Oct_17-_PWSAlarmSupport__6.doc

DRAFT#6

PWS for Fire Alarm and Suppression Systems Testing, Inspection, Preventative Maintenance, Repair and Service Calls at Joint Base Lewis-McChord and Yakima Training Center, Washington

As of 17 Oct 2012

1. DESCRIPTION OF SERVICES

1.1. The contractor shall furnish all management, tools, supplies, equipment and labor necessary to examine, restore, maintain, repair, clean and perform testing of installed facility fire sprinkler systems, kitchen fire suppression systems, clean agent suppression systems, fire pump monitoring devices, fire sprinkler monitoring devices, foam systems, automatic fire alarms, fire alarm panels, associated devices, (activation, warning and auxiliary), electrical/electronic components of the systems to include the Monaco D-21 fire management system located at the interior electric shop in BD2045, facilities transmitters/receivers systems, program and design alarm system software when needed, establish computer systems networking, mass notification systems (MNS), provide updated Computer-Aided Design (CAD) drawings in a manner that will ensure system serviceability and proper operation. Contractor shall submit reports at Joint Base Lewis-McChord (JBLM), Washington. The installation, JBLM consists of JBLM Lewis North, JBLM Lewis Main, JBLM McChord Field, and Yakima Training Center (YTC). All performed work shall comply with and be in accordance with (IAW) the Unified Facilities Criteria (UFC) 3-601-02, NFPA Standards 10 through 25, 70, 72, 96, base requirements and the manufacturer’s instructions. The UFC 3-601-02 shall take first precedence over other guidance. The JBLM and YTC facilities schedule is shown in Technical Exhibit A for the contract period of 1 May 2013- 30 April 2014 with two (2) one-year option periods.

1.2 GENERAL INFORMATION

1.2.1. MISSION

The overall Public Works mission is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for the service members, families, and civilian employees of JBLM.

1.2.2. BACKGROUND

The majority of fire alarm systems in buildings listed in Appendix A have been tested, cleaned and maintained on a regular basis. However some of the fire extinguishing equipment (suppression systems) have not been maintained on a regular basis to insure system reliability. Public Works technicians respond to urgent service calls and have performed repairs and on fire extinguishing equipment to the degree of service order work on defective systems with the exception of relocatable and modular buildings.

1.2.3. LOCATION OF WORK

This contract work is located at JBLM, Washington and YTC, Washington. JBLM is a United States Army Joint Base located in Pierce and Thurston Counties, Washington. The joint base is a result of the Base Realignment and Closure (BRAC) Joint Basing guidelines. This contract entails work to be done on McChord Field, Lewis Main and Lewis North and also included on this contract is YTC located in eastern Washington.

1.2.4. HOURS OF OPERATION

The contractor shall perform the fire systems inspection, testing and maintenance during normal duty hours (7:00 A.M. to 4:30 P.M.), Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the Contracting Officer.

1.3. SERVICE DELIVERY PLAN

1.3.1. Develop and maintain a service delivery plan and provide it to the Government for review and approval within 30 calendar days after the award date. The preventive maintenance schedule is provided on the Appendix A. Address in the plan management and operational procedures for the delivery of required services including facility scheduling, quality control, safety plans, purchasing, environmental management, record keeping and reporting.

1.3.2. Compliance with Rules, Regulations and Statutes: All contractor employees shall observe and comply with all applicable local, state and federal rules, regulations and statutes, including those concerning fire, safety, sanitation, security, vehicle safety and hazardous material handling. All inspection, testing, maintenance and repair work shall be performed IAW the applicable UFC, applicable NFPA standards, base requirements, and manufacturers recommendations.

1.3.3. Comply with the latest version of the Reference Guide: EM 385-1-1, Corps of Engineers Safety and Health Manual located: HYPERLINK "" http://publications.usace.army.mil/publications/eng-manuals/

1.3.4. Delivery Service: Deliver required services of this contract in accordance with the approved plan and request approval from the Contracting Officer Representative (COR) to modify or deviate from approved procedures.

