DRAFT_PWS.pdf

C.1. - 1

C.1. GENERAL 1

C.1.1. GENERAL ADMINISTRATIVE INFORMATION 3

C.1.2. DESCRIPTION OF SERVICES 4

C.1.3. QUALITY CONTROL 5

C.1.4. PHYSCIAL AND PERSONNEL SECURITY 6

C.1.5. CONTRACT MANAGEMENT AND SUPERVISION 7

C.1.6. PHASE-IN/PHASE-OUT PERIOD 8

C.1.1. GENERAL ADMINISTRATIVE INFORMATION 10

C.1.1.1. Background. This is a non-personal services contract to provide Operations and 12

Maintenance Services at the Chemical Defense Training Facility. The Government shall not 13 exercise any supervision or control over contractor employees or subcontractor organizations 14 performing the services herein. Such employees and subcontractors shall be accountable solely 15 to the Contractor who, in turn is responsible to the Government. 16

C.1.1.2. Hours of Operation. CDTF normal operating hours are 0600-1500 Monday thru Friday 18

(and up to 4 Saturdays per year) except Federal holidays or when the Government facility is 19 closed due to local or national emergencies, administrative closings, or similar Government 20 directed facility closings. 21

C.1.1.3. Federal Government Holidays. The contractor is required to perform essential services 23

24/7/365, to include on Federal Government Holidays. Essential services are outlined at Section 24

C.5.1. 25

C.1.1.4. Common Access Card (CAC). All Contractor personnel shall apply for and obtain a 27

CAC. The CAC application will be initiated by the Government Trusted Agent (TA). The COR 28 will serve as the TA for this contract. 29

C.1.1.4.1. The Contractor shall provide the following for all employees: 31

An initiated National Agency Check with Inquiries (NACI) and a favorable 33 completion of Federal Bureau of Investigation (FBI) fingerprint check, or a DoD-34 determined equivalent investigation, or a higher level security clearance 35

DD Form 1172-2 with Section I completed for each CAC applicant 36

C.1.1.4.2. The TA will initiate the application process for each employee in the Trusted 38

Associate Sponsorship System (TASS) and provide each CAC applicant a User ID and 39 temporary password by secure communication (sealed envelope, communicate information 40 verbally in a secure manner or, if applicable, send information in an encrypted email). 41

C.1.1.4.3. Contractor employees (CAC applicants) shall, within 7 days from receiving the 43 user ID and password, log-in at https://www.dmdc.osd.mil/tass/ and change his or her password. 44

Contractor employees shall complete and submit the application within 30 days. Contractor 45 employees who fail to meet these timelines will have their applications terminated. When 46

C.1. - 2 applications are approved by the TA, Contractor employees shall obtain his or her CAC within 47

90 days. If 90 days has lapsed without a credential being issued, TASS will automatically disable 48 the application. 49

C.1.1.5. Antiterrorism (AT) Level I Training. All contractor and sub-contractor employees 51 requiring access to Army installations, facilities and controlled access areas shall complete AT 52

Level I awareness training. Effective 30 June 2014, the old website (http://atlevel1.dtic.mil/at/) is 53 no longer accessible and the new location for Antiterrorism (AT) Level I Training will reside on 54 the Joint Knowledge Online (JKO) website at the following URL:https://jkodirect.jten.mil. Users 55 need to enroll in "Course #JS-US007-14" to receive credit for the training, within 10 calendar 56 days of contract award; or for new employees within 10 working days of beginning performance 57 on this contract. Contractor shall submit certificates of completion for all personnel to the COR 58 within five (5) calendar days of completion of the training. For contracts that cross fiscal years, 59 or for contracts with option years, all contractor personnel shall complete annual AT Level 1 60

Awareness Training. 61

C.1.1.5.1. AT Level 1 Classroom Training Option. In the event that the automated 63 system is not available (e.g., server problems), Level I AT Awareness Training can be provided 64 by a qualified instructor. However, if the training is not completed online, the Level I AT 65

Awareness Instructor qualification must be coordinated with the Installation Antiterrorism 66

Officer (ATO) (or Installation Security equivalent) and the resultant name(s) of approved 67 instructors shall be provided to the KO or designee along with all associated cost or schedule 68 impacts to the contract. 69

C.1.1.5.2. AT performance (Level I AT Awareness Training attendance and compliance) 71 may be documented as a performance metric under this contract, and be part of past performance 72 information in support of future source selections. 73

C.1.1.6. Contractor Manpower Reporting Application (CMRA). The Contractor shall report ALL 75 contractor labor hours (including subcontractor labor hours) required for performance of services 76 provided under this contract for the Office of the Assistant Secretary of the Army (Manpower & 77

Reserve Affairs) via a secure data collection site. The Contractor is required to completely fill in 78 all required data fields using the following web address: http://www.ecmra.mil/, and then click 79 on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or 80 benefitting from the contracted services. Reporting inputs will be for the labor executed during 81 the POP for each Government fiscal year (FY), which runs October 1 through September 30. 82

While inputs may be reported any time during the FY, all data shall be reported NLT October 31 83 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by 84 clicking on “send an email” which is located under the Help Resources ribbon on the right side 85 of the login page of the applicable Service/Component’s CMRA website. 86

C.1.1.7. Access and General Protection/Security Policy and Procedures. All Contractor and sub-88 contractor personnel performing tasks on this PWS shall comply with the local security policies 89 and procedures of the installation where the work is being performed. The Contractor shall 90 provide all information required for background checks to meet installation access requirements. 91

Requesting Contractor shall submit request for installation pass to the COR or KO at 92

