Specialty_Gas_PWS_for_Sources_Sought.docx

Dugway Proving Grounds

PERFORMANCE WORK STATEMENT

Specialty and Industrial Gas Supply 18 June, 2018

ACRONYM LIST

Table of Contents

3.3 Blended Gases --------------------------------------------------------------------------------------------8

6.0 Performance Tracking ----------------------------------------------------------------------------------14

7.0 Travel--------------------------------------------------------------------------------------------------------16

8.0 Contracting Officer Representative ----------------------------------------------------------------16

9.0 Continuation Of Essential Services During Crisis ----------------------------------------------16

Attachments A- Table 1; Special and Industrial Gases--------------------------------------------------------…17

- Table 2; Blended Gases ------------------------------------------------------------------------…19

- Table 3; Cylinder Rentals -----------------------------------------------------------------------…20

- Table 4; DEWAR Rentals -------------------------------------------------------------------------21

- TO Example/Task order Form----------------------------------------------------------------…22

PERFORMANCE WORK STATEMENT (PWS)

WDTC Specialty and Industrial Gas Supply.

Vision Statement Supply specialty and industrial gases on a specified delivery schedule to support critical mission support functions. Establish a professional working relationship in delivery/pickup of product critical to Dugway Proving Ground (DPG) mission requirements.

1.0 Introduction

The purpose of this effort is to track, deliver, and report on Specialty & Industrial Gases used by Dugway Proving Ground West Desert Test Center for critical mission functions.

1.1 Project Title

WDTC Specialty and Industrial Gas Supply

1.2 Background

DPG has 600+ K size cylinders and 50+ 230L Dewars supporting the West Desert Test Center (WDTC) mission on a monthly basis. Specialty and Industrial welding gases support critical laboratory experiments and field repairs to structural test fixtures. Gases are essential for Chemical, Biological, Meteorological, and Explosive Environments testing. Historical purchasing ranges: 134450 ppm Ammonia in Nitrogen, 10 - 2630 ppm of CL2 in Nitrogen, 250 - 6000 ppm CO in Nitrogen, 200 PPM of Cyanogen Chloride in Nitrogen , 200 ppm of Ethylene Dithiol (EDT) in nitrogen, 1369 ppm of Hydrogen Cyanide in Nitrogen, 90 - 3860 ppm of Hydrogen Sulfide in Nitrogen, and 1470 ppm of Sulfur Dioxide in Nitrogen.

1.3 Summary of Work

The Contractor, under this contract, shall use professional standards and practices when pickup and delivery of gases and liquids ordered. This effort is limited to the products defined in Section 3 and Appendices of this document; but can be modified with agreement of both parties with respect to maximum order quantities, cylinder size, bulk quantities, and DEWAR size.

2.0 General Requirements

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this construction effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2 Project Management & Coordination

2.2.1 The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.2.2 Project management and coordination shall include, but not be limited to: Scheduling /Coordinating all gas and liquid products. Specialty blended products shall identify standard blends and specialty blends. The concentrations and delivery date shall be identified by Task Order from the Contracting Officer’s Representatives (COR) and the contractor shall provide a response within 5 working days. Specialty blends ordered and delivered will have an accompanying "Certification of Chemical Material Analysis stating concentration, accuracy, and standard deviation: Certified Master Class Calibration Standard that includes certification date, expiration date, lot number, concentration, accuracy, and reference standard identifier."

2.2.3 The contractor shall not be allowed to claim a delay due to lack of coordination of the work and any testing, inspection, permit or blue staking requests, road closures, utility outages.

2.2.4 Contractor-Furnished: The contractor shall be responsible for and furnish all supplies, equipment, facilities and services required to perform the Work, including but not limited to the following:

2.3 Contractor Personnel, Disciplines, and Specialties

2.3.1 The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources.

2.3.2 The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.4 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at U.S. Army Garrison Dugway Proving Ground. Normal workdays are Monday through Thursday except US Federal Holidays. Workers typically work ten (10) hours per day, 40 hours per week. Core hours of work are from 0700 to 1730 daily.