1.4. SERVICE DELIVERY SUMMARY

The contractor shall coordinate and schedule with JBLM Directorate Emergency Services (DES) Fire Inspection Branch, each facility occupant POC, Public Works (PW) Fire Alarm Shop, and the COR before proceeding with any services to be performed under this contract.

1.4.1. Planned Work Schedule. Once per week after contract award the contractor and COR shall review the current inspection, testing, and maintenance schedule for all systems in facilities maintained under this contract. After review, if deemed necessary, the contractor shall submit to the COR a revised work plan schedule for approval.

1.4.2. Preventive maintenance and repairs. The contractor shall perform recurring preventive maintenance on systems. The inspection interval starting point for each facility for recurring maintenance is shown on Appendix A. The preventive maintenance, repair and cleaning of installed facility fire suppression systems shall be normally at a frequency of every other year and so forth until the twenty year maintenance interval. The kitchen hood fire suppression systems shall be inspected and serviced at intervals of six month service periods. The contractor shall perform recurring annual preventive maintenance, repair and cleaning on all installed automatic fire alarms, fire alarm panels, associated devices (activation, warning and auxiliary), electrical/electronic components of the systems, the Monaco D-21 control, facilities transmitter/receiver systems, program and design system software, establish computer systems networking, MNS in facilities under this contract all done IAW with the applicable UFC and applicable NFPA Standards, base requirements and manufacturer’s instructions. The existing building fire alarm CAD drawings will be provided to the contractor as needed and shall be updated by the contractor to reflect the actual up-to-date system designs.

1.4.3. List of fire alarm control panels. The following is a list of some of the types of fire alarm control panels used at JBLM. This is a partial list and is not all inclusive and is provided for your information.

FCI

Firelite

Gamewell

Secutron

Spectronics

Thorn

1.4.4. Types of facilities on JBLM. Facilities are categorized into several groups and types for the needs of this contract.

1.4.4.1 Barracks/residential occupancy: Fire alarm panel and transmitter with smoke and/or heat detection throughout the facility, wet system fire sprinklers throughout the facility, occasionally a small component dry fire sprinkler system in locations such as the attic. Mass Notification System (MNS) will be in the large facilities. Horn strobes in common areas and speakers throughout the facility and pull stations. Small facilities do not have MNS and fire sprinklers and fire alarm systems are older and simpler.

1.4.4.2 Admin/business occupancy: Fire alarm panel and transmitter with speaker strobes or horn strobes and pull stations, and Mass Notification Systems (MNS). Facilities over 15,000sf will have fire sprinklers. Minimum amount of detectors limited to Heating, Ventilation and Air Conditioning (HVAC) duct smokes, detectors for the elevators and detector at the Fire Alarm Control Panel (FACP).

1.4.4.3 Commercial Occupancy: Equipment Maintenance facilities, warehouse and storage facilities. Fire alarm control panel and transmitter with speaker strobes or horn strobes and pull stations. Predominately wet fire sprinklers with limited applications of dry pipe sprinklers. Large and dining facilities will have fire pumps serving multiple buildings. Some facilities will have individual fire pumps. Minimum amount of detectors limited to Heating, Ventilation and Air Conditioning (HVAC) duct smokes, detectors for the elevators and detector at the FACP.

Administrative/business

Barracks/residential

two or fewer floors and/or any facility that does not have a Mass Notification Systems (MNS) and fire sprinklers

Commericial/Industrial

1.4.4. The contractor shall implement a planned preventive maintenance program, as defined in UFC 3-601-02 and approved by the COR. The plan shall help prevent and correct deficiencies with the above mentioned systems to minimize breakdowns and service interruptions, extend component life, and maximize operating efficiency. The contractor shall coordinate, and notify JBLM DES Fire Inspection Branch and building occupant POC to schedule entry and access control and testing dates with facility assigned occupants before proceeding with any preventive maintenance on installed fire suppression and automatic fire alarm systems or other systems. At the conclusion of preventive maintenance, those previously notified personnel shall be informed that the maintenance work is completed.

