PERFORMANCE_WORK_STATEMENT.docx

PERFORMANCE WORK STATEMENT (PWS)

SVC 18-176 Maintentance Package U.S. Army CBRN School

PART 1 GENERAL INFORMATION

1.0 GENERAL: GENERAL INFORMATION. This Service Contract is to provide Maintenance support to the U.S. Army CBRN School (USACBRNS) for hazardous material equipment.

1.1 Background: Previously maintenance support was provided by the Homeland Defense Office. However, due to recent USACBRNS restructuring this support was no longer feasible. Maintenance support is imperative for the continuation of CBRN training. Maintenance of the following Self Contained Breathing Apparatus (SCBA)s’: SCOTTS©, DRAEGER©, MSA©, and SPIRION© are required to be performed daily to ensure compliance with monthly, quarterly, and annual list of air quality checks, tests and inspections required by AR 11-34, NFPA 1500, NFPA 1852, 29 CFR 1910.134, 49 CFR Part 180.205, and meet the requirements for Type 1-Grade D breathing air as described in CGA Commodity Specification for Air, G-7.1-1989. Maintenance of the Mult-Gas Monitor (MultiRae©) is required bi-annually and annually per manufacturers guidelines. Maintenance support from TACOM is not possible due to their personnel not possessing the proper technical skills or certifications for this requirement.

1.2 Hours of Operation: Monday through Friday from 0730 to 1630.

1.3 Place of Performance: Duty is required at the following locations: 1LT Joeseph Terry Facility Building 2130 and Nord Hall Annex Building 898, FLW, MO.

PART 2 ACRONYMS AND REVELANT PUBLICATIONS

2.0 ACRONYMS and PUBLICATIONS:

2.1 ACRONYMS

2.2 Applicable Publications (Current Editions)

2.2.1 Contractor shall comply with all of the applicable regulations, publications, manuals, local policies and procedures listed in the table above.

PART 3 DELIVERABLES/TASKS

3.0 Specific Deliverables: Contractor shall provide maintenance services for all SCBA components (425 Each plus or minus 10%) and the multi-gas monitors (MultiRae©)(52 Each plus or minus 10%).

1.1. Requirement Task 1: Contractor shall provide maintenance support on the SCOTTS©, DRAEGER©, MSA©, and Spririon© SCBA components daily to meet all required safety guidelines. The SCBA components are as follows: Masks, lung demand valves, tanks, back plates, harness, and personal alert safety system. Maintenance will include; posi-checks and repair of masks, valve and spring changes, O-ring and battery changes, and cleaning and lubrications, lens changes as required by the maintenance cycle or as the result of training damage. This equipment is located, owned and operated by USACBRNS.

1.2. Requirement Task 2: Contractor shall provide maintenance support for the Multi-gas monitor (MultiRae©) on a bi-annual, annual and as required to meet operating guidelines. Maintenance will include; changes of sensors, batteries, filters, cleaning of lamps, gas calibration, and initial setup. This equipment is located, owned and operated by USACBRNS.

1.3. The Contractor shall ensure 80% of all SCBAs and Multi-gas Monitors (MultiRae©) are operational and ready for training.

1.4. When a failure, malfunction, or equipment defeciency is detected, the contractor shall report it to the Technical Representative within one business day of detection and placed on DA Form 2404 and GPC Request For (if required).

1.5. The Contractor shall provide maintenance of the SCOTTS©, DRAEGER©, MSA©, and Spririon© SCBAs and Multi-gas Monitor (MultiRae©) and must be certified by the manufacturer prior to the start of the Period of Performance.

1.6. Kick Off Meeting: Contractor shall attend a face to face kick-off meeting with Government personnel to discuss the scope of work. The meeting date shall occur not later than 5 days after Contract award and shall be scheduled by the COR. Contractor shall provide minutes of this meeting within 5 (five) calendar days of the date of the meeting. Minutes shall be prepared in a generally accepted business format, Microsoft Word®, and submitted electronically to the COR.

1.7. Monthly Status Reports: Contractor shall provide a status report no later than 3 (three) business days following the final day of the month. This status report shall capture workload completed, workload in progress and any outstanding issues that need to be resolved. Reports shall be prepared in a generally accepted business format, Microsoft Word®, and submitted electronically to the COR.

1.8. Final Report Summary: Contractor shall submit a final report summary of activities performed by Contractor in support of this Contract to the COR. The Final Report Summary report shall be due on the last day of period of performance. Report shall be completed in MS Word® using a generally accepted business format.

1.9. General acceptance criteria and quality measures: Contractor shall submit all written deliverables as set forth below in paras 3.9.1. – 3.9.4.:

1.9.1. Accuracy: All deliverables shall be accurate in presentation, technical content, and adherence to accepted elements of style.

