Redacted_Limited_Source_JA_W911S619C0002P00003.pdf

FAR 8.405-6 GSA Federal Supply Schedules Limited Sources Justification > SAT

Modification of West Desert Test Center Data Science IT Support Control No:2019-3

Contractor VSOLVIT LLC:

Version – September 2018

FOR OFFICIAL USE ONLY

Program/Equipment: Data Sciences Division of West Desert Test Center, Dugway Proving Ground requests the modification of the VSOLVIT IT support GSA order with the addition of a Senior Network Engineer, a Help Desk Technician and increase the ceiling amount for the Custom Software Development labor hours.

Authority: Title III of the Federal Property and Administrative Services Act of 1949 (41U.S.C. 251, et. Seq) and Title 40 U.S.C 501, Services for Executive Agencies, as implemented by FAR 8.405-6.

Amount: $692,000

Prepared by: Frederick H. Davis DSN: 789-3941 Contracting Officer’s Representative Date: Aug 14, 2019 Email: frederick.h.davis.civ@mail.mil

Contracting Officer: A. Jim Keetch DSN: 789-2362 Director MICC-DPG Date: Sept 2, 2019 Email: Alfred.j.keetch.civ@mail.mil

Technical: Quentin L. Stringham DSN: 789-7289 Data Sciences Division Chief Date: Aug 14, 2019 Email: quentin.l.stringham.civ@mail.mil

Requirements: Quentin L. Stringham DSN: 789-7289 Data Sciences Division Chief Date: Aug 14, 2019 Email: quentin.l.stringham.civ@mail.mil

Reviews: I have reviewed this justification and find it adequate to support limiting competition.

Program Manager: Frederick H. Davis Program Manager

DSN: 789-3941

Signature:

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FAR 8.405-6 GSA Federal Supply Schedules Limited Sources Justification > SAT

Modification of West Desert Test Center Data Science IT Support Control No:2019-3

Contractor VSOLVIT LLC:

Version – September 2018

FOR OFFICIAL USE ONLY

Legal Counsel:

Kateni T. Leakehe

DSN:789-3335

Signature:

Control No: 2019-3 Contractor VSOLVIT LLC:

Version – September 2018 FOR OFFICIAL USE ONLY

FAR 8.405-6 Limited Sources Justification Under the General Services Administration

Federal Supply Schedule Program

1. Contracting Activity: Mission and Installation Contracting Command, Dugway Proving Ground, 5330 Valdez Circle, Dugway, UT 84022.

2. Description of Action: Data Sciences Division of West Desert Test Center, Dugway Proving Ground, requests a modification to the existing IT support under the General Services Administration (GSA) Federal Supply Schedule (FSS) Program with VSolvit LLC, 4171 Market St #2, Ventura, CA 93003.The Government will execute this action against FSS contract W911S6-18-C0002. Projected date of modification is September, 9, 2019.

3. Description of Supplies/Services: The services to be provided are:

1) Senior Network Engineer – Will design, install, configure, operate, troubleshoot, repair, and uninstall West Desert Test Center networking cabling, hardware and software. This is in support of testing, the mission of Dugway Proving Ground.

2) Help Desk Technician – Will perform installation, configuration, patches, scans, and other duties as required to support computers and peripherals in the Chem Lab.

Firm Fixed Price (FFP):

Add 1 Help Desk Technician and 1 Senior Network Engineer to the existing FFP s CLIN 1006 for funding purposes) for the remaining 7 months of the 1st option year and to the 2nd option period in its entirety. This additional work would add approximately $146,475 to the current option period for October 1, 2019 – April 30, 2020. The Option period 2 cost would be an additional $251,000 (EST).

3) Software Developer for Custom Software Development – Will develop software package (MIST) for collection of weather data. This is in support of testing, the mission of Dugway Proving Ground.

Labor Hour (LH):

Add 1 Job in conjunction with raising total amount on the Custom Software Development CLIN 1002 to cover the last 7 months of the 1st option year. The estimated cost of this increase would be $108,500. The total cost for option 2 would be $186,000.

With the above modification: WDTC Proposes to Increase, by 2 Firm Fixed Price Positions and approximately 1,900 labor hours on CLINs 1002, 2002 labor hour line items.

The contract price would increase approximately $691,975 from $11,476,628.80 to $12,168,603.80 or approximately 6%.

Version – September 2018 FOR OFFICIAL USE ONLY

These positions are a modification to the basic contract, however, this modification is required only to support an increase in the workload, not the type of work conducted. It does not add to, subtract from, or change in any way the scope of the contract.

A “Within Scope” determination has been completed by customer, MICC-DPG and DPG- Legal.

The period of performance affected by this Modification is as follows:

Option Period 1: Sept 9, 2019 to Apr 30, 2020 Value: $254,975 Option Period 2: May 1, 2020 to Apr 30,2021 Value: $437,000

Total: $691.75

4. Authority Cited: Title III of the Federal Property and Administrative Services Act of 1949 (41U.S.C. 251, et. Seq) and Title 40 U.S.C 501, Services for Executive Agencies, as implemented by FAR 8.405-6 and substantiated by the following:

FAR 8.405-6(a)(1)(i)(A). An urgent and compelling need exists, and following the procedures would result in unacceptable delays.

FAR 8.405-6(a)(1)(i)(B). Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

FAR 8.405-6(a)(1)(i)(C). In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with applicable Federal Supply Schedule ordering procedures. The original order or BPA was not previously issued under a sole-source or limited-sources procedures.

