Questions and Answers W911S223ULPGS.pdf

Q1) Please provide information on the incumbent? Was the total contract price for the previous award, $1,445,937.50, including the Selkirk average price?

A1) Contract W911S2-18-D-5000 was awarded to a small business, Merrimac Petroleum, Inc on 14 August 2018 for a total contract price of $1,445,937.50. The total contract price is inclusive of the Selkirk’s average price from the Butane Propane News at the time of award. Please see addendum 52.212-1 in the Combined Synopsis Solicitation.

Q2) Does the Government own any of the tanks or are they all contractor supplied?

A2) Please refer to the incidental services section of the Combined Synopsis Solicitation that outlines additional services required including installation of Contractor Owned LPG System equipment.

Attachment One is provided for informational purposes only to show the current size & location of the current gas systems. All gas systems are to be provided by the contractor.

Q3) Do we need to install the propane tanks or is this strictly just a propane delivery?

A3) Please refer to the incidental services section of the Combined Synopsis Solicitation that outlines additional services required including installation of Contractor Owned LPG System equipment.

Attachment One is provided for informational purposes only to show the current size & location of the current gas systems. All gas systems are to be provided by the contractor.

Q4) How long does the contractor have to install all these tanks?

A4) Please see 1.5.1. of the incidental services paragraphs. The timeline would be agreed on between all parties for the installation of Contractor owned LPG System. The successor contractor is in charge or providing the switchover plan within 14 days after award.

Q5) To confirm, if awarded this contract, the incumbent will remove the tanks currently on-site before the new contract begins. The contractor will then be responsible for installing tanks on-site and filling them upon request for the duration of the contract? Once the contract is over, the contractor will remove all the propane tanks we installed.

A5) Please refer to the incidental services section that outlines the required additional services. Please refer to 1.5. Contractor Change Over referencing the incumbent removing and successor (new) installing to ensure the continuation of LP Gas Supply. 1.2. refers to the tank requirements (including information on install requirements) and 1.3. delivery (this requirement requires automatic fill delivery schedule).

1.2.6. and 1.5.1. refers to the System/Tank Removal at the end of the Contract. The LPG system must be provided for the entire contract to ensure the continuation of LP Gas Supply.

Q6) Where do we put our pricing for the tanks? I see the Gas pricing area however i don't see a place to put Tank pricing?

A6) CLIN 0001 is the all-encompassing price for furnishing, installing, filling, and maintaining the LPG.

The fixed margin price for this CLIN should include the pricing for the propane gas in addition to the price for incidental services outlines in the incidental services paragraphs which includes providing the tanks.

Q7) Please confirm: the price we are to enter is our mark up over Selkirk x 175,000 gallons = our offer.

A7) The unit price for the solicitation only will your fixed price margin.

175,000 gallons X Unit Price (Fixed Price Margin Only) = Net Amount per CLIN.

Per Addendum 52.212-1 – provided quote unit price will be the fixed price margin only. Once the contract is ready for award the previous month Selkirk’s average price will be added to the fixed margin price prior to award.

Q8) Please explain, clarify, and confirm how frequent the Unit Price (U/P) will Change per delivery?

A8) The LPG unit price will not change per delivery; it will change per month. All deliveries in the same month will utilize the same LPG unit price established as described in 1.4. of the incidental services section.

Q9) Does the "EPA" change(s) apply to the BPN NY Selkirk average price + Contractor Margin or Is it just applies to ONLY the BPN NY Selkirk average price index? Does the "EPA" apply to the Contractor Margin?

A9) The EPA change only applies to the Selkirk average price. The Contractor fixed margin does not change from price provided on the Combined Synopsis Solicitation for the duration of the contract.

Q10) Is Contractor Margin "Firm Fixed Margin (FFM)" price for the contract Five (5) Years duration?

A10) Yes, the contractor margin is a firm fixed price for the duration of the contract.

Q11) Can you share with us the past monthly and annual consumption history for this Ft. Drum, NY site?

A11) Please see below for usage data from the past year.

April 2022- 10,860 Gallons May 2022- 2,271 Gallons June 2022- 701 Gallons July 2022- 1,407 Gallons August 2022- 600 Gallons September 2022- 1,416 Gallons October 2022- 7,710 Gallons November 2022- 20,206 Gallons December 2022- 13,014 Gallons January 2023- 21,930 Gallons February 2023- 22,083 Gallons March 2023- 20,567 Gallons

Annual Consumption for the past 12 months = 122,765 Gallons

Q12) Can you please confirm the amount per size on Attachment One?

A12) Attachment One is provided for informational purposes only to show the current size & location of the current gas systems.

Approximately (Amount subject to change- Please see 1.2.1. & 1.2.2. of the incidental services section.)

1000 – 46ea 500 –67ea 320 – 3ea 250 – 4ea 120 – 4ea 330 – 3ea 124 – 10ea 200 – 1ea