J_&_A_-_Sole_Source_6-301-1_final_Redacted.pdf

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FORT BLISS CUSTODIAL

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Program/Equipment: The Directorate of Public Works (DPW) at Fort Bliss, Texas has a requirement to provide custodial services to Fort Bliss, East Biggs, William Beaumont Army Medical Center (WBAMC), surrounding ranges in El Paso County, and ranges in Doña Ana, McGregor, and Otero Counties located in New Mexico. DPW’s mission is to manage and operate all Fort Bliss facilities, infrastructure, natural and cultural resources required to support Army readiness, sustain the All-Volunteer Force and current/future mission requirements. The purpose of this acquisition is to support Fort Bliss with custodial services.

Authority: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 – “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements”

Amount: (Estimate)

Prepared by:

Contract Specialist Email:

Date:

Contracting Officer:

Contracting Officer

DSN:

Technical:

General Engineer

Requirements:

Branch Chief

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Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Small Business Specialist Mission & Installation Contracting Command, Joint Base Lewis-McChord

Attorney-Advisor (Contracts) Mission & Installation Contracting Command, Fort Bliss

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Agency: Mission and Installation Contracting Command (MICC) – Joint Base Lewis McChord (JBLM), Washington on behalf of MICC – Bliss, Texas.

2. Description of Action: To award a new Firm-Fixed-Priced (FFP) contract to extend services currently performed under W9124J-17-C-0031 for Custodial Services with K Clean/ Swipe Rite for a performance period not to exceed two (2) months. The required award date is no later than 21 Oct 2018. This contract is required to avoid a break in service of essential custodial services at Fort Bliss.

IAW Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B) an acquisition plan is not required.

3. Description of Supplies/Services:

The Director of Public Works (DPW) at Ft Bliss, TX is required to provide custodial services for facilities located at Ft Bliss, Biggs Army Airfield (East Biggs), William Beaumont Army Medical Center (WBAMC), and the contiguous training ranges in El Paso TX and parts of Otero County, New Mexico (NM).

Custodial services are required at four levels of cleaning frequency to sustain a clean, healthy environment for occupants of approximately 380 buildings. Table 2 shows services and frequency.

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Table 2

Scope of Cleaning Level I Level II Level III Level IV

-Clean Supply Kitchens and Breakroom -Clean/Supply Restrooms -Clean and Disinfect Toilets -Descaling -Clean Drinking Fountains -Remove Office Trash -Sweep Floors -Wet Mop -Vacuum Cleaning -Spot Cleaning (tile floor only small area) -Spray/Buff -Remove Recycling Bins -Dust/Sweep/Mop/Vacuum Elevators -Clean Building Entrance Foyers

Daily Daily Daily Daily Daily Daily Daily Daily 2 X Week 2 X Week 1 X Month 1 X Week 1 X Week Daily

Daily Daily Daily Daily Daily Daily 2 X Week 2 X Week 1 X Week 2 X Week 1 X Month 1 X Week 1 X Week 2 X Week

Daily Daily Daily Daily Daily 2 X Week 2 X Week 2 X Week 1 X Week 2 X Week 1 X Month 1 X Week 1 X Week 1 X Week

1 X Week 2 X Week 2 X Week 2 X Week 1 X Week 1 X Week 1 X Week 1 X Week 1 X Week 1 X Week 1 X Month 1 X Week 1 X Week 1 X Week

The new requirement will be priced, evaluated, and negotiated for price reasonableness prior to award.

Period of Performance: 23 October 2018 to 22 December 2018 Total Value: (Estimated value)

4. Authority Cited: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 – “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements”

5. Reason for Authority Cited:

As described at FAR 6.302-1(a)(2), when the supplies or services required by the agency are available only from one responsible source, or for DoD, NASA and the Coast Guard, from only one or a limited number of responsible sources, and no other types of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

K Clean/ Swipe Rite is performing under the current contract, W9124J-17-C-0031 which expires on 22 Oct 2018. The follow on contract, solicitation W911S8-18-R-0004, is expected to be awarded . Only K Clean/Swipe Rite is capable of full performance with no phase in and providing a seamless transition, phase out, with the new contractor in a two month period.

Alternatives:

(1) Suspension of services: Fort Bliss has approximately 380 buildings (3.6 million sq ft) that require routine cleaning and custodial services to maintain sanitary levels of cleanliness. Contracted services ensures restrooms are clean, and stocked and ensures Soldiers, employees and visitors of Fort Bliss live and operate in a healthy

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(2) Use in-house resources: The Government has historically relied on contract support to provide custodial functions. DPW does not have the personnel authorizations to perform the work and military personnel are dedicated to Army Mission directives and are not available to perform custodial duties.

(3) Competitively award a separate contract: Attempting to award a competitive requirement is not a viable alternative. Market research demonstrates that 16 companies showed interest in an award, however, none of the 16 companies demonstrated historical or current capability to ramp up to full performance by 22 Oct. 18. This increases the risk of failure beyond a limit that can be mitigated, and is not acceptable to the Contracting Officer or the Customer.

