Performance_Work_Statement_for_Fire_Protection_Clothing_Cleaning_and_Inspection_BPA_Aug_2017_to_Aug_2018.docx

Performance Work Statement (PWS) Fire Protection Clothing Cleaning Services

1.0 GENERAL

1.1 This is a non-personal services contract to provide fire protection clothing cleaning and inspection services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.0 BACKGROUND

2.1. Firefighter personal protective equipment (PPE) is required to be inspected and cleaned to remove biological and chemical contaminates biannually. Any damaged items identified during the inspection, in accordance with (IAW) National Fire Protection Association (NFPA) 1851 2014 serviceability standards, will be classified as requiring repair. Joint Base Lewis-McChord (JBLM) Fire and Emergency Services (FES) does not have the capability to conduct the cleaning and advanced inspection IAW NFPA 1851 2014 standards. There are six (6) firefighting work groups based in separate locations around

JBLM.

3.0 SCOPE of WORK

3.1 The Blanket Purchase Agreement (BPA) for services is limited to the cleaning and advanced inspection criteria identified in NFPA 1851 2014 chapters 6, 7, and 8. Any additional work/cost not specified in paragraph 4.0 Description of Service or in the agreement is not authorized under this BPA.

3.2 Contractor shall STOP work and contact the JBLM FES POC if any additional service is needed or if the contractor is unable to comply with paragraph 4.0 Description of Service due to the condition of the equipment.

3.3 The total inventory of firefighter protective clothing items requiring the inspection and cleaning services are:

Structural Jacket - 120 Each Structural Trouser - 120 Each Structural Helmet - 120 Each Structural Boots, Leather - 120 Pair Structural Boots, Rubber - 100 Pair Structural Gloves - 150 Pair Structural Hood - 150 Each Proximity Jacket - 100 Each Proximity Trouser - 100 Each Coveralls – 120 Each BSI Jacket - 120 Each Suspenders - 220 Each

3.4 JBLM FES requires all PPE ensembles to be cleaned and have an advanced inspection performed, at a minimum, twice a year IAW NFPA 1851 2014 standards.

3.5 Any additional work/cost shall be pre-approved before work begins or any expense is incurred beyond prices identified in the agreement.

JBLM FES POC: Mr. Bradley Shanrock 253-966-2601 or 253-405-5759.

4.0. DESCRIPTION OF SERVICE

4.1 Criteria for Structural Gear: Machine wash and perform advanced inspection on jackets, trousers, and hoods. Advanced inspection shall include all elements of NFPA 1851 2014 Standard Chapter 6 and 7. All other structural gear shall be cleaned and inspected per NFPA 1851 Chapter 6 and 7 including helmets, leather boots, rubber boots, and gloves.

4.2 Criteria for Proximity Clothing: Wash and perform advanced inspection on jackets and trousers. Advanced inspection shall include all elements of NFPA 1851 2014 Standard Chapter 6 and 7. All other proximity gear shall be cleaned and inspected per NFPA 1851 Chapter 6 and 7 including coveralls.

4.3 All PPE equipment shall have a detailed inspection record in accordance with NFPA 1851. The contractor shall document and track all items sent to the facility for cleaning and inspection. The contractor shall include a report of all inspections with each PPE that has been serviced. A consolidated report for the Batch shall be sent to the JBLM FES POC. The contractor shall submit the record of completion indicating any equipment deficiencies. The tracking system shall include assigned serial number of items serviced. Any item that fails the advanced inspection and cannot be repaired according to standards in NFPA 1851 chapter 8 will be retired (“red tagged”). JBLM FES POC shall be notified of the serial number(s) attached to the garment(s) that is/are red tagged.

4.4 JBLM FES requires a seven (7) calendar day turn around to get the ensembles cleaned and inspected. Ensembles shall be put in a garbage style bag, marked with the name and station number. The bag shall contain only one (1) set of gear per bag and the gear will not be taken apart by the member. All liners and suspenders shall be taken apart at the cleaning facility. Any personal items found during the cleaning and inspection process shall be returned with the cleaned gear. Gear shall be placed in a designated place in each station for pick up, usually close to a personnel door in the apparatus bay without being a safety hazard; contractor shall return gear to the same location in each station. JBLM FES POC will provide access to each station.

4.5 Operating hours for requested pick-up/return services of inspected/cleaned ensembles will be Wednesday between 0800-1600 Pacific Time.

4.6 The firefighting PPE may be picked up for cleaning and inspection from any of the following locations:

Station 101 4100 West Way, Ft. Lewis, WA 98433 Station 102 3081 Airport Way, Ft. Lewis, WA 98433 Station 103 9986 Garfield, Ft. Lewis, WA 98433 Station 104 11565 17th ST, Ft. Lewis, WA 98433 Station 105 Bldg. 6 McCarthy, McChord Field, WA 98438 Station 106 827 Lincoln BLVD, McChord Field, WA 98438 Station 107 2014 Pendleton Ave, Ft. Lewis, WA 98433

4.7 The contractor shall complete the required Contract Manpower Reporting in accordance with paragraph 7.0.

5.0. COMPLETION OF WORK

5.1 Due to required emergency service coverage, the period of performance shall be executed around emergency service’s shift down times. Orders will be placed by authorized personnel as required. The minimum number of items to be cleaned will be twenty-five (25) items per pick up, but not to exceed eighty (80) items per pick up. Once a call order is issued, the authorized vendor shall have 24 hours to acknowledge receipt. Once the order has been acknowledged and accepted, the vendor shall have seven (7) days to pick up, clean, inspect, and return all items as described in paragraph 4.0 Description of Service. Work shall be coordinated with JBLM FES POC.

6.0. ADMINISTRATIVE REQUIREMENTS

6.1 The contractor shall provide all tools and transportation needed to perform this work.

7.0 SERVICE CONTRACT MANPOWER REPORTING REQUIREMENT

7.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Joint Base Lewis-McChord via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.

8.0 ANTITERRORISM / OPERATIONS SECURITY

8.1 Access and general protection/security policy and procedures Contractor and all associated sub‐contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.2 For contractors that do not require CAC, but require access to a DoD facility or Installation Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.3 iWATCH Training The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.