W911S7-16-R-0007_-_DRAFT_PWS _Court_Reporting_Services.pdf

PERFORMANCE WORK STATEMENT

COURT REPORTING SERVICES

FOR INVESTIGATIONS & RESOLUTIONS DIVISIONS INVESTIGATIONS AND

HEARINGS

SPECIFICATONS:

1. Ordering:

1.1 The government will issue task orders for transcription requirements a minimum of two (2) business days prior to the requirement date.

1.2 In the event that the government issues a task order less than two (2) business days prior to the requirement date the contractor shall not be compelled to perform the task order providing that the contractor submits written rejection of the task order to the Contracting Officer and Contracting Officer’s Representative no later than the close of business of the day that the task order was received by the contractor. This written notice may be sent via e-mail. The absence of a written notice of rejection by the contractor shall be construed as the contractor’s acceptance of the task order and full performance of the task order shall be required of the contractor.

1.3 Each task order will specify the location of the fact finding conference or hearing, to include building number, at Ft. Leonard Wood.

1.4 Each task order will specify the start time of the fact finding conference or hearing and the anticipated duration of the hearing in both hours per day and number of days.

2. Staffing Qualifications:

2.1 All transcriptions performed under this contract shall be performed by an individual licensed/certified to perform court reporting and/or transcription services in the jurisdiction where the deposition is held. For depositions accomplished in Missouri the individual performing services bust be certified by the Missouri Board of Certified Court Reporter Examiners.

3. Transcript:

3.1 All transcripts delivered under this contract or any resultant task order shall, as a minimum, comply with the standards prescribed by the Missouri Board of Certified Court Reporter Examiners.

3.2 Transcripts shall be delivered on 8 ½” X 11” bond paper with a maximum of 25 lines per page, single spaced, and three holes punched on the left side of each page to accommodate a standard three ring binder.

3.2 Transcripts shall be delivered to the Equal Employment Opportunity Office, ATTN: EEO Director, 316 Missouri Ave. Suite 132, Fort Leonard Wood, MO.

65473. POC phone number is (573) 596-0602.

3.3 Transcripts shall be delivered to the government in the following quantities:

One (1) original and one (1) copy printed paper copies conforming to the specification stated in 3.2 above; one (1) electronic copy on CD(R) in Microsoft Office or PDF format.

4. Location and Time of Hearings:

4.1 Fact finding conference or hearings will normally be held at the Ft. Leonard

Wood, MO. EEO Office, Bldg. 315, 316 Missouri Ave. Suite 132, Fort Leonard Wood, MO. 65473.

4.2 The government reserves the right to spcify alternate performance sites on or away from Fort Leonard Wood for individual task orders. In the event that performance is required at a site other than specified in 4.1 above the site will be specified in the individual task order.

4.3 Fact finding conference or hearings will normally begin at 0800 hours local time.

4.4 Transcriber shall be fully prepared to commence performance no later than the time specified in the individual task order.

4.5 Fact finding conference or hearings will normally last eight (8) hours per day but there is the possibility that hearings will last longer than eight (8) hours per day. In no event shall a hearing require more than ten (10) hours of performance in a single day.

4.6 Contractor personnel performing under task orders shall be afforded a minimum of thirty (30) minutes and a maximum of sixty (60) minutes lunch period. This period shall not be at the expense of the government nor shall any compensation be due the contractor for the employee’s lunch period.

5. Type of fact finding conference or hearing:

5.1 Fact finding conference or hearings are typically in person however audio testimony may be required.

6. Cancellation:

6.1 The government reserves the right to cancel services without cost to the government within two business days prior to the beginning of any task order period of performance.

6.2 In the event that the government cancels a task order less than two business days prior to the beginning of the period of performance specified in any task order the contractor shall be entitled to the Cancellation Fee of $200.00.

6.3 In the event that the task order is cancelled after the period of performance of any task order has begun the contractor shall be entitled to compensation as follows:

6.3.1 Cancellation within three (3) hours of the beginning of the fact finding conference or hearing; contractor shall be entitled to the Cancellation Fee of $108.75.

6.3.2 Cancellation after three (3) hours of the beginning of the fact finding conference or hearing; contractor shall be entitled the Cancellation Fee of $450.00

6.4 In the event that the task order is cancelled due to inclement weather or other emergency conditions at Ft. Leonard Wood the contractor shall not be entitled to any compensation. In the event of uncertainty as to the operational status of Ft. Leonard Wood the contractor shall contact the Ft. Leonard Wood Emergency Operations Center at 573-563-4141 for an operational status of Ft. Leonard Wood.

6.5 The government reserves the right to reschedule task order periods of performance that were delayed or cancelled due to circumstances in 6.4 above at no additional cost to the government. The government will provide the contractor a minimum of two (2) business day notification of the changed period of performance by way of a task order modification.