6. Efforts to Obtain Competition: IAW PGI 206.302-1(d) a Request for Information (RFI) to inform potential offers of this contract action was posted on FedBizzOps for a period of 15 days;

20 Sept to 5 Oct 2018. Amendment 01, posted 25 Sept 2018, changed the Full Performance date from 22 Nov 2018 to 22 Oct 2018. The chart below shows the vendors that responded to both the original RFI and to the amendment.

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The Request for Information stated two requirements

1. Interested companies who have extensive, proven experience in providing custodial services. Supporting information must be recent, within 5 years, and relevant, no less than half of building and square feet quantity. (This must be supported as part of the response).

2. The ability to propose, mobilize, and reach full performance capacity by 22 Oct 2018. Any extension may cause a break in service and will not be considered. (This must be supported as part of the response).

One vendor, , provided past performance that indicated the performance of at least

1.8 million sq. ft (at least half of this requirement) of custodial services in the past 5 years. All other vendors failed to indicate the appropriate past performance.

None of the vendors provided information that would demonstrate to the Government that it had successful, or any, experience and capability to reach full performance of this or any contract in the advertised limited time: Full performance by 22 October 2018 (17 days after FBO close). The Ft. Bliss mission will be put at risk if a different vendor was awarded this 2 month extension.

7. Actions to Increase Competition: This is a bridging action to allow for completion of a solicitation that has closed and is being evaluated. Vendors proposed on the new award, and competition has been met.

8. Market Research: Market Research for this requirement using NAICS Code 561720 (Janitorial Services) was completed for the follow on contract to determine the interest and capability of small business firms with the knowledge, experience and business acumen commensurate with the level of effort required.

The Government has determined that only the incumbent can perform the requirements of this acquisition at a fair and reasonable price and without a break in service.

9. Interested Sources: In accordance with (IAW) the DFARS 205.205-71, DFARS 206.302-1(d) and PGI 206.302-1(d), MICC-JBLM posted a sources sought notice to FedBizOpps on 20 September 2018 for 15 days. The sources sought notice specifically asked respondents to address their ability to mobilize after award and be at full performance in accordance with the requirements described in the PWS by 22 October 2018 (17 days after FBO posting close).

Additionally, the sources sought asked respondents to provide proven experience in providing custodial services that be recent, within 5 years, and relevant, no less than half of building and square feet quantity. MICC-JBLM received timely responses to the sources sought notice. None of the respondents provide information that demonstrated any historical or current capability to meet this requirement. The contracting officer has determined that awarding the extension to the incumbent is the lowest risk to mission failure, and the only viable option to avoid a break in service.

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10. Other Factors:

a. Procurement History:

(1) The Bliss custodial requirement has been under the Small Business Association (SBA) 8(a) program since 2003. Contract numbers and dates of the known contracts for this requirement are indicted on the table below.

Contract Number

Contractor Set-aside Contract Type

Contract Amount

Period of Performance

Business Size

W911SG-17-

P-00031

K-Clean Sweep Rite

8(a) Direct Award

FFP 23 Apr 2017

– 22 Oct

SB/8(a)

W911SG-16-

P-0106

K-Clean Sweep Rite

8(a) Direct Award

FFP ***$3,561,148.

23 Jun 2016 – 22 Apr 2017

SB/8(a)

W911SG-15-

C-0014

K-Clean Sweep Rite

8(a) Direct Award

FFP **$5,784,859.7

23 Mar 15 – 22 Dec 15

SB/8(a)

W911SG-15-

C-0003

Eclipse

Business

8(a) Direct

Award

FFP $1,170,922.12 10 Dec 14 -9

March 15

SB/8(a)

W911SG-14-

C-0005

Eclipse

Business

8(a) Direct

Award

FFP $4,097,487.84 4 Feb 14-

3 Dec 14

SB/8(a)

W911SG-14-

P-0052

Eclipse

Business

8(a) Direct

Award

FFP $707,151.20 4 Dec 13-

3 Feb 14

SB/8(a)

**DABK05-03-

D-0007

Ace

Janitorial

8(a)

Competitive

FFP IDIQ *$5,007,810.00

($27,083,649.03

13 June 03-31 Jul

SB/8(a)

(2) There are no unusual patterns that may be revealed by the procurement history.

11. Technical Certification: I certify that the supporting data which are included in the justification are accurate and complete to the best of my knowledge and belief.

Contracting Officer Representative Operations & Maintenance, DPW Bliss

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12. Requirements Certification: I certify that the supporting data which are included in the justification are accurate and complete to the best of my knowledge and belief.

Branch Chief, Sustainment & Services, DPW Bliss

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This determination will be made using cost analysis. As a part of this basis, certified cost or pricing data will be required.

14. Contracting Officer Approval: Based on the foregoing justification, I hereby approve the procurement of custodial service to K Clean/ Swipe-Rite for an estimated $600,000 for two (2) months on an other than full and open competition basis pursuant to the authority of 10 U.S.C.

2304(c)(1) as implemented by FAR Part 6.302-1 – “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements”