Solicitation_5-3_Marriage_Retreat_Modification.pdf

REQUEST FOR QUOTE: W911S8-17-Q-1145

FOR: Lodging and Conference Room, 5 – 10 March 2017

CLOSING DATE/TIME: Wednesday, 1 March 2017 at 5 pm (PDT)

NAICS Code: 721110 –Hotels (except Casino Hotels) and Motels

Size Standard: $32,000,000.00

Product Service Code: X1AB

Quote submission instructions begin on Page 22

CONTRACTING OFFICER AUTHORITY STATEMENT

Only the Contracting Officer shall make changes to this solicitation.

The Contracting Officer (KO) at Mission and Installation contracting Office, Joint Base Lewis-McChord is the only person authorized to approve changes or modify any of the requirements under this contract, and notwithstanding anything contained elsewhere in this contract, the said authority remains solely with the KO. In the event the

Contractor or contract employee effects any such change at the direction of any person other than the KO, the change will be considered to have been without authority, and no adjustment will be made in the contract price under the Changes clause or any other clause to cover any increase in costs incurred as a result thereof.

SUPPLIES SCHEDULE

Conference Room, 5 – 10 March 2017

FFP

The contractor shall provide meeting space with audio visual equipment and refreshments in accordance with the requirements listed in the Performance Work Statement.

Guest Rooms, 5 – 9 March 2017

Contractor shall provide 32 guest rooms (Couples/Children and Chaplain Staff) per day in accordance with the specifications listed in the Performance Work Statement.

Guest Rooms, 9-10 March 2017

Contractor shall provide 2 guest rooms (Chaplain Staff Only) in accordance with the specifications listed in the Performance Work Statement.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job $ $

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 32 Each $ $

0003 2 Each $ $

Meals, 5 – 10 March 2017

Contractor shall provide breakfast, lunch, and dinner meals in accordance with the specifications listed in the Performance Work Statement.

Contractor Manpower Report

Contractor shall provide a Contract Manpower Report in accordance with Section 6.7 of the

Performance Work Statement. The report is due 31 October 2017

5-3 FAR MARRIAGE AND SINGLE SOLDIER

PRE-DEPLOYMENT ENRICHMENT TRAINING EVENTS

05-10 March 2017

PERFORMANCE WORK STATEMENT

1.0. General

1.1. a. As part of the Commander’s program for a ready and resilient force, 5-3 FAR will conduct two (2) Pre-

Deployment Marriage Retreats (05-07 MAR 2017 & 07-09 MAR 2017) for 30 married couples and their

30-40 children per retreat.

b. The 5-3 FAR will conduct one (1) Pre-Deployment Single Soldiers Retreat (10 MAR 2017) for 60

Soldiers

c. The Chaplain Staff (2 Adults) will be on-site for the duration of the contract (05-10 MAR 17).

1.2. The lodging facility (venue) must be a family friendly resort and conference center that reflects the Brigade

Commander’s and Chaplain Corps’ intent to honor and esteem Warriors and their Spouses. The lodging facility shall provide quality cuisine, superior ambiance with a relaxing atmosphere conducive to family recreation, effective training, and comfortable sleeping accommodations.

1.3. The venue must have onsite or walkable family friendly activities not dependent on weather (preferably indoor) such as: Indoor Waterparks and/or Play areas suitable for family interaction; Educational experiences (e.g. Interactive Scavenger Hunts, Indoor/outdoor playgrounds, and conveniently located near shopping options (i.e. shopping districts, mall, etc.).

1.4. The venue must be located within 150 miles of Joint Base Lewis-McChord, WA 98433.

1.5. a. Marriage Retreats - The venue must at a minimum provide Thirty-two (32) guest rooms (30 for couples, 2 for chaplain staff), adequate conference/training space with audio visual equipment, meal support for 60

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 952 Each $ $

0005 1 Each $ $ people and 30-40 children, and adequate child care facilities for 30-40 children continuously beginning on

05 March 2017 at 2:00 PM and ending on 09 March 2017 at 11:00 AM. Additionally, two (2) rooms are required for the Chaplain staff for the night of 09 March 2017.

b. Single Soldier Retreat - The venue must at a minimum provide adequate conference/training space with audio visual equipment, and meal support for 64 people, and adequate child care facilities for on 10 March

2017 from 7:00 AM until 9:00 PM.