1.4.4.1. The contractor shall correct any, deficiencies or impairments to an installed fire suppression and automatic fire alarm system and all associated components that are discovered during a scheduled inspection and shall utilize the appropriate Contract Line Item Numbers (CLINs) for additional material and labor time.

1.4.4.2. The contractor shall clean, only when needed or directed by the COR, the smoke and heat detectors annually or at the time of testing/certification.

1.4.4.3. The contractor shall provide an actual cost breakdown for work involving additional material and labor for each system being repaired in a facility. Prior to invoicing, the actual cost breakdown shall be provided on a monthly basis by the fifth working day of the month following the month during which the work was performed. The invoicing for the materials and labor repairs shall be submitted under the appropriate CLINs. The repair work done shall be broke down to show actual quantities used, description and costs for the material and parts. The labor cost breakdown will reflect the actual additional hours worked and the names and job titles of employees. The additional labor time will be for the actual additional time at the jobsite. The additional material and parts costs will be for the listed costs.

1.4.5. Inspections. The contractor shall inspect and report on installed fire suppression systems, the fire alarm panels and systems to include fire alarm panel activation devices (pull stations, heat/smoke and carbon monoxide detection systems), auxiliary circuits, associated transceivers, FM (frequency modulated) antennas, and MNS IAW the UFC, applicable NFPA Standards, base requirements, and manufacturer’s instructions.

1.4.5.1 Testing systems. The contractor shall perform operation tests on installed facility fire sprinkler systems, kitchen fire suppression systems, clean agent suppression systems, fire pump monitoring devices, fire sprinkler monitoring devices, foam systems, automatic fire alarms, fire alarm panels, associated devices, (activation, warning and auxiliary), electrical/electronic components of the systems, the Monaco D-21 control, facilities transmitter/receiver systems, alarm system software, computer systems networking, MNS in facilities along with monitoring systems IAW the UFC, applicable NFPA Standards, base requirements, and manufacturer’s instructions.

1.4.5.2 Testing and maintenance notification. The contractor shall, prior to initiating any inspection, testing or maintenance, notify the Base 911 center that the facility system should be placed in the test mode for a specified period of time is to be conducted and an emergency response is not required. In addition, prior to initiating any test, the contractor shall notify the Facility Manager or building point of contact. The Facility Manager will notify the building's occupants and may observe the tests and the sequence of operation. Installed fire alarm systems (detection), extinguishing systems (suppression) and monitoring systems located in areas that are inaccessible for safety considerations such as continuous process operations areas and areas that need equipment to reach system components that are congested shall be tested during scheduled operation shutdowns. The tests shall be accomplished without interruption to the occupying organization, or at intervals approved by the COR.

1.4.6. Facility fire suppression. Contractor shall include system bi-annual (every two years) preventive maintenance and beyond to include 2, 3, 5, 10, and 20 year intervals IAW the UFC. Base year maintenance intervals are noted on TE-A.

1.4.7. Mass notification systems (MNS). Contractor shall conduct annual functional tests, individual component cleaning, and full sensitivity testing IAW the International Electrotechnical Commission (IEC) 60849, Sound System for Emergency Purposes, and IEC 60268, part 16, the UFC and applicable NFPA standards. Intelligibility testing is not required. Contractor shall update the associated CAD drawings and complete a report on all installed MNS. The contractor shall correct any deficiencies or impairments discovered during testing and shall utilize the appropriate Contract Line Item Numbers (CLINs) for additional material and labor time.

1.4.8. Kitchen exhaust fire suppression. Contractor shall accomplish kitchen exhaust fire suppression system and alarm interconnects preventive maintenance every 6 months to include testing, inspect and repair to ensure maximum operational capability. All work shall be performed in accordance with the UFC, applicable NFPA standards, base requirements and manufacturers’ standards and recommendations. Refer to the facility listings for the JBLM and YTC kitchen exhaust fire suppression schedule as shown in Appendix A.