2.5 Delivery Payments

2.5.1 Monthly invoicing for payment will be submitted for Government review prior to entering into Wide Area Work Flow (WAWF) for payment processing. The following documents will be required for each progress payment request:

2.5.1.1 Schedule of Values showing delivery date, delivery quantities for each gas type, contract unit rate, and total.

2.6 Quality Control & Quality Assurance

2.6.1 The COR is responsible for technical administration of the contract and overseeing the Contractor's performance, including scheduled observations and unscheduled observations. Scheduled observations will be previously scheduled and coordinated with the contractor and conducted by the COR and/or Quality Assurance Specialist. Unscheduled observations will be conducted by the COR and/or Quality Assurance Specialist at random.

2.6.2 Acceptable Performance: The Government COR will document positive performance.

2.6.3 Unacceptable Performance: When unacceptable performance occurs, the COR will inform the Contractor.

2.7 Temporary Facilities & Utilities

None for this contract

2.8 Examination & Preparation

It is the responsibility of the Contractor to inspect tanks and delivery hardware prior to transferring product to the Government.

2.9 Execution

2.9.1 Period of Performance: Complete the work described herein, including submittal of a complete and accurate closeout package, within 30 calendar days from receiving the Notice to Proceed.

2.9.2 Once the Contractor has received the Notice to Proceed from the KO, the Contractor shall use reasonable diligence and work in and efficient and expeditious manner and in accordance with all of the terms and provisions of this PWS.

2.10 Project Closeout

2.10.1 Provide the documentation required herein at project closeout and 30-days from end of period of performance.

2.10.2 At the time of Closeout, the Contractor will submit a complete list of cylinders and DEWARs being returned (Contractor property) and the date rental pricing is terminated.

2.11 Record Documents

2.11.1 Form DD 1354: At the time of project closeout, Contractor shall submit a complete Form DD 1354, "Transfer and Acceptance of Military Real Property," including all required signatures. Complete the Form DD 1354 using the instructions in UFC 1-300-08, "Criteria for Transfer and Acceptance of DoD Real Property."

3.0 CONTRACTOR TASKING / REQUIREMENTS

The Contractor shall provide to DPG administrative and delivery services for the products described within Sections 3.1 to 3.8 below. These requirements include basic gases, industrial gases, Specialty blended gases and bulk gases and the cylinders/Dewar to transport and store the gases.

0. Specialty Gases; List in Attachment A, Table 1 with Type and maximum order quantity.

0. Industrial Gases; List in Attachment A Table 1 with Type and maximum order quantity.

0. Blended Specialty Gases; List in Attachment A Table 2 with Type and max. order quantity. Trace level gas phase TICs at varying concentration range will be available in nitrogen balanced. Liquid phase TICs must be at least 95% pure and may be added with suitable stabilizer for stability.

2. The contractor shall bid a single rate that applies to any task order within the contract range specified in Table 2.

0. Cylinder rentals; List in Attachment A Table 3 with Type and max. order quantity.

0. Dewar rentals; List in Attachment A Table 4 with Type and max. order quantity.

0. Reporting: Contractor shall respond to inquiries made by the COR, shall provide a quarterly report to the COR on gas delivery summary, cylinder rental summary, and dewar rental summary, and yearly Contractor manpower reporting (CMRA).

3.6.1 Delivery Invoice; The contractor shall provide a written invoice for each delivery. The invoice shall have a unique company tracking number, DPG account number, delivery date, gas type, cylinder/DEWAR size, quantity ordered, quantity delivered, number of cylinder/DEWAR returned and person making delivery.

3.6.2 Quality Surveillance review categories; weekly & monthly delivery, special order processing & certification, Invoices review, WAWF submittals, & responsiveness.

3.6.3 Quarterly Status; Product delivery summary and invoice status

3.6.4 Yearly Summary; CMRA for UIC W30MAA West Desert Test Center Dugway Proving Grounds

3.7 Option Years; The base year begins 1 October 2018 through 30 September 2019 (FY 19). The contractor shall propose exercisable options for Year 2- FY 20/ 1 Oct 19 to 30 Sep 20, & Year 3- FY 21/ 1 Oct 20 to 30 Sep 21. Maximum orderable quantities for all option years shall be the same as the base year unless higher quantities are agreed to by both parties.