1.6. The training site shall have personnel with adequate authority available throughout the training to take immediate action to resolve problems and will be in compliance with all state and local safety, fire and sanitation regulations.

1.7. The training site shall provide notification (verbal or written) as soon as possible in advance of any disruption of facilities or atmosphere that will or may occur (e.g. other events occurring at venue that may potentially interfere with the marriage training).

2.0. Accommodations

2.1. The training site shall provide 32 guest rooms (for each Marriage Enrichment Training Event) that are:

modern, clean, carpeted, climate controlled, private, and with its own bathroom for two (2) nights. If possible two queen beds are preferred. Guest rooms and bathrooms shall exhibit sanitary conditions and be in good working order. The number of children per family attending may affect room accommodation needs.

2.2. Rooms shall be furnished with blankets, linens, and towels. Additionally, rooms shall contain the standard room amenities, such as Cable Television, movie options, coffee maker, cups/glasses, ice bucket, and free

Wi-Fi connectivity.

2.3. Arrival/check-in of Married Couples with Children

2.3.1. Marriage Enrichment Training Event number 1 will be Sunday, 05 March 2017, starting at 2:00 pm to 6:00

pm. Departure/check-out will be Tuesday, 07 March 2017 at 11:00 am.

2.3.2. Marriage Enrichment Training Event number 2 will be Tuesday, 07 March 2017, starting at 2:00 pm to

6:00 pm. Departure/check-out will be Thursday, 09 March 2017 at 11:00 am.

2.3.3. The Chaplain Staff (2 Personnel) will remain at the venue for the duration of the contract. They will arrive on Sunday, 05 March 2017, starting at 2:00 pm to 6:00 pm. Departure/check-out will be Friday, 10 March

2017 at 9:00 am.

2.3.4. Arrival of personnel for the Single Soldier Enrichment Training Event will be Friday, 10 March 2017 at

9:00 am. Personnel will depart the venue at 9:00 pm

3.0. Training/Conference/Child Care Space(s)

3.1. Professional conference room with round tables able to comfortably seat 60 adults in padded chairs (8-10 people per table).

3.2. Conference/Training rooms will be available for USE during the following times:

Marriage Enrichment Training Event number 1

Day 1: 05 March 2017 (Sun): 3:00 pm – 9:00 pm

Day 2: 06 March 2017 (Mon): 9:00 am – 9:00 pm (All Day)

Day 3: 07 March 2017 (Tue): 9:00 am – 10:00 am

Marriage Enrichment Training Event number 2

Day 1: 07 March 2017 (Sun): 3:00 pm – 9:00 pm

Day 2: 08 March 2017 (Mon): 9:00 am – 9:00 pm (All Day)

Day 3: 09 March 2017 (Tue): 9:00 am – 10:00 am

Single Soldier Enrichment Training Event

Day 1: 10 March 2017 (Fri): 9:00 am – 9:00pm (All Day)

3.3. Conference/Training space, Child Care space, and Dining Space. The child care space and the training space shall be separate and distinct from each other. In order to reduce child related interruptions during the marriage enrichment training, parents should not be able to hear children in play, or crying. Supervision of the children for the duration of the contract will be the responsibility of U.S. Government.

3.4. The following audio/visual equipment shall be provided: Projection screen; standing podium, speaker and amplifier capability; wireless microphone and receiver; sound system and projector capable of connecting to laptop computer. AV and HDMI connection will be needed.

3.5. Two childcare areas to provide adequate childcare space for separated age groups for the childcare agency.

Each space should provide adequate space for up to 20 children, ages 6 months to 12 years old.

3.6. Readily accessible toilet facilities maintained in sanitary and good working condition should be located near training and child care rooms.

4.0. Beverages & Snacks (available throughout event)

4.1. The training site shall provide Coffee (regular and decaffeinated), tea, and water shall be made available in the conference room /training area during the times listed in paragraph 3.2, along with sugar, sugar substitute, and cream.

4.2. The training site shall provide snack items in the conference room /training area during the times listed in paragraph 3.2, to include items such as cookies, fruit/veggie tray options, and cheese and cracker type options along with appropriate hot and cold beverage cups, plates, napkins and stir sticks.

