W911S7-22-B-0002 solicitation released.pdf

SEE ADDENDUM

(No Collect Calls)

W911S722B0002 31-Jan-2022

b. TELEPHONE NUMBER

573-596-2429

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 08 Mar 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911S79. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CIERRA J. PARKER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011680087

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FORT LEONARD WOOD

8112 NEBRASKA AVENUE

FORT LEONARD WOOD MO 65473

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W90NM2 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W6B8 USAG DPW ENG SVCS DIV

W6B8 USAG DPW ENG SVCS DIV

1334 1ST STREET BLDG 2200

FORT LEONARD WOOD MO 65473-5000

TEL: FAX:

5735960267FAX:

TEL: 5735960266 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

325120

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF84

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911S722B0002

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Dollars, U.S.

0001 Base period Clin Info

FFP

0001 Base period Clin Info FOB: Destination

PURCHASE REQUEST NUMBER: 0011680087

PSC CD: S111

NET AMT

0002 1,036,268 Dollars, 0001AA Pipeline unit price for propane

0001AA Pipeline unit price for propane FOB: Destination

0003 1,036,268 Dollars, 0001AB Delivery fees

0001AB Delivery fees FOB: Destination

0004 2,700 Dollars, 0001AC Pump/redistribute

0001AC Pump/redistribute FOB: Destination

0005 1 Dollars, OPTION 1001 Option 1 Clin Info

1001 Option 1 Clin Info FOB: Destination

0006 1,036,268 Dollars, OPTION 1001AA Pipeline unit price for propane

1001AA Pipeline unit price for propane FOB: Destination

0007 1,036,268 Dollars, OPTION 1001AB Delivery fees

1001AB Delivery fees FOB: Destination

0008 2,700 Dollars, OPTION 1001AC Pump/redistribute

1001AC Pump/redistribute FOB: Destination

0009 1 Dollars, OPTION 2001 Option 2 Clin Info

2001 Option 2 Clin Info FOB: Destination

0010 1,036,268 Dollars, OPTION 2001AA Pipeline unit price for propane

2001AA Pipeline unit price for propane FOB: Destination

0011 1,036,268 Dollars, OPTION 2001AB Delivery fees

2001AB Delivery fees FOB: Destination

0012 2,700 Dollars, OPTION 2001AC Pump/redistribute

2001AC Pump/redistribute FOB: Destination

0013 1 Dollars, OPTION 3001 Option 3 Clin Info

3001 Option 3 Clin Info FOB: Destination

0014 1,036,268 Dollars, OPTION 3001AA Pipeline unit price for propane

Purchase Tools for Maintenance Shop FOB: Destination

0015 1,036,268 Dollars, OPTION 3001AB Delivery fees

3001AB Delivery fees FOB: Destination

0016 2,700 Dollars, OPTION 3001AC Pump/redistribute

3001AC Pump/redistribute FOB: Destination

0017 1 Dollars, OPTION 4001 Option 4 Clin Info

4001 Option 4 Clin Info FOB: Destination

0018 1,036,268 Dollars, OPTION 4001AA Pipeline unit price for propane

Purchase Tools for Maintenance Shop FOB: Destination

0019 1,036,268 Dollars, OPTION 4001AB Delivery fees

4001AB Delivery fees FOB: Destination

0020 2,700 Dollars, OPTION 4001AC Pump/redistribute

4001AC Pump/redistribute FOB: Destination

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 0008 N/A N/A N/A Government 0009 N/A N/A N/A Government 0010 N/A N/A N/A Government 0011 N/A N/A N/A Government 0012 N/A N/A N/A Government 0013 N/A N/A N/A Government 0014 N/A N/A N/A Government 0015 N/A N/A N/A Government 0016 N/A N/A N/A Government 0017 N/A N/A N/A Government 0018 N/A N/A N/A Government 0019 N/A N/A N/A Government 0020 N/A N/A N/A Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2022 TO

31-MAR-2023

N/A W6B8 USAG DPW ENG SVCS DIV

W6B8 USAG DPW ENG SVCS DIV

1334 1ST STREET BLDG 2200

FORT LEONARD WOOD MO 65473-5000

FOB: Destination

W90NM2

0002 POP 01-APR-2022 TO

31-MAR-2023

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-APR-2023 TO

31-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-APR-2024 TO

31-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 01-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0011 POP 01-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0012 POP 01-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0013 POP 01-APR-2025 TO

31-MAR-2026

N/A (SAME AS PREVIOUS LOCATION)

0014 POP 01-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

0015 POP 01-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

0016 POP 01-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

0017 POP 01-APR-2026 TO

31-MAR-2027

N/A (SAME AS PREVIOUS LOCATION)

0018 POP 01-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

0019 POP 01-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

0020 POP 01-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.211-17 Delivery of Excess Quantities SEP 1989 52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

INSTRUCTION TO BIDDERS

NOTE: UNIT PRICE SHALL BE ROUNDED OFF TO TWO DECIMAL PLACES.

Pricing for SubCLINs 0001AA, 1001AA, 2001AA, 3001AA, and 4001AA should be based on the average price of the Thursday prior to the bid opening. Benchmark Pipelines include: Enterprise Terminal & Storage in Moberly, Missouri, NGL Pipeline in Jefferson City, MO and Conoco/Phlillips Pipeline in Mt. Vernon, MO.

Bidders shall provide substantiation of the unit pricing for SubCLINs 0001AA, 1001AA, 2001AA, 3001AA, and 4001AA in the form of quotes from the pipelines. Quotes for the daily price per gallon shall be on the letterhead of the pipeline suppliers.

SubCLINs 0001AA, 1001AA, 2001AA, 3001AA, and 4001AA will not be included in the evaluation of price to determine the lowest bidder.

SubCLINs 0001AB, 1001AB, 2001AB, 3001AB, and 4001AB pricing shall include all delivery fees associated with SubCLINs AA.

SubCLINs 0001AC, 1001AC, 2001AC, 3001AC and 4001AC pricing shall be based on Paragraph 5.5 of the Performance Work Statement.

LOCAL INSTRUCTIONS

G1. POST AWARD ORIENTATION

A Post Award Orientation will be scheduled by the Contracting Officer after contract award and prior to commencement of work. The Contracting Officer will notify the Contractor of the time and date set for the meeting that will be held at Fort Leonard Wood, MO. At this meeting, the Contractor will be oriented with respect to Government procedures and line of authority, as well as contractual, administrative, and performance matters. The Contractor is required to furnish a Certificate of Insurance.

G2. RESPONSIBILITY FOR ADMINISTRATION OF CONTRACT

The Mission Installation Contracting Command, Fort Leonard Wood (MICC – FLW), MO is responsible for the administration of this contract. The Contracting Officer alone is authorized to take action on behalf of the Government, which results in changes in the terms of the contract, including deviations from specifications, details and delivery schedules.

G3. RESPONSIBILITY FOR ISSUANCE OF DELIVERY ORDERS AND FREQUENCY OF DELIVERY

ORDERS

All delivery orders will be issued monthly by the Contracting Officer, MICC – FLW, MO. 8112 Nebraska Avenue, Fort Leonard Wood, MO 65473. The delivery order serves as the contractors notice to proceed for the period of performance specified. The delivery order will provide estimated cost of supplies to be delivered by the Contractor during the time period specified in the order. COR will notify the contractor of the estimated quantities expected to be delivered each month. Such estimates are not firm commitments. The Government is not obligated to pay for any deliveries that are made without the contractual coverage of a valid delivery order.

G4. QUANTITY ESTIMATES

The quantities contained on the task list/bid schedule represent the Government’s best estimate of its requirements for the period of contract performance. The Contractor acknowledges that each CLIN quantity stated on a task orders an estimated quantity; and the Contractor will only be paid for actual quantities ordered, received and accepted by the designated Government inspector. The Government reserves the right to order quantities in excess of the stated estimated quantities on the Bid Schedule. However, such quantities shall not exceed 100% of the total estimated contract dollar amount. It is estimated that the Government’s requirements for any additional quantities of work for each task list item will be in approximately the same proportions that each item currently bears relative to the entire estimate; however, mathematical precision is not required. The Contractor shall perform work on these quantities at the same bid price. The Contractor’s lack of receipt of quantities shall not create an entitlement to an equitable adjustment from the Government.

G5. ORDERING PROCEDURES

The Contracting Officer shall issue a delivery order on a monthly basis using an estimated average price per gallon of propane and an estimated quantity of propane that it is anticipated will be needed for the tanks listed in TE-2 of the PWS found in Attachment III.

Quantity of Propane Delivered: The Contractor shall monitor tank levels and deliver fuel for tanks as per the procedures specified in paragraph 5.4 of the Performance Work Statement. The Contractor shall keep track of the total quantity of propane gas supplied during each month and notify the Contracting Officer when the total quantity supplied in a given month reaches 75% of the estimated quantity for which funds have been obligated on the corresponding delivery order. The Contractor shall not deliver propane in excess of the quantities specified on any monthly delivery order, until and unless given notification from the Contracting Officer that additional funds have been obligated to cover the remainder of the month.

Price per Gallon of Propane Delivered: The price charged for propane gas shall be subject to adjustment on a monthly basis. The initial bid price for SubCLINs 0001AA, 1001AA, 2001AA, 3001AA and 4001AA shall be the price proposed in the IFB. After the initial 30 day contract period the Contracting Officer shall adjust the commodity price for all propane delivered during each subsequent 30 day period on a monthly basis. Each monthly adjustment shall be based on the average pipeline price of propane gas during the previous month. The previous month average price (PMAP) shall be the benchmark price for all propane delivered during the following month.

The PMAP shall be utilized to make limited adjustments to the final contract price for the current month. At the end of each monthly period, the PMAP shall be used as the next month’s benchmark price. The final monthly price for propane delivered in a particular month will be calculated as provided for in the next paragraph.

A modification will be executed at the conclusion of every month to adjust the cost of propane. The Contractor shall obtain the unit price per gallon of propane from each pipeline on Tuesday and Thursday of each week. Quotes for the daily price per gallon shall be on the letterhead of the pipeline suppliers, and shall be provided to the Contracting Officer the day following the last Thursday of the each month. At no time will the monthly unit price adjustment be more than twenty percent (20%) of the previous month’s average unit price.

The Government's responsibility for making the end of the month price adjustments shall be contingent upon the availability of appropriated funds for which payment for such adjustments can be made. No legal liability on the part of the Government for any such unit price adjustment may arise until funds are made available to the Contracting Officer for payment of such unit price adjustments.

The regional pipelines whose pricing will be utilized in calculating any monthly price adjustments pursuant to this contract are: Enterprise Terminal & Storage in Moberly, MO, NGL Pipeline in Jefferson City, MO, and Conoco/Phillips Pipeline in Mt. Vernon, MO.

Evaluation of Extension: As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror's final option period price to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, first, second, third & fourth options and one-half of the fourth option. Offerors shall not submit a price for the potential one-half year extension of services period.

G6. DOCUMENTATION TO SUPPORT INVOICING

Monday through Friday of each week the Contractor shall provide the Contract Inspector a list of the previous day’s deliveries (Building Numbers and Gallons Per Tank). This list shall be provided no later than 12:00 PM daily. The Contractor’s list of deliveries for Friday of each week shall be delivered to the Inspector no later than 4:00 PM that same day. Daily delivery tickets shall include, at a minimum: date, gallons delivered, tank number for each delivery, meter number on the truck, and truck driver’s signature and clearly printed name. Likewise, any transfers shall be documented in a similar manner, providing gallons transferred and tank numbers identifying transfer from/to.

Delivery tickets should be in quadruplicate; the original and two (2) copies will be turned in to the Directorate of Public Works operations Branch.

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC W911S7

Admin DoDAAC** W911S7

Inspect By DoDAAC W90NM2

Ship To Code W90NM2

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

David W. Foster: david.w.foster24.civ@army.mil

Contract Specialist Cierra J. Parker: cierra.j.parker.civ@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

DELIVERY OF PROPANE GAS

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to supply propane gas on a requirements basis for Fort Leonard Wood, Missouri and the US Army Lake of the Ozark Recreation Facility (LORA) near Camdenton, Missouri. The goal is to support mission accomplishment by providing propane gas to tanks located on Fort Leonard Wood and at LORA. To meet this goal, close coordination is required between the Contractor and Contracting Officer’s representative (COR) to efficiently supply and deliver propane gas services while minimizing disruptions to operations and meeting security requirements. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope of Work: The Contractor shall provide all personnel, equipment, vehicles, labor, supplies, facilities, transportation, tools, supervision, and materials necessary to supply and deliver propane gas as defined in this Performance Work Statement (PWS) Part 5 except for those items specified as Government furnished property and services identified in Part 3 of this PWS. The Contractor shall perform to the standards in this contract.

1.2 Background: This PWS outlines the current requirements for supplying and delivering propane gas at Fort Leonard Wood and LORA.

1.3 Objectives: The Contractor shall provide and deliver propane gas to locations around Fort Leonard Wood and at LORA in a manner that is in accordance with (IAW) this PWS. Technical Exhibit (TE) 2 identifies the number and size of tanks, and at which building the tanks are located along with the average fills per month that each tank may need during the months of April through September and during the months of October through March. TE2 is current as of the solicitation date.

1.4 Period of Performance: The period of performance (POP) shall be for one (1) base year of 12 months and four (4) 12 month option years. The POP reads as follows:

Base Year 01 April 2022– 31 March 2023 Option Year I 01 April 2023 – 31 March 2024 Option Year II 01 April 2024 – 31 March 2025 Option Year III 01 April 2025 – 31 March 2026 Option Year IV 01 April 2026 – 31 March 2027

1.5 Federal Observed Holidays: The Contractor shall submit to the COR an alternate schedule for any services that will be affected by federally observed holidays no later than (NLT) ten (10) working days prior to the holiday. The schedule shall include dates for make-up of services affected by the holiday. Federally observed holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6 Place of Performance: The work to be performed under this contract will be performed at Fort Leonard Wood, Missouri and LORA near Camdenton, Missouri.

1.7 Hours of Operation: The Contractor is responsible for providing services between the hours of 7:30a.m. and 4:00p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.8 Quality Control Program (QCP): The Contractor shall develop, implement and maintain an effective QCP to ensure services are performed IAW this PWS. The QCP, including changes, shall be forwarded to and accepted by the contracting officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall review the plan with his onsite personnel to ensure complete understanding. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP must be provided within 30 days of the notice to proceed and shall be kept current, reflecting the pertinent contract modifications and building changes or conditions, with updates being submitted within five (5) days of changes being made.

The QCP must be IAW TE 1, Performance Requirements Summary (PRS), of this contract. The plan shall include but is not limited to the following:

The name of the Project Manager An inspection system covering all the services listed on the PRS found in TE1. The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis, and the individual who will perform the inspection.

The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

On site records of all inspections conducted by the Contractor and necessary corrective action taken.

This documentation shall be made available to the KO and/or COR during the term of the contract.

1.9 Contingency Plan: The Contractor shall provide a contingency plan for the continued delivery of propane gas in the event of employees’ absences, strikes, work stoppages, acts of nature (floods, storms, etc.), or equipment breakdown. The plan shall also address alternative methods for insuring fuel is readily available (i.e. trucking, railing) in the event the supply pipeline(s) reduce(s) the Contractor’s allotment quota of supply (for example, due to unseasonably high demand and limited pipeline capacity). Immediate and short-term alternative pipeline sources shall be addressed and included in the plan. This plan shall be submitted to the KO for review within five (5) working days after contract award. Upon approval, the plan shall be incorporated into the contract by modification.

1.10 Contractor Performance Assessments: The Contractor will evaluate his contract services, correcting any deficiencies, which deviate from the commercially acceptable standards for the services required in this PWS.

The Contractor shall furnish a copy of the evaluation/inspection reports to the designated COR for this contract as requested.

1.11 Government Performance Assessments: Government performance assessments will be assigned to an authorized representative of the Operation Branch, Directorate of Public Works (DPW). The representative will evaluate the contractor's performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the quality assurance procedures specified in the PRS found in TE1. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.12 Security Requirements: Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this post shall conform to the post security regulations.

1.12.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use.

1.12.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.12.2.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.12.2.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.12.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.14 Contracting Officer’s Representative (COR): The Procurement Integrated Enterprise Environment, Joint Appointment Module(JAM) and Surveillance and Performance Monitoring(SPM) https://cac.piee.eb.mil/xhtml/auth/home/home.xhtml# for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.15 Personnel

1.15.1 Contractor Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work and shall be the central point of contact with the Government. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO prior to beginning work on this PWS.

The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of this contract. The contract manager or alternate shall be available between 7:30a.m. and 4:00p.m., Monday through Friday except Federal holidays as listed in paragraph 1.6 above or when the Government facility is closed for administrative reasons.

1.15.2 Other Personnel: The Contractor may not hire off-duty Government Quality Assurance Evaluators (QAE) or any Government employee causing a conflict with Department of Defense (DOD) Directive 5500.7-R, Joint Ethics Regulation.

1.15.3 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.15.4 Rosters: For installation security purposes, the Contractor shall provide the KO a list of all employees who will perform work under this contract prior to beginning work on this PWS. The list shall include name and work assignment of each employee. The Contractor shall maintain revisions and updates to this list and submit them to the COR monthly.

1.16 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the

Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, Joint Ethics Regulation, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 USC 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the Installation.

1.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.18 Phase In/Phase Out (PIPO): To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board during the thirty 30 day PIPO periods. The Contractor shall, upon the KO's written notice, (1) furnish PIPO services for up to 30 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of PIPO services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the KO's approval.

The Contractor shall provide sufficient experienced personnel during the PIPO to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.19 Antiterrorism and Operations Security

Antiterrorism (AT) Level 1 Training: Antiterrorism (AT) Level I Training. All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training. IAW AR 525-13, 3 DEC 19, AT Level IAwareness training will be conducted by a certified Level II trained ATO. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training. The Installation AT Office or a certified Level II trained ATO on the installation will provide the training. Contact information for this Government employee will be provided at the kick-off meeting.

The Installation AT Office or a certified Level II trained ATO will provide a one hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation.

Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

Access and General Protection/Security Policy Procedures. All Contractor and sub-contractor personnel performing tasks on this PWS shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures which will be provided to the Contractor by a Government representative within five working days of Task Order award.

Contractor shall provide all information required for background checks to meet installation access requirements as performed by the installation Provost Marshal Office, Director of Emergency Services or Security Office.

Requesting Contractor shall submit request for installation pass to the COR or KO at https://vcc1.icmvcc.com/im3500/. In the event that the automated system at https://vcc1.icmvcc.com/im3500/ is not available (e.g., server problems), the COR or KO will use this process to request a visitors card or pass: (For information on if a visitor card or pass is required and how to pre-register for a card or pass please contact the Fort Leonard Wood Visitor Center at (573) 596-0590 or Fort Leonard Wood Physical Security Office at (573) 596-0597 or email usarmy.leonardwood.usag.mbx.desvisctr@mail.mil at least 10 working days prior to arrival to allow for adequate responses and/or processing. All requests for cards or passes require a Fort Leonard Wood DoD sponsor.

Approved card or pass requests must be picked up by the applicant at the Visitor Center (building 100) during operational hours, 0800-1600 M-F). Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the base contract to this task order, should the Force Protection Condition (FPCON) at any facility or installation change, the Government may require changes in Contractor security matters or processes.

If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and an NCIC-III check for access to the installation.

Operations Security (OPSEC): The OPSEC Plan and User Agreement: The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer’s Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and is in compliance with the Installation's OPSEC Plan during contract performance.

For contracts that require an OPSEC Standard Operating Procedure/Plan: Contractor shall develop and submit an OPSEC SOP that is in compliance with AR 530-1 within 30 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC Officer. This SOP/Plan will include Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it.

In addition, Contractor shall identify an individual who will be an OPSEC Coordinator and is OPSEC Level II certified.

OPSEC Training: Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training, to be provided by the Installation OPSEC Office or a certified Level II trained OPSEC Officer. Contact information for this Government employee will be provided at the kick-off meeting.

The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award.

Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Office to obtain training applicable to that installation.

iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within ten (10) working days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT five

(5) calendar days after contract award.

1.19.1 Contractor Employees Who Require Access to Government Information Systems (IS): All contractor employees with access to a government IS must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.19.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.20 Emergency Services

1.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

PART 2

DEFINITIONS AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS

2.1 Definitions: Definitions of special terms and phrases used herein are included in AR 310-25 with the addition of the following:

2.1.1 Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 Cannibalize: Remove parts from Government property for use or for installation on other

Government property.

2.1.3 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.4 Contractor Acquired Property: Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.5 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.6 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.7 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.9 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.10 Government Furnished Property: Property in the possession of, or directly acquired by, the

Government and subsequently furnished to the contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.11 Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

2.1.12 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.13 Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of

Government property that reduces the Government’s expected economic benefits of the property.

Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

Items that cannot be found after a reasonable search Theft Damage resulting in unexpected…