FBO_Specific_Tasks_Document.docx

SPECIFIC TASKS

5.1 DFAC Support

5.1.1 The Contractor shall provide labor, supplies, and equipment required to perform scheduled and unscheduled maintenance, and repairs of kitchen equipment in accordance with the specifications and Technical Exhibits.

5.1.2 The Contractor shall provide the appropriate amounts of qualified labor and management in order to establish, operate, and manage food service equipment repair to include providing all required supporting functions and material. The Contractor shall ensure professional execution of this effort in support of the LRC mission. All food service equipment maintenance and supporting functions will be provided in accordance manufacturer specifications and / or accepted industry standards for the safe and efficient operation of equipment repair and supporting functions.

5.1.3 Work performed under this contract is limited to those pieces of equipment NOT tagged for repair by the Directorate of Public Works (DPW). The maintenance workload is derived from the current level of effort, and projections based on the planning with supported entities.

5.1.4. The Contractor shall attend, a food service equipment maintenance planning and status meetings once per quarter. This meeting is held on a monthly basis, contractor attendance shall be coordinated with the COR.

5.1.5 The Contractor shall test, inspect, repair, service, and maintain food service equipment. The Contractor shall perform all actions to standard to include published task times. Maintenance on equipment shall include: annual calibration of temperature controls for ovens, deep fryers, and all types of grills; repair of all Government-furnished equipment; and replacement of component parts. A full listing of all equipment within the DFACs will be provided. These standards are stated in the latest versions of equipment Technical Manuals (TMs), Technical Bulletins (TBs), Safety of Use Messages (SOUMs), other applicable Government technical publications or OEM equivalent publications when a Government technical publication is not available.

5.1.6 The Contractor shall troubleshoot, repair, and maintain Non Mission Capable kitchen equipment. The Contractor shall connect and disconnect all utility lines to equipment, when required, and provide maintenance for the utility line connections.

5.1.6.1 The Contractor shall visually inspect all kitchen equipment included in Technical Exhibits as part of an annual inspection of all DFAC equipment once per year at 12 month intervals. While performing this work, the Contractor shall clean electrical boxes, motors, and gear boxes of grease, dirt, and debris including tops of refrigeration units; and report equipment defects. The Contractor shall inspect inside, under, and around the equipment, for, but not limited to, broken or missing parts; frayed, pulled, or missing electrical cords; damaged electrical plugs and receptacles; water and steam leaks; faucets, spray nozzles, and all other damaged components. The Contractor shall check all thermostats and indicating devices and repair and/or adjust as required. All defects found that cannot be repaired on the spot and require additional funds shall be documented in a written report to the COR for a determination of course of action and approval to proceed with the work.

The Contractor shall provide a report to the COR that provides at a minimum the status of each piece of equipment using a Red, Yellow, Green format. Red indicates that the item needs to be replaced, Yellow indicates that the equipment is out of service and is repairable, and Green indicated that the equipment is fully operational and no repairs are needed. Any identified Red or Yellow statuses shall require additional details as to the reason equipment is not in a fully operational status. Reason why reported to COR

5.1.7 The Contractor shall conduct a monthly service call at each of the building locations. At this time a list of equipment requiring repair will be provided to the Contractor. The Contractor shall conduct an inspection of all listed equipment and coordinate with the COR to conduct any repairs necessary. All repairs identified shall be completed within 7 days. If the Contractor determines equipment is not economically feasible to repair, the Contractor shall recommend to the COR, in writing or by Email), that such equipment be replaced.

5.1.7.1 The Contractor shall furnish a written cost estimate to the ACOR, COR or designated representative on any equipment repair exceeding $500.00. Upon approval of the estimate, the Contractor shall ensure that the repair is completed satisfactorily.

5.1.7.2 The Contractor shall conduct inspections of area for gas leaks on gas-fired equipment, to include checking valves, regulator, burners, and heat exchangers for leaks and/or cracks.

5.1.7.3 OEM Parts shall be purchased for repairs and maintenance. The Contractor shall purchase parts at the lowest price obtainable after securing reasonable competition for such purchases.

5.1.7.4 The Contractor shall perform calibration, alignment, and testing for electrical defects when repairing and/or replacing parts on electronic control equipment.

5.1.8 The Contractor shall provide an on call point of contact for emergency repair of equipment identified in Technical Exhibit B who will respond to and coordinate emergency repairs within 90 minutes of receipt of notification from the Government. The individual shall be available by telephone after normal duty hours. All emergency repairs shall be in the troubleshooting process within one business day of the initial notification from the Government.

5.1.9 The Contractor shall perform an unlimited number of emergency service calls as needed to keep equipment identified in Technical Exhibit B working at full performance levels and operating per manufacturer’s specifications. All emergency service calls shall be approved by the identified COR or alternate COR prior to work being performed. Upon completion of the emergency service call, the Contractor shall provide detailed written or email documentation of the service call to the COR within 1 business day. Overtime is not provided under the terms of this contract.