5.0. Meals (on designated days/times)

5.1. 5 March (82 Meals)

Dinner – 82 meals (30 couples, 20 children, 2 Chaplain Staff) 6:00pm – 7:00pm (ALL together) Food options should include the following:

Protein (2 options), veggies (2 options), a vegetarian option (1 option), starch/grain (2 options), salad, dessert (2 options)

Drink options should include the following: coffee, soda, water, ice tea, lemonade or juice, milk

5.2. 6 March (246 Meals)

Breakfast – 82 meals (30 couples, 20 children, 2 Chaplain Staff) 7:30-8:30 am (ALL together) Food options should include the following items:

Eggs (scrambled), breakfast meat (bacon, sausage, etc.), potatoes (hash browns, home fries, etc.), hot cereal, cold cereal, fruit, pastry items (muffins, scones, etc.), pancake/waffle options, fruit, and assorted yogurts.

Drink options should include the following: coffee, juices, hot teas, water, and milk

Lunch – 82 meals (30 couples, 20 children, 2 Chaplain Staff) 12:00-1:00 pm (ALL together) Food options should include the following:

Protein (2 options), veggies (2 options), a vegetarian option (1 option), starch/grain (2 options), and salad (house or Caesar).

Drink options should include the following: coffee, soda, water, ice tea, lemonade or juice, milk.

Dinner – 62 meals (30 Couples, 2 Chaplain Staff) 6:00pm – 07:00 pm (Adults) - 5 Course Meal

Course 1: Appetizer (2 options)

Course 2: Salad (House or Caesar)

Course 3: Soup (2 options)

Course 4: Entrée – Protein (2 options), vegetarian option (1 option), veggies (2 options), starch/grain

(2 options)

Course 5: Dessert (2 options)

Dinner – 20 meals (20 children) 6:00pm – 07:00 pm (Children - in childcare room)

Food options should include the following: Chicken nuggets/fingers, macaroni and cheese, veggies (1 option), French fries, fruit (i.e. grapes, apple sauce, etc.)

Drink options should include the following: Water, milk, juice.

5.3. 7 March (166 Meals)

Eggs (scrambled), breakfast meat (bacon, sausage, etc.), potatoes (hash browns, home fries, etc.), hot cereal, cold cereal, fruit, pastry items (muffins, scones, etc.), pancake/waffle options, fruit, and

Lunch – 2 meals (2 Chaplain Staff) 12:00-1:00 pm (ALL together) Food options should include the following:

Protein (2 options), veggies (2 options), a vegetarian option (1 option), starch/grain (2 options), and

Dinner – 82 meals (30 couples, 20 children, 2 Chaplain Staff) 6:00pm – 7:00pm (ALL together) Food options should include the following:

Protein (2 options), veggies (2 options), a vegetarian option (1 option), starch/grain (2 options), salad,

5.4. 8 March (246 Meals)

Eggs (scrambled), breakfast meat (bacon, sausage, etc.), potatoes (hash browns, home fries, etc.), hot cereal, cold cereal, fruit, pastry items (muffins, scones, etc.), pancake/waffle options, fruit, and

Lunch – 82 meals (30 couples, 20 children, 2 Chaplain Staff) 12:00-1:00 pm (ALL together) Food options

Protein (2 options), veggies (2 options), a vegetarian option (1 option), starch/grain (2 options), and

Dinner – 62 meals (30 Couples, 2 Chaplain Staff) 6:00pm – 07:00 pm (Adults) - 5 Course Meal

Course 2: Salad (House or Caesar)

Course 3: Soup (2 options)

Course 4: Entrée – Protein (2 options), vegetarian option (1 option), veggies (2 options), starch/grain

Dinner – 20 meals (20 children) 6:00pm – 07:00 pm (Children - in childcare room)

Food options should include the following: Chicken nuggets/fingers, macaroni and cheese, veggies (1 option), French fries, fruit (i.e. grapes, apple sauce, etc.)

Drink options should include the following: Water, milk, juice.