1.9.2. Clarity: All deliverables shall be concise and clear at every level of distribution. Any and all diagrams shall be easy to understand and be relevant to the supporting narrative.

1.9.3. File Editing: All text and diagrammatic files shall be editable by Government.

1.9.4. Timeliness: Deliverables shall be submitted on or before the due date specified in this PWS.

SECTION

PART 4 ADMINSTRATIVE TASKS

4.0 ADMINISTRATIVE TASKS: The below tasks will outline the administrative functions the Contractor will need to follow.

4.1 Qualifications/Licenses: The Contractor shall provide maintenance of the SCOTTS©, DRAEGER©, MSA©, and Spririon© SCBAs and Multi-gas Monitor (MultiRae©) and must be certified by the manufacturer prior to the start of the Period of Performance.

4.2 CONTRACTOR MANAGEMENT REPORTING (CMRA): Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) via a secure data collection site. Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the POP for each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported NLT October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on “send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMRA website.

PART 5 SECURITY/ACCESS

5.0 SECURITY/ACCESS

5.1 Physical Security: Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

5.2 Antiterrorism (AT) Level I Training: All contractor/subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR (or KO if no COR is appointed) within 45 calendar days after completion of training by all employees and subcontractor personnel. AT Level I Awareness Training (JS-US007-14: Level I Antiterrorism Awareness Training) is available at the following website: http://jko.jten.mil/. AT performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under this contract, and be part of past performance information in support of future source selections

5.3 iWatch Training: The contractor and all associated subcontractors are required to review the Fort Leonard Wood, Directorate of Emergency Services (DES) Web link on iWatch. This locally developed Web-linked training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity. Suspicious Activity will also be reported to the COR (or KO if no COR is appointed). This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR (or KO if no COR is appointed) NLT 30 calendar days after contract award.

5.4 Information Assurance (IA) Awareness Training for Contractors Requiring Access to Information Systems: All Contractor and sub-contractor personnel requiring network access to Government information systems shall successfully complete DoD Cyber Awareness Challenge training available at https://ia.signal.army.mil/ prior to accessing systems and annually thereafter. Training certificates shall be provided to the COR immediately upon completion. Contractor employees shall register in the Army Training Certification Tracking System (ATCTS) prior to commencement of work and shall sign the acceptable use policy IAW AR 25-2, Para. 3-3. The COR or KO will coordinate with the requiring activity Information Assurance Support Officer to input the DoD Cyber Awareness Challenge Training certificate and training information into the ATCTS and verify compliance.

5.5 The OPSEC (Operations Security) Plan and User Agreement: The OPSEC Plan and User Agreement will be available for Contractors to review at the Contracting Office located in Building 11400, FLW, MO, from the hours of 0730 to 1600. The COR will ensure Contractor is aware of the Installation’s OPSEC Plan and is in compliance with the Installation’s OPSEC Plan during contract performance.

5.6 OPSEC Training: Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training. The MSCoE OPSEC Officer will provide training. Contact information for this Government employee will be provided at the kick-off meeting. The MSCoE OPSEC Officer will provide a one hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of award. Contractor shall provide a list of personnel trained to the COR within five (5) calendar days of completion of training. Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Offices to obtain training applicable to that installation.

5.7 Contractor access to the FLW Local Area Network (LAN): Contractor personnel shall obtain Common Access Cards (CAC), be registered in the Army Training Certification Tracking System (ATCTS) by a Government representative, and complete Information Assurance (IA)Training before being permitted to access the FLW LAN. For contracts crossing fiscal years, or those awarded with option periods, IA training shall be accomplished annually for all Contractor personnel. Access to the LAN is required in order to review key instruction materials necessary for performance of work. Contractor personnel shall not connect personal devices or Contractor / commercially provided equipment to the FLW network without first receiving written permission from the FLW Network Enterprise Center (NEC). Devices, such as desktop or laptop computers which are Contractor furnished, must be loaded with operating system and application software to standards defined by the FLW NEC prior to connection. The NEC must install and configure such devices prior to being operated on the network. All devices connected to the network will be managed under strict Information Assurance standards as prescribed by Army Regulation (AR) 25-2. The NEC retains sole administrator authority over devices connected to the network. Access to network resources are granted on a least-needed basis, therefore only minimal services will be provided to Contractor personnel unless explicitly granted through this PWS. Common services include physical connectivity, user-id and use of shared services related to work (printers, shared files, and public folders). Limited Internet access may be provided based on specific tasks identified in this PWS which indicates communication with Internet based hosts is a requirement to successfully execute the Contract. Contractor is subject to all access policies, particularly the Acceptable Use Agreement and AR 25-2. Contractor shall not load any software or make any changes to computer configurations. All requests for changes or problem reports must be submitted to the NEC through the work order process. Department of Defense (DoD) computer systems, including Contractor furnished devices connected to the FLW LAN, may be monitored for all lawful purposes. Contractor’s use of the DoD computer systems, authorized or unauthorized, constitutes consent to monitoring.