1.4.8.1. At JBLM, and YTC combined, there are approximately 41dry chemical type kitchen exhaust fire suppression systems in service. At YTC there are approximately 13 of these systems. The systems shall eventually be converted from a dry chemical system to a wet chemical system only after a system is discharged and needs to be replaced. Converting dry chemical systems to wet chemical systems are required as a result of compliance with guidance in the UFC 3-601-02 and NFPA standards.

1.4.8.2. During the term of this service contract, when a dry chemical system is tripped or the chemical is released the entire system shall be converted to a wet system to comply with current UFC, industry and NFPA standards. After discharge the dry chemical system replacement shall be accomplished only after the COR approves the contractor to do the work. The contractor shall provide a bill of materials, equipment, and supplies to convert to a wet chemical system installation along with the labor hours required. The contractor shall notify the COR within 5 working days with the cost estimate and get COR approval before commencing any work on the system conversion. The work will be performed only by professionally trained and certified technicians.

1.4.8.3. Kitchen fire suppression systems shall be maintained fully charged and operational at all times. Some of the kitchen and various suppression systems are: (1) kitchen halon fire extinguishing systems, (2) F.M. 200 fire extinguishing systems, the FM-200®, chemically known as heptafluoropropane, (3) carbon dioxide fire extinguishing systems, (4) ANSUL R101, and (5) ANSUL R102, a replacement for the ozone depleting halon 1301 used extensively before 1994. Kitchen fire suppression systems shall be inspected and serviced at intervals not to exceed six months from the previous inspection and service period. Appendix A lists the facilities containing kitchen fire suppression systems.

1.5. Records: The contractor shall maintain all records of inspections, testing, maintenance, and repairs. These records shall be submitted electronically to the COR by the 5th working day of the month following the month that the work was performed.

1.6. Service Calls: (for modular, or relocatable buildings and kitchen fire suppression systems only), see Appendix A with facilities labeled 4, 5. The contractor shall perform corrective maintenance on installed fire suppression, automatic fire alarm systems, and kitchen fire suppression systems IAW the UFC, NFPA Standards, base standards and manufacturer’s instructions to return a system or component to full operating condition. The contractor shall notify JBLM Lewis Main Fire Department and facility occupants before proceeding with any service call(s) on installed fire suppression and automatic fire alarm systems and kitchen fire suppression systems. At the conclusion of the corrective maintenance, those previously notified personnel shall be informed that the maintenance work is completed. The contractor shall recharge and return system to full in-service condition after an inspection, functional test, or maintenance work. The contractor shall also notify the COR that corrective action has been completed and shall provide, on the monthly report, a list of work accomplished.

1.6.1. Response to Service Calls: The contractor’s Fire Alarm Technician(s) shall respond and be on site within 24 hours during duty hours when called by the Directorate Emergency Services central receiving station or Public Works customer service center. The service call technician will attend to any condition that requires immediate action to eliminate hazards to personnel, prevent loss or damage to government property, restore essential services or as determined by the Government. The technician shall report to the work location and survey the repair, and provide to the COR with an estimated time and cost of repairs not covered in the basic service contract. The contractor shall commence repair work after approval from the COR. All repair work shall be in accordance with the UFC, applicable NFPA Standards, base requirements and the manufacturer’s instructions. The contractor must notify the customers of all projected downtime and estimated time for repair. Once the problem condition is repaired the technician/contractor shall notify personnel that the service order should be closed.

1.6.2 Service Call Report. A record of the report shall be submitted monthly to include the date and time of the service call, the location, the repairs performed, and the name of the technician performing the repairs. The contractor shall provide an actual cost breakdown for additional material and labor time for each building. The service call report shall contain the actual cost breakdown and labor hours and be provided by the fifth working day of the month following the month during which the additional work was performed. The additional materials and labor costs shall be charged under the appropriate CLINs. The report shall include the employee number, name, and job title of technician. The additional labor time will be for actual time at the jobsite not to include procurement or other field overhead or office costs. The additional material and parts costs will be for listed reasonable cost.

1.7. SERVICE CONTRACT MANPOWER REPORTING REQUIREMENT

The Office of the Assistance Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report all contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor shall completely fill in all information in the format using the following address: https://contractormanpower.army.pentagon.mil.

a. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract Number, including Task and Delivery Order Number; (3) Beginning and ending dates covered by the reporting period; (4) Contractor name, address, phone number, e-mail address, identify of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractor); (8) Predominate Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on the web site); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. Final CMR reporting shall be accomplished by 31 December.

Contractors may use the direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

2. REQUIREMENTS SUMMARY

The Contractor performance requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. The performance threshold briefly describes the minimum acceptable overall levels of service required for each required service. These thresholds are critical to mission success.

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3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 FACILITIES None.

3.2 EQUIPMENT None.

3.3 MATERIALS None.

3.3.1. Operation and Maintenance Manuals. For Lewis Main, not all Operation and Maintenance (O&M) Manuals are available. Those O&M Manuals that are available can be found in Bldg 2045 for Lewis Main and Lewis North. Access to this Library will be provided to the contractor during normal duty hours.

3.4. SERVICES

The Government will provide the following services: Police, fire and emergency medical services will be available while work is being performed at JBLM facilities. The Directorate of Emergency Services (DES) will be the primary provider of law enforcement and all fire fighting services at JBLM. Medical services for contractor’s personnel are the responsibility of the contractor. The Government will provide, on an emergency basis only, medical services to contractor personnel for job related injuries and life-threatening illnesses while performing work under the contract. Medical facilities are located at Madigan Army Medical Center at JBLM. In the event of an emergency, the contractor shall call 911 and then notify the COR of the incident immediately.

3.5. QUALITY CONTROL AND QUALITY ASSURANCE

The policy of the Government for Contractor Quality Control and Government Quality Assurance and applicable definitions are provided in the Federal Acquisition Regulations in Part 46.

3.5.1. Quality Control: The Contractor is required to control the quality of service delivery and offer to the Government for acceptance only services that conform to contract requirements. Perfect performance is not required for the control of quality to be satisfactory. Specific service delivery must be in substantial compliance with contract requirements and be suitable for the intended purpose of the contract. The overall control of quality must meet the specified performance thresholds for each required service.

3.5.2. Quality Control Program (QCP): The contractor shall develop Daily Inspection Report and maintain a quality program to ensure Fire Detection, Suppression and Monitoring Systems services are performed in accordance appropriate directives and commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 1.2 through 1.3.of the Service Delivery - Performance Objective- Performance Threshold.

3.5.3 Quality Assurance: The Government intends to monitor the contractor's performance using quality assurance procedures established for the contract and Government Quality Assurance Surveillance Plan (See Attachment 1). The Government reserves the right to utilize other methods as necessary to assure contractor compliance with all terms and conditions of the contract. The Contractor is cautioned that additional costs to re-inspect work caused by unsatisfactory work or nonperformance by the Contractor may be charged to the Contractor in accordance with the clauses entitled "Inspection of Services-Fixed price" (FAR 52.246-4) and "Inspection - Time and Material and Labor Hour" (FAR 52.246-6).

3.5.4. QUALITY ASSURANCE SURVELLANCE PLAN (QASP)

The QASP (Attachment 1) is compiled utilizing the same performance objectives as identified in the "Requirements Summary," paragraph 2. The contractor's Quality Control Program and contract performance will be evaluated as shown in the "Requirements Summary”. If re-performance of a service delivery is required, the original inspection results will be recorded as unsatisfactory. When overall monthly performance for a required service meets or exceeds the performance threshold, quality control is satisfactory. Only the original inspection results by the Government will be used to make this evaluation. Failure to meet the performance threshold for a required service means that quality control for that service for the observation period is unsatisfactory. Each during service will be evaluated during each observation period, which is generally one month.

4.0. ENVIRONMENTAL REQUIREMENTS.

4.1. Lead-Containing Paint

4.1.1 The Contractor shall perform a complete lead paint inspection of all areas affected by the work described in this SOW in accordance with all Federal and Local regulations. A Certified Lead Paint Inspector shall perform the inspection. The inspection documentation shall comply with Federal and Local regulations and shall include identification of all lead paint, its location, quantity, percentage by weight and TCLP characteristics.