C.1. - 3 https://vcc1.icmvcc.com/im3500/. In the event the automated system is not available at 93 https://vcc1.icmvcc.com/im3500/ (e.g., server problems), the COR or KO will use this process to 94 request a visitors card or pass: (For information on if a visitor card or pass is required and how to 95 pre-register for a card or pass, please contact the Fort Leonard Wood Visitor Center at (573) 596-96

0590 or Fort Leonard Wood Physical Security Office at (573) 596-0597 or email 97 usarmy.leonardwood.usag.mbx.desvisctr@mail.mil at least 10 working days prior to arrival to 98 allow for adequate responses and/or processing. All requests for cards or passes require a Fort 99

Leonard Wood DoD sponsor. Approved card or pass requests must be picked up by the applicant 100 at the Visitor Center (building 100) during operational hours, 0800-1600 M-F). Contractor 101 personnel shall comply with all personal identity verification requirements as directed by DoD, 102

HQDA and/or local policy. In addition to the changes otherwise authorized by the changes 103 clause of the base contract to this task order, should the Force Protection Condition (FPCON) at 104 any facility or installation change, the Government may require changes in Contractor security 105 matters or processes. 106

1.1.7. iWatch Training. Within 10 calendar days of contract award and within 10 calendar days 108 of new Contractor employees commencing work on this contract, all Contractor and sub-109 contractor employees shall review the FLW Directorate of Emergency Services (DES) web link 110 for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally 111 developed training will inform employees of the types of behavior to watch for and how to report 112 suspicious activity. Suspicious activity shall be reported to the COR or KO. 113

1.1.8. Information Assurance (IA) Awareness Training for Contractors Requiring Access to 115

Information Systems. All Contractor and sub-contractor personnel requiring network access to 116

Government information systems shall successfully complete DoD IA Awareness training 117 available at https://ia.signal.army.mil/ prior to accessing systems and annually thereafter. 118

Training certificates shall be provided to the COR immediately upon completion. Contractor 119 employees will be registered in the Army Training Certification Tracking System (ATCTS) by 120 the organization's IA Officer prior to commencement of work and shall sign the acceptable use 121 policy IAW AR 25-2, Para. 3-3. The COR or KO will coordinate with the requiring activity 122

Information Assurance Support Officer or ATCTS Folder Manager to input contractor 123 nformation into the ATCTS and verify compliance. 124

1.1.9. For Contracts That Require an OPSEC Standard Operating Procedure (SOP)/Plan. The 126

OPSEC (Operations Security) Plan and User Agreement will be available for Contractors to 127 review at the Contracting Office located in Building 606, FLW, MO, from the hours of 0730 to 128

1600. The COR will ensure the Contractor is aware of the Installation's OPSEC Plan and is in 129 compliance with the Installation's OPSEC Plan during contract performance. 130

1.1.10. For Contracts That Require OPSEC Training. Pursuant to AR 530-1, all Contractor 132 personnel must complete initial Level I OPSEC training within 30 calendar days beginning 133 performance on this contract. For contracts that cross fiscal years, or for contracts with option 134 years, all contractor personnel shall complete annual OPSEC awareness training. The MSCoE 135

OPSEC Officer will provide training. Contact information for this Government employee will 136 be provided at the kick-off meeting. 137

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1.1.10.1. The MSCoE OPSEC Officer will provide a one hour training session conducted 139 on FLW for Contractor personnel working on this installation. The COR will coordinate this 140 training at the time of task order modification or award. 141

1.1.10.2. Contractor shall reimburse the Government for classroom OPSEC training. The 143 established fee is $30 per face-to-face training session conducted. Contractor personnel may all 144 attend the same training session; however, in the event of new hires, additional session(s) shall 145 be required. Contractor shall submit payment to the US Treasury, Attention: 146

Budget Officer, MSCoE G-8, 14000 MSCoE Loop, Ste 335, Fort Leonard Wood, MO 65473. 147

1.1.10.3. Contractor personnel working at installations other than FLW shall coordinate 149 with the COR and local OPSEC Offices to obtain training applicable to that installation. 150

1.1.10.4. Contractor shall provide a list of personnel trained to the COR within five (5) 152 business days of completion of training. 153

C.1.2. DESCRIPTION OF SERVICES 155

C.1.2.1. Objectives. The contractor shall perform to the standards in this contract. The basic 157 service objectives are as follows: 158

Maintain all structures and plant systems in a fully mission capable state 160

Provide quality and timely performance of services as specified herein 161

Operate in compliance with all applicable DoD, USG, and State of Missouri regulations 162

C.1.2.2. Scope. The type of services to be performed include facility, plant, and grounds 164 maintenance, training support, emergency response, and control center operations. The purpose 165 of facility, plant, and grounds maintenance is to maintain a safe and functional facility in support 166 of the CDTF mission. Facility, plant, and grounds maintenance comprises all real property 167

(building and systems) in the Chemical Defense Training Facility both within and outside of the 168 fenced area. The Contractor shall have a permanent on-site Facility Supervisor and maintain 169 sufficient personnel on duty to ensure compliance with the provisions of the contract which 170 require rapid response upon notification. The Contractor shall ensure that all systems operate 171 continuously without fault. The contractor shall accomplish all tasks outlined in this PWS to the 172 standards specified. Services to be performed include: 173

Administrative tasks in support of planning and controlling work 175

Property accountability and Inventory Management 176

Operation of the Controlled Documents System 177

Facility maintenance (Buildings, structures, appurtenances, utility systems) 178

Grounds maintenance 179

Maintenance of training and support equipment 180

Operation of the Protective Clothing and Equipment Recertification Program 181

Toxic Training Support Operations 182

Operation of the facility Air Monitoring Program 183

Operation of Quality Control programs 184

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Operation of facility control center 185

C.1.2.2.1. Preventive Maintenance Program. The Contractor shall perform routine 187 servicing of equipment as specified by the manufacturer. 188

C.1.2.2.2. Spill Prevention, Control and Reporting. As defined in the Fort Leonard Wood 190

Spill Prevention and Response Plan, in the event of a leak or spill by the contractor, the 191

Contractor shall immediately notify the CDTF leadership and file an incident report within 24 192 hours with a copy furnished to the COR. In the event of an emergency, the Contractor shall make 193 his resources available and immediately contact the CDTF leadership with a follow-up to the 194

COR. 195

C.1.2.2.3. Fire Prevention and Protection. The Contractor shall develop a Fire Prevention 197 and Protection Plan that follows the guidelines established by Army Regulation (AR) 420-1, 198

Army Facilities Management; FLW Reg 420-2, Post Fire Regulation; and CDTF Standard 199

Operating Procedures. The written procedures shall be submitted to the Contracting Officer’s 200

Representative (COR) for review and Contracting Officer (KO) approval prior to expiration of 201 the Phase-in period. No subsequent changes to the approved procedures shall be effected until 202 approved by the Contracting Officer (KO). 203

C.1.3. QUALITY CONTROL 205

C.1.3.1. Purpose. The Contractor shall establish and maintain an effective Quality Control 207 program. The program will identify the Quality Management System (QMS) requirements, 208 responsibilities of the various individuals and organizations performing quality functions, 209 references supporting the quality program, certification of personnel and requirements to perform 210 quality inspections, and Quality Control processes to verify and validate contractor performance 211 under the contract. 212

C.1.3.2. Corrective Actions. The Contractor shall document corrective actions which detail the 214 problem, corrective actions taken, and actions instituted to prevent the problem from recurring. 215

The Contractor shall ensure that corrective actions are effective. The Contractor shall document 216 any changes to existing procedures. 217

C.1.4. PHYSICAL AND PERSONNEL SECURITY 219

C.1.4.1. Security Requirements. The Contractor shall ensure that all personnel (to include 221 subcontractors) performing work under this contract have a favorably adjudicated National 222

Agency Check (NAC) prior to performing work under this contract, and that all personnel 223 maintain this level of security for the life of the contract. Contractor personnel performing work 224 classified under the Chemical Personnel Reliability Program (TST, OCSC Operators) shall have 225 a favorably adjudicated National Agency Check with Law and Credit (NACLC) prior to 226 performing work under this contract and shall maintain this level of security for the life of the 227 contract. The security requirements are in accordance with the attached DD Form 254 (if 228 applicable), Department of Defense Contract Security Classification Specification. The 229

Contractor shall provide proof of investigation for each employee. 230

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C.1.4.2. Physical Security. The Contractor shall be responsible for safeguarding (for the 232 prevention of unauthorized access, vandalism, pilferage, larceny, and sabotage) all government 233 equipment, information and property provided for contractor use. At the close of each work 234 period, government facilities, equipment, and materials shall be secured. 235

C.1.4.2.1. Key Control. IAW AR 190-13, The Army Physical Security Program, the 237

Contractor shall establish and implement methods of making sure all keys/key cards issued to the 238

Contractor by the Government are not lost or misplaced and are not used by unauthorized 239 persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by 240 the Government shall be duplicated. The Contractor shall develop procedures covering key 241 control that shall be included in the Quality Control Plan. Such procedures shall include turn-in 242 of any issued keys by personnel who no longer require access to locked areas. The Contractor 243 shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting 244

Officer. 245

C.1.4. 2.1.1. In the event keys, other than master keys, are lost or duplicated, the 247

Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or 248 locks; however, the Government, at its option, may replace the affected lock or locks or perform 249 re-keying. When the replacement of locks or re-keying is performed by the Government, the 250 total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly 251 payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys 252 for that system shall be replaced by the Government and the total cost deducted from the 253 monthly payment due the Contractor. 254

C.1.4.2.1.2. The Contractor shall prohibit the use of Government issued keys/key cards 256 by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening 257 of locked areas by Contractor employees to permit entrance of persons other than Contractor 258 employees engaged in the performance of assigned work in those areas, or personnel authorized 259 entrance by the Government. 260

C.1.4.2.2. Lock Combinations. The Contractor shall establish and implement methods of 262 ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor 263 shall ensure that lock combinations are changed when personnel having access to the 264 combinations no longer have a need to know such combinations. These procedures shall be 265 included in the Contractor’s Quality Control Plan. 266

C.1.5. CONTRACT MANAGEMENT AND SUPERVISION 268

C.1.5.1. Key Personnel. The following personnel are considered key personnel by the 270 government: Project Manager, Deputy Project Manager, and the supervisors for Air Monitoring, 271

Protective Clothing and Equipment, Operations and Maintenance and the Enterprise Building 272

Integrator (EBI) Direct Digital Control (DDC) System Technician. The contractor shall provide 273 a project manager who shall be responsible for the performance of the work. The name of this 274 person and an alternate who shall act for the contractor when the manager is absent shall be 275 designated in writing to the contracting officer. The contract manager or alternate shall have full 276

C.1. - 7 authority to act for the contractor on all contract matters relating to daily operation of this 277 contract. The contract manager or alternate shall be available between 0700-1600, Monday thru 278

Friday except Federal holidays or when the government facility is closed for administrative 279 reasons. Qualifications for all key personnel are listed at Section C.7 of this PWS. 280

C.1.6. PHASE-IN/PHASE-OUT PERIOD. 283

C.1.6.1. Manning During Phase-In. To minimize any decreases in productivity and to prevent 285 possible negative impacts on additional services, the Contractor shall have personnel on board, 286 during the thirty (30) day Phase-In/Phase-Out periods. During the phase-in period, the 287

Contractor shall become familiar with performance requirements in order to assume full 288 performance of the contract by the specified date. 289

C.1.6.2. Phase-In Schedule. The Contractor shall develop a Phase-In schedule with week-by-291 week objectives which enable full performance at the end of the thirty (30) day Phase-In period. 292

The Contractor shall provide the Phase-In schedule to the COR for review and to the KO for 293 approval prior to the start of the Phase-In period. 294

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C.2. DEFINITIONS/ACRONYMS 295

C.2.1. TERMS AND DEFINITIONS 297

C.2.2. ACRONYMS 298

C.2.1. TERMS AND DEFINITIONS. 300

Acceptable Quality Level (AQL) 302 Maximum percent defective (or maximum number of defects per hundred units) that can be 303 considered as a satisfactory performance average. Government will accept the great majority of 304 lots provided percent defective (or defects per 100 units) in these lots be no greater than 305 designated value of AQL. However Contractor shall not intentionally perform in a defective 306 manner and shall re-perform any service found to be defective whenever possible. Decisions as 307 to possibility shall be made only by COR pursuant to the contract Inspection of Services clause.. 308

Accountable Property Officer 310 Individual designated and required to maintain a stock record account under AR 420-17 for 311

Facilities Engineering Supply and/or Real Property Maintenance Activities (RPMA) or to 312 maintain property books under AR 710-2, DA Pam 710-2-1, DA Pam 710-2-2, and AR 735-5 for 313

DPW. 314

Appurtenance 316 Equipment attached to or connected to as part of a Real Property Facility (RPF) which allows 317 facility to function for its designated purpose. For purposes of defining appurtenances as it 318 applies in defining Contractor work responsibilities under this specification, appurtenances shall 319 be considered equipment of this type which is non-personal and is not readily movable. For 320 example: Air compressor which is installed in a facility and is used to operate HVAC controls 321 for facility would be considered an appurtenance to the RPF and would be Contractor 322 responsibility. This is because air compressor is necessary to properly operate facility HVAC 323 system which is necessary for facility functional use. Office copier which is used in a facility by 324 office personnel would not be considered an appurtenance to the RPF and would not be 325

Contractor responsibility. This is because copier is not equipment which is necessary for facility 326 functional use itself but rather it is movable equipment utilized by personnel working in facility. 327

Area Fire Marshal (AFM) 329 Responsible person appointed in writing to manage Fire Prevention Program IAW FLW Reg 330

420-2. Conducts quarterly inspections and establishes a fire prevention training schedule. 331

Army Regulation (AR) 333 Publication issued by Department of the Army (DA) which is directive in nature and contain 334 missions, responsibilities, policies and administrative procedures necessary to insure uniform 335 compliance with policies. 336

Bi-monthly 338 Two times per month. 339

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Bi-weekly 341 Two times per week. 342

CDTF Maximum Concentration Limit 344

Component Part 346 A component part as defined for the purposes of this contract is as follows: 347

Facility: A component part is a part within a facility for which proper operation is necessary for 349 facility to be utilized for its intended purpose. For example: A window in a facility would be 350 considered a component part of that facility since proper operation of this component is 351 necessary for facility to function for its intended purpose. 352

System: A component part is a part within a system whose operation allows system to function in 354 its intended manner. For example: A water control valve in a main water distribution line would 355 be considered a component part of the water distribution system since operation of valve allows 356 system to operate in its intended manner. 357

Equipment: A component part is a part on an individual piece of equipment which is necessary 359 for equipment to function in its intended manner. For example: A belt on an air handler would be 360 considered a component part of the air handler itself since this part is necessary for unit to 361 operate in its intended manner. 362

Contract Discrepancy Report (CDR) 364 A formal, written documentation of Contractor nonconformance or lack of performance for 365 contracted work. 366

Contracting Officer 368 A person with authority to enter into, administer, and/or terminate contracts, and make related 369 determinations and findings on behalf of the government. Note: The only individual who can 370 legally bind the government. 371

Contracting Officers Representative (COR) 373 An employee of the U.S. Government appointed by the contracting officer to administer the 374 contract. Such appointment shall be in writing and shall state the scope of authority and 375 limitations. This individual has authority to provide technical direction to the Contractor as long 376 as that direction is within the scope of the contract, does not constitute a change, and has no 377 funding implications. This individual does NOT have authority to change the terms and 378 conditions of the contract. 379

Custodial Tasks and Frequency Chart 381 The contract exhibit which displays the required tasks and the minimum frequencies of 382 performance. 383

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Defective Service 387 A service output that does not meet the standard of performance associated with the Performance 388

Work Statement. 389

Deliverable 391 Anything that can be physically delivered, but may include non-manufactured things such as 392 meeting minutes or reports. 393

Department of Defense (DoD) 395 Comprises office of the Secretary of Defense and Military Departments. 396

Department of the Army Circular (DA Cir) 398 Publications issued by Department of the Army (DA) for guidance and contain instructions 399 relating to one-time actions, informational material of a temporary nature and procedures of 400 limited duration. Each contains a statement indicating expiration date (normally one year or 401 less). Department of the Army Pamphlet (DA Pam): Publications issued by DA for guidance and 402 contain informational, instructional, or reference material of a continuing nature pertaining to 403 administrative matters. 404

Directorate of Public Works 406 That activity which includes: All of general Real Property Maintenance Activity (RPMA) types 407 of work and functions for functional categories of expenses described in Army Management 408

Structure (AMS) (DFAS-IN Manual AR 37-100-xx Series) as .J0000 (Operation of Utilities); 409

.K0000 (Maintenance and Repair of Real Property); .L0000 (Minor Construction); .M0000 410

(other Engineering Support to include entomology and custodial). 411

Environmental Pollution 413 Contamination of environment with man-made wastes. 414

Environmental Protection Agency (EPA) 416 Federal agency that regulates through permits coordinated and effective Governmental action to 417 assure protection of environment by abating and controlling pollution on a systematic basis. 418

Basic organization consists of Headquarters at Washington, DC, and ten regional offices, all 419 responsible to Administrator, Ref 40-Code of Federal Regulations (CFR) 1 and revisions thereof. 420

Excess Stock: Portion of total quantity of an item on hand which exceeds authorized retention 421 level for item. 422

Facilities 424 All items of Real Property other than land. 425

General Site Plan 427 A plan showing what facilities exist, those proposed and location of both. 428

Government-Furnished Property (GFP) or Government Property (GP) 430 Property in the possession of, or directly acquired by, the Government and subsequently made 431 available to the Contractor. 432

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Hand Receipt 433 A signed document acknowledging acceptance of responsibility and liability for property. 434

Hazardous Wastes 436 Hazardous wastes (materials) are toxic, poisonous, corrosive, irritating, sensitizing, radioactive, 437 biologically infectious, explosive or flammable, and present a hazard to human health and 438 environment. Special handling procedures and disposal facilities are required for their disposal in 439 compliance with federal, state and local regulations (reference C.6). 440

Individual Job Order 442 Directive for work beyond the scope of this contract. 443

Insecticides 445 Specialized forms of pesticides used only against insects and related arthropods. 446

Key Personnel 448 Those positions deemed critical and essential for successful performance of contract 449 requirements. These positions include the Project Manager, Deputy Project Manager, and the 450 supervisors for Air Monitoring, Protective Clothing and Equipment, Operations and Maintenance 451 and the Enterprise Building Integrator (EBI) Direct Digital Control (DDC) System Technician. 452

Maintenance 455 Work (labor and material) required to preserve and maintain an RPF in such condition that it 456 may be effectively used for its designated functional purpose. Maintenance includes work done 457 to prevent damage which would be more costly to restore than to prevent. Maintenance may 458 include repairs made to a facility/equipment/system which will ensure dependable operation of 459 facility/equipment/system. These repairs may also include replacement of parts or components 460 necessary keep equipment/systems operating effectively. 461

Physical Security 463 Actions that prevent the loss or damage of Government property. 464

Plant Equipment 466 Government owned property of capital nature, consisting of equipment, furniture, vehicles, 467 machine tools, test and special test equipment, used or capable of use for any administrative or 468 general plant purposes for Contractor to account for and maintain. 469

Preventive Maintenance (PM) 471 Systematic and cyclic check, inspection and repair of deficiencies, as well as reporting of 472 deficiencies beyond scope of preventive maintenance. PM includes accomplishment of 473 maintenance and repair. 474

Procedural Manual 476 Written procedures developed to guide personnel in providing a safe, clean environment. 477

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Project File 480 A complete historical record of project from inception to completion. 481

Correspondence and other documentation pertinent to project shall be included in project files at 482 all appropriate levels. This shall include inspection reports and memorandums for record 483 pertaining to decisions resulting from discussions, meetings and telephone conversations. 484

Public Traffic Areas 486 Lobbies and corridors and public latrines. 487

Quality Assurance 489 The government procedures to verify that services being performed by the Contractor are 490 acceptable in accordance with established standards and requirements of this contract. 491

Quality Assurance Surveillance Plan (QASP) 493 An organized written document specifying the surveillance methodology to be used for 494 surveillance of contractor performance. 495

Quality Control 497 All necessary measures taken by the Contractor to assure that the quality of an end product or 498 service shall meet contract requirements. 499

Qualified Person 501 One having adequate knowledge, and thoroughly conversant in the installation, construction or 502 operation of apparatus or equipment and hazards involved. One who possesses knowledge, skill, 503 and ability to competently, effectively, and safely accomplish task. 504

Repair 506 Restoration of a piece of equipment to original standards. 507

Restricted Area 509 Those areas designated by the Commander that require control of personnel for security reasons 510 and/or equipment for protection of personnel and property. COR will provide list on resultant 511 contract start date. 512

Sample Size 514 Number of units of product in sample. 515

Sampling Plan 517 A plan which indicates AQL, number of units from each lot which are to be inspected (sample 518 size) and criteria for determining acceptability of the lots (acceptance and rejection numbers). 519

This plan is used to develop sampling guide. 520

Service Order (SO) 522 Directive for those minor maintenance, repair and construction jobs for which work hours and 523 other resources are such that detailed estimating and scheduling are not economically justified. 524

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Short Term Exposure Limit 526 The maximum concentration to which unprotected chemical workers may be exposed to for up to 527

15 minutes continuously. 528

Solid Waste 530 Garbage, refuse, sludge, and other discarded solid materials resulting from industrial and 531 commercial operations and from community activities. 532

Standing Operating Orders (SOOs) 534 Plant operation, operator maintenance and recurring preventive maintenance services or other 535 services where specific work and manpower requirements are relatively constant and predictable 536 in advance. SOOs will be issued by COR following review of Contractor work plans and 537 schedules. 538

Training and Doctrine Command (TRADOC) 540 A command of the United States Army headquartered at Fort Eustis, Virginia. Training and 541

Doctrine Command develops, educates and trains Soldiers, civilians, and leaders; supports unit 542 training; and designs, builds and integrates a versatile mix of capabilities, formations, and 543 equipment to strengthen the U.S. Army as America’s Force of Decisive Action. TRADOC 544 operates 37 schools and centers at 27 different locations and is the higher headquarters for the 545

Maneuver Support Center of Excellence (MSCoE) at Fort Leonard Wood. 546

Worker Population Limit (WPL) 548 Maximum allowable 8-hour time weighted average concentration that an unmasked worker 549 could be exposed to for an 8-hour workday and 40-hour week for 30 years without adverse 550 effect. 551

XXX (3X) 553

The contamination classification designation for items that have been monitored under 554

MINICAMS as prescribed in chapter 4-12, DA PAM 385-61 and have VX/GB agent off-gassing 555 below the Short Term Exposure Level (STEL) making the item acceptable for release to 556 chemical agent workers and, if necessary, processed for re-use or destruction. 557

C.2.2. ACRONYMS 559

A 561 AASHTO American Assn of State Highway and Transportation Officials 562

ACADA Automatic Chemical Agent Detection Alarm 563

ACCU Air Cooled Condensing Unit 564

ACOM Army Command 565

ACOR Alternate Contracting Officer's Representative 566

ACU Air Conditioning Unit or Army Combat Uniform 567

ADP Automatic Data Processing 568

AFARS Army Federal Acquisition Regulation Supplement 569

AG Adjutant General 570

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AHU Air Handling Unit 571

ANACI Access National Agency Check with Inquiries 572

ANSI American National Standards Institute 573

APC Account Processing Code 574

AQL Acceptable Quality Level 575

AR Army Regulation 576

ASME American Society of Mechanical Engineers 577

ASSE American Society of Sanitary Engineers 578

ASTM American Society for Testing & Materials 579

AWCF Army Working Capital Fund 580

AWWA American Water Works Association 581

B 583 BG Bacillus globigii 584

C 586 CASARM Chemical Agent Standard Analytical Reference Material 587

CBRN Chemical, Biological, Radiological, Nuclear 588

CCTV Closed Circuit Television 589

CDR Contract Discrepancy Report 590

CDTF Chemical Defense Training Facility 591

CFR Code of Federal Regulations 592

CMCL CDTF Maximum Concentration Limit 593

CMR Contract Manpower Reporting 594

CONUS Continental United States (excludes Alaska and Hawaii) 595

COR Contracting Officer's Representative 596

COTR Contracting Officer's Technical Representative 597

COTS Commercial-Off-the-Shelf 598

CPRP Chemical Personnel Reliability Program 599

CQAT Chemical Quality Assurance Team 600

CUH Cabinet Unit Heater 601

CY Calendar Year 602

D 604 DA Department of the Army 605

DA CIR Department of the Army Circular 606

DAAMS Depot Area Air Monitoring System 607

DA PAM Department of the Army Pamphlet 608

DCTE Defensive Chemical Test Equipment 609

DD250 Department of Defense Form 250 (Receiving Report) 610

DD254 Department of Defense Contract Security Requirement List 611

DDC Direct Digital Control 612

DFARS Defense Federal Acquisition Regulation Supplement 613

DMDC Defense Manpower Data Center 614

DoD Department of Defense 615

DOL Directorate of Logistics 616

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DOT Department of Transportation 617

DPW Director of Public Works 618

DRMO Defense Reutilization and Marketing Office 619

DRMS Defense Reutilization and Marketing Service 620

E 622 EBI Enterprise Building Integrator 623

ECBC Edgewood Chemical Biological Center 624

EIP Equipment In Place 625

EPA Environmental Protection Agency 626

F 628 FAR Federal Acquisition Regulations 629

FLIPL Financial Liability Investigation of Property Loss 630

FLW Fort Leonard Wood 631

FM Field Manual 632

FY Fiscal Year 633

G 635 GFE Government Furnished Equipment 636

GFP Government Furnished Property 637

GLWACH General Leonard Wood Army Community Hospital 638

H 640 HIPPA Health Insurance Portability and Accountability Act 641

HEPA High Efficiency Particulate Absorption 642

HQDA Headquarters, Department of the Army 643

I 645 IAW In Accordance With 646

ICAM Improved Chemical Agent Monitor 647

ICC International Code Council 648

ICW In Conjunction With 649

IDS Intrusion Detection System 650

IJO Individual Job Order(s) 651

IRF Impact Resistant Flooring 652

ISO International Organization for Standardization 653

J 655 JACKS Joint Acquisition CBRN Knowledge System 656

JCAD Joint Chemical Agent Detector 657

JSLIST Joint Service Light Weight Integrated Suit Technology 658

K 660 KO Contracting Officer 661 kW Kilowatt 662

C.2. - 9

L 664 LPS Lightning Protection System 665

M 667 MILSTRIP Military Standard Requisitioning and Issue Procedures 668

MINICAMS Miniature Chemical Agent Monitoring System 669

MODNR Missouri Department of Natural Resources 670

MP Military Police 671

N 673 NAC National Agency Check 674

NACLC National Agency Check with Law and Credit 675

NAF Non-appropriated Fund 676

NETA MTS International Electrical Testing Association Maintenance Testing Specifications 677

