0011184307_PWS_Audio_Visual_Services.pdf

PERFORMANCE WORK STATEMENT (PWS)

AUDIO VISUAL SERVICES FOR AMERICA’S

FIRST CORP BAND 4TH OF JULY CONCERT

3 JULY 2018 – 4 JULY 2018

JOINT BASE LEWIS – McCHORD (JBLM), WA

TABLE OF CONTENTS

1.0 PEROD OF PERFORMANCE & PLACE OF PERFORMANCE

2.0 SCOPE

3.0 EQUIPMENT & CONTRACTOR PERSONNEL

4.0 GOVERNMENT RESPONSIBILITIES

5.0 REPORTING

6.0 TERMS

7.0 CLAIMS

8.0 ACCESS REQUIREMENTS

9.0 OTHER REQUIREMENTS

GENERAL

The Contractor shall conceive a lighting plan and provide lighting equipment and services, video projection equipment and services. The services shall be in keeping with the musical requirements for the 4th of July concert, which will be performed at Cowan Stadium, JBLM, WA, 98433 which, for the purpose of this contract, is defined as Soldiers, Airmen and Family members, and all DoD authorized civilians.

1.0 PERIOD OF PERFORMANCE & PLACE OF PERFORMANCE

1.1 Location: Cowan Stadium Joint Base Lewis McChord (JBLM), WA 98433

1.2 Dates: 3 July 2018, Arrival to JBLM, set-up, and dress rehearsal at Cowan Stadium

4 July 2018, 4th of July Concert performance and tear down of equipment at Cowan Stadium

2.0 SCOPE

2.1 Contractor shall conceive a lighting plan and provide lighting equipment, service, and provide video projection equipment and services. Service shall be in keeping with the musical requirements for the 4th of July concert located at Cowan Stadium on JBLM, WA.

2.2 The Contractor shall provide the following equipment and components to comprise a complete functioning lighting system and projector system.

- Moving head LED wash fixtures o For lighting stage as a wash and moving lights o Audience blinders and wash

- Controller for automated system

- Load and data cables for automated system

- Box truss

- Truss corner block

- Truss floor base 36”

- Haze machine w/fan & fluid

- 2 Video Wall LED screens and rigging

2.3 The Contractor shall provide lighting and video technician(s), lighting director, and any other personnel necessary to perform all work required by this contract. There shall be no lapses in services during the performances. The Lighting director shall be seated near, and shall operate, the existing light console. Contractor personnel must speak, read and write English fluently.

2.4 The Contractor’s lighting designer shall attend one pre-production meeting or site visit to be scheduled prior to the performance date, and shall be present at all rehearsals and show calls as scheduled.

3.0 EQUIPMENT & CONTRACTOR PERSONNEL

3.1 The Contractor shall ensure that all equipment is tested and in good operating condition prior to arrival for the events.

3.2 Cowan Field, JBLM is an AstroTurf field. The Contractor shall ensure the field will not be damaged by their own personnel and equipment. This includes, but is not limited to, using stakes to mount and secure trusses and other equipment in the ground. The Contractor shall provide their own materials to place under their equipment such as, but not limited to, plywood. Any damage made to the field shall be at the Contractor’s own expense.

3.3 The Contractor shall be responsible for load in and load out the equipment for each event.

3.4 Lighting director shall be present at all rehearsals and show calls as specified.

3.5 The Contractor shall be responsible for the security of their own equipment during off duty hours.

3.6 The Contractor shall provide a point(s) of contact including office and mobile phone numbers.

4.0 GOVERNMENT RESPONSIBILITIES

4.1 The Government will provide:

- Access to 200 Amp 3 phase 120/208V 5-wire electrical service within 100’ of stages for Contractor’s lighting equipment.

- Storage space for road cases and spare equipment.

- Escorts for Contractor personnel while on the military installation.

- Clear access to loading area and parking for Contractor’s trucks.

- POC and Liaison for coordination between America’s First Corps Band and

Contractor.

- Government will provide the stage system which is currently being purchased.

4.2 GOVERNMENT POINT OF CONTACT:

- Primary technical POC:

SSG Brian Cox Cell: (916) 206-0867 Email: brian.d.cox22.mil@mail.mil

- Contractual POC: See Standard Form 1449, blocks 16 and 31b for Contract Specialist and Contracting Officer contact information.

mailto:brian.d.cox22.mil@mail.mil

5.0 REPORTING

The Contractor shall report all contract-related information; Contractor manpower (including Sub-Contractor manpower) required for performance of this contract.

Reporting shall be accomplished electronically by direct Contractor submission to the secure Army data collection web-site at https://Contractormanpower.army.pentagon.mil.

5.1 The Contractor is required to report the following Contractor manpower information:

a. Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

b. Contract number, including task or delivery order number;

c. Beginning and ending dates covered by reporting period;

d. Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

e. Estimated direct labor hours (including sub-Contractors);

f. Estimated direct labor dollars paid this reporting period (including sub-Contractors);

g. Total payments (including sub-Contractors);

Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different);

i. Estimated data collection cost;

j. Organizational title associated with Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

k. Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

l. Presence of deployment or contingency contract language; and

m. Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this contract requirement.

The Contractor may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the website.

5.2 The Contractor shall report Contractor manpower information as requested.

6.0 TERMS

6.1 In the event the Contractor anticipates or encounters difficulty in complying with the delivery schedule, the Contractor shall immediately notify the Contracting Officer telephonically giving full detailed reasons for the delay. Receipt of Contractor’s notice does not constitute acceptance of an alternate delivery schedule waiver of the U.S.

Government’s rights under this contract or at law.

6.2 Delivery Instructions

Delivery must be made at the agreed upon time by the Government between the hours of 8:00 A.M. – 4:00 PM 03 July 2018. All equipment set up must be complete and equipment ready for use at that time.

6.2.1 The Contractor shall coordinate with the Contracting Officers Representative (COR) at location to ensure placement of equipment at the correct locations. At time of delivery, the Contractor shall complete a joint pre-inspection with the COR verifying that items have been delivered, are in the correct location, and are operational in accordance with the contract. The Contractor shall also provide a post inspection sheet.

The Contractor must stand by until these inspections are complete. Items may require relocation within the same general area. Unit may or may not relocate as required. If items cannot be relocated by unit then the Contractor is responsible for relocating items within the same general area.

ASSIGNED COR: TBD at time of award

6.3 Removal of Equipment

6.3.1 The Contractor shall remove all contracted/leased equipment from the specified locations within 48 hours after the period of performance ends. Should contracted/leased equipment remain in place beyond 48 hours or after the post-inspection (whichever comes first), the Government is not liable for usage, theft, loss, damages, or replacement cost due to Contractor's negligence to take possession of owned items. If for some reason the Contractor is unable to pick-up the equipment, the Contractor shall notify the Contracting Specialist and Contracting Officer in writing of when equipment shall be removed.

6.3.2 All pre- and post-inspection/acceptance sheets shall include dates and the COR’s Signature shall be provided to the Contract Specialist and/or Contracting Officer.

6.3.3 The U.S. Government accepts no liability for the actions of the Contractor or his employees and agents

7.0 CLAIMS

7.1 The Contractor shall provide a dated copy of all pre- and post-inspection/acceptance sheets with the COR’s signature upon the request of the Contracting Officer. Claims must be provided to the Contracting Officer Representative and Contracting Officer.

7.2 If a claim is submitted, it shall require the joint inspection pre-and post-inspection/ acceptance sheets to accompany the claim form. Both shall be provided to the Contracting Officer at the time of claim submission. The pre-and post- inspection/acceptance sheets shall only be signed by the authorized receiving representative that is indicated in the contract. Inspection/acceptance sheets shall be signed and dated. Both parties’ names shall be printed legible and signed.

7.3 If a claim is submitted without the pre-and post-inspection/acceptance sheets, the claim is subject to be denied. The Contractor must submit their claim invoice in the following format:

Item Description VIN/ Serial Number

Concise Damage Description to include date

Repair and Material Cost Authorizing

COR

8.0 ACCESS REQUIREMENTS

8.1 AT LEVEL I TRAINING:

8.1.1. Contractors must complete Antiterrorism Level I training at https://jkodirect.jten.mil/and Operations Security at http://cdsetrain.dtic.mil/opsec/ training and iWatch training. Training shall be completed within 7 calendar days of contract award and within 30 days of new employees commencing performance with the results reported to the Contracting Officer Representative NLT 45 days after contract award.

8.2 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND

PROCEDURES.

8.2.1. The Contractor and all associated sub-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall provide the name, registration numbers, contact information, and all required information and documents to the Government POC to get approval and authorization for the service provider’s admittance to Joint Base Lewis- McChord, WA

8.2.2. Contractors and all sub-Contractor employees shall comply with adjudication standards and processing using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures. For OCONUS locations, in accordance with status of forces agreements and other theater http://cdsetrain.dtic.mil/opsec/ regulations.

8.2.3. Contractors will not disclose details of service members or nature of work to foreign entities.

8.2.4. During periods of increased Force Protection Conditions (FPCON) only Contractor personnel essential to mission success will be authorized to gain access.

8.2.5. It is the Contractor responsibility to provide the required access forms to the installation.

9.0 OTHER REQUIREMENTS

9.1 CONTRACT MANPOWER REPORTING (CMR). Upon completion of contract performance, the contractor shall report ALL contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk by clicking on “Send email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting.

The contract and/or task order will not be considered complete until report is entered and proof of completion is provided to the contracting office.

9.2 CONTRACTOR NOTICE REGARDING LATE DELIVERY.

In the event the Contractor anticipates or encounters difficulty in complying with the contract performance schedule, the Contractor shall immediately notify the Contracting Officer telephonically and via Email giving full detailed reasons for the delay. Receipt of contractor’s notice does not constitute acceptance of an alternate delivery schedule waiver of the U.S.

Government’s rights under this contract or at law.

9.3 LIABILITY. The U.S. Government accepts no liability for the actions of the Contractor or his/her employees and agents.

9.4 CONTRACTING OFFICER AUTHORITY. Only the Contracting Officer has the authority to issue changes to this Performance Work Statement - and the corresponding contract - which affect price, quality, quantity, delivery, or any other aspect that will change the terms and conditions of the contract. The Contracting Officer is the only official who has the authority to modify or terminate the contract, or to obligate Government funds.

http://www.ecmra.mil/ http://www.ecmra.mil/

9.5 FAR CLAUSE 52.212-4

Paragraph (a), Inspection and Acceptance, will be applicable in the event of contractor’s failure to perform satisfactory services or failure to correct nonconforming services.

(End of Performance Work Statement)