4.2 Environmental Coordination

4.2.1. The Contractor shall comply with all Joint Base Lewis-McChord (JBLM) environmental requirements, including the most current installation regulation 200-1 (Environmental Protection and Enhancement) and Design Standards specification section 01 57 20.00 10 (Environmental Protection). This includes the submission of an Environmental Protection Plan prior to commencement, as detailed in section 01 57 20.00 10. The JBLM Environmental Division will review the Plan and provide any necessary corrections or additions to the Contracting Officer or their representative. Regulation 200-1 and specification section 01 57 20.00 10 are available at the JBLM Design Standards website (http://designstandards.lewis.army.mil/index.htm).

4.3. Green Procurement

4.3.1. In order to comply with federally mandated green procurement requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. These elements are described on the Office of Federal Procurement Policy website (http://www.whitehouse.gov/omb/procurement_index_green/). Additionally, the JBLM Guide to Green Procurement for Construction is available in the “Reference Manuals” section of the JBLM Design Standards webpage (http://designstandards.lewis.army.mil/index1.htm). The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM green procurement laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the Contracting Officer or their representative for further guidance. Additional information is available from the JBLM Green Procurement Program at (253) 966-6466 or JBLMIMCOMDPWGreenProcurement@conus.army.mil.

4.4. Environmental Management System

4.4.1. PW is responsible for day to day management of the Joint Base Lewis-McChord (JBLM) environmental program. The JBLM Environmental Management System (EMS) outlines procedures and provides guidance that addresses the operation, maintenance, support, and repair of facilities and infrastructure at JBLM. The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

4.4.2. In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. The installation policy can be found at https://sustainablefortlewis.army.mil/EMS/environ_policy.htm (click on JBLM Policy). Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470). Contract actions at JBLM Yakima Training Center (YTC) will also consider and incorporate the supplemental JBLM YTC environmental policy. The JBLM YTC EMS Coordinator can be contacted at (509) 577-3889.

4.5. Hazardous Materials

4.5.1. For any hazardous materials, the Contractor shall submit an initial list of hazardous materials to be used (including unit of measure and Material Safety Data Sheet for each product). Per DA Pam 710-7, all hazardous materials must be on the contractor’s authorized use list prior to use on JBLM. To add products to the AUL, we will need copies of each MSDS and a unit of measure (e.g., 1 gallon container, 28 oz can). A copy of these documents must be submitted to the Joint Base Lewis-McChord (JBLM) Pollution Prevention Program (JBLMIMCOMDPWHMInventory@conus.army.mil prior to commencement. These items must be reviewed by Pollution Prevention and authorized for use if they are not already on the JBLM installation Authorized Use List. The Contractor shall not use any hazardous materials not authorized by Pollution Prevention.

4.5.2. For any in-use hazardous materials, the Contractor shall submit a hazardous material inventory on HJB Form 953 noting the hazardous materials used, the units of measure, quantities used, storage locations, and other information indicated on the form. This inventory shall be submitted at the end of the project. [If the project goes into a new calendar year, the Contractor shall also submit a copy of this inventory (accounting for all hazardous materials) by 15 January.] For any hazardous materials stored on JBLM, this inventory shall be submitted by the 15th day following the calendar year quarter in which the hazardous materials were used or stored. All HJB 953 inventories shall be submitted electronically and addressed to the Contracting Officer or their representative with JBLMIMCOMDPWHMInventory@conus.army.mil included in the carbon copy (“cc”) line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program (966-6469).

5. PERFORMANCE EVALUATION MEETING

Performance evaluation meetings may be required when requested by the Government or contractor.

6. GOVERNMENT REMEDIES

The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor's failure to perform satisfactory services or failure to correct non-conforming services.

