assist the congregation in worship. The authority for contracting Musicians is outlined in AR 165-1, para 5.1. The purpose for contracting Musicians is to support the Chaplaincy’s ministry by providing professional, technical assistance to bring quality worship services to the Soldiers and their Families who are worshipping together.

1.2. To accomplish the goal of providing quality worship, the Musician (hereafter referred to as the “Contractor”) shall:

1.2.1. Communicate with the chaplains, song/worship leaders, and other musicians conducting the service to ensure a coordinated service of worship for the congregation. Plan and coordinate all musical selections with the Chaplain Pastor of the congregation or his/her designated representative to select music in keeping with the theme of the worship service.

1.2.2. Select and play piano/organ for preludes, postlude, offertory, and background for meditation and prayers that enhance the atmosphere of worship for the particular congregation.

1.2.3. Coordinate with the worship leader and adjust tempo and style of accompaniment to enhance the congregation’s ability to participate in worship through the singing of hymns, choruses, and spiritual songs.

1.2.4. Provide at his/her own expense for a sub-contractor to provide contacted services when unable to do so.

2. QUALIFICATIONS. The Contractor shall do or shall provide personnel who can do the following:

2.1. Demonstrated ability to play satisfactorily the identified instrument(s) (both piano and/or organ) available to the congregation.

2.2. Demonstrated ability to lead and direct a choir in worship.

2.3. Demonstrated ability to play satisfactorily all selections in the Armed Forces Hymnal and other hymnals and/or songbooks designated by the Pastor.

2.4. Demonstrated ability to communicate effectively in English for coordination with the Pastor and/or his/her designated Worship Leader and for satisfactory completion of the administrative tasks required of the Contractor.

3. PERFORMANCE:

3.1. Play the piano/organ for the designated Worship Service including accompany singing of hymns, choruses, and spiritual songs; perform preludes; postlude; offertory; and background for meditation and prayers that enhances the atmosphere of worship for the particular congregation.

Arrive early and begin playing a Prelude 15 minutes prior to designated start time and postlude of at least five minutes at the conclusion of all services performed. The Contractor will arrive clean and appropriately dressed to perform all services.

3.1.1. Play the piano/organ as accompaniment for choir and/or worship team rehearsals.

3.1.2. Play the piano/organ for special services as requested by the Chaplain Pastor. Special services include, but are not limited to, seasonal services, funerals, weddings, etc.

3.2. The Contractor shall accomplish the following tasks and activities effectively to provide the instrumental music services (noted above).

3.2.1. Communicate with the chaplains, song/worship leaders, and other musicians conducting the service to ensure a coordinated service of worship for the congregation. Plan and coordinate all musical selections with the Chaplain Pastor of the congregation or his/her designated representative to select music in keeping with the theme of the worship service.

3.2.2. Select and play piano/organ for preludes, postlude, offertory, and background for meditation and prayers that enhances the atmosphere of worship for the particular congregation.

3.2.3. Coordinate with the worship leader and adjust tempo and style of accompaniment to enhance the congregation’s ability to participate in worship through the singing of hymns, choruses, and spiritual songs.

3.2.4. Provide music selections to the Pastor in time to be published in the bulletin for the service.

3.2.5. Notify the Pastor concerning any maintenance problems or requests concerning the instrument(s) of the chapel facility.

3.2.6. Submit invoices for the previous month’s contract services in Wide Area Work Flow.

3.2.7. Provide substitute prior to any projected absences. The contractor shall make arrangements and pay a subcontractor in the event they are not able to meet their contractual requirements.

They will work with the sponsoring chaplain and director to provide an acceptable, qualified substitute. In the event that the contractor elects to provide a substitute, such substitute shall meet all qualifications established for the contractor. Any use of a substitute shall be indicated in writing to the sponsoring chaplain seven days prior to the use of substitute. In the event of an emergency (i.e., death in the family of the contractor), this 7-day notification requirement may be waived at the discretion of the sponsoring chaplain. The contractor shall be responsible for paying the substitutes.

3.3. This Contract does not create an employer-employee relationship between the Government and the Contractor or any corporation, partnership, business association, other party or legal entity with which the contractor may be associated.

3.3.1. The Contractor will conduct themselves in a professional manner in all interactions within the Service Members, Government Employees, and congregation members. The contractor will not interact in a manner that would imply they are employees or interact in a detrimental manner with Garrison Religious Support Office staff.

