Attachment 1 - DRAFT Performance Work Statement (PWS).docx

PERFORMANCE WORK STATEMENT (PWS) [418th CSB TEMPLATE] Version 1 August 2021 Performance Work Statement (PWS) Biosafety Cabinets and HEPA Filter Certification and Maintenance

NOTE TO OUR CUSTOMERS: THIS TEMPLATE MUST BE TAILORED FOR YOUR AGENCY BY INCLUDING YOUR UNIQUE REQUIREMENTS, QUANTITIES FOR WORKLOAD, SPECIFIC SURVEILLANCE TECHNIQUES, ETC. ANY QUESTIONS REGARDING THIS TEMPLATE SHOULD BE ADDRESSED WITH YOUR ASSIGNED ACQUISITION TEAM.

GENERAL INFORMATION IS PRESENTED IN BLUE ITALICS WITH PARENTHESIS BORDERS, WHILE FILL-IN GUIDANCE IS PRESENTED IN BLUE ITALICS WITH BRACKET BORDERS. PLEASE DELETE ALL BLUE ITALICS WHEN FINALIZING THE PWS.

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the maintenance and certification for Biosafety cabinets, barrier isolates, class III gloves box, facility HEPA filters and equipment HEPA filters in accordance with (IAW) the lates edition of the BMBL (Biosafety in Microbiological and Biomedical Laboratories) NSF/ANSI 40. Contractor shall perform the maintenance and certification annually by experienced, qualified and accredited personnel.

1.2 Background: The DEVCOM Chemical Biological Center, Biotesting Division (BTD) has a requirement for Biological Safety Cabinets (BSC), High Efficiency Particulate Air (HEPA) filters and HEPA Bank annual maintenance and certification. To accomplish this requirement, BTD has a justifiable need for a contractor to perform the maintenance and certification of the biological safety cabinets, HEPA filters and HEPA banks for BTD.

The West Desert Test Center (WDTC), Special Programs Division (SPD) has additional items to include the BSCs, and the 10 HEPA filters for replacement. These items will appear as separate CLIN and be annotated by the “SPD” VS the “BTD” in the CLIN descriptions.

Services for the SPD BSCs and filters shall follow the BSC descriptions and work statement directions.

1.3 Objectives: The objectives encompass the maintenance and certification of biological safety cabinets and HEPA filters annually under Engineering Controls Certification IAW 385-69. The BSC requirements are outlined in the BMBL (Biosafety in Microbiological and Biomedical Laboratories). BSCs must conform and be certified to meet National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 49 for the applicable type of cabinet.

The BTD BSC’s are in building 2029. A spreadsheet with location, lab number, make, model etc. is included as Attachment #1 “BTD equipment list”.

The SPD BSC’s are in Buildings 4126 and behind 4126 and at the George facility at WDTC. A spreadsheet with location, lab #, Make, Model, etc. is included as Attachment #2 “SPD Equipment List”.

BSC are required for working in Biological Safety Level 2 and 3 environments. BSC must be annually certified IAW BMBL and be certified to meet National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 49 for the applicable type of cabinet.

1.4 Scope: Contractor shall provide non-personal services The contractor shall provide annual maintenance and certification on 100 Class IIA, two Type A2, two Barrier Isolators, two Clean Bench laminar flow, five Class III Glove Box, 100 Facility (BTD) HEPA filters. It is estimated that it will require 500 man-hours to perform the maintenance and certification of the BSC and HEPA filters.

SPD will only have the CLASS II/Type A2 cabinets and HEPA Filters noted in Attachment #2.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the way inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: Contractor shall not work on the below holidays.

Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0700 to 1700 Monday through Thursday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Dugway Proving Ground, Utah in buildings 2029 for BTD and 4126 for SPD and the Georgia facility.

1.6.6 Type of Contract: Firm-Fixed-Price

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON (As Determined by AT/OPSEC Review): In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.1.1 HPCON: The contractor shall be responsible for adhering to the installation’s Health Protection Condition (HPCON) guidance regarding the COVID-19 precautionary measures.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.3 Reserved

1.6.7.4 Reserved

1.6.7.5 Reserved

1.6.7.6.1.1 Federal Installation/Facility Access (As Determined by AT/OPSEC Review): Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access (As Determined by AT/OPSEC Review): Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: Reserved

1.6.11 Special Qualifications or Certifications: All references to testing at NSF 49 Standards for Maintenance and Certification of Biosafety Cabinets and HEPA filters shall only be performed by experienced technicians that are NSF Accredited Class II Biosafety Cabinet Field certifiers. Copies of the NSF accreditations for the technicians performing the services shall be provided with the bid. The accredited technician must be the person performing the services on site and cannot be supervised remotely.

1.6.11.1 IA/IT Training Certification (As determined by AT/OPSEC Review): All Contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees (As determined by AT/OPSEC Review): If required by the Government, contract personnel and all associated subcontractors employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.6.12.2 Uniform (As determined by AT/OPSEC Review): The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.13 Contractor Travel: Reserve

1.6.14 Other Direct Costs (ODC): Reserve

1.6.15 Data Rights: Reserve

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserve

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used. Contractor will not be using the government IT so this is not necessary.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserve

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training (As determined by AT/OPSEC Review): The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within ten (10) calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within ten (10) calendar days after completion of the training.

1.6.19.2 OPSEC Awareness (As determined by AT/OPSEC Review): If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training Reserve. Contractor will not have access to the government IT network.

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training Reserve. Contractor will not have access to the government IT network.

1.6.19.5 Threat Awareness Reporting Program (TARP Training) (As determined by AT/OPSEC Review): Contractor will not require a security clearance

1.6.19.6 iWATCH Training (As determined by AT/OPSEC Review): The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract. The Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.19.7 OPSEC Training (As determined by AT/OPSEC Review): Should not be required for this non-classified service contract. All Contractor employees and sub-Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment under this contract. OPSEC Level I training is available at https://jkodirect.jten.mil, course number “EUC-ECJ6-110-N-LB”. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local OPSEC Officer at their assigned location for classroom training by a Level 2 trained OPSEC Officer and a copy of either the training certificate or the training attendance roster signed by the OPSEC Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO upon request.

PART 2

DEFINITIONS & ACRONYMS

(This section includes all appropriate terms and phrases for this PWS. The definition must be clear and concise, not ambiguous. Carefully consider each definition because they will be binding for the duration of this contract, unless modified. In addition, include a complete listing of all acronyms and words or phrases they represent.)

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Thursday, unless specified otherwise.

2.2 Acronyms: [List all acronyms with each spelled out. At a minimum, insert the acronyms below].

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

(This section communicates all Government Furnished Property and/or services that will be provided to the contractor for the performance of the services herein. If the contract does not provide the contractor with government-furnished property and/or services, please remove the paragraph sin this section and next to the title in paragraph 3.1 enter “The Government will not provide property or services in the performance of this contract”).

3.1 Government Furnished Property There will be NO government furnished property with this contract.

3.1.3 The contractor shall not mark, affix any decals, emblems or signs portraying the contractor's name on Government property. The contractor shall not remove GFP from the Installation or other supported areas without written approval of the KO.

3.1.4 The contractor shall track and maintain warranty records for all contractor property and supplies for use under this contract – both Government furnished, and contractor acquired. The contractor shall enforce all warranties when applicable. The contractor shall ensure no unnecessary expenditure of Government funds, either direct or through cost reimbursement, for repair or maintenance of warranted items. The contractor shall inform the Government of difficulties encountered in the enforcement of warranties and of instances in which the costs of enforcement would exceed the benefits derived.

3.1.5 The contractor shall not modify or cannibalize, any GFP/CAP without prior written approval of the KO.

3.1.6 The Government may choose to withdraw or replace GFP at any time during the contract. The KO will provide a written 30-day notice of the impending withdrawal of GFE for use on this contract and provide direction to the contractor as to the method(s) by which the Government may replace GFP. The contractor shall ensure all IT equipment is purged of proprietary data prior to turn-in or disposal IAW the PLCO/KO.

3.1.7 Contractor may be held liable for the loss, damage or destruction of Government property in event of negligence or willful misconduct. The utmost care will be given to the preservation of Government property. The contractor will implement a system in which employees can report fraud waste and abuse to their supervisors without fear of retribution. Contractor will also brief all employees on the procedures for reporting via the Governmental programs.

3.1.8 Loss of any sensitive item will indicate a material weakness in the contractor’s method of accounting for equipment and will revoke the Government’s assumption of risk. Additionally, the KO may revoke the Government’s assumption of risk (see FAR 45.104) if the property administrator determines that the contractor’s property management practices are inadequate and/or present an undue risk to the Government. In the event that any sensitive or CCI Government property furnished to, or acquired by the contractor is lost, damaged, destroyed or stolen, the contractor shall notify the COR in writing within one hour of discovery of loss. The notification must contain a description of the item, serial number and last known location. All loss shall be reported IAW 52.245-1 and approved contractor procedures.

3.2 Emergency and Rescue

3.2.1 The Government will furnish emergency medical and rescue services to prevent loss of life, limb, or undue suffering within the areas serviced by the applicable installation emergency services provider. The Government will seek reimbursement for medical services rendered, as appropriate.

3.2.2 The Government will provide installation fire services to include firefighting, fire prevention inspections and investigations; Installation security services; confined space rescue; and Hazardous Material (HAZMAT) first response.

3.3 Telecommunications/Utilities

3.3.1 The Government will provide reasonable access to Government-furnished telecommunications for official use related to this effort. Line service will include on-post service, and Defense Switched Network (DSN). The cost of unofficial telephone service (e.g., telephone service not incidental to performance of the contract) shall be reimbursed to the Government. The contractor shall ensure compliance with AR 25-1 Information Assurance as related to telecommunications use and access. The Government will not provide reimbursement for additional services or special connectivity relative to contractor unique equipment, software, or corporate requirements.

3.3.2 The Government will furnish appropriate amounts of heat, heating fuels, gas, electricity, sewage, and water utilities, as currently installed in GFF, for use under this contract. All facilities do not receive the same utility services. The contractor shall not change or modify any Government provided utility systems or components or install any CFE components or system without prior KO or designated representative written approval as coordinated through the DPW.

PART 4

CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

4.1 Contractor Furnished Facilities and Equipment – General

4.1.1 The contractor shall procure material, equipment, and supplies, which are incidental to the provision of services of this PWS. The contractor shall ensure on-site maintenance personnel are equipped with proper individual / hand tools for the effort to be completed (i.e. general mechanics tools). The Government will not provide individual tools to be used by maintenance personnel under this effort. Each employee mechanic must have their own tools. The Government has revoked its assumption of risk regarding individual tools used under this effort. At no time will the Government be responsible for the replacement of lost, damaged, or broken individual tools.

4.1.2 Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS and as identified in the Purchasing/Invoicing Guide.

4.1.3 Contractor-furnished equipment or items, inoperable or unserviceable for any reason, must be removed from the U.S. Government’s Installation within ten (10) business days after failure. The condition of contractor-furnished equipment shall not relieve the contractor of responsibility to provide services as required in this contract. The contractor shall immediately notify the KO and COR, in writing, of circumstances regarding delay of work due to equipment or material problems.

4.1.4 The contractor shall furnish additional telephone and peripheral equipment requirements not furnished by the U.S. Government, if required. All additional costs must be approved in writing by the KO prior to the items being placed in service.

4.2 Materials and Equipment

4.2.1 The contractor shall use the equipment type and size suitable for the required operation and shall operate the equipment from existing Government-furnished electrical power sources. The contractor shall affix a highly visible, permanent contractor’s nameplate on all contractor-owned equipment. The contractor shall ensure that if commingling of U.S. Government and contractor-furnished equipment occurs, each set of equipment is easily identifiable and can be separated for inspection and inventory as required.

4.2.2 The contractor shall maintain enough on-hand materials and supplies to perform all work required under this Contract. Failure on the part of the contractor to provide sufficient quantities and quality of supplies and materials within the specifications of the Contract shall not be cause for reduction in any service or performance. The contractor shall maintain stocks to ensure continuous operation of critical systems as approved by the KO. Critical systems are those that are directly related to health care, safety, and mission accomplishment. The contractor shall provide a system for rapid procurement of items whose usage levels do not require maintenance of on-hand stocks. This system shall include a list of vendors for each such mission-critical repair item, information on availability, and expected delivery times.

PART 5

SPECIFIC TASKS

5. Specific Tasks: Contractor shall provide non-personal services The contractor shall provide annual maintenance and certification on 100 Class IIA, two Type A2, two Barrier Isolators, two Clean Bench laminar flow, five Class III Glove Box, 75 Facility (BTD) HEPA filters. It is estimated that it will require 500 man-hours to perform the maintenance and certification of the BSC and HEPA filters.

SPD will only have the CLASS II/Type A2 cabinets and HEPA Filters noted in Attachment #2.

5.1. The Contractor shall maintain and certify Class IIA biosafety Cabinet (BTD). Engineering Controls Certification IAW 385-69 Performance Standards

a) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change. The BSC requirements are outlined in the BMBL (Biosafety in Microbiological and Biomedical Laboratories).

Max Quantity 100

AQL: 100%

b) STD: Class II BSCs must conform and be certified to meet National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 49 for the applicable type of cabinet. Cabinets will be tested according to NSF/ANSI 49 and the manufacturer's recommendations after installation and before use, annually thereafter, and whenever high efficiency particulate air (HEPA) filters are changed, whenever maintenance repairs are made to internal parts, whenever cabinets are moved, and whenever changes are made to the heating, ventilating, and air conditioning (HVAC) system, equipment or room geometry which could affect the cabinet's performance.

AQL: 100%

c) STD: Certification and testing must be performed by experienced, qualified and accredited field certifiers. Maintenance and certification shall only be performed by experienced technicians that are NSF Accredited Class II Biosafety Cabinet Field Certifiers. Copies of the NSF accreditations for the technicians performing the services shall be provided with the bid. The accredited technician must be the person performing the services on site and cannot supervise remotely.

AQL: 100%

d) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

5.2. The contractor shall maintain and certify Type A2 Biosafety cabinet (LSTF). Engineering controls certification IAW 385-69 Performance Standards

a) STD: Type A2 BSCs must conform and be certified to meet National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 49 for the applicable type of cabinet. Cabinets will be tested according to NSF/ANSI 49 and the manufacturer's recommendations after installation and before use, annually thereafter, and whenever high efficiency particulate air (HEPA) filters are changed, whenever maintenance repairs are made to internal parts, whenever cabinets are moved, and whenever changes are made to the heating, ventilating, and air conditioning (HVAC) system, equipment or room geometry which could affect the cabinet's performance.

Max quantity 2

AQL: 100%

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change. The BSC requirements are outlined in the BMBL (Biosafety in Microbiological and Biomedical Laboratories).

AQL: 100%

d) STD: Certification and testing must be performed by experienced, qualified and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.5.3.

5.2.1 The contractor shall maintain and certify Class II/Type A2 Biosafety cabinet (SPD). Engineering controls certification IAW 385-69 Performance Standards

a) STD: Type A2 BSCs must conform and be certified to meet National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 49 for the applicable type of cabinet. Cabinets will be tested according to NSF/ANSI 49 and the manufacturer's recommendations after installation and before use, annually thereafter, and whenever high efficiency particulate air (HEPA) filters are changed, whenever maintenance repairs are made to internal parts, whenever cabinets are moved, and whenever changes are made to the heating, ventilating, and air conditioning (HVAC) system, equipment or room geometry which could affect the cabinet's performance.

Max quantity: 14

AQL: 100%

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change.

AQL: 100%

d) STD: Certification and testing must be performed by experienced, qualified and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

5.3 The contractor shall maintain and certify Barrier Isolates (BTD)

a) STD: The contractor shall perform all field tests in accordance with the manufactures’ test criteria and instructions. The contractor shall indicate on each test report that the manufacturer was contacted, and the test criteria was verified.

Max Quantity: 4

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change.

AQL: 100%

d) STD: Certification and testing must be performed by experienced, qualified and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

5.4 Clean Bench

Horizontal laminar flow “clean benches” are not BSCs. These pieces of equipment discharge HEPA-filtered air from the back of the cabinet across the work surface and toward the user. These devices only provide product protection. They can be used for certain clean activities, such as dust-free assembly of sterile equipment. Clean benches should never be used when handling cell culture material or when manipulating potentially infectious materials. The worker will be exposed to the material being manipulated on the clean bench potentially resulting in hypersensitivity, toxicity or infection depending on the materials being handled. Horizontal airflow “clean benches” must never be used as a substitute for a biological safety cabinet. Users must be aware of the differences between the two devices.

The contractor shall perform all field tests in accordance with the manufactures’ test criteria and instructions. The contractor shall indicate on each test report that the manufacturer was contacted, and the test criteria was verified.

Max quantity: 2

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change.

AQL: 100%

d) STD: Certification and testing must be performed by experienced, qualified and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

5.4 Glove Boxes maintenance and certification of Class III glove box A) The contractor shall perform all field test in accordance with the manufacturer’s test criteria and instructions. The contractor shall indicate on each test report that the manufacturer was contacted, and the test criteria was verified.

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change.

AQL: 100%

d) STD: Certification and testing must be performed by experienced, qualified, and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

5.4 Facility HEPA filters

a) HEPA filter leak test. This test is performed to determine the integrity of supply and exhaust HEPA filters, filter housing and filter mounting frames while the cabinet is operating at the nominal set point velocities. An aerosol in the form of generated particulates of poly alpha olefin (PAO), di (2-ethyhexyl) sebecate, polyethylene glycol and medical grade light mineral oil is required for leak-testing the HEPA filters and their seals. The aerosol is generated on the intake side of the filter and particles passing through the filter or around the seal are measured with a photometer on the discharge side. This test is suitable for ascertaining the integrity of all HEPA filters.

Max quantity: 75

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Certification and testing must be performed by experienced, qualified, and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

.5 BTD Unscheduled Assessments

a) The contractor shall provide non-personal service to perform initial assessments for each emergency call-out to ascertain the level of effort and price required to conduct repairs, outside the manufacturer’s recommended preventative maintenance requirements for any biosafety cabinet or HEPA filter.

Max quantity: 6

5.5.1 SPD Unscheduled Assessments

a) The contractor shall provide non-personal service to perform initial assessments for each emergency call-out to ascertain the level of effort and price required to conduct repairs, outside the manufacturer’s recommended preventative maintenance requirements for any biosafety cabinet or HEPA filter.

Max quantity: 2

5.6 Regularly Scheduled BTD

a) Vendor to travel from home location at Ft. Wayne to Dugway Proving Ground for an expected 3 times per year. If DPG requires unscheduled visits that can coincide with the standard maintenance, fewer than 3 trips may be required and this will be coordinated with the COR and the Contracting Officer.

Max Quantity: 3

5.6.1 Regularly Scheduled SPD

a) Vendor to travel from home location at Ft. Wayne to Dugway Proving Ground for an expected 3 times per year. If DPG requires unscheduled visits that can coincide with the standard maintenance, fewer than 3 trips may be required and this will be coordinated with the COR and the Contracting Officer.

Max Quantity: 3

5.7 BTD HEPA filter adjustment

a) Contractor shall include labor to adjust/remove/reseat any of the problematic HEPA filters.

Max quantity: 10

5.7.1 SPD HEPA filter adjustment

a) Contractor shall include labor to adjust/remove/reseat any of the problematic HEPA filters.

Max quantity: 2

5.8 SPD Certification of Single Filtered Airflow Monitor (Particulate Hood)

a) Labconco Model 3950501

PART 6

APPLICABLE PUBLICATIONS

(In this section list any publications, manuals, and/or regulations that the…