Performance Standards

a) STD: Compliant with applicable standards

3.8 Delivery Schedule

Performance Standards

a) STD: Compliant with applicable standards

4.0 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

4.1.1 Safety:

4.1.1.1 The Contractor is responsible for initiating, maintaining and supervising all safety precautions and programs in connection with this contract. This responsibility includes Contractor employees and other persons who may be affected thereby; as well as materials and equipment during delivery. In an emergency, the Contractor shall act at its discretion to prevent threatened damage, injury or loss.

4.1.2 Security:

4.1.2.1 PROTECTION PROGRAM TRAINING: Government provided and required security training includes initial and annual Information Assurance, Antiterrorism, Operations Security, Threat Awareness and Reporting Program (TARP) training, ATEC Annual Security Awareness Training, and other command mandated training. The method of training reporting will be identified to the Contractor through the COR prior to the start of training.

4.1.2.2 AT Level l Training: All Contractor employees, to include Subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level l awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable The Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee to the COR or to the contracting officer. AT Level l awareness training is available at the following website: https://Jkodirect.jten.mil

4.1.2.2.1 FOR NON-CAC HOLDERS: A standalone version of the course for Non-CAC holders (i.e. Family members 14 years old and over, etc.) is also available at this link: http://jko.jten.mil/courses/atl1/launch.html. An access link to this course is also located on the JKO login page. The standalone version is intended for Non-CAC users without a JKO account ONLY!

4.1.2.2.2 For assistance regarding the Level I Antiterrorism Awareness Training, contact the JKO Help Desk, Monday - Friday 0700-2300 EST at COMM: 757-203-5654 / DSN: 668-5654 or email jkohelpdesk@jten.mil. Our goal is to provide assistance within one business day.

4.1.2.2.3 AT Awareness Training for Contractor Personnel Travelling Overseas: US based Contractor employees and associated sub-Contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact. The government will provide supplemental guidance i.e. ATEC policies.

4.1.2.2.4 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-Contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all persona identity verification requirements as directed by DOD, HQDA and/or local policy. In addition the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual or facility change, the Government may require changes in Contractor security matters or processes.

4.1.2.3 iWATCH Training: The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). iWATCH training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the appropriate personnel. The government will provide iWATCH training package to Contractor and associated sub-Contractor for execution. iWATCH training shall be completed within 30 calendar days of contract award and prior to commencing work performance. Training results are to be reported to the COR prior to work performance.

4.1.2.4 For Contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.1.2.5 OPSEC Training: All Contractor employees, to include Subcontractor employees, permanently assigned to Dugway Proving Ground requiring access to Army installations, facilities, or controlled access areas, shall complete AT Level 1 Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor, and Subcontractor, employee, to the Contracting Office or to the TPOC (if a COR is not assigned), within 5 calendar days after completion of training by all employees and Subcontractor personnel. Per AR 530-1, Operations Security, all Contractor employees must complete annual OPSEC awareness training. This requirement is for permanently assigned contractor employees. The government will provide supplemental guidance, i.e., WDTC, DPG, or Army Test and Evaluation Command policies.

4.1.2.6 Handling or Access to CUI or technical CUI: The Contractor shall not disclose or release the content of any government software, procedures or information provided to the Contractor to other than government authorized persons or activities.

4.1.2.7 Privacy Act: All information obtained, generated or maintained by the Contractor or their Subcontractors under this contract will be the property of the U.S. Government and subject to the requirements of the Privacy Act of 1974 as amended and all local, site, DISA and DOD security regulations.

4.1.2.8 DD 254/Access to Classified Information: A DD Form 254 is not required as this is not a classified contract. Access to classified information/material is not permitted under this contract.

4.1.2.9 Government Information Systems: Contractor will not have access to Government information/network systems. Information Assurance/Information Technology training and/or certification is not required in the performance of this contract.

4.1.2.10 Arms, Ammunition, and Explosives (AA&E) Access: In addition to possessing personnel security clearances, personnel requiring unaccompanied access to AA&E shall be subject to security screening check in accordance with AR 190-11, paragraph 2-11. This check must be completed prior to employees being permitted unaccompanied access to AA&E. Employees may be denied access to AA&E based upon the results of the check. Contractor personnel convicted of a misdemeanor crime of domestic violence cannot have access to AA&E in accordance with the Lautenberg Amendment to the Gun Control Act of 1968.

