JAMINICAMS.pdf

Control No.: FY15-18

-1-

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION FOR

ACQUISITIONS NOT EXCEEDING $650K

1. Agency/Contracting Activity: Mission & Installation Contracting Command; Dugway Proving

Ground

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Mod to Purchase Order/Contract Number: [Double Click to Enter Order #]

Pricing: Firm-Fixed Price Time & Materials Cost Type

Funds: Operation & Maintenance RDT&E Other Funds:

Name of Contractor / Vendor: CMS Field Products Street Address: 2148 Pelham Parkway, Bldg 400 City, State, Zip Code: Pelham, AL 35124 Phone: (205) 733-6900

3. Description of Services or Supplies: The estimated value of the proposed action is $XXXX.XX.

The requirement is for five MINICAMS miniature, automatic, continuous air-monitoring systems, manufacturing part number FM-4000-FPD (MINICAMS, CMS Field Products, and Pelham, Alabama). These instruments will replace obsolete MINICAMS units that are used in all phases of testing. This requirement is initiated by the West Desert Test Center (WDTC), Chemical Test Division (CTD).

4. Authority:

Actions other than simplified acquisition procedures (select one):

FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c)(1).

5. Reasons for Authority Cited:

FAR 6.302-1 cited above]

The Chemical Test Division (CTD) has over 300 MINICAMS and the items listed above will be used to replace obsolete instruments and ensure sufficient instrumentation is operational to support safety air monitoring and to support test referee requirements. If this requirement is not procured it will impact Government’s ability to be in compliance with safety regulations and to referee ongoing and future test of record programs. CMS Field Products is the MINICAMS manufacturer and is the only vendor that produces such Gas Chromatograph (GC) instrumentation.

MINICAMS fulfill two requirements for the CTD. Primarily they function as safety air monitors, a mandated requirement for chemical agent testing. They also function as field referee systems to collect test data. MINICAMS units are robust and portable by a single individual. They possess the resolution to differentiate between compounds, and quantify them accurately. They can monitor to very low quantities for both safety and field referee purposes. Technicians without a scientific background can be trained to operate them. MINICAMS units can be retrofitted with varying sample

-2-collection components and analyzers to fit different requirements. They work with existing Army software and network infrastructure.

If the government did not replace its expiring units with additional MINICAMS, then the current workforce would need to be trained across two systems. The two systems would interface differently with test equipment, provide different data samples, and could potentially not be compatible on the same network and database. Regulations mandate that technicians maintain certification on their instruments by demonstrating capability. This would require them to double the effort needed to maintain this requirement if a second system were introduced.

Existing DPG IT personnel would be required to develop a new network and database for new equipment, or would have to hire a contract to provide the service. If four contractors were hired full-time (40 hrs/week) to develop a network and database, and billed $XXX/hr each, they would bill the government $XXX per week together, or $XXX per month. A six-month labor-only effort would cost nearly $XXX.XX, with hardware being an additional cost.

Replacing expiring MINICAMS units with new units gives the government the advantage of: not needing a new training program; maintaining the availability of existing technical skill; not needed a new network or database; interoperability between old a new hardware; meeting mandated safety requirements; and meeting customer test quality requirements.

6. Actions to Increase Competition A sources sought for this requirement was posted on ASFI

W911S6-15-T-0011, on March 17, 2015 and closed March 24, 2015. The only provider that responded to this request was: CMS Field Products, 2148 Pelham Parkway, Bldg 400 Pelham, AL 35124

7. Market Research: CMS Field Products is the manufacturer of MINICAMS unit and its associated components. CTD staff has not been able to find compatible component from any other instrumentation vendors through internet search, technical conferences, and information exchange with peoples in related fields. Internet search consisted of contacting vendors, including: Agilent Technologies, Interscan Corporation, Mil-Ram Technology, Inc., DOD Technologies, Inc. Draeger Safety Inc., Thermo Fisher Scientific, PID Analyzers, Sierra Monitor Corporation, General Monitors, Environmental Sensors, Photovac, Inc. Bruker, and ENMET. CMS is the only GC provider of miniature, portable, ruggedized system that works with existing infrastructure and software.

The monitor must be capable of accurately detecting and quantifying chemical vapors at established General Population Limits, Worker Population Limits, Short-Term Exposure Limits, and Immediately Dangerous to Life and Health levels, as well as producing an audible alarm at a user-designated level.

8. Procurement History:

Previous Purchase Order or Contract: Yes No If Yes: W911S6-06-P-0202 Was action competed? Yes No If action was not competed, summarize rationale: FAR 13.106-1(B) Sole Source

9. Additional Information to support the justification..

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

Submitted By:

Position Title (Division Chief or higher):

Email address:

-3-

Signature:

Date:

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable based on CMS Published Price list. In accordance with 15.403-4, certified cost and pricing data is not required for this requirement since the estimated monetary value is below the $XXXXXX regulatory threshold.

12. Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Local Small Business Specialist:

Name:

Legal Counsel:

13. Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Title: Contracting Officer