NCO Noncommissioned Officer 678

NEMA National Electrical Manufacturers Association 679

NFPA National Fire Protection Association 680

NLT No Later Than 681

O 683 OCI Organizational Conflict of Interest 684

OCSC Operations Center Safety Control 685

OCONUS Outside Continental United States (Includes Alaska and Hawaii) 686

ODC Other Direct Costs 687

OSHA Occupational Safety and Health Administration 688

O&M Operation & Maintenance 689

P 691 PATS Protective Assessment Test System 692

PC&E Protective Clothing and Equipment 693

PIPO Phase-In/Phase-Out 694

PM Preventive Maintenance 695

POC Point of Contact 696

PPE Personal Protective Equipment 697

PRPs Project Regulatory Procedures 698

PRS Performance Requirements Summary 699

PWS Performance Work Statement 700

Q 702 QA Quality Assurance 703

QACC Quality Assurance Control Committee 704

QAE Quality Assurance Evaluator 705

QAP Quality Assurance Program 706

QASP Quality Assurance Surveillance Program 707

QC Quality Control 708

C.2. - 10

QCC Quality Control Coordinator 709

QCP Quality Control Program 710

QMS Quality Management System 711

R 713 RDECOM Research Development and Engineering Command 714

RDTE Research Development Test and Evaluation 715

RPF Real Property Facilities 716

RPI Real Property Inventory 717

RPMA Real Property Maintenance Activity 718

S 720 SAC Site Access Center 721

SAP Satellite Accumulation Point 722

SB Supply Bulletin 723

SCBA Self-Contained Breathing Apparatus 724

SO Service Order 725

SOP Standard Operating Procedures 726

SOO Standing Operation Order(s) 727

SSN Social Security Number 728

STEL Short Term Exposure Limit 729

T 731 TAP Toxicological Agent Protective 732

TC Training Circular 733

TDP Test Designated Position 734

TE Technical Exhibit 735

TM Technical Manual 736

TMP Transportation Motor Pool 737

TMDE Test Measurement Diagnostic Equipment 738

TO Technical Order 739

TRADOC Training and Doctrine Command 740

TST Training Support Team 741

U 743 UH Unit Heater 744

UFC Unified Facilities Criteria 745

V 747 VCT Vinyl Composition Tile 748

W 750 WI Work Instruction 751

WPL Worker Population Limit 752

C.3. - 1

C.3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES 753

C.3.1. SERVICES 755

C.3.2. FACILITIES 756

C.3.3. UTILITIES 757

C.3.4. GOVERNMENT FURNISHED PROPERTY 758

C.3.5. MATERIALS 759

C.3.1. SERVICES 761

C.3.1.1. The Government will provide the following: 763

Electronic copies of all normally required government forms, regulations, and directives 764 for the performance of this contract 765

“Class A” telephone lines in order to effect the performance of contract requirements set 766 forth in this PWS. The Contractor shall be financially liable for charges relating to 767 unauthorized telephone calls made or accepted by contractor or subcontractor personnel 768 that are not for the purpose of conducting official contract business. 769

Bulk trash collection including dumpster service 770

Contaminated waste removal (both solid and liquid) 771

C.3.2. FACILITIES 773

C.3.2.1. The Government will provide the following: 775

Office Space: Room 067 (laundry supervisor); Room 087 (Facility Supervisor); Room 776

100 (O&M supervisor and staff); and Rooms 088 and 096 (administrative staff). 777

Storage Space: Rooms 091, 092, and 100. 778

Work Space: Room 029 (Operation Center / Safety Control Office); Rooms 043, 067, 779

068, 084 (laundry area); and Room 092 (Shop). 780

Parking Space: For all employees in two overflow lots and one main lot 781

C.3.3. UTILITIES 783

C.3.3.1. The Government will provide the following: 785

Utilities service such as electricity, water, fuel oil, natural gas, and sanitary sewer. All 786 costs for these utilities are borne by the Government. The natural gas distribution and 787 electrical distribution systems are privately owned. 788

C.3.4. GOVERNMENT FURNISHED PROPERTY (GFP) 790

C.3.4.1. The Government will provide GFP listed in Technical Exhibit 1.16. 792

C.3.4.2. CDTF Identification Badges. All contractor employees will be issued CDTF Photo 794 identification badges by the CDTF which shall be worn at all times. If a badge is lost, it will be 795 immediately reported to the COR. 796

C.3.5. MATERIALS 798

C.3. - 2

C.3.5.1. The Government provides existing key lock box and makes available, under government 799 control, keys to work areas, storage areas, utility areas and secure areas. 800

C.3.5.2. The Government will supply all materials that are obtainable only through DoD supply 802 channels. These materials include military equipment repair parts, protective clothing, 803 undergarments, and military respiratory protection required to perform all requirements in toxic 804 areas and adjacent areas where such protection is required. Such items include: military 805 protective mask with filter canister, coveralls and Joint Service Lightweight Integrated Suit 806

Technology (JSLIST), quick doff/mask hoods, chemical protective boots, chemical protective 807 gloves, TAP aprons, and any other military-proprietary protective equipment as required by 808

CDTF and Army policy. 809

C.4. - 1

C.4. CONTRACTOR FURNISHED PROPERTY OR ITEMS 810

C.4.1. PARTS AND MATERIALS 812

C.4.2. STORAGE 813

C.4.1. PARTS AND MATERIALS 815

C.4.1.2. All repair parts shall be Original Equipment Manufacturer (OEM). 817

C.4.1.3. The Contractor shall not store any toxic, hazardous, or flammable materials on site 819 unless approved in writing by the COR. Storage shall be in accordance with Occupational Safety 820 and Health Administration (OSHA), National Fire Protection Association (NFPA), and 821

Installation fire regulations. 822

C.4.1.4. The Contractor shall provide all standard HVAC filters required in the facility to include 824

HEPA, Pre-filters, and carbon adsorption filters installed in the filter banks. The contractor shall 825 maintain an on hand stock of 36 carbon adsorption filters. Filter bank filter specifications are 826 located in Section J, Technical Exhibits 1.5 and 1.6. 827