3.3.2. The Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract.

3.3.3. There are no provisions for lodging or employee benefits or medical care, retirement or Workmen’s Compensation Insurance. Payment shall be made on a per service rate and not by the hour.

3.4. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Joint Base Lewis-McChord Religious Support Office via a secure data collection site. The contractor is required to fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. Report inputs any time during the FY. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.

4. SUBCONTRACTING.

4.1. Contractor may provide a qualified substitute for a particular service if approved by the Point of Contact (POC). However, in such case, the substitute shall have no claim whatsoever against the Government for services rendered and the price to be paid the substitute shall be a matter entirely between the Contactor and the substitute.

4.2. In the event the Contractor fails to provide a satisfactory substitute to perform at any time which the Contractor does not perform, the Contractor hereby authorizes the Contracting Officer to procure the services of a satisfactory substitute for the account of the Contractor and the amount paid or owed to the substitute by the Government for such services shall be deducted from any amount owed to the Contractor under this contract. This provision imposes no obligation on the Contracting Officer to exercise the foregoing authority.

5. COPYRIGHTED MATERIAL. The Contractor shall not reproduce any music materials in violation of current Copyright Laws. The JBLM Religious Support Office maintains a Christian Copyright License (CCLI) which permits reproduction of select hymns. Understanding the limits of that license and adherence to the law is the Contractor’s responsibility.

6. TERMINATION.

6.1. The contractor shall give 30 days’ written notice if he intends to terminate services under this contract. The notice shall be sent through the JBLM Religious Support Office to the Mission and Installation Contracting Command (MICC) office:

Joint Base Lewis-McChord Religious Support Office ATTN: Chaplain Resource Manager Box 339500 MS 52

JBLM, WA 98433-9500

6.2. The JBLM Garrison Chaplain’s Office document and forwarded Failure to comply with the above terms and conditions through CRM to the Contracting Officer.

7. STANDARD OF SERVICES PROVIDED. Services provided under this contract shall adhere to the high ethical standards of the profession they present. The contractor shall comply with the applicable requirements of the State of Washington and other applicable Federal and State labor and safety laws. The contractor is expected to interface effectively with Army leadership and the installation.

8. CONDUCT/APPEARANCE.

8.1. The Government reserves the right to deny (bar from the post) an individual’s access to JBLM, Washington or its sub installations for reasons of impropriety that relate to laws, professional ethics, or conflicts with Army requirements. In these situations, the contractor shall provide an acceptable substitute within thirty calendar days after receipt of notification that an individual has been barred from post. The contractor shall not sell any commodity or service to any individual on the installation or associated with this contract.

8.2. The contractor shall present a neat, well-groomed appearance at all times during the performance of services under the contract. The contractor shall wear clothing commonly associated with and appropriate with the position.

9. GOVERNMENT-FURNISHED PROPERTY/SUPPORT. The Government will provide chapel equipment, supplies, and utilities used during worship services in accordance with this contract.

9.1. Contractor shall be authorized use of instrument(s), hymnals, songbooks and other music as provided to the Pastor for the Worship Service.

9.2. Support made available under this contract are only for the use in the performance of services described in this contract.

9.3. The Contractor shall be responsible for safeguarding all instruments, materials, supplies and property put in her/his care. Contractor is not required to maintain this equipment.

9.4. In the event of loss of damage to chapel property, the RSO will conduct a Financial Liability Investigations of Property Loss (FLIPL). The Contractor will pay replacement costs. If Replacement costs are not repaid, they will be withheld from contract payment.

10. CONTRACTOR-FURNISHED PROPERTY. Except for the specific items noted in this statement of work, the contractor is responsible for the labor, administrative costs, materials, supplies, and services required to perform in accordance with this Contract. The Contractor shall provide his own transportation. The Contractor is responsible for his own tax liabilities. Any extra personal equipment brought by the contractor must be clearly marked as privately owned.

11. SECURITY.

11.1. The Contractor shall be responsible for safeguarding all government property in the work area. Facilities and equipment shall be secured at the close of each performance period.

11.2. The Contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the Government are safeguarded and will ensure they are not lost misplaced, or used by unauthorized persons.

11.3. The Contractor shall report the loss of key(s) immediately, but in any event, no later than the Government’s next duty day.

11.4. The Government is not responsible for damage to the Contractor’s personal belongings, supplies, materials, or equipment brought into the building or onto the grounds due to fire, theft, accident, mishap or disaster.

12. SENSITIVE/CONFIDENTIAL INFORMATION.

12.1. In the course of providing musical services, the Contractor may encounter individuals seeking the assistance of chaplains. The very fact that individuals are seeing assistance with family and/or personnel issues is sensitive information. Any information about them or their situation is also sensitive/confidential. Complete confidentiality is required.

12.2. Sharing information about individuals or families seeking counseling assistance from chaplains with persons other than the chaplain providing the assistance is prohibited.

12.3. Disclosure of such sensitive information may result in immediate termination of the contact.

13. VACATION/ILLNESS/INJURY.

13.1. The contractor may request, in writing, a vacation period. The request is provided to the Installation Chaplain’s office at least one month prior to the proposed vacation period. It is the responsibility of the Contractor to provide a substitute. See section 4 of the PWS.

13.2. In the event of illness or injury, which may require emergency medical procedures or treatment, the contractor shall summon MP/ambulance assistance by dialing 911 and notifying staff. The contractor is responsible for all costs for medical treatment. It is the responsibility of the Contractor to provide a substitute.

14. TELEPHONE USE. The Government will ensure that the contractor has adequate access (at the sole direction of the Government) to commercial telephone lines to perform his duties. The Government will bear the costs of telephone use for the performance of direct services associated with and outlined in this contract. Government telephones shall only be used in the performance of services outlined in this contract and shall not be used to make or accept personal calls.

15. AT LEVEL I TRAINING. All Contractors, to include subcontractors, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 45 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil, course number JS -US007-14.

16. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES.

Contractor and all associated sub‐contractors employees shall provide all information required for background checks to meet installation access requirements. The installation Provost Marshal Office, Director of Emergency Services or Security Office processes these requests.

16.1. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

16.2. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

16.3. For contractors that do not require CAC, but require access to a DoD facility or installation.

The Contractor and all sub‐contractors shall comply with adjudication standards and procedures.

The National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB), (Army Directive 2014‐05/AR 190‐13), and applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

17. iWATCH TRAINING. The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award. The contracting officer estimates that this requirement will take less than 15 minutes to complete.

18. OPSEC. Operations Security (OPSEC) Training. The Contractor shall complete the following OPSEC class: OPSEC Awareness for Military Members, DOD Employees and Contractors, within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. This course is available on-line at the following website: https://securityawareness.usalearning.gov/opsec/ OPSEC Awareness for Military Members, DOD Employees and Contractors (45 minutes).

19. PERFORMANCE REQUIREMENTS SUMMARY

Performance Requirements Summary Required Service

PWS

Para

Performance Standard Maximum Allowable Deviation

Method of Surveillance

Frequency of

Surveillance

Worship services

3.1

Play the piano/organ for the designated Worship Service including accompany singing of hymns, choruses, and spiritual songs; perform preludes; postlude;

offertory; and back ground for meditation and prayers.

Arrive early and begin playing a Prelude 15 minutes prior to designated start time and postlude of at least five minutes at the conclusion of the Worship Service.

5%

Planned

Sampling

Monthly

Rehearsal and Special Services

3.1.1 3.1.2

Play the piano/organ as accompaniment for choir and/or worship team rehearsals or special services as requested by the Chaplain pastor.

5% Planned Sampling

Monthly

Coordination of music selections

3.2.1- 3.2.4

Coordinate musical selections to match worship leader’s preference and submit approved selections in a timely manner to ensure it is published in the bulletin.

2% Planned Sampling

As Required

Maintenance problems

3.2.5 Notify the chaplain concerning any

maintenance problems or requests concerning the instrument(s) of the chapel facility.

5% As required As Required

Invoices 3.2.6 Submit invoices for the previous month’s contract services in Wide Area Work Flow.

5% Planned Sampling

Monthly

Subcontracting 3.2.7 The contractor shall make arrangements and pay subcontractor in the event they are not able to meet their contractual requirements.

They will work with the sponsoring chaplain and director to provide an acceptable, qualified substitute. The substitute will meet all qualifications established for the contractor.

5%

Planned

Sampling

As Required

Conduct 3.3.1 The Contractor will conduct themselves in a professional manner in all interactions within the Service Members, Government Employees, and congregation members.

The contractor will not interact in a manner that would imply they are employees or interact in a detrimental manner with Garrison Religious Support Office staff.

0%

Customer Feedback

As Required

Manpower Report

3.4

The contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Joint Base Lewis-McChord Religious Support Office via a secure data collection site.

5% Annually Annually