5.5. 9 March (86 Meals)

Eggs (scrambled), breakfast meat (bacon, sausage, etc.), potatoes (hash browns, home fries, etc.), hot cereal, cold cereal, fruit, pastry items (muffins, scones, etc.), pancake/waffle options, fruit, and

Lunch – 2 meals (2 Chaplain Staff) 12:00-1:00 pm (ALL together) Food options should include the

Protein (2 options), veggies (2 options), a vegetarian option (1 option), starch/grain (2 options), and

Dinner – 2 meals (2 Chaplain Staff) 6:00pm – 7:00pm (ALL together) Food options should include the

Protein (2 options), veggies (2 options), a vegetarian option (1 option), starch/grain (2 options), salad,

5.6. 10 March (126 Meals)

Breakfast – 2 meals (2 Chaplain Staff) 7:30-8:30 am. Food options should include the following items:

Eggs (scrambled), breakfast meat (bacon, sausage, etc.), potatoes (hash browns, home fries, etc.), hot cereal, cold cereal, fruit, pastry items (muffins, scones, etc.), pancake/waffle options, fruit, and

Lunch – 62 meals (60 Single Soldiers, 2 Chaplain Staff) 12:00-1:00 pm (ALL together) Food options

Protein (2 options), veggies (2 options), a vegetarian option (1 option), starch/grain (2 options), and

Dinner – 62 meals (60 Single Soldiers, 2 Chaplain Staff) 6:00pm – 07:00 pm - 5 Course Meal

Course 2: Salad (House or Caesar)

Course 3: Soup (2 options)

Course 4: Entrée – Protein (2 options), vegetarian option (1 option), veggies (2 options), starch/grain

5.7. The training site shall be able to accommodate religious dietary needs (Kosher/Halal), if necessary. If this need arises, the Government will inform the contractor at least one (3) days before the event.

6.0. Additional Requirements

6.1. The Government will notify the training site if, and as soon as it is known, not all rooms reserved will be needed. In that event, the contractor shall make reasonable efforts to rent those rooms to other guests. If the contractor is able to rent those rooms to other guests, the Government shall not be charged for those rooms.

6.2. Parking shall be provided and/or validated to/for all participants and Government personnel free of charge.

6.3. The contractor shall provide an on-site contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer or his/her designated representative prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

6.4. The contract manager and alternate or alternates must be able to read, write, speak, and understand the

English language. Manager’s and alternate(s)’ names, phone number, and email addresses shall be provided to the Government upon award, but no later than 1 week prior to the event.

6.5. When service performed does not conform to contract requirements, or when service was not performed in a specific area, the contractor shall perform or re-perform the service in conformity with contract specifications at no additional cost to the Government. Performance or re-performance of these services shall commence immediately upon notification by the Contracting Officer. The contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished before noon the next workday without degradation to normal scheduled services.

6.6. FAR clause 52.212-4 paragraph (a), Inspection and Acceptance, will be applicable in the event of contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

6.7. Contract Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government

Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with

2017. Contractors may direct questions to the help desk by clicking on “Send email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting.

The contract and/or task order will not be considered complete until report is entered and proof of completion is provided to the contracting office.

http://www.ecmra.mil/ http://www.ecmra.mil/

PROVISIONS & CLAUSES INCORPORATED BY REFERENCE

52.204-9

52.212-1

52.204-7

Personal Identity Verification of Contractor Personnel

Instructions to Offerors – Commercial Items

System For Award Management (SAM)

JAN 2011

OCT 2016

JAN 2017

52.212-4

52.222-62

Contract Terms and Conditions--Commercial Items

Paid Sick Leave Under Executive Order 13706

MAY 2015

JAN 2017

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

252.201-7000 Contracting Officer's Representative DEC 1991

252.204-7004 Alt System for Award Management Alternate A FEB 2014

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7006 Wide Area Workflow Payment Instructions MAY 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.246-7000 Material Inspection And Receiving Report MAR 2008

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUN 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19

U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)

(41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June

2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment

Act of 2009.)

XXX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub.

L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L.

111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41

U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014)

(if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

XXX (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Oct 2001) of 52.219-9.

____ (iii) Alternate II (Oct 2001) of 52.219-9.

____ (iv) Alternate III (Oct 2015) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Sub-contracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

____ (22) 52.219-28, Post Award Small Business Program Re-representation (July 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-

Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

____(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns

Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

XXX (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

XXX (26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126).

XXX (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

XXX (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

XXX (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

XXX (30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

XXX (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

XXX (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496).

XXX (33)(i) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O.

13627).

____ (ii) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in

22.1803.)

____ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May

2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (June, 2016) (E.O. 13693).

____ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners

(June, 2016) (E.O. 13693).

____ (38) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and

13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (39)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-14.

____ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

____ (41)(i) 52.223-16, Acquisition of EPEAT [supreg]-Registered Personal Computer Products (OCT 2015)

(E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-16.

XXX (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O.

13513).

____ (43) 52.223-20, Aerosols (June, 2016) (E.O. 13693).

____ (44) 52.223-21, Foams (June, 2016) (E.O. 13693).

_____ (45) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

_____(46) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter

83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I (May 2014) of 52.225-3.

____ (iii) Alternate II (May 2014) of 52.225-3.

____ (iv) Alternate III (May 2014) of 52.225-3.

____ (47) 52.225-5, Trade Agreements (FEB 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

____ (48) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (49) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013)

(Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

____ (50) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150

____ (51) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

5150).

____ (52) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10

U.S.C. 2307(f)).

____ (53) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

XXX (54) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013)

(31 U.S.C. 3332).

____ (55) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (July

2013) (31 U.S.C. 3332).

____ (56) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (57) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

____ (58)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631).

____ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

_____(1) 52.222-17, Non-displacement of Qualified Workers (May 2014) (E.O. 13495).

XXX (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

XXX (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41

U.S.C. chapter 67).

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

_____ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple

Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_____ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY

2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

XXX (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter

67).

XXX (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

XXX (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658).

_____ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

_____ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the

Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Non-displacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) _____ (A) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O.

13627).

_____ (B) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain

Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section

862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx

1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.243-1 CHANGES—

(a) The Contracting Officer may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in any one or more of the following:

(1) Drawings, designs, or specifications when the supplies to be furnished are to be specially manufactured for the

Government in accordance with the drawings, designs, or specifications.

(2) Method of shipment or packing.

(3) Place of delivery.

(b) If any such change causes an increase or decrease in the cost of, or the time required for, performance of any part of the work under this contract, whether or not changed by the order, the Contracting Officer shall make an equitable adjustment in the contract price, the delivery schedule, or both, and shall modify the contract.

(c) The Contractor must assert its right to an adjustment under this clause within 30 days from the date of receipt of the written order. However, if the Contracting Officer decides that the facts justify it, the Contracting Officer may receive and act upon a proposal submitted before final payment of the contract.

(d) If the Contractor’s proposal includes the cost of property made obsolete or excess by the change, the Contracting

Officer shall have the right to prescribe the manner of the disposition of the property.

(e) Failure to agree to any adjustment shall be a dispute under the Disputes clause. However, nothing in this clause shall excuse the Contractor from proceeding with the contract as changed.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/farsites.html http://www.acquisition.gov/far/

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/farsites.html

252.209-7992 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2015 Appropriations.

REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW—FISCAL YEAR 2015 APPROPRIATIONS

(DEVIATION 2015-OO0005) (DEC 2014)

(a) In accordance with sections 744 and 745 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, http://farsite.hill.af.mil/farsites.html http://farsite.hill.af.mil/farsites.html

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS

(JUNE 2012)

(a) Definitions. As used in this clause–

(1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal

Acquisition Regulation.

(2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting

Officer.

(3) Payment request means any request for contract financing payment or invoice payment submitted by the

Contractor under this contract.

(4) Receiving report means the data required by the clause at 252.246-7000, Material Inspection and Receiving

Report.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than WAWF only when–

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the

Contracting Officer's determination with each request for payment;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and

Billing System);

(3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or

(4) When the Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in

Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (COMBO)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