FAR 8.405-6(b)(1). Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.

5. Reason for Authority Cited:

The original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. GS-35F-0465X.This requirement was competed via GSA-STARS II and as a Best Value to the Government evaluation process.

1. The work is logically grouped in sets. An example is scanning and patching network based computers. This process is accomplished through the use of any one or more of the Help Desk technicians to scan and patch the network in logical groups. The size of the team that will be used on any such scan-and-patch event is based upon the results of the initial scan.

Therefore the size and composition of the team will be event dependent and is likely to change often. The workload has increased significantly due

Version – September 2018 FOR OFFICIAL USE ONLY to emerging and unforeseen requirements, thus the size of the team must also increase.

Negative Effect: Having a primary contractor with 6 technicians and a secondary contractor with 1 technician will lead to difficulties due to 2 separate lines of supervision, 2 separate communications processes including possible proprietary methods, and delays in work being performed due to scheduling issues between the 2 companies.

Furthermore, contract oversight for 2 contractors rather than 1 will lead to difficulties in assigning ratings. Problems such as which company takes credit, conflict between contractors, companies conflicting time-off policies, etc., are unnecessary but inevitable and would lead to difficulties in establishing a cohesive team atmosphere and degrade the likelihood of accomplishing the tasks required. The same set of problems exists with the Network Engineer position due to the size of the team being dependent on event specific parameters.

2. The PWIDS software that is currently employed for weather data collection was developed over a decade ago. It was designed to be deployed on platforms using Windows XP. Evolving cyber security threats and the emergence of Windows 7 and 10 have forced Windows XP systems to be retired, and PWIDS does not run successfully on later Windows versions.

The MIST software which will replace PWIDS will be deployed using Windows 10.

If a traditional full and open procurement process is used to retain software development services, the time required to establish a new contract and then develop the software will exceed the time remaining that PWIDS can be used.

Without a weather data collection platform, Dugway Proving Ground will not be to conduct tests on a preponderance of equipment for which it is responsible.

This would severely impact the deployment time of vital materiel for the warfighter.

Cost Benefits: There is no expectation that competing this additional work would result in any significant cost savings. The overall increase of the contract is approximated to be 6%. Duplicating overhead costs of management, office space, general and administrative would add approx. 15% to estimated labor requirement over and above what would be absorbed in the current contract. A separate action would also incur cost to the government to include: Contracting for a new requirement, contracting officer representative oversite, duplicative budgeting/resource planning, etc.

Alternatives: The government has considered use of in-house personnel/expertise, however, such skill sets to not exist in any quantity or diversity. The existing work is not inherently governmental and this additional work within scope is no different.

Version – September 2018 FOR OFFICIAL USE ONLY

Impact if Modification Not Completed: Over the past year improvements in the technologies and methodologies employed in the conduct of testing for WDTC have necessitated additional IT resources. That, in turn, has increased the workload in preparing the IT assets for deployment, configurations, maintenance, updates, security scans, additional accounts, troubleshooting, repair, and/or replacements, etc. This increase in work is currently causing delays and scheduling issues as the customer (WDTC) must work around the now limited resources. The WDTC Customer states “Unpredictable and constant emerging requirements have arisen that require immediate additional personnel. This shortage of support is creating delays in testing, and ultimately the mission of DPG. All delays in testing result in higher monetary costs, conflicts in the test schedule, a ripple effect delaying further tests, and ultimately delay the deployment of equipment to DPG Customers”.

DPG WDTC supports itself with customer funding. Shortfall in the ability to conduct testing, which would be supported by this additional/supplemental work within scope, would directly impact the income of the WDTC. This lost amount of capability would result in a direct loss of potentially millions of dollars.

The government would not expect to offset the loss in potential revenue to the WDTC, with the cost savings potential should this amount of increase be separately competed.

6. Actions to Increase Competition: Any follow on contract for this requirement would include this additional workload. Since the current effort has been successful, FAR Part 8 and GSA would be considered again. A sources sought document would be posted on GFE and would include all potential work.

7. Market Research: N/A

8. Other Facts: DPG is a remote and isolated location. Staffing with most labor categories is difficult and more costly. DPG is located approximately 65 miles from a large technology center in Lehi/Alpine, Utah. Since this requirement is not contemplating this additional work through the end of the requirement (approx. 3 ½ years), the total dollar amount and magnitude of the contract does not lend itself to a re-compete. Also, the PWIDS work with the DPG MET may not continue for the duration of the contract.

This was a large factor in modifying the current contract VS pursuing a separate action.

Version – September 2018 FOR OFFICIAL USE ONLY

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Quentin Stringham Data Sciences Division Chief Date:

Signature:

10. Best Value Determination/Fair and Reasonable Cost Determination: I hereby determine that the W911S6-18-C-0002-P00003 represents the best value to the Government in accordance with FAR 8.405-6(c)(2)(v). Additionally, I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: price analysis IGCE

12. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Approval Based on the foregoing justification, I hereby approve the procurement of adding additional work within scope PER FAR 52.212-5(c) under Title III of the Federal Property and Administrative Services Act of 1949 (41 U.S.C. 251, et Seq.) and Title 40 U.S.C 501, Services for Executive Agencies, as implemented by FAR 8.405-6(a)(1)(i)(c) In the interest of economy and efficiency, subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: A. Jim Keetch Date: 9-2-2019 Title: Contracting Officer