Attachment_1_JOC_FLW_Statement_of_Work.pdf

C-1

STATEMENT OF WORK

C.1. General

C.1.1. Scope of Work C.1.2 Work Responsibility C.1.3. Contract Execution Documents C.1.4. Standard Products / Materials C.1.5. Technical Support

C.2. Definitions and Acronyms

C.2.1. Definitions C.2.2. Acronyms

C.3. Government Furnished Property and Services C.3.1. Use of Government Furnished Property/Services C.3.2. Facilities C.3.3. Utilities

C.4. Contractor Furnished Items

C.5. Specific Tasks C.5.1. Pre-Ordering Procedures C.5.2. Ordering Procedures C.5.3. Work Execution C.5.4. Project Close-Out

C.6. UPB Considerations

C.7. Special Contract Requirements

C-2

SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. GENERAL REQUIREMENTS

C.1.1. SCOPE OF WORK. This is an Indefinite Delivery, Indefinite Quantity contract (IDIQ) for construction effort at US Army Fort Leonard Wood MO, and US Army/Army Reserve properties identified herein. Under the Job Order Contracting (JOC) program, it is the Government’s clear expectation that projects executed against this contract shall exhibit superior quality, responsiveness, and customer service. Each construction project will be awarded as an individual task order issued against the basic contract, specifying real property maintenance, repair, alteration, and/or new construction. The Contractor shall furnish all materials, equipment and personnel necessary to manage and accomplish the work. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of designs and drawings, accuracy of estimates, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, perform according to schedule (including completion on time), and process submittals and payrolls in a timely manner.

C.1.2. WORK RESPONSIBILITY. The Contractor's work responsibility shall include all contractor planning, programming, administration, coordination, and management necessary to provide all work as specified. The work shall be conducted by the Contractor in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives. The Contractor shall ensure that all work provided meets, or exceeds critical reliability rates or tolerances specified or included in applicable documents. The Contractor shall provide related services such as technical design and other pre-award project development; project management; quality control (QC); preparation, review, and submission of required deliverables, and performance of all associated administrative work required to satisfy requirements specified under this contract and individual orders.

a. CONTRACT TECHNICAL SPECIFICATIONS.

1. The Technical Specifications to be utilized under this contract for the purpose of specifying construction for military facilities shall be identified within the scope of work for each task order. Specifications may consist of any one, or combination of the following:

(a) Unified Facilities Guide Specifications (UFGS).

These specifications may be accessed on the Internet at http://www.wbdg.org/ccb/browse_cat.php?c=3.

The UFGS may be read on line in PDF format (Adobe Acrobat Reader, required –download at http:// www.adobe.com), or down-loaded for future reference. Some downloaded files will require use of SpecsIntact software for reading (down-load at http://www.wbdg.org/tools/specsintact.php).

These Specifications are numbered and organized by the Construction Specification Institute's (CSI) Master Format. The Contractor shall note however, that there is not necessarily a direct correlation between a particular specification number and a particular UFGS number (e.g., UFGS 26 60 13 40 Low- Voltage Motors, and UPB Section 26 71 13.20 Motors), so the content of each applicable specification and UPB section will be reviewed for logical and reasonable applicability. These specifications may be further supplemented by the Government on a project-by-project basis as required with industry specifications, and result in no additional cost to the Government, provided that in the Government’s view the supplemental specification supports, and does not conflict with or clearly exceed the work described in the applicable UPB line item(s).

(b) Industrial / Commercial Specifications.

Specifications written by standards organizations (ASTM, ISO, CEN,, etc.), trade associations, corporations, or others to define an explicit set of requirements to be satisfied by a specific material, design, product, or service may be used in the absence of applicable UFGS specifications. However, installation of all products and equipment shall conform to the specific product/equipment manufacturer’s instructions.

2. The purpose of specifications is to furnish concise standards for work and/or materials http://www.wbdg.org/ccb/browse_cat.php?c=3.

http://www.wbdg.org/tools/specsintact.php)

C-3 used in the maintenance and repair, or construction of Government facilities. The specifications will be used to define and enforce minimum requirements during the construction phase of each order.

C.1.3. CONTRACT EXECUTION DOCUMENTS

a. IDENTIFICATION OF KEY PERSONNEL TO THE GOVERNMENT. The Contractor shall identify its key personnel along with their qualifications to the Contracting O f f i c e r at the preconstruction conference. Key personnel include: Overall Contract Supervisor, QC Manager, and technical / project management personnel. The

Government will reject any Key Personnel that do not meet the qualification standards incorporated into the contract.

This procedure shall be repeated anytime the Contractor replaces any member of his key s t a f f .

b. CONTRACT SUPERVISOR. The Contractor shall appoint an overall contract supervisor (CS) dedicated to this contract. The contract supervisor shall provide overall daily management and coordination of all contractor operations, and shall be the central point of contact (POC) with the Government for performance of all work under this contract. The contract supervisor and any individual(s) designated to act for him shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to the Contractor's administration of the contract. Individual(s) shall be designated by letter to act for the contract supervisor when work is being performed at hours other than normal duty hours or during the contract supervisor's absence. Qualifications: The

CS shall possess a minimum of five years’ experience in a similar building construction supervisory position, such as an overall contract supervisor for a JOC, task order contract (TOC), simplified acquisition of base engineering requirements (SABER), and/or other large multi-discipline, multi-task IDIQ contract.

c. CONTRACTOR QUALITY CONTROL (QC). The following requirements shall be in accordance with the inspection system required by Section 00700, FAR clause 52.246-12 entitled "Inspection of Construction:

1. Contractor Quality Control (CQC) System. The Contractor shall provide and maintain an effective

Contractor quality control/inspection system which will ensure that all work performed under the contract conforms to contract requirements whether constructed or processed by the Contractor, or procured from subcontractors or vendors. The Contractor shall perform or have performed all independent inspections and/or tests required to substantiate that supplies and services conform to the specified contract requirements and shall also perform or have performed all inspections and tests otherwise required by the contract, unless the required inspections and/or tests are specifically designated to be performed by the Government. Failure of the Contractor to ensure the quality of work performed and/or the documentation developed as required by this contract will be a consideration of the

Government when determining whether to exercise option years or in deciding termination actions. The

Contractor's inspection system shall be documented as part of their Quality Control Proposal. Changes to this system shall not be made without the approval of the Contracting Officer.

2. Contractor Quality Control Organization. The system shall be implemented by the establishment of a quality control organization functionally separate from the Contractor's production or supervisory staff. This organization shall include, but not be limited to, a full-time QC Manager responsible for managing the Contractor's

QC & Safety Programs, and one or more additional quality control inspectors (supplemented as necessary) to meet contract and project specifications quality requirements. This responsibility includes, but is not limited to ensuring inspections are planned and accomplished of all work under construction to ensure compliance with the specified contract requirements, and developing and maintaining QC files and reports as described herein. Quality Control

Organization personnel shall be a part of the prime Contractor's staff and not members of the staff of a subcontractor performing other work. The QC personnel shall be empowered to direct contractor and/or sub-contractor personnel to correct deficiencies.

The QC Manager shall possess the following minimum experience and/or training:

- have formal QC education and/or training in building construction inspection;

- have a minimum of three years experience as a QC manager and/or senior QC inspector in the building construction industry

The QC Inspector(s) shall possess the following minimum experience and/or training:

- have formal QC education and/or training in building construction inspection;

- have a minimum of two years experience as a QC inspector in the building construction industry

C-4

3. Files and Reports.

a) Files. The Contractor shall maintain a file of all inspections and/or tests conducted by the

Contractor to include any corrective actions taken. This file shall be subject to review upon demand by the Government.

b) QC Reporting. In addition to any other specified reporting, the Contractor shall submit a

Weekly Quality Control Summary to the Contracting Officer and COR by 9:00 a.m. each Monday (or Tuesday if Monday is a Government holiday) for each on-going task order (MICC FAX# 573-596-0267; DPW Project Management Branch

FAX# 573-596-0906 – email addresses will be provided after contract award). A summary report shall be submitted for each task order for which construction has physically started, and it shall address Contractor activities for each day of the covered week (whether or not work was accomplished on a day or days during the subject week). The summary reports submitted on a given Monday shall address the work performed the week immediately previous to the date of submission. The minimum information required to be provided within the task order Weekly QC Summaries includes:

dates covered by the report, and date of submission; project name and order number; estimated overall project completion status (%); a revised progress chart graphically showing work progress during the week in question AND a revised progress schedule reflecting all adjustments made necessary that week to meet the negotiated delivery date; and a thorough narrative of work performed and issues encountered and their resolutions during the week. Narrative content shall include: names of contractor/sub-contractor personnel working on site; weather conditions; description of actual type and location of work being performed each day (e.g., painters applying primer to block walls in Room 123, etc.), and applicable QC and/or progress photographs and or video clips to support statement of progress and balance of narrative. Report narrative shall be in sufficient detail to fully describe work accomplished on any given day during the covered week. Reports submitted that are considered insufficient or inaccurate will be returned to the Contractor at the joint QC/project management meeting with the requirement for correction and resubmission by close of business (COB) that day.

c) JOINT QC / PROJECT MANAGEMENT MEETING: At 10:00 a.m. each Monday morning

(or other alternate as required by the Government), the Contractor shall meet with the Government to discuss on-going project reporting, performance, and quality issues. Minimum attendees for this weekly meeting are: Contracting Officer or designated Contract Specialist, DPW COR, DPW & Contractor Project Manager, Project Manager, and Contractor

QC Manager. Any requirements identified for action during this meeting will be recorded, and suspenses established for accomplishment. Failure to satisfy an identified tasker from this meeting by the identified suspense will be addressed at the meeting immediately following the applicable suspense, and will subsequently be addressed by the Government accordingly.

4. SPECIFIC PROJECT REQUIREMENTS: For each individual order, prior to starting work, the

Contractor shall submit to the Government a QC Plan describing the specific CQC considerations inherent to, and CQC measures to be taken for, that specific order. This plan shall be submitted with the other deliverables defined in section

01010. In addition to those provisions defined in the individual project CQC plan, the Government reserves the right to specify additional hold-for-inspection points, digital QC photographs, digital video clips, etc. for the express purpose of facilitating verification of work performed. Failure of (sub)Contractors to conform to specified hold points, provide specified QC photos, etc. - whether Government or Contractor specified - may result in re-performance of affected work to ensure compliance with the specifications. Re-performance for cause in accordance with this paragraph shall be at no additional cost to the Government.

d. TECHNICAL / PROJECT MANAGEMENT STAFF. The Contractor shall maintain sufficient technical, computer aided drafting (CAD) and project management personnel to perform the scope of the required work, and to respond to the Government’s requirements within the times specified for multiple, concurrent actions requiring simultaneous execution. Qualifications: These personnel shall have the following minimum experience, demonstrated abilities, and/or designated responsibilities/authorities:

- have a minimum of three years experience as a senior estimator (or CAD technician for that position) in the building construction industry;

- shall have a demonstrated understanding of and familiarity with the principles, methods, and techniques of architectural, civil, mechanical and electrical construction;

- shall possess demonstrated knowledge and understanding of JOC and/or similar IDIQ estimating processes;

- shall have demonstrated knowledge of applicable labor laws, Construction Wage Rate Requirements;

- shall also have the capability/authority to supervise subcontractors and perform periodic construction

Inspections in support of contract QC operations.

C-5

e. CONTRACTOR PERSONNEL / SUBCONTRACTORS. The Contractor shall be wholly responsible for providing contract personnel and subcontractors who are qualified and otherwise trained to perform the required work, and supplying them in sufficient number to successfully execute all contract requirements

(including for concurrent orders simultaneously), for supervising techniques used in their work, and for keeping them informed of all improvements, changes, and methods of operations. Should the personnel and/or subcontractors provided by the Contractor prove to be incapable of performing work satisfactory to the Government, the Government will require that such personnel and/or subcontractors be immediately removed from performing work under this contract, and that any defective work performed be immediately replaced at no additional cost to the Government.

Such action by the Government will not provide grounds for extension of performance periods for affected orders.

f. CONTRACTOR EXPERIENCE/SKILL. Only personnel who are competent, qualified, and have demonstrated experience in applying accepted engineering and/or trade practices for the type work for which they are to be employed on this contract shall be used. The Government reserves the right to require written verification of personnel qualifications from the Contractor or his Sub-Contractors. All field work shall be done to journeyman-level standards; work failing to meet this standard as determined at the discretion of the Government

PM/QAR shall be re-preformed at no additional cost to the Government.

g. SUPERVISION OF WORK.

1. The Contractor shall provide all supervision for work performed by Contractor personnel; the

Government will not exercise any supervision or control over Contractor employees or sub-contractors performing work under the contract. The Contractor, in turn, shall be accountable to Government for his employees and sub-contractors. The contract supervisor or his designated representative shall be responsible for ensuring that required supervision of Contractor & sub-contractor personnel will be provided for all orders under construction, regardless of location.

2. The Contractor shall be responsible for the performance and conduct of his employees, to include subcontractor employees, at all times while performing under the contract. Employees of the Contractor or subcontractor may be denied entry to the installation by the military police or other authorized Government authority if it is determined that such entry may be contrary to good order, discipline or the security of the installation. Pursuant to 18 U.S.C. 1382, the Installation Commander may bar individuals from entry on the installation. Such denial of entry for cause shall not provide grounds for claims or extension of orders performance periods.

h. CONTRACTOR FACILITIES AND STORAGE

1. The Contractor shall be available to attend meetings/site visits, receive work requirements and provide other management services for meeting the Contractor's obligations under this contract. Facilities are not available on Fort Leonard Wood.

2. It is the responsibility of the Contractor and/or his subcontractors to inform their vendors and truck drivers of the prime contractor’s name, contract number and work site location for each delivery. Contractors will coordinate and provide escorts for suppliers’ trucks from the perimeter gates to the job site as required. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

3. It is the responsibility of the Contractor and/or his subcontractors to provide adequate storage of materials acquired for projects under this contract. Materials shall be protected from the elements, and shall be secured as required to prevent their loss. Materials damaged or stolen prior to their installation are the Contractor’s responsibility and the Government shall not be liable for their re-procurement.

C.1.4. STANDARD PRODUCTS / MATERIALS: Materials and equipment shall be a standard product of a manufacturer regularly engaged in the production of that product that have been in satisfactory use for at least 2 years prior to award of this contract. Materials and equipment shall be installed in accordance with the manufacturers written instructions, and fully satisfy the Government requirements - otherwise they shall be replaced at no additional cost to the Government. Any reference by brand and/or specific product contained herein is for the purpose of establishing quality and performance standards only, and is not intended to limit competition.

C.1.5. TECHNICAL SUPPORT: Pre-ordering phase technical support within the capabilities of the Contractor’s native staff and as otherwise required by the JOC participatory scope of work (SOW) development process, is considered incidental to the performance of the contract with costs covered by

C-6 the bid coefficients; as such, additional consideration for non-professional level technical development or CAD support is not authorized. The JOC will not be used to obtain stand-alone A/E services nor any technical support services for projects that will not be carried out under the JOC contract. However, “engineered” products are anticipated for some individual projects, or portions of projects to be carried out under this contract. The Contractor shall provide technical support to execute individual task orders as required. The Government is the final authority regarding the content or scope of the required technical support effort, but this in no way relieves the Contractor from his responsibility for the technical sufficiency of his work as defined below. It is intended that the contractor will fulfill much of his technical support responsibilities from his native assets, however it is recognized that some requirements may require outside expertise. Consideration for 3rd party technical support shall be captured as NPP tasks within the applicable task order proposals (to include the applicable supporting pricing documentation for each application), and when approved, shall be capped at a maximum of 5% of any applicable negotiated order;

3rd party support costs above this percentage shall be considered part of the bid coefficients.

a. SCOPE: As required by the Government in a Request for Technical Proposal, the Contractor shall provide the technical support required to execute the specified requirements. Work required includes the development of detailed scopes of work (SOW), drawings, sketches and layouts in sufficient detail to allow proper review by various technical Government agencies and enable complete and usable construction work. In order to contribute to the responsiveness of the individual projects, technical products provided under this contract shall focus primarily on technical sufficiency and constructability rather than on formal presentation and extraneous details. Work required includes:

(1) The evaluation of project site existing conditions to be affected by, or contribute to the project design. Evaluation shall include all testing required to establish necessary preliminary information (e.g. soil borings, load tests, service sizes/capacities, etc.)

(2) Technical development to satisfy the identified requirements as coordinated with the

Government. Technical work/documentation shall identify applicable Codes (e.g., IBC, NEC, NFPA, etc.), Standards (e.g., ANSI, ASTM, etc.), Design Guides (e.g., DPW, USAR, etc.) and/or DoD Unified Facilities Criteria (UFC) provisions for incorporation into project documents; technical research; load and quantity calculations in accordance with accepted engineering practice The Contractor shall be fully responsible for the technical sufficiency of his work, to include costs associated with removing & re-performing previously installed work to correct associated omissions and errors. Costs for omitted requirements which would have otherwise been captured in the original negotiated proposal to provide the required product had the technical work been complete will be added by modification. The Contractor shall ensure that the technical specifications, drawings, and other SOW language of his work products clearly correlate with readily applicable/available UPB cost item descriptions everywhere possible to facilitate order take-offs and negotiations.

(3) Final Contractor developed/acquired technical support documents (i.e., scopes of work/specifications, project drawings, calculations, supporting tailored UFGS and/or industry specifications etc.) as required to demonstrate level of technical effort AND to provide clear and concise guidance to installing sub-contractor(s). Documents shall show all items needed for the construction, shall adequately support quality assurance and control functions, and shall be updated as needed to reflect change orders and/or as-built conditions. Documents shall be in sufficient detail to allow proper review by various technical Government agencies and enable complete and usable construction work. Design drawings produced shall be fully compatible with the DPW CADD software, currently Bentley MicroStation V8.

C.2. DEFINITIONS AND ACRONYMS

C.2.1. DEFINITIONS. As used throughout this contract, the following terms shall have the meaning set forth below:

a. COEFFICIENTS: “Coefficient” means a numerical factor that represents costs (generally indirect costs) not considered to be included in “Unit Price Book” unit prices (e.g., general and administrative and other overhead costs, insurance costs, bonding and alternative payment protection costs, protective clothing, equipment rental, sales tax and compliance with tax laws, and also contractor’s profit). Coefficients proposed by offerors are multiplied times the unit prices in the Unit Price Book to price a job or project on individual orders. The coefficient(s) proposed by the offeror and accepted by the Government are

C-7 incorporated in the JOC.

1. PREPRICED: Multiplier(s), developed and bid by the Contractor, to be applied against the published Unit Price Book cost line items for the purpose of providing consideration to the Contractor for in-direct costs including, but not limited to the following:

- prime contractor profit & home office overhead AND consideration for subcontractor’s overhead and profit

- performance and payment bonding

- insurance (to include Builder's Risk), bonds, and indemnification

- business taxes, contributions, memberships, corporate headquarters support, other costs of doing business

- taxes not covered by Government-furnished tax exemption certificates

- over-all contract & individual project management and supervision

- employee payroll taxes AND payroll fringe benefits

- interest associated with funding of equipment and payroll

- mobilization and close out for the total contract, as well as mobilization at all levels for each task order

- local office rental & expenses

- depreciation of equipment or facilities

- allowance for differences between location-specific Davis-Bacon wage rates and the rates used in construction of the UPB line items

- variances in subcontractor or worker availability, & other local market conditions for each site not otherwise addressed by UPB vendor

- UPB costs confidence (to include issues regarding how the cost data are captured and the size/types of projects they reflect)risk of inflation costs not captured in UPB updates

- risk of poor or late (sub)contractor performance and requirement for re-performance and/or acceleration of schedules

- contingencies

- travel, incl. coverage for distances between work sites and project office

- risk of lower project volume than expected

- incidental organic technical work supporting SOW development, including production of

CAD drawings

- general environmental protection and compliance

- consideration for complete in-place construction requirements

- all waste and excess material

- worker safety/personal protective equipment

- lay out of work for each project order

- Contractor Quality Control including conformance and acceptance testing

- protection and/or incidental moving of Government property (i.e. furniture, office equipment, etc.)work-site security; etc.

- incidental daily construction debris removal and final site clean up

- close out documentation (including CAD as-built drawings and electronic O&M manuals) for each order and for the overall contract.

2. NON-PREPRICED: Multiplier to be applied against validated direct-price quotations for work not covered by the contract UPB. Coverage for the same issues as those for PREPRICED coefficients except : the allowance for differences between UPB and location-specific Davis-Bacon wage rates (as this is not applicable), consideration for actual/estimated inflation and or other market fluctuations (i.e., coefficient shall be applied to "current" costs in lieu of published UPB costs), and vendor/subcontractor overhead and profit as those costs are typically included in the quotes required for NPP items.

b. COMPLETE, IN-PLACE CONSTRUCTION. Work having all necessary or normal parts, elements, components, appurtenances, and/or steps provided at its specified location resulting in products that are fully functional, without the need for additional labor, materials, and/or equipment in order to reach its’ fully functional and useable state. See Section C.6.2.b for a more detailed discussion.

c. CONTRACTING OFFICER (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

C-8

d. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An individual designated in writing by the KO to act as an authorized representative of the KO to perform specific contract administrative and execution functions.

e. CONTRACTOR. For this contract, the term “Contractor” refers to both the prime contractor and his subcontractors. It is the prime contractor’s responsibility to ensure that all subcontractors comply with the provisions of this contract.

f. HAZARDOUS MATERIALS. Refer to hazardous and toxic materials/substances included in Sub-parts H and Z of 29 CFR 1910 and to others as additionally defined in Fed. Std. 313. Those most commonly encountered include asbestos, polychlorinated biphenyl’s (PCB), solvents, petroleum and paints but does include others. The most likely products to contain asbestos are sprayed-on fire-proofing, floor tile, insulation, siding, roofing, boiler lagging/gaskets, and pipe covering.

g. NON-PRE-PRICED (NPP) WORK. Non-pre-priced items of work are those items required to provide the intended end product of a project that are not part of the contract UPB, but can be utilized in accordance with the procedures defined in Section C.5. If the negotiated NPP portion of a project is greater than 10% of the value of pre-priced work, the project is typically not appropriate for JOC and an order will not be issued for that particular project.

h. QUALITY ASSURANCE. Those actions taken by the Government to assure that the quality of purchased work is acceptable and in accordance with the specified requirements of the contract/project order.

i. QUALITY CONTROL. Those actions taken by the contractor to control the execution of the specified work so that it meets the requirements of the contract/project order.

j. QUALIFICATION STANDARDS. Quantifiable and enforceable criteria negotiated with the Contractor, establishing minimum requirements and/or conditions necessary to successfully execute the responsibilities of a given position, against which applicants for employment are evaluated. (Reference Section L.).

k. DIRECT COSTS: Those costs directly attributable to the physical performance of a specified item of work.

l. TASK ORDER: Identifier for each awarded project action under this contract (synonymous with job order, delivery order, project order, etc.)

m. UNIT PRICE BOOK: Unit Price Book" means the compilation of sustainment, restoration, and modernization tasks, associated units of measure and unit prices that are used in job order solicitations and JOC. JOC unit prices include direct material, labor and equipment costs, but not indirect costs or profits which are addressed in the coefficient(s).

C.2.2. ACRONYMS

AFRC - Armed Forces Reserve Center AMSA - Area Maintenance Support Activity ASF - Aviation Support Facility CLIN - Contract Line Item Number CO - Contracting Officer COB - “close of business” COR - Contracting Officer's Representative CS - Contractor’s Contract Supervisor CTC - construction task catalog (another name for UPB) DPW - Directorate of Public Works EPA - Environmental Protection Agency FLW - Fort Leonard Wood GFE - Government Furnished Equipment

C-9

GFM - Government Furnished Material IAW - "in accordance with" JOC - Job Order Contract / Job Order Construction LORA - Lake Ozark Recreation Area MICC - Mission Installation Contracting Command, FLW

MSCoE - Maneuver Support Center of Excellence, FLW NLT - “no later than” NPP - non-pre-priced PM - Government Project Manager PWS - Performance Work Statement (Contract)

RSC - Regional Support Command SOW - scope of work

TO - task order UPB - contract Unit Price Book

USAR - US Army Reserve USARC – US Army Reserve Center

C.3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

C.3.1. USE OF GOVERNMENT FURNISHED PROPERTY/SERVICES. Use of Government furnished property and services shall be limited to performance of this contract.

C.3.2. FACILITIES. If the scope of a project requires an extended presence by the Contractor at a given site, it is the Contractor's responsibility to provide any necessary trailers and/or storage rooms to house staff personnel, materials, and equipment used in performance of this contract. The Contractor shall provide and post a neatly lettered sign identifying the company name, telephone number(s) and emergency telephone number(s). Other information is at the option of the Contractor.

C.3.3. UTILITIES. The Government will furnish to the Contractor from existing Government facilities and without cost to the Contractor, water and electrical power supply, as set forth below.

a. WATER.

1. The Government shall make available from existing Government facilities and without cost to the Contractor, any adequate supply water (NTE 10K gal/day) necessary for performance of delivery orders under this contract. However, Government will in no instance furnish or install supply connections and/or piping for the purpose of implementing the availability of a water supply for the contractor. It is the responsibility of the Contractor to determine the extent to which existing Government water supply sources are adequate for the needs of any order developed under this contract, and provide alternative proposals as required in the event existing supply is inadequate or unavailable.

2. All taps, connections, and necessary equipment required in making a water supply source available will be accomplished by and at the expense of the Contractor (with reimbursement captured within the applicable order proposals). This shall include furnishing and installing an approved backflow preventer in any case where a possible contaminant could be introduced into the water supply, IAW applicable State regulations (e.g., MO 10 CSR 60-11.010) or as directed by the Government. All work in connection therewith shall be coordinated, scheduled and performed as directed and by the KO/Ordering Officer/COR. Said taps, connections, and equipment shall be fully protected and maintained by the Contractor in accordance with all applicable ordinances, rules, and regulations. Unless otherwise approved by the KO, upon completion of the contract/order, the removal of all taps, connections and accessories shall be accomplished by and at the expense of the Contractor so as to leave the water supply source or facility in its original condition.

b. ELECTRICITY.

1. When electrical utility use resulting from the contractor’s operation is considered to be negligible relative to the continued functional operation of the affected facility, there are no utility connections necessary, etc., the Government will typically furnish from existing Government facilities and without cost to the Contractor, all electrical power necessary for performance of orders under this contract, provided, C-10 that the Government will in no case furnish or install any new electrical facility or accessory for the purpose of creating the availability of electrical power for the purpose of this contract. It is the responsibility of the Contractor to determine the extent to which existing Government electrical facilities are adequate for the needs of this contract, and to make alternate provisions as required. The Contractor shall carefully conserve utilities, if any, that are furnished without charge.

2. All taps, connections, and necessary equipment required in making the electrical power available will be accomplished by and at the expense of the Contractor (with reimbursement captured within the applicable order proposals), and all work in connection therewith shall be coordinated, scheduled and performed as directed and approved by the Contracting Officer or COR. Said taps, connections, and equipment shall be maintained by the in accordance with all applicable ordinances, rules and regulations.

Unless otherwise directed, upon completion of the contract/order the removal of all taps, connections and accessories will be accomplished by, and at the expense of the Contractor so as to leave the electrical power source or facility in its original condition.

C.4. CONTRACTOR FURNISHED ITEMS

Except for items listed in paragraph C.3, the Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract.

C.5. SPECIFIC TASKS

C.5.1. PRE-ORDERING PROCEDURES.

a. As the need exists for performance under the terms of this contract, the Government will notify the Contractor, verbally and/or in writing, of the requirement and establish the time of the joint site visit.

b. Upon receipt of this notification, the Contractor shall respond to the needs of the Government by visiting the proposed work site at a time and date specified by the Government (typical notice = 2 working days) in the company of the designated Government task order Project Manager to further define the scope of the requirement. During this site visit and scope definition process, the Contractor and the Government will jointly define the work area and major work items required to accomplish the required scope of work. Requirements will be identified, measurements taken, rough sketches made, need for CAD support and/or formal technical design work established, etc. Facility access considerations, initial estimate of the performance period, and other special conditions will be discussed. These scope details will be refined into a project scope of work/constructability drawings from which jointly prepared major task item take-offs shall be obtained and agreed to prior to RFP.

c. Design Support.

1. Should formal technical support be required of the contractor after the joint site visit, the

Government will prepare a general Scope of Work defining the project requirements to be satisfied, and issue an RFP (Design) to the Contractor as applicable. Proposals are required as specified by the Government, but no later than 45 calendar days from the RFP date. Upon receipt of the RFP (Design), the Contractor will develop a detailed scope of work (format to be provided by the Government) and engineered effort for accomplishment of the required work, in accordance with Section C.1.5., TECHNICAL SUPPORT. Examples of documentation that is reasonably expected include drawings with sections and details, calculations, code references, catalog cuts, specifications, and major task quantity take-offs. The contractor shall provide electronic files of the engineered technical package for coordination/review by the Government, with revisions made until accepted by the Government as technically sufficient.

2. The Contractor’s technical products will be reviewed in coordination with appropriate agencies, and necessary revisions identified by the Government. Once revisions have been made to the Government’s satisfaction, jointly prepared major task item take-offs shall then be obtained.

C.5.2 ORDERING PROCEDURES.

C-11

a. Upon establishment of the scope of the individual requirement, the Contractor shall be requested to prepare his cost proposal for accomplishment of the project initially based on the jointly developed major tasks take-offs and supplemented by all legitimate work required to provide the specified products in the most efficient manner possible. Time for submittal of the Contractor's proposal will be specified in each project RFP (Cost Proposal).

b. Each project cost proposal submitted by the Contractor shall consist of an itemized listing of all proposed items, quantities, extended prices, total proposed cost, as well as supporting documentation as outlined below. The approved UPB cost data and associated software shall be used for this purpose.

1. PROPOSAL FORMAT. The Contractor's proposal shall be supported by all necessary documentation to indicate that adequate development and planning to accomplish the requirement has been done.

(a) PRE-PRICED PORTION. Proposals shall consist of an itemized breakdown of costs from the UPB, utilizing the contractor-supplied estimating software. The UPB shall serve as the basis for establishing the value of the work to be performed on a unit price basis for pre-priced work. All in-direct costs are included in the Contractor's coefficients as defined in Section C.2.

(b) NON-PRE-PRICED PORTION (NPP). Items necessary to execute a given Scope of Work clearly not contained within the UPB, shall be broken out into a separate section of the proposal. The amount of NPP work appropriate in a new order is limited to 10% or less of the negotiated value of the pre-priced work except in an emergency or when the Contracting Officer determines on a case-by-case basis that a higher percentage for a particular order is in the best interest of the Government. The "present day" cost of non-pre-priced work shall be substantiated by a minimum of three (3) vendor quotes and/or other sources of cost data (i.e. labor break-downs, equipment rental, etc.) in sufficient detail to allow validation by the Government. The Government reserves the right to demand further detailed supporting documentation at its discretion should it be deemed required.

(c) PROPOSED COMPLETION PERIOD. When the required delivery date has not been specified by the Government, the Contractor shall annotate on his proposal summary sheet his proposed completion period and supported by sufficient documentation (e.g., letters from vendors, CPM schedules, rationale narrative, etc.) to validate proposed completion periods. However, the performance period will be negotiated for each order dependent primarily upon the requirements of the Government. It is recognized that this period must contain consideration for material acquisition as well as for actual construction - therefore this period will be discussed and then finalized at the proposal negotiation meeting.

(1) The period of performance is the period between notice to proceed and the time all work under the order is complete.

(2) In the event the Government and Contractor cannot agree upon a period of performance, the Contracting Officer will specify a period of performance.

(3) Weather Allowances for Exterior Work: Typical weather allowances as applicable to Orders under this contract are as indicated below and should be included in any estimation of performance periods:

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

[14] [09] [07] [05] [06] [04] [04] [04] [04] [04] [05] [06]

Unusual weather during the execution of applicable orders shall be documented for subsequent requests for Time Extensions in accordance with the provisions defined herein. Weather days allowed will be applied for the total project; time extensions for weather shall not be considered unless the aggregate number of allowable days are exceeded as supported by verifiable QC and QA documentation.

c. Many UPB task descriptions identify size and/or types of equipment which form the basis of the line item cost. Task line items shall be selected based upon the most efficient and reasonable equipment application and not upon which provides financial advantage to either party.

C-12

d. The Contractor shall provide three (3) copies of his project cost proposals to the Government; one

(1) directly to the Contracting Officer, and two (2) to the COR. Upon receipt of the Contractor's proposal, the Government will review the proposal for completeness and accuracy, developing a pre-negotiation proposal review Technical Analysis (TA) document which will be provided to the KO and the Contractor.

Items from the TA the Contractor wishes to contest at negotiations shall be identified to the KO & COR at least 24 hours prior to the scheduled negotiation date/time. The Government will negotiate with the Contractor on all non-pre-priced items, pre-priced line item applicability and quantities, and performance periods.

e. Orders will then be issued using a DD Form 1155, with a copy of the Scope of Work attached, and reference made to the negotiated proposal as an inseparable part of the order requirements.

1. All work within the minimum and maximum order limits established in Section I, contract clause entitled “ORDER LIMITATIONS” shall be performed as ordered without option of refusal by the Contractor.

2. Due to the mechanics of the Government's appropriation system, it may not be possible to issue a particular order immediately after the proposal negotiations. Also, it should be realized by the Contractor that circumstances may prohibit the Government from issuing an individual order after the receipt and negotiation of the Contractor's order proposal. If such circumstances arise, the Government is not obligated to reimburse the Contractor for any costs incurred in the preparation of the order proposal.

C.5.3. WORK EXECUTION

a. The Contractor shall be required to commence, prosecute, and complete the entire work not later than the delivery date specified on the project order notice to proceed (NTP). The time stated for completion shall include final cleanup of the premises and submission of all post construction deliverables.

NOTE: All orders are considered separate projects, and any decision by the Contractor to utilize a limited number of subcontractors on multiple orders shall not constitute grounds for periods of no work, time extensions, or avoidance of liquidated damages or other reductions for cause.

b. PRE-PERFORMANCE DELIVERABLES / NOTICE TO PROCEED.

1. ADMINISTRATIVE SUBMITTIALS. No later than 28 calendar days after award of individual orders, the Contractor shall submit to the KO (with copies furnished to the COR) a complete package of pre-construction deliverables which includes: notices of award of subcontracts, and project-specific QC & Safety plans. Post-completion deliverables such as completed warranties certificates, O&M manuals, environmental closure documents, etc. shall be provided prior to requesting final payment.

2. MATERIAL/EQUIPMENT SUBMITTALS. Prior to receiving Notice to Proceed (NTP) the Contractor shall prepare, or have prepared by his sub-contractors, material and/or equipment submittals (as required in individual SOW’s) and performance schedules in sufficient detail to demonstrate conformance to technical specifications, negotiated delivery period, and/or other provisions defined in scopes of work.

3. The Contractor shall review all submittals for accuracy, completeness, and applicability prior to submission to the Government. Deliverables – including material submittals - shall be provided as electronic files (e.g., PDF) whenever possible; when submitted electronically, only one copy submitted to the COR is required (Form 4025 is still required). When submitted in hardcopy, four (4) copies of all submittals shall be submitted to the COR for review. Final distribution of reviewed submittals by the Government is 1 copy to CO, 1 copy retained by COR, and 2 copies returned to Contractor. However, the Government reserves the right to limit the time available to the contractor for soliciting subcontracting support and providing deliverables for any order on a case-by-case basis.

4. NOTICE TO PROCEED. All pre-performance deliverables are required no later than 28 calendar days from order award. Notices to Proceed will be issued after approval of the pre-performance deliverables (both administrative and material/equipment) or on the 29th day after order award, whichever is earlier. Delays in procuring subcontractors during this deliverables phase shall not constitute grounds for delaying issuance of NTP nor for extension of the delivery date for the order. For Emergency Orders, the notification from the Contracting Officer constitutes notice to proceed, and the contractor is expected to begin work immediately; any deliverables associated with an emergency order shall be provided as soon as practicable.

C-13

c. WORK COORDINATION.

1. ADVANCE NOTIFICATION. In anticipation of starting work on a project, the Contractor shall coordinate access to the affected facility with the appropriate Facility Manager or occupant point of contact a minimum of 5 full working days prior to the desired date of starting work, unless otherwise specified in the subject order. Notification shall also be given to the appropriate Government Project Manager at that time.

2. DAILY NOTIFICATION. At the beginning of each working day (and no later than 9:00 a.m.), the Contractor shall notify the COR of the location/locations he will have workers at that day, and the work planned for each location.

3. SCHEDULING WORK. It is the responsibility of the Contractor for scheduling and coordinating his work and the work of his subcontractors to meet the requirements of the Government. At the discretion of the Government, a pre-construction conference may be scheduled for an individual order. The Contractor shall also manage his and his subcontractor’s work so to cause minimum disruption to the existing facilities and operations. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited areas which shall be completed before work in other sections or divisions are begun.

4. EXCAVATION PERMITS. The Contractor shall be responsible for obtaining excavation permits (when required) from local utilities (to include the DPW) in advance of performing work under an individual order. Copies of completed permits shall be provided to the COR upon receipt. Refer to Section H.

d. QUALITY CONTROL. The Contractor is responsible for the quality control of all work awarded under this contract. The required inspections, tests and reports made by the Contractor, sub-contractors, specially trained technicians, equipment manufacturers, and others as required to ensure successful execution of a…