4.1.2.11 Unescorted access into Restricted Areas: Unescorted access into DPG restricted areas shall not be authorized. All contract employees will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

4.2 Government Inspection and Acceptance of Deliverables

The Government Contractor Officer’s Representative (COR) will have the right to reject or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the COR will notify the Contractor, by digitally signed email with delivery receipt within 20 working days, of the specific reasons why the deliverable was rejected. The Contractor shall respond as outlined in the PRS Table in Section 6.0 to correct the rejected deliverable and resubmit to the COR for re-inspection. If no comments are provided electronically within 30 calendar days of deliverable receipt, the deliverable will be deemed to have been accepted by the Government.

4.3 Government Furnished Materials

No Government furnished materials required for this contract.

4.4 Environmental Requirements

Comply with all applicable laws and regulations.

4.5 Salvage & Recycling

No salvage or recycling required for this contract.

4.6 References

Work shall comply with, but shall not be limited to, the documents listed below:

4.5.1 Army ER1110-1-8155, 10 Oct 2003

5.0 Related Documents

The following Documents are related to this project

6.0 Performance Tracking

Performance Requirement Summary (PRS)

Weekly Invoices, quarterly reports, and Blended Gases Certifications that are not complete or inaccurate, as determined by the COR.

AQL: 100% of the time with less than 5 data errors per submittal Report will be sent back for correction and re-submitted in 10 working days with no additional cost/fee to the Government.

Contractor will be given an unsatisfactory rating in this category within the monthly surveillance checklist for all documents that are more than 10 working days after the corrective action date.

AQL: Email notification is provided to the Government within 3 business days for all responses Provide a get well plan/ revised schedule by 10 working days if schedule is not within 95% with no additional cost/fee to the Government.

Contractor will be given an unsatisfactory rating in this category within the monthly surveillance checklist for all plans submitted after 10 days.

AQL: Email notification is provided to the Government within 1 business days for all responses Provide justification on non-compliance if not within 95% of requests.

Contractor will be given an unsatisfactory rating in this category within the monthly surveillance checklist for all unprofessional actions.

AQL: Email notification is provided to the Government within 5 business days for all responses Provide a get well plan by 10 working days if delivery is not within 95% or 2 consecutive delivery dates not met with no additional cost/fee to the Government.

Contractor will be given an unsatisfactory rating in this category within the monthly surveillance checklist for all orders delivered days after specified conditions above.

7.0 TRAVEL REQUIREMENTS:

None

8.0 CONTRACTING OFFICER REPRESENTATIVE

The overall Program Management (PM) responsibilities for this contract reside with the following office:

The Contractor will be notified by letter at time of award of the Primary and Alternate CORs assigned to this contract.

9.0 CONTINUATION OF ESSENTIAL SERVICES DURING CRISIS:

IAW DFARS 252.237-7023, this requirement is not considered mission essential

ATTACHMENT A -Table 1; Special & Industrial Gases CLIN 0001, 1001, & 2001 Specialty & Industrial Gases

Ammonia (NH3)

10 T

235L-230SIG235-230

ATTACHMENT A -Table 2; Blended Gases CLIN 000X- Specialty Gas Blended

Includes tolerance and accuracy parameters

ATTACHMENT A -Table 3; Cylinder Rental

Unit Price

ATTACHMENT A -Table 4 DEWAR Rental

Unit Price

ATTACHMENT A –TO Example/ Task Order Form

CLIN 000X

Sub-CLIN A $xxxx.xx 10 ppm Cl2 in N2, 16 Aug 16

4 @ 10 ppm

Yes

CLIN 2005

Sub-CLIN B

$xxxx.xx 500 ppm Cl2 in N2, 16 Aug 16

6 @ 500 ppm

Yes

Delivery Comments

Total $XXXX.xx Cl2 in N 1-250 ppm

Cl22 in N 500-10,000 ppm

Size 30 AL, C10 2015 psig Valve Connection: C-10 Al.

Size 30 AL, 2015 psig Valve Connection: C-10 Al.

Blend Tolerance: 10-15% Accuracy: 2-5%

Blend Tolerance: 10-15% Accuracy: 2-5%

Approval:

Date: