Draft_PWS_Fire_Alarm_Suppr_Maint.pdf

Draft PWS 22 Feb 2016 Performance Work Statement

Fire Suppression, Fire Alarm, Fire Sprinkler Systems Maintenance Service and Repair for Joint Base Lewis-McChord and Yakima Training Center, Washington

PART 1- GENERAL INFORMATION. This is a non-personal services contract to provide fire suppression, fire alarm and fire sprinkler systems inspection, maintenance, service and repair. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. It is within the scope of the contract that the buildings/facilities list for this requirement will increase and decrease throughout the contract term.

1.1. BACKGROUND. The fire alarm systems in facilities listed in Technical Exhibit 1 have been annually inspected, tested, cleaned, and maintained on a regular basis. Exceptions are newly constructed facilities or others not requiring testing by code. The in-house Public Works (PW) technicians respond to urgent service calls and do repair on fire extinguishing equipment to correct the deficiencies. The PW technicians do not respond to calls for relocatable and modular type buildings.

1.2. LOCATION OF WORK. The contract work is located at Joint Base Lewis-McChord (JBLM) located in western Washington. Yakima Training Center (YTC) is also part of the base and is located in eastern side of Washington. JBLM is a United States Army Joint Base located in Pierce and Thurston Counties, Washington. YTC is located in Yakima County, Washington. The installation, JBLM consists of JBLM Lewis North, JBLM Lewis Main, JBLM McChord Field, and YTC (located in eastern Washington).

1.3. HOURS OF OPERATION. The contractor shall perform the fire systems Inspection, Testing and Maintenance (ITM), and repairs during normal work hours (7:00 A.M. to 5:00 P.M.) in most situations, Monday through Friday, excluding federal holidays, unless otherwise required in this contract Performance Work Statement (PWS) or as approved by the Contracting Officer. However due to mission requirements and or security concerns it may not be possible to schedule all facilities during normal working hours. In addition, previously scheduled facilities may have to be rescheduled due to immediate mission requirements or security concerns. The contractor will not be held accountable or responsible for these occurred changes in scheduling but shall make an effort to reschedule the facilities as soon as possible.

The ITM will be required to be scheduled and performed after normal business hours for many kitchen hood fire suppression systems.

1.4. TYPE OF CONTRACT. This is a fixed-priced requirements type contract. The contract period of performance will be for a base year and four option years.

1.5. DESCRIPTION OF SERVICES. The contractor shall furnish all management, tools, supplies, equipment and labor necessary to examine, restore, maintain, repair, clean, inspect, and perform testing of the following: installed facility fire sprinkler systems, kitchen fire suppression systems, fire pumps, fire pump monitoring devices and related equipment, fire sprinkler monitoring devices, aircraft hangar foam agent systems, automatic fire alarms, Fire Alarm Control Panels (FACP) including the software and associated devices, (activation, warning and auxiliary), electrical/electronic components of the systems. The contractor shall provide testing and programming to facilities with Mass Notification Systems (MNS). The contractor shall provide updated Computer-Aided Design (CAD) (current year) drawings in a manner that will ensure fire systems serviceability and proper operation. List major component manufacturers and system component, year of installation as near as can be determined, as well as ITM cycle for suppression systems. Contractor shall submit reports to the Contracting Officers Representative (COR) JBLM, Washington (WA). All performed work shall comply with and be in accordance with (IAW) the Unified Facilities Criteria (UFC) 3-601-02, National Fire Protection Association (NFPA) Standards 10 through 25, 70, 72, 96, base requirements and the manufacturer’s instructions. The UFC 3-601-02 shall take first precedence over other guidance. Technical Exhibit 1 will show the JBLM and YTC, WA facilities list.

1.6. TYPES OF FACILITIES ON JBLM & YTC. Facilities are categorized into several groups and types listed below.

1.6.1. Administrative/Business Occupancy: Contains Fire alarm panels, transmitters with speaker strobes or horn strobes, pull stations, and MNS. Facilities over 15,000 square feet will have fire sprinklers. Minimum amount of detectors are limited to Heating, Ventilation and Air Conditioning (HVAC) duct smoke detectors, detectors for the elevators and a detector at the FACP.

1.6.2. Barracks/Residential Occupancy: Are primarily apartment occupancy style barracks that contain Fire alarm panels and transmitters with smoke and/or heat detection, MNS and wet system fire sprinklers throughout the facility. A small component dry fire sprinkler system may be located in some attic locations. Individual barracks rooms will have smoke detectors with sounder bases and additional notification appliances. Audible and visual notification appliances will be located in the facility common areas.

1.6.3. Commercial Occupancy: Consists of equipment maintenance facilities, warehouse, and storage facilities. Contains fire alarm control panels and transmitters with speaker strobes or horn strobes and pull stations. Frequently are wet fire sprinklers with limited applications of dry pipe sprinklers and the large facilities will have fire pumps serving multiple buildings. Some facilities will have individual fire pumps. Minimum amount of detectors limited to HVAC duct smoke detectors, detectors for the elevators and a detector at the FACP.

1.6.4. Industrial Occupancy: Consists of hangars with deluge, foam system, fire alarm control panel, transmitter with speaker strobes or horn strobes and pull stations. Predominately-wet fire sprinklers with limited applications of dry pipe sprinklers and fire pumps serving multiple buildings. Some have individual fire pumps. Deluge systems and foam systems will have smoke/heat detection throughout protected areas for activation of the system. Water storage tanks, and foam product storage tanks, and associated control equipment.

Occupancy Size Description Approximate number of facilities

Administrative/business Large 15,000 sf or more (JBLM)

(YTC)

Administrative/business Small Less than 15,000 sf (JBLM)

(YTC)

Barracks/residential Large With MNS (JBLM)

Barracks/residential Small

Without MNS (JBLM)

Commercial Occupancy Large Includes facilities with specialty fire suppression equipment/features, fire pumps, physically large, and dining facilities.

(JBLM)

(YTC)

Commercial Occupancy Small Physically smaller facilities and facilities without fire pumps and without specialty fire suppression equipment/features.

(JBLM)

(YTC)

Industrial Occupancy Large Hangars with open head deluge or foam agent system and closed head water sprinklers and limited applications of dry pipe sprinklers, (JBLM) fire alarm control panel, transmitter with speaker strobes or horn strobes and pull stations. Will have fire pumps serving multiple buildings. Some have individual fire pumps. Deluge and foam systems will have smoke/heat/flame detection throughout protected areas. Water storage tanks and foam product storage tanks and associated control equipment.

Commercial Kitchen Hood Exhaust Fire Suppression

Large Commercial Kitchen Hood Fire Suppression Systems will have commercial appliances with commercial exhaust hood with fire alarm interconnect.

(JBLM)

(YTC)

Residential (Non-commercial) Kitchen Hood Exhaust Fire Suppression

Small Residential Kitchen Hood Fire Suppression systems will have residential appliance with residential exhaust hood with alarm interconnect.

(JBLM)

1.7. SPECIAL QUALIFICATIONS. The contractor and the contractor employees shall observe and comply with all applicable local, state, federal rules, licensing, regulations, and statutes, including those concerning fire, safety, sanitation, security, vehicle safety, and hazardous material handling. All inspection, testing, maintenance and repair work shall be performed IAW the applicable UFC, NFPA codes, standards, base requirements, and manufacturers recommendations.

1.7.1. The contractor shall be licensed to perform this type of work in the state of Washington IAW UFC 3-601-02, paragraph 1-8.1.1 and 1-8.13. All contractor personnel shall be considered fire systems maintenance personnel that can perform work on fire systems as defined in the Washington Administration Code (WA-WAC 296-46b) and Washington State Revised Code of Washington (RCW)

19.28 and the UFC 3-601-02. The qualified maintenance technicians shall have completed an acceptable apprenticeship program, have certificates of technical competency in accordance with commercial practices and be familiar with the contents of applicable NFPA codes and standards. The contractor technicians shall provide evidence of valid licensing, EL06 limited energy system license, evidence of National Institute for Certification in Engineering (NICET) level II certification for all technicians and NICET level III for all supervisors. The contractor technicians are required to specifically possess this licensing. The contractor and all personnel shall maintain levels of all qualifications throughout the contract period of performance; all newly employed contractor technicians shall provide proof of licensing, certification, and security clearances before performing work under this contract. Technicians that are apprentices or trainees are not considered to have acceptable skill and experience to provide services under this contract.

1.7.2. The contractor shall provide proof of clearance levels for all personnel as follows: the contractor project manager, project leads, and all personnel designated to work under this contract must hold a minimum of a secret level security clearance. The contractor shall provide to the Contracting Officer Representative (COR) the names and the security clearance level documentation ten (10) days prior to performance start date. The COR will verify all security clearances and interim clearances. A security clearance is required due to the need to enter many secure facilities on JBLM.

1.7.3. The technicians working on fire alarm, suppression or sprinkler systems on JBLM shall be qualified to perform the work under this contract. The technician shall be knowledgeable and trained in the technical requirements of all applicable NFPA codes and standards, UFC 3-601-02 and all other referenced material in this contract. All repairs shall be performed by a minimum NICET level II technician certification having five (5) years of current experience in the maintenance and repair of various systems. All final connections to devices and control panels shall be performed by the certified individual.

1.7.4. The contractor is expected to be capable of performing all types of repairs to all manufacturers, makes, and models of fire protection equipment in facilities on JBLM. This may require the prime contractor to subcontract some work to factory authorized representative contractors for some manufacturers, makes, and models of fire protection equipment. This subcontracting effort shall be the responsibility of the prime contractor and shall be invoiced on the contracts appropriate CLIN structure.

Managing costs for subcontracting shall be the responsibility of the prime contractor and should be factored into the contract overhead costs, the appropriate contract CLIN’s are to be used for repair cost.

If a subcontractor is used by the contractor, the contractor will not get additionally payment for the cost of their subcontractor. Personnel may be factory trained and certified for fire alarm system service of the specific type and manufacturer of system. Personnel may be certified by a nationally recognized fire alarm certification organization acceptable to the authority having jurisdiction. Personnel may be registered, licensed, or certified by a state or local authority and trained as indicated above. Personnel may be qualified by an organization listed by a nationally recognized testing Laboratory for the servicing of fire alarm systems and trained as indicated above.

1.7.5. The contractor shall be a Underwriters Laboratories (UL) certified company for the installation, testing and maintenance of fire alarm systems. The contractor shall provide documentation of this ten (10) days prior to performance start date. The UL listing is required to have a UL listed from an area where the contractor is currently based. The Government will accept the UL from another area as long as the contractor requests for the Washington area listing prior to the performance start date. The types of equipment listed under this certification shall also be submitted to the COR.

1.7.6. The contractor water based systems technicians shall be certified by NICET Level II in inspection and testing of water based systems and shall require a minimum of two work years experience with water based systems. The contractor suppression systems technicians shall be certified by NICET Level II in special hazards suppression systems and have a minimum of two years of work experience with suppression systems. The contractor mass notification systems technicians shall be certified by NICET Level II in audio systems and have a minimum of two (2) years work experience with audio systems. The contractors fire pump and foam system technicians shall be certified by NICET Level II and have five years’ experience performing ITM on fire pumps and foam systems.

Proof, copies of all certifications and experience shall be submitted to the COR prior to the performance start date.

1.8. QUALITY CONTROL AND QUALITY ASSURANCE. The policy of the Government for Contractor Quality Control and Government Quality Assurance and applicable definitions are provided in the Federal Acquisition Regulations in Part 46.

1.8.1. Quality Control: The contractor is required to control the quality of service delivery and offer to the Government for acceptance only services that conform to contract requirements. The contractor is responsible for the delivery of quality services and supplies to the Government. Perfect performance is not required for the control of quality to be satisfactory. Specific service delivery must be in substantial compliance with contract requirements and be suitable for the intended purpose of the contract. The overall control of quality must meet the specified performance thresholds for each required service.

1.8.2. Quality Control Program (QCP): The contractor shall develop a Daily Inspection Report and maintain a quality control plan to ensure Fire Alarm, Suppression, Sprinkler and Monitoring Systems services are performed in accordance with appropriate directives and commonly accepted commercial http://farsite.hill.af.mil/ practices. A work schedule for providing the monthly ITM is required and shall be addressed again in item 5.1. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor shall develop quality control procedures addressing the delivery of services. This QCP shall be submitted as part of the service delivery plan as stated in item 5.1.

1.8.3. Quality Assurance: The Government intends to monitor the contractor's performance using quality assurance procedures established for the contract with its Quality Assurance Surveillance Plan.

The Government reserves the right to utilize other methods as necessary to assure contractor compliance with all terms and conditions of the contract. The contractor is cautioned that additional costs to re-inspect work caused by unsatisfactory work or nonperformance by the Contractor may be charged to the Contractor in accordance with the clauses entitled "Inspection of Services-Fixed price."

1.8.4. Quality Assurance Surveillance Plan (QASP): The QASP is compiled utilizing the same performance objectives as identified in the "Requirements Summary," paragraph 7.1. The contractor's Quality Control Program and contract performance will be evaluated as shown in the "Requirements Summary”. If re-performance of a service delivery is required, the original inspection results will be recorded as unsatisfactory. When overall monthly performance for a required service meets or exceeds the performance threshold, quality control is satisfactory. Only the original inspection results by the Government will be used to make this evaluation. Failure to meet the performance threshold for a required service means that quality control for that service for the observation period is unsatisfactory.

Each service will be evaluated during each observation period, which is generally one month.

1.9. PERFORMANCE EVALUATION MEETING. Performance evaluation meetings may be required when requested by the Government or contractor.

1.10. RESERVED.

1.11. ENVIRONMENTAL REQUIREMENTS.

1.11.1. Lead-Containing Paint. If repair work is required on a system and the repair requires penetration of the building structure, prior to the repair, the contractor shall perform a complete lead paint inspection of all areas affected by the work described in this PWS in accordance with all Federal and Local regulations. A Certified Lead Paint Inspector shall perform the inspection. The inspection documentation shall comply with Federal and Local regulations and shall include identification of all lead paint, its location, quantity, and percentage by weight and TCLP characteristics.

1.11.2. Environmental Coordination. The Contractor shall comply with all JBLM environmental requirements, including the most current installation regulation 200-1 (Environmental Protection and Enhancement) and Design Standards specification section 01 57 20.00 10 (Environmental Protection).

This includes the submission of an Environmental Protection Plan prior to commencement, as detailed in section 01 57 20.00 10. The JBLM Environmental Division will review the Plan and provide any necessary corrections or additions to the Contracting Officer or their representative. Regulation 200-1 and specification section 01 57 20.00 10 are available at the JBLM Design Standards website (http://www.lewis-mcchord.army.mil/designstandards/index1.htm).

1.11.3. Sustainable Acquisition. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include:

recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. These elements are described on the Office of Federal Procurement Policy website (http://www.whitehouse.gov/omb/procurement_index_green/. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement. The contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition http://www.lewis-mcchord.army.mil/designstandards/index1.htm http://www.whitehouse.gov/omb/procurement_index_green/ https://sftool.gov/greenprocurement laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the contractor shall contact the Contracting Officer or their representative for further guidance. Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception). The form is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf. Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466 or usarmy.jblm.imcom.list.dpw-green-procurement@mail.mil.

1.11.4. Environmental Management System (EMS). The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

In accordance with EMS procedures, the contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. The installation policy can be found at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/environ_policy.aspx (click on JBLM Policy).

Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470). Contract actions at JBLM Yakima Training Center (YTC) will coordinate with the JBLM YTC EMS Coordinator, who can be contacted at (509) 577-3889.

An environmental awareness training resource is available to the Contractor at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/EnvTraining.aspx.

1.12. HAZARDOUS MATERIALS. Hazardous Materials. For any hazardous materials, the contractor shall submit an initial list of hazardous materials to be used (including unit of measure and Safety Data Sheet for each product). A copy of these documents must be submitted to the JBLM Pollution Prevention Program at (usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil) 10 days prior to performance start date.

These items must be reviewed by Pollution Prevention and authorized for use if they are not already on the JBLM installation Authorized Use List. The Contractor shall not use any hazardous materials not authorized by Pollution Prevention.

For any in-use hazardous materials, the Contractor shall submit a hazardous material inventory on HJB Form 953 noting the hazardous materials used, the units of measure, quantities used, storage locations, and other information indicated on the form. This inventory shall be submitted at the end of the project.

[If the project goes into a new calendar year, the Contractor shall also submit a copy of this inventory (accounting for all hazardous materials) by 15 January.] For any hazardous materials stored on JBLM, this inventory shall be submitted by the 15th day following the calendar year quarter in which the hazardous materials were used or stored. All HJB 953 inventories shall be submitted electronically and addressed to the Contracting Officer or their representative with usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil included in the carbon copy (“cc”) line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program (966-6469). The current HJB Form 953 and form instructions are available at Section 01 57 20.00 10 of the JBLM Design Standards (http://www.lewis-mcchord.army.mil/designstandards/index1.htm).

1.13. ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, facility access and local security policies and procedures for JBLM. The contractor shall also provide all information required for background checks to the Provost Marshal Office, Director of Emergency Services or Security Office to meet installation access requirements. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or the installation change, the Government may require changes in contractor security matters or processes.

1.13.1. Operations Security (OPSEC) Training. All contractor employees including subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf mailto:usarmy.jblm.imcom.list.dpw-green-procurement@mail.mil http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/environ_policy.aspx http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/environ_policy.aspx http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/EnvTraining.aspx http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/EnvTraining.aspx mailto:usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil mailto:usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil mailto:usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil http://www.lewis-mcchord.army.mil/designstandards/index1.htm four (4) OPSEC classes: OPSEC 1301 Fundamentals; OPSEC Awareness for Military Members, DOD Employees, and Contractors; Social Media and Operations Security Training; and Social Networking.

These shall be completed within 15 calendar days after the contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 15 calendar days after completion.

These courses are available online at the following websites:

-http://www.lewismcchord.army.mil/des/OPSEC%20Training/index.htm

-OPSEC 1301 OPSEC Fundamentals (4 Hours)

-http://cdsetrain.dtic.mil/opsec/index.htm OPSEC Awareness for Military Members, DOD Employees, and Contractors (45 minutes)

-HTTPS://IA.SIGNAL.ARMY.MIL/SMS.ASP (Social Media and Operations Security Training)

-http://iase.disa.mil/eta/sns_v1/sn/launchPage.htm (Social Networking)

1.13.2. Antiterrorism (AT) Level I Training. All contractor employees including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor/subcontractor employee, to the COR within 15 calendar days after contract start date. New employees shall complete training and submit certificates to the COR before starting work under the contract. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.13.3. iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity antiterrorism officer). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed and the results submitted to the COR within 15 calendar days after contract start date. New employees shall complete training and submit results to the COR before starting work under the contract.

1.13.4. Personnel/Security Requirements.

1.13.5. The contractor shall obtain the appropriate secret security clearances for its employees prior to the contract start date. Security clearances shall be maintained throughout the period of performance for all personnel. An interim secret security clearance may be used temporarily until the security clearance investigation is complete not to exceed a period of three months.

1.13.6. Requests for security clearances shall be processed through the contractor’s Security Officer and submitted to the Defense Industrial Security Clearance Office (DISCO), ATTN: DISCO-A, Post Office Box 299, Columbus, OH 43216-5006. Personnel security requirements are set forth in Department of Defense (DD) Form 254, Contract Security Classification Specification. Security clearance requests shall be submitted in accordance with DOD Reg. 5220.22-M, National Industrial Security Program for Operating Manual.

1.13.7. All personnel shall be cleared prior to assignment to positions requiring clearances. The contractor shall provide verification of contract employee security clearances ten calendar days before contract start date. That verification shall list the employee’s full name, Social Security number, date and place of birth, date and type of background investigation, date and security clearance granted, and the name of the COR identified in item 12 of the DD Form 254. The contractor shall immediately update and submit changes as they occur.

http://www.lewismcchord.army.mil/des/OPSEC%20Training/index.htm http://www.lewis-mcchord.army.mil/des/OPSEC%20Training/index.htm http://cdsetrain.dtic.mil/opsec/index.htm https://ia.signal.army.mil/SMS.ASP http://iase.disa.mil/eta/sns_v1/sn/launchPage.htm https://atlevel1.dtic.mil/at

1.13.8.The contractor Security Officer will maintain the employee’s record within the Joint Personnel Adjudicative System (JPAS) ensuring their records reflect appropriate Security Management Office affiliation, the completion of a non-disclosure agreement, the indoctrination, and granted access for the appropriate classification level.

1.14. INTERFACES. The contractor shall not unduly interfere with regularly scheduled Government operational activities while in the performance of contract requirements. The contractor shall, if a facilities Government supervisor requests to temporarily cease work in the facility. The contractor must report the incident, the name of the Government person involved, to the COR immediately by the most expedient means.

1.14.1. Utility Outages. Utility outages (such as water and power) shall be scheduled a minimum of three working days in advance of the outage. The contractor shall schedule outages with and coordination with Public Works (PW) Services Branch, PW Maintenance and Repair Division, and JBLM Fire Department. Upon approval, the Contractor shall notify the occupants and other affected parties 48 hours prior to the scheduled outage.

1.14.2. Digging Permit. Underground utility work is not anticipated.

1.14.3. Safety Requirements and Reports. Contractor and employees shall perform work in a safe manner and comply with OSHA, WISHA and the latest version of EM 385-1-1, Safety and Health Requirements, Department of the Army, Corps of Engineers, EM 385-1-1 is available at http://www.usace.army.mil/inet/usace-docs.

1.14.4. Accident and Damage Report. Provide a verbal report to the COR as soon as possible but not later than four hours after each occurrence of damage to Government property or an accident resulting in death, lost work day, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the COR within five (5) calendar days of each occurrence. Comply with Occupational Safety and Health Administration (OSHA) and EM385-1- 1, Section 1, for record keeping and reporting of all accidents. ACCIDENT AND DAMAGE REPORT FORMS. Where specific OSHA or EM 385-1- 1 forms are not required, use forms of the Contractor's own design.

1.14.5. Services. The Government will provide the following services: police, fire and emergency medical services will be available while work is being performed on JBLM facilities. The Directorate of Emergency Services (DES) will be the primary provider of law enforcement and all fire fighting services at JBLM. Medical services for contractor’s personnel are the responsibility of the contractor.

The Government will provide, on an emergency basis only, medical services to contractor personnel for job related injuries and life-threatening illnesses while performing work under the contract. Medical facilities are located at Madigan Army Medical Center at JBLM and Yakima Regional Medical Facility at YTC. In the event of an emergency, the contractor shall call 911 and then notify the COR of the incident immediately.

1.14.6. Equipment Warranties. The Government COR will furnish to the contractor, within 15 working days after the contract award and as necessary thereafter, a list of equipment that are covered by the manufacturer's warranty. The list will indicate the expiration of each warranty. The contractor shall not repair, replace, or otherwise correct defects in warranted equipment without obtaining prior authorization from the COR. All contractor installed equipment shall have a one year warranty.

1.15. TRANSITION OF CONTRACTOR OPERATIONS. The contractor shall start this service contract as required by the contract as of the first day of the performance period. On the first day of performance the contractor shall provide a work force that is fully qualified and capable of performing work under this contract.

http://www.usace.army.mil/inet/usace-docs

1.16. PHASE-IN. The contractor’s phase-in procedures shall not disrupt or adversely impact day-to-day Government business or the current contractor in conducting business. The phase-in period will be between award and full performance start date. This phase-in period is for the benefit of contractor’s staffing, cross training and familiarization. The phase in period is for 30 days.

1.17. PHASE-OUT. During the 30 working day period immediately prior to termination or completion of the contract, contractor shall permit the successor organization to observe contractor personnel in performance of contract requirements.

1.18. LAND RESOURCE. A lay-down area will be provided at no charge upon request by the contractor for use in performing this contract, subject to the normal Directorate of Public Works permitting process. (a) The contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the lay-down area, which are not to be removed. The contractor shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the COR.

(b) The contractor shall protect from damage all existing improvements and utilities (1) at or near the lay-down area, and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the contractor. The contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in utilizing the lay-down area. If the contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the contractor.

1.19. OPERATIONS AND STORAGE AREAS. (a) The contractor shall confine all operations (including storage of materials) on Government premises to areas authorized by the government. The contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the contractor's performance (b) Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials furnished by the contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the contractor and shall be removed by the contractor at its expense upon completion of the work. Facilities shall meet all fire code requirements and provide adequate ventilation, containment, and protection from the elements. Provide warning signs, limit access to the facility, and lock it when it is unattended. The contractor shall pay for the hook up and use of all utilities at the lay-down area. Do not use the lay-down area provided by the Government for any purpose other than in the performance of this contract. No materials shall be stored in vehicles overnight or for any length of time. (c) When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation.

PART 2-DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1 DEFINITION OF TERMS.

Inspection A critical examination aimed at forming a judgment or evaluation.

Testing A particular process or method for trying or assessing. A definitive procedure that produces a test result.

Maintenance Used to stop something undesirable from happening or to stop something undesirable. Work that includes testing, measurements, adjustments, and parts replacement, performed specifically to prevent faults from occurring;

regardless of its condition at the time. The primary goal of maintenance is to avoid or mitigate the consequences of failure of equipment. Any maintenance activity required to correct a failure that is in the process of occurring.

Repair Restore something broken or damaged to good condition. This activity may consist of restoration or replacement of components. Any repair activity required to correct a failure that has occurred.

Quality Assurance

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance

Surveillance Plan

An organized document written by the government specifying the surveillance methodology used for surveillance of the contractor performance.

Quality Control All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Wide Area Work Flow

(WAWF):

A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.2. ACRONYMS.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FACP Fire Alarm Control Panel FAR Federal Acquisition Regulation GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996

ITM Inspection Testing and Maintenance KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

PART 3-GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. FACILITIES. None.

3.2. EQUIPMENT. None.

3.3. MATERIALS. None.

PART 4-CONTRACTOR FURNISHED ITEMS AND SERVICES

General. The contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that not listed under Section 3 of this PWS.

PART 5-SPECIFIC TASKS

5.1. SERVICE DELIVERY PLAN. Develop and provide a service delivery plan to the COR for review within 30 calendar days after the date of award. The contractor shall maintain, update, and edit the provided service delivery plan as any changes occur. Technical Exhibit 1 (TE01) provided by the Government, will show a list and previous inspection dates of facilities that require ITM and will serve as the basis to develop a work schedule for the service delivery plan. The following shall be addressed in the service delivery plan:

management (staffing matrix, training, and maintaining qualified personnel), operational procedures for the delivery of required services including the facility scheduling, quality control plan, safety plan, purchasing plan, environmental management, and record keeping and reporting. The inspection schedule provided to the government shall be amended throughout the year. The facility scheduling plan shall be organized into twelve sections, each titled with a month of the year, and have listed in each section the facility numbers and ITM services that will be scheduled/provided during that month.

5.2. ITM. The contractor shall perform operational ITM on installed facility fire sprinkler systems, kitchen fire suppression systems, fire pumps and monitoring devices, fire sprinkler monitoring devices, foam systems, automatic fire alarms, fire alarm panels, associated devices, (activation, warning and auxiliary), electrical/electronic components of the systems, facilities transmitter/receiver systems, alarm system software, computer systems networking, MNS in facilities along with monitoring systems IAW the UFC, applicable NFPA codes and standards, base requirements, and manufacturer’s instructions.

5.2.1. ITM PROGRAM. The contractor shall implement a planned ITM program, as defined in UFC 3- 601-02. The plan shall be used to prevent and correct deficiencies with the systems, minimize system failure and service interruptions, extend component life, and maximize operating efficiency. The contractor shall coordinate all scheduled ITM, notify JBLM Directorate of Emergency Service (DES) Fire Inspection Branch and each building occupant Point of Contact (POC) to schedule entry and access for testing dates at each facility. The same applies for the YTC location also. This coordination shall be accomplished by the contractor before proceeding with any ITM or repairs on installed fire alarm, suppression, sprinkler and MNS systems and associated equipment. Contractor shall coordinate with the facility POC a few weeks in advance to allow for a scheduling timeline. At the conclusion of ITM and repair, the contractor shall inform the originally notified facility personnel that the maintenance work is completed for that day or will continue the next workday.

5.2.2. NOTIFICATION TO CONDUCT SCHEDULED ITM. In addition, before initiating any scheduled test, the contractor shall ensure the Facility Manager notifies the building's occupants. The Facility Manager may observe the ITM tests and the sequence of operation. Installed fire alarm systems (detection), extinguishing systems (suppression & sprinkler), and monitoring systems located in areas that not readily accessible for safety considerations such as continuous process operations areas and areas that need equipment to reach system components that are congested are to be tested during scheduled operation shutdowns. The contractor is required to furnish their own equipment such as ladders, portable platforms, lifts or other equipment or tools necessary in order to properly and safely complete ITM of the systems. The tests shall be accomplished with minimal interruption to the occupying organization, and/or at intervals according to the UFC.

5.2.3. ITM INTERVAL & EXCEPTION. Note. The fire suppression, fire sprinkler systems and fire pumps on JBLM do not require annual ITM’s on this contract (Government personnel will provide this service). Also there are no monthly ITM services to be performed on this contract. These are the only exceptions to the UFC stated requirements.

5.2.3.1. The kitchen hood exhaust fire suppression systems shall be serviced (ITM) at six (6) month intervals as stated in the UFC. The fire alarm system and associated equipment shall be tested and serviced (ITM) at one (1) year intervals as stated in the UFC.

5.2.3.2. The contractor shall establish the required ITM interval for each fire protection system based on the age of the system and the information provided on TE01. The contractor shall schedule the next appropriate ITM based on the previously performed ITM and the UFC provided guidance. Contractor shall perform the next interval ITM service due for each facility. For facilities with fire protection systems that were not ITM’d for some circumstance, contractor shall consider the facility age or fire protection system and or the installation date as a base line to determine the next required ITM. The TE01 shall be examined closely by the contractor for needed changes on a monthly basis and updated as required.

5.2.3.3. It is required that the contractor perform all ITM in a particular facility simultaneously. Examples:

when performing ITM on a fire pump that serves a building, the fire pump shall be ITM’d at the same time the fire alarm panel/system is ITM’d to ensure the fire pump controllers are properly signaling the FACP and transmitting to the model D-21 fire management system control panel. Simulating conditions that cause inputs to the FACP are not authorized, the contractor must actually test the function, shorting or jumping contacts is not acceptable for a substitution of full functional testing. A facility must be tested as one life safety system, not as separate components (i.e. sprinkler system separate from fire pump separate from fire alarm). The fire alarm technician and crew must be on site with the fire sprinkler technician and the fire pump technician to ensure the fire protection features in the entire facility are working as required.

5.3. PLANNED WORK SCHEDULE. Once per month after contract award the contractor and COR shall review the current inspection, testing, and maintenance schedule for all systems in facilities maintained under this contract. After review, if deemed necessary, the contractor shall submit to the COR a revised work schedule for approval.

5.4. DELIVERY SERVICE. Contractor shall deliver required services of this contract in accordance with the delivery plan and request approval from the Contracting Officer (KO) to modify or deviate from procedures.

5.5 SUMMARY OF MAINTENANCE. The contractor shall coordinate and schedule with either YTC or JBLM Directorate Emergency Services (DES) Fire Inspection Branch as appropriate, each facility occupant POC, Public Works (PW) Fire Alarm Shop, and the COR before proceeding with services to be performed under this contract.

5.6. SMOKE AND HEAT DETECTORS. On the fire alarm systems, the contractor shall maintain smoke and heat detectors as needed. The contractor shall internally clean the smoke and heat detectors only if a fault occurs. Cleaning internally may be needed at the time of testing/certification due to a fault or in some cases, as instructed by the COR.

5.7. UPDATING COMPUTER-AIDED DESIGN (CAD) OR AS BUILT FACILITY DRAWINGS.

When facilities on this contract are remodeled or the fire alarm system is modified, or a new facility is added, the contractor shall produce an updated CAD drawing to support testing (ITM). The Contractor shall update drawings depicting the actual fire alarm system and include any updates and changes to reflect modifications made to the structure or fire alarm system and associated equipment. The labor cost for CAD work must be factored into the overall cost of the appropriate ITM Contract Line Item Number (CLIN).

After the award of this contract, the existing CAD as-built drawings for most facilities will be provided to the contractor electronically. Historically, the labor time associated with updating drawings is on average 1.5-2.0 hours per facility.

5.7.1. COMPUTER-AIDED DESIGN (CAD) OR AS BUILT FACILITY DRAWINGS. Some facilities on this contract do not have an as built or CAD drawing to support testing (ITM). The Contractor shall develop the missing drawing depicting the actual fire alarm system and associated equipment as well as possible and can be distinguished. The labor cost for this CAD development work must be factored into the overall cost of the appropriate ITM Contract Line Item Number (CLIN). A print out of the most current ITM test report and the CAD drawing shall be maintained inside the FACP at all tested buildings.

5.8. SYSTEMS BATTERIES. Generally, the basic batteries used at JBLM fire alarm systems are 7/8AH, 12AH, 18AH, 26AH, 35AH, 55AH, 79AH, and 105AH batteries. This is not a complete list of batteries to be used for this contract. The Newer JBLM fire alarm systems may have different size or type batteries installed. The CLIN used for parts and materials is provided for the cost of the batteries. The labor associated with replacing batteries is incidental to and must be factored into the overall cost of the appropriate ITM CLIN’s. Replacement of system batteries is required IAW the guidance stated in paragraph 1.5, 5.2 and 5.6.

5.9. LIST OF FIRE ALARM CONTROL PANELS. The following is a list of some of the types of fire alarm control panels used at JBLM. This is a partial list for information only and is not all-inclusive.

Ademco Cerberus/ Pyrotronics Couch ESL EST/GE Faraday FCI Firelite Gamewell Harrington Honeywell Kiddie King Fisher Monaco Notifier Pyrotronics Radionics Secutron Silent Knight Simplex Spectronics Thorn Quickstart Edwards Siemens

5.10. CONTRACT LINE ITEM NUMBERS (CLINs) STRUCTURE. The contractor shall repair or correct any minor maintenance deficiencies or impairments to installed fire suppression, fire sprinkler, automatic fire alarm system, MNS and associated components discovered during a scheduled ITM.

Incidental to each and every ITM CLIN, numbers 0001AA, 0001AB, 0002AA, 0002AB, 0003, 0004AA, 0004AB, 0011AA, 0011AB, 0012, 0013AA, 0013AB, 0014, 0015AA, 0015AB including all option year CLINS is the first one hundred (100) dollars of parts and materials cost. In other words, the parts and materials totaling the first one hundred (100) dollars shall be included in the cost of the ITM CLIN. The contractor shall maintain an inventory of spare parts and consumables on the service truck on site, contractor shall correct minor maintenance deficiencies or impairments immediately during the ITM.

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