7. Antiterrorism/Operations Security Requirements.

7.1. Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to the Provost Marshal Office, Director of Emergency Services or Security Office to meet installation access requirements. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7.1.1. Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor/subcontractor employee, to the COR within ten (10) calendar days of contract award. New employees shall complete training and submit certificates to the COR before commencing work under the contract. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

7.1.1. iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity antiterrorism officer). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed and the results submitted to the COR within 10 calendar days of contract award. New employees shall complete training and submit results to the COR before commencing work under the contract.

7.2. JBLM SECURITY REQUIREMENTS

The contractor shall comply with JBLM Lewis, Washington security regulations: JBLM Regulation (FL Reg) 210‑1, JBLM Post Regulations, chapter 7, section XVII and FL Reg 190-16, Access to and Conduct upon JBLM Military Reservation, and FL Reg 190-5, Installation Traffic Code. Contractor employees shall display either contractor provided identification badges or the identification badges issued under the Fast Access Gate Program. If the contractor does not participate in the Fast Access Gate program, it shall submit its proposed design for its employee identification badge to the COR at least one workdays prior to the performance start date for approval. The contractor provided identification badge shall be made of nonmetallic material, easily readable and include he employee's name, the contractor's name, and a recent color photograph of the employee. Anticipate delays in getting commercial vehicles on post and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM. Procedures for commercial vehicle access to JBLM are subject to change without prior notice. Contractor personnel shall wear the identification badge at all times when performing work under this contract at a Government site, including while attending Government meetings that may take place outside the Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the identification badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

8. BASE ACCESS

Contractor shall comply with specific requirements for private and commercial vehicle access to JBLM. Additional information concerning this process can be accessed in JBLM Regulation 190-16.

9. SPECIAL QUALIFICATIONS

9.1. Personnel shall be considered fire maintenance personnel that can perform work on fire systems as defined in the Washington Administration Code. (WA-WAC 296-46b) and Washington State RCW 19.28 The qualified maintenance personnel shall have completed an acceptable apprenticeship program, have certificates of technical competency in accordance commercial practices and be familiar with the terms used in NFPA. The contractor shall provide evidence of valid licensing and evidence of NICET level II certification for all technicians and NICET level III for all supervisors. The contractor technicians are required to specifically posses this licensing.

9.2. Submit proof of clearance levels for key personnel as follows: Contractor project manager and any person designated to act for the project manager. The COR and the Lewis Main Fire Department will review and approve or disapprove.

9.3 The contractor must have 3 years prior work experience servicing fire alarm systems for Government installations on contracts of equivalent size. Documentation and references of this must be provided with their proposal.

9.4. Technicians (Journeyman and Apprentices) working on fire alarm or suppression systems on JBLM will qualify for and hold a JBLM Fire Department Certificate of Fitness card. The technician shall be knowledgeable and trained in the technical requirements of NFPA 72, UFC 3-601-2 and all other referenced material in this contract.

All repairs shall be performed by a minimum NICET level II technician certification and have 5 years of current experience in repair of various systems. All final connections to devices and control panels shall be performed by the certified individual.

9.5. Journeyman fire alarm technicians must have a minimum of 5 years experience in fire alarm/fire suppression systems. Apprentices may perform work in accordance with Washington Administrative Code (WAC) 296-46b and Washington State RCW 19.28 guidelines for electricians and fire alarm technicians.

9.6 Other recognized journeyman/craftsman-level qualifications for fire protection systems maintenance and repair include, but are not be limited to, one or more of the following:

(1) Personnel who are factory trained and certified for fire alarm system service of the specific type and brand of system.

(2) Personnel who are certified by a nationally recognized fire alarm certification organization acceptable to the authority having jurisdiction.

(3) Personnel who are registered, licensed, or certified by a state or local authority and trained as indicated above.

(4) Personnel who are employed and qualified by an organization listed by a nationally recognized testing

Laboratory for the servicing of fire alarm systems and trained as indicated above.

9.7. The contractor shall be a UL certified company for installation, testing and maintenance of fire alarm systems and provide documentation of this with proposal, along with type of equipment to be used for testing.

9.8. The contractor, Contractor Project Manager and project leads must hold a minimum of a secret level clearance. The contractor shall provide to the contracting office the names, security clearance level and documentation must be provided with the proposal. The security clearance is required due to the need to enter many of the secure facilities on JBLM.

10. INTERFACES

10.1 The contractor shall not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. The contractor shall, if a Government supervisor requests, temporarily cease work in the area and report the incident, to include name of the Government person involved, to the COR immediately by the most expedient means.

10.2. DISPUTES WITH CUSTOMERS OR OTHER GOVERNMENT CONTRACTORS

The contractor shall verbally notify the COR of unresolved disputes in receiving support from or providing support to customers or other contractors within two hours from the time the dispute occurs and follow-up in writing within two work days. The QAE may receive complaints from Government or Civilian personnel and will pass them on to the Contractor's Quality Control Inspector (QCI) for resolution. The QAE will contact the customer and ensure corrections or disputes are resolved.

10.3. UTILITY OUTAGES

Utility outages (such as water and power) shall be scheduled three working days in advance of the outage. The contractor shall schedule outages with Public Works (PW) Services Branch, PW Maintenance and Repair Division, and JBLM Fire Department. Upon approval, the Contractor shall notify occupants and other affected parties 48 hours prior to the scheduled outage.

10.4. DIGGING PERMIT

Underground utility work is not anticipated.

10.5. SAFETY REQUIREMENTS AND REPORTS

Contractor and employees shall have and maintain a minimum of a “secret level clearance” for control and access to many of the secure buildings on site. Perform work in a safe manner and comply with OSHA, WISHA and the latest version of EM 385-1-1, Safety and Health Requirements, Department of the Army, Corps of Engineers, EM 385-1-1 is available at http://www.usace.army.mil/inet/usace-docs.

10.6. ACCIDENT AND DAMAGE REPORTS

Provide a verbal report to the COR as soon as possible but not later than four hours after each occurrence of damage to Government property or an accident resulting in death, lost work day, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the COR within five calendar days of each occurrence. Comply with OSHA and EM385-1-1, Section 1, for record keeping and reporting of all accidents.

10.7. ACCIDENT AND DAMAGE REPORT FORMS

Where specific OSHA or EM 385-1- 1 forms are not required, use forms of the Contractor's own design.

10.8. EQUIPMENT WARRANTIES

The Government will furnish to the contractor, within fifteen working days after the contract award and as necessary thereafter, a list of equipment and components that are covered by manufacturer's warranty. The list will indicate the expiration of each warranty. Do not repair, replace, or otherwise correct defects in warranted equipment without obtaining prior authorization from the COR. All contractor installed equipment shall have a presumed one year warranty.

11. TRANSITION OF CONTRACTOR OPERATIONS

Commence service delivery as required by the contract as of the first day of the contract period. On the initial day of performance, provide a work force that is fully qualified and capable of performing work required under the contract.

11.1. PHASE-IN

The Government will provide access to JBLM 30 working days prior to contract start. The Contractor may observe the current operations covered by this Contract, as approved by the Contracting Officer's Representative (COR).

11.2. PHASE-OUT

During the 30 working day period immediately prior to termination or completion of the contract, permit the successor organization to observe contractor personnel in performance of contract requirements.

12. VARIATION OF WORKLOAD

Variations in the facilities serviced of less than plus or minus 10% shall not be cause for equitable adjustment in price or delivery schedule. Equitable adjustments will be negotiated at the end of the base year and each option year if required or at more frequent intervals if determined necessary by the Contracting Officer.

13. LAND RESOURCE. A laydown area will be provided at no charge, upon request by the contractor for use in performing this contract, subject to the normal Directorate of Public Works permitting process. (a) The contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the laydown area, which are not to be removed. The contractor shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the COR. (b) The contractor shall protect from damage all existing improvements and utilities (1) at or near the laydown area, and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the contractor. The contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in utilizing the laydown area. If the contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the contractor.

13.1. Operations and Storage Areas. (a) The contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR. The contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the contractor's performance. (b) Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials furnished by the contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the contractor and shall be removed by the contractor at its expense upon completion of the work.