Not Applicable

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC W911S8

Admin DoDAAC W911S8

Inspect By DoDAAC WK4X48

Ship To Code WK4X48

Ship From Code Not Applicable

Mark For Code Not Applicable

Service Approver (DoDAAC) Not Applicable

Service Acceptor (DoDAAC) Not Applicable

Accept at Other DoDAAC Not Applicable

LPO DoDAAC Not Applicable

DCAA Auditor DoDAAC Not Applicable

Other DoDAAC(s) Not Applicable

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

Customer Contact: bryce.a.wiltermood.mil@mail.mil

Resource Manager: jasmine.r.penarejo.civ@mail.mil

Contracting POC: dickey.l.sours2.mil@mail

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

dickey.l.sours2.mil@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

mailto:bryce.a.wiltermood.mil@mail.mil mailto:jasmine.r.penarejo.civ@mail.mil mailto:dickey.l.sours2.mil@mail mailto:dickey.l.sours2.mil@mail.mil

252.232-7010 LEVIES ON CONTRACT PAYMENTS (DEC 2006)

(a) 26 U.S.C. 6331(h) authorizes the Internal Revenue Service (IRS) to continuously levy up to 100 percent of contract payments, up to the amount of tax debt.

(b) When a levy is imposed on a payment under this contract and the Contractor believes that the levy may result in an inability to perform the contract, the Contractor shall promptly notify the Procuring Contracting Officer in writing, with a copy to the Administrative Contracting Officer, and shall provide--

(1) The total dollar amount of the levy;

(2) A statement that the Contractor believes that the levy may result in an inability to perform the contract, including rationale and adequate supporting documentation; and

(3) Advice as to whether the inability to perform may adversely affect national security, including rationale and adequate supporting documentation.

(c) DoD shall promptly review the Contractor's assessment, and the Procuring Contracting Officer shall provide a written notification to the Contractor including--

(1) A statement as to whether DoD agrees that the levy may result in an inability to perform the contract; and

(2)(i) If the levy may result in an inability to perform the contract and the lack of performance will adversely affect national security, the total amount of the monies collected that should be returned to the Contractor; or

(ii) If the levy may result in an inability to perform the contract but will not impact national security, a recommendation that the Contractor promptly notify the IRS to attempt to resolve the tax situation.

(d) Any DoD determination under this clause is not subject to appeal under the Contract Disputes Act.

SAP SPECIAL INSTRUCTIONS AND TERMS

MICC, JOINT BASE LEWIS-MCCHORD WA, 98433

SOLICITATION INSTRUCTIONS:

SELLER ATTACHMENTS: In addition to providing pricing on Pages 1-2 of this solicitation, Sellers shall include certain non‐pricing information as document(s) attached to their quote. Attachment(s) can total no more than 15

MB, whether multiple files or one file, and may be zipped to decrease their size. A Seller's failure to comply with these terms may result in its offer being determined to be non‐responsive. The attachment(s) must include the following non‐pricing information: Product & Service literature or verbiage demonstrating the offeror's clear understanding of Performance Work Statement (PWS) contained within this solicitation. Quotes received without the non‐pricing information attachment(s) may be deemed non‐responsive and may not be considered.

AGENCY PROTEST PROCEDURES-

If an interested party have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also officially protest to the contracting officer.

Contract award or performance is suspended during the protest. To be timely, protests must be filed within the periods specified in FAR 33.103. If an interested party has complaints or want to file a protest it must be sent to the address below:

Mission and Installation Contracting Command

Chief, Supply and Small Services Branch

BOX 339500, MS 19

JBLM, WA 98433-9500

Facsimile number 253-967-3844

(End of Instruction)

AMC-LEVEL PROTEST PROGRAM-

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level

Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an

Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution.

HQ Army Material Command

Office of Command Counsel

9301 Chapek Rd, Room 2-1SE3401

Ft. Belvoir, VA 22060-5527

Facsimile number (703) 806-8866 or 8875

Packages sent by FedEx or UPS should be addressed to:

HQ Army Material Command

Office of Command Counsel

Room 2-1SE3401

1412 Jackson Loop

Ft. Belvoir, VA 22060-5527

The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp.

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest

Procedures.

QUOTES-

Quotes MUST be good for 30 days after Request for Quote closing date. All costs associated with quote submission are the responsibility of offeror and will not be reimbursed by the U.S. Government.

QUOTE CLARIFICATIONS-

Questions concerning this quote must be submitted immediately and prior to the established closing date to reasonably expect a response from the Government. Those questions not received within the proscribed date may not be considered.

CONTACT INFORMATION-

Contact the…