C.4.2. STORAGE 829

C.4.2.1. All equipment and supplies stored on government property shall be maintained in a neat 831 and orderly manner. Storage of supplies or material is authorized in approved storage areas only. 832

C.5.1. - 1

C.5.1. ADMINISTRATIVE TASKS 833

C.5.1.1. MANAGEMENT AND STAFFING 835

C.5.1.2 . RECORD KEEPING 836

C.5.1.3 . PRESERVATION OF ESSENTIAL SERVICES 837

C.5.1.4. TRANSITION: PHASE-IN/PHASE-OUT 838

C.5.1.5 . DOCUMENT CONTROL 839

C.5.1.6 . SAFETY 840

C.5.1.1. MANAGEMENT AND STAFFING 842

C.5.1.1.1. Business Hours. The Contractor shall conduct business, between the hours of 844

0600-1500 Monday thru Friday (and up to 4 Saturdays per year) except Federal holidays or when 845 the Government facility is closed due to local or national emergencies, administrative closings, 846 or similar Government directed facility closings. 847

C.5.1.1.2. Operation Continuity. The Contractor shall maintain an adequate workforce 849 for the uninterrupted performance of all tasks outlined in this PWS. This uninterrupted 850 performance of tasks extends to all essential services such as critical life, health and safety tasks 851 described in paragraph C.5.1.3. whenever the facility is closed for any reason, to include non-852 operational hours, weekends and federal holidays. 853

C.5.1.1.3. Workforce Structure. The Contractor shall structure the workforce with 855 supervisory personnel leading teams of employees in the performance of all broad functional 856 areas outlined in this PWS, including but not limited to Administration; Operations and 857

Maintenance; Training Support; Protective Clothing and Equipment; and Air Monitoring. 858

C.5.1.1.4. Customer Coordination. The Contractor Project Manager or designees shall 860 attend periodic scheduled meetings with CDTF staff for the purpose of maintaining continual 861 synchronization of contract requirements with CDTF mission requirements. These periodic 862 scheduled meetings are identified in the table below: 863

C.5.1.2. RECORD KEEPING 867

C.5.1.2.1. Records and Filing Systems. The Contractor shall maintain complete and 869 accurate operating, maintenance and repair records of all work IAW Chapter 4, AR 750-1 Army 870

Material Maintenance Policy. 871

Meeting Name Frequency Duration Purpose Leader Stand-Up 3x Weekly 0.5 hr Review tasks in progress; deconflict After Action Review 5x Weekly 0.5 hr Issue resolution following daily training Operations Forecast 2x Monthly 1.0 hr Synchronize future events Surety Management 1x Monthly 1.0 hr Chemical Surety compliance Quality Control 1x Monthly 1.0 hr CASARMS Program Compliance Contract Performance Review 1x Quarter 1.0 hr Performance Review; Issue Resolution

CDTF Synchronization Meetings

C.5.1. - 2

C.5.1.2.2. Equipment Maintenance Filing Systems. The Contractor shall provide and 872 maintain an automated filing system on equipment and systems which receive scheduled 873 maintenance. The Contractor shall use this file to document data on equipment and systems 874 maintained by the contractor. This system shall identify the equipment being maintained; utilize 875 designations for equipment which are distinct and consistent; identify the date and describe the 876 scheduled maintenance performed; and annotate deficiencies or potential deficiencies noted by 877 the maintenance mechanic during the performance of the scheduled maintenance. 878

C.5.1.2.3. Individual Job Order (IJO) Files. The Contractor shall maintain separate files 880 for each IJO performed. The Contractor shall notify the COR upon completion of the IJO, 881 retaining all pertinent information as a maintenance and repair history of the work accomplished. 882

The Contractor shall submit accurately filled out forms which show an actual start and 883 completion date, the total labor and equipment hours expended, and the costs for materials used, 884 and shall use DA Form 2702 Bill of Materials (BOM) for itemizing those materials. The 885

Contractor shall retain copies of any material receipts, invoices, cost quotations, etc., relating to 886 the materials ordered in these files. These files, while government property, shall be maintained 887 by the Contractor and shall be turned over to the Government upon completion or termination of 888 contract. 889

C.5.1.2.4. Reporting System. The Contractor shall develop and maintain an accurate data 891 system to provide complete and accurate data for report information. Reports are categorized as 892 either Urgent or Routine and a detailed listing with guidance is located at C.5.6. The Contractor 893 shall submit the reporting system developed to the COR for approval on contract start date. 894

C.5.1.2.5. Mark-up Drawings. When work performed by the Contractor results in a 896 change to facility blueprints, the Contractor shall provide to the DPW, mark-up drawings and 897 other pertinent information for updating Real Property Records. The Contractor shall ensure 898 mark-up changes are legible and contain complete detail of the change. Within 180 days of final 899 mark-up, the Contractor shall convert mark-up drawings into revised hard copy 42” Diazio-style 900 blueprints as well as electronic copy in SourceViewTM Image Information System Version 2.29 901 or equivalent. 902

C.5.1.2.6. Maintenance Records. The Contractor shall keep records for each repair and 904 maintenance task, and cumulative records for each major piece of equipment maintained by the 905

Contractor. The Contractor shall input supply, material and other direct costs against work 906 documents. Records shall be made available to the Government upon request. The Contractor 907 shall document scheduled and completed maintenance using either existing CDTF or DPW 908 forms or forms of their own design. 909

C.5.1.2.7. Equipment Operating Data. The Contractor shall maintain essential operating 911 data on the equipment covered by this contract. The Contractor shall use standard forms, charts 912 and logs as approved by the DPW ICW the COR.