5.8 Contractor Access and Use of FLW Telephones and Telephone Services: Telephones and telephone basic service, including local and long distance, shall only be used for official Government purposes. Contractor is subject to AR 25-2 which established policies on telephone and Automated Information System use. Contractor shall not move, unplug or alter any telephone or voice device. Unique devices, such as speaker phones, cordless or conference phones, shall be requested through a Government Telephone Control Officer (TCO) work order at the expense of Contractor. All requests for changes or problem reports must be submitted to the NEC through the unit TCO who will be identified at the kick-off meeting. DoD telephones may be monitored for all lawful purposes. Contractor’s use of the DoD telephones, authorized or unauthorized, constitutes consent to monitoring.

5.9 For contractors requiring CAC: Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

Trusted Associate Sponsorship System (TASS): Contractor User Guide and other information see http://www.cac.mil/common-access-card/getting-your-cac/for-contractors/

Contractor must obtain a CAC for those Contractor employees whose functions require access to systems or facilities controlled by the CAC.

Contractor Representative shall notify TASS Trusted Agent (TA) (the TA is the COR) of new employee CAC requirements. Company Representative shall provide all personnel data required to process TASS application with the TA, including security investigation requirements.

Contractor employee(s) shall obtain their CAC at defense enrollment eligibility reporting system (DEERS) / real-time automated personnel identification system (RAPIDS) terminals when application is approved.

Contractor employee(s) shall inform Corporate Facility Security Officer (FSO)/Security Manager of approval/denial of CAC application, and shall return CAC to Corporate FSO upon departure or dismissal. Contractor shall be responsible for implementation and follow-up of this requirement.

Failure, inability or delay in obtaining the CAC does not relieve Contractor from performing under the terms of this Contract.

Contractor shall ensure all CACs issues to Contractor personnel are returned to the COR upon termination or completion of this Contract.

5.10 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander, installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Directorate of Emergency Services or Security Office. The requesting contractor will submit their request for an installation pass to their sponsor using the following link: https://vcc1.icmvcc.com/im3500/. A valid sponsor may be either the COR, COTR, or KO if neither is appointed. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6. LOCAL INSTRUCTIONS

a. Normal working hours of Ft Leonard Wood are 7:30 a.m. to 4:00 p.m., Monday thru Friday, Legal Public Holidays excepted.

For informational purposes, the Government observes the following holidays:

When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday. (Applicable to Government personnel only.)

ACCESS TO MILITARY RESERVATION

1. The Contractor shall comply with, and in the instance of contractor/sub-contractor employees, shall ensure compliance with the following instructions when access to the Fort Leonard Wood installation/facilities are required for contract performance. These local instructions are incorporated in this contract, in order to implement local installation antiterrorism/operations security policies and procedures, and to supplement Federal Acquisition Regulation (FAR) clause 52.204-9, which, if applicable to this contract, is located in Section I. In the event of conflict between any portion of this supplement and/or FAR 52.204-9; and any other provision within the SOW, PWS, or specifications; clause 52.204-9 (if listed in Section I) shall take precedence. In the event of conflict between this supplement and any other provision within the SOW, PWS, or specifications, this supplement shall take precedence.

a. An uncleared contractor is an individual who falls into one of two categories: (1) CAC-eligible; and (2) Non-CAC eligible. The Common Access Card (CAC) is the DoD federal personal identity verification credential. CAC Eligibility is defined in Army Directive 2014-05, dated March 7, 2014.

b. Army Directive 2014-05 provides that all contractor and/or subcontractor personnel who do not possess a CAC, another Federal personal identity verification card, or other authorized DoD identification card and who require unescorted access to Army installations must have a validated need for such access and undergo a vetting process to determine their fitness for access. Accordingly, non-CAC eligible, uncleared contractor and/or sub-contractor personnel requiring access to the Fort Leonard Wood installation and facilities, to perform under this contract, will submit personal identity information through the Fort Leonard Wood Installation Pass implementation system detailed in subparagraph (1) below. There is no charge to the Contractor or employees for this pass. Request for pass must be submitted a minimum of ten working days prior to date access is planned.

(1) The requesting Contractor personnel and sub-contractor’s personnel shall submit their requests for installation pass to their sponsor via the web based Fort Leonard Wood Installation Pass Application IM3500 Secure Webportal, located at the following web link: https://vcc1.icmvcc.com/im3500/. The minimum information required to complete the pass application at the Fort Leonard Wood Installation Pass Application IM3500 Secure Webportal listed in paragraph b, above, is as follows: 1. Point of Contact Email (Valid sponsor’s email address). A valid sponsor is the COR, COTR, or other Government employee designated in writing by the Contracting Officer (KO) at time of contract award, post award conference, or pre-construction conference; or the KO if no other designation is made. 2. Visitor’s email address; 3. ID Number (Visitor’s Driver’s License Number); 4. ID Jurisdiction (State that issued the visitor driver’s license); 5. Visit Start Date (The first date of visitor’s visit); 6. Visit End Date (The last date of visitor’s visit, not to exceed the length of the contract or one year, whichever is shorter); 7. Visitor’s Name (Last name, First name, Middle name & suffix); 8. Phone Number and Address; 9. Date of Birth; 10. Eye Color; 11. Hair Color; 12. Sponsoring Organization and Applicant’s Company Name. Additionally, vehicle information may be required (Vehicle VIN Number, Plate Number, Plate Jurisdiction, Vehicle Year of Manufacture, Vehicle Make, Vehicle Model, Vehicle Color, and Vehicle Type)

(2) The information collected at this website will be used by the government to query, at a minimum, the National Crime Information Center Interstate Identification Index (NCIC-III) and the Terrorist Screening Database (TSDB) to determine if the person requesting unescorted access presents a potential threat to the good order, discipline, or health and safety on the installation. Army Directive 2014-05, enclosure 2, establishes Army policy for adjudication and screening standards to control the access of unescorted uncleared contractors (contractor and subcontractor personnel) to Army installations and facilities.

(3) Uncleared contractor personnel will, in the absence of an approved waiver, be denied unescorted access to Fort Leonard Wood should the above mentioned checks contain credible derogatory information indicating that the individual may present a threat to the good order, discipline, or health and safety on the installation. Such derogatory information includes, but is not limited to that provided within Enclosure 2, Army Directive 2014-05 (Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors), which is available to the public at the following website: http://www.apd.army.mil/ .

(4) Access Denial Waiver Process. An explanation of the waiver process for individual denials of access is provided in Army Directive 2014-05. The denial of unescorted entry onto the military installation of one or several of the contractor’s or subcontractor’s personnel shall not be considered an excuse for nonperformance of contract requirements. Nor is the Government responsible for providing escorts for individuals denied unescorted access to the Installation.

c. All contractor and subcontractor personnel performing tasks on this contract shall at all times comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures provided herein and otherwise provided to the Contractor by an authorized Government representative. Contractors are warned that Installation area access control plans may require increased vigilance and restrictions on access to military installations in the case of heightened Force Protection Condition (FPCON) levels. If task completion is hampered by temporary Government limitations on access to the Installation, the Contractor and Contracting Officer shall negotiate any extensions on delivery necessitated by emergency situations. In addition, if heightened security requires the submission of additional security information and/or the implementation of additional security measures the Contractor shall fully cooperate with Government security procedures and requests for information.

CONTRACTOR CORRESPONDENCE REQUIREMENTS

All Contractor and subcontractor originated correspondence under this contract shall be on the originating firm’s letterhead, except in the case where pre-printed Government forms are used, shall be typed or handwritten in a legible manner, and shall be submitted in the signed original, with supporting copies as required by the Contracting Officer.

REQUIRED INSURANCE

a. The Contractor shall, at its own expense, procure and maintain during the entire period of his performance under this contract the following minimum insurance:

TYPE AMOUNT

(1) Workmen’s Compensation

Workmen’s Compensation Insurance shall comply with applicable Federal and State Workers’ compensation and occupational disease statutes and shall extend to cover employee’s liability for accidental bodily injury or death and for occupational disease with a minimum

(2) Comprehensive General Liability with minimum limits of:

Per accident or occurrence for bodily injury $500,000.00

(3) Comprehensive Automobile Liability with minimum limits of:

(End of Clause) STAND ALONE DOCUMENTS: GPC Request Form, Technical Exhibit 1 Performance Requirement Summary

GOVERNMENT FURNISHED PROPERTY: Government will provide adequate work space, desk, chair, computer, docking station, monitor, network connectivity, scanner, printer, telephone, and general administrative supplies. Adequate Bay space in the 1LT Joeseph Terry Facility Building 2130, to fulfill maintenance requirements. All Government equipment shall be inspected by Contractor prior to signing for, and again before being turned back in to Government. Contractor shall inform Government of any deficiencies in the equipment upon its return.

IAW AR 25-2, only GFP will be used on installation networks, unless expressly approved by NEC.

Contractor shall operate and utilize all GFP in strict compliance with the GFP equipment technical manuals and manufacturer’s instructions that are available for Contractor use. All GFP shall be used only in the performance of these PWS requirements. Liability for GFP while in the control of Contractor shall be IAW FAR Clause 52.245-1.

Materials: Below are the listed materials required for this contract: