SECTION_J.__RESERVES_-SAMPLE_TASK_ORDER.docx

SAMPLE TASK ORDER

Training Support Systems Enterprise (TSS-E) Mission Support Services Contract Army Training Support Center (ATSC) Integrated Training Area Management (ITAM) Support, Ft Hood Performance Work Statement (PWS)

PART 1: GENERAL INFORMATION

1 General: This is a non-personnel services task order to provide ITAM Support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform ITAM Support as defined in this PWS except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this task order.

1.2 Background: The ITAM Program provides training land management capability across the Army ensuring Army training lands are always accessible, available, and capable of supporting training requirements. The Army recognizes that the execution of training under realistic combat conditions will stress the training lands. ITAM integrates the mission requirements derived from the Range and Training Land Program (RTLP), with land capabilities and conditions to build a roadmap to achieve optimum, sustainable use of Army lands. This provides Army range officers with the capabilities to manage and maintain training lands to support maneuver training throughput and mission readiness. The ITAM Program is actively managed to respond to changing land conditions, training schedules, mission priorities, and environmental compliance. Training land management is coordinated through multiple Garrison offices, and project planning is subject to installation staffing and approval processes and timelines. Program management responds to changing conditions and external coordination and project approval requirements in a time frame to ensure mission training tasks and schedules are successfully completed.

1.3 Objective: The objective of this PWS is to provide ITAM support to ATSC Army Garrison of lands under the control of the garrison for live training, as identified in Chapter 3 of the Range Complex Master Plan (RCMP).

1.4 Scope: In accordance with the Training Support Systems Enterprise (TSS-E) Master Contract dated 15 Dec 2010, Contractor support is required to assist the Army in successfully accomplishing the TSS-E mission. The TSS-E contract provides products and support services for ITAM Program Management, consisting of TRI, LRAM, RTLA, SRA, and SRP GIS support ITAM Program goals. This Performance Work Statement (PWS) will provide ITAM Core Services that enables management and maintenance of training land by integrating mission requirements with environmental requirements and sound land management practices under the IMCOM DPTMS Directorate, as resourced and directed. The ITAM Core Services recognized by the Army TSS Enterprise and included in this PWS are:

ITAM Management: Development and execution of ITAM Plan and Work Plan, logistics management for ITAM, scheduling and coordination of support tasks, and reporting.

TRI: Decision support and requirements integration.

LRAM Management: Project design, permitting and approvals, logistics management, scheduling and coordination, and reporting

RTLA Management: Project design, logistics management, scheduling and coordination, and reporting.

SRA: Development and distribution of awareness information and materials

SRP GIS Program Operations: Create and distribute geospatial materials to support the SRP.

1.5 POP: The POP shall be for a one (1) year period of twelve (12) months. The one (1) year period will include a thirty (30) day Phase-In Period and a thirty (30) day Phase-Out Period. The POP Schedule is as follows:

Phase-In Period: thirty (30) days Full Performance: ten (10) months Phase-Out Period: thirty (30) days

1.5.1 Phase-In Period: There will be a thirty (30) day phase-in period. During that time the Contractor shall prepare to assume full responsibility for all tasking areas in accordance with the terms and conditions of the task order. The Contractor shall take all necessary actions for a smooth transition. At a minimum, the Contractor shall:

· Recruit/Hire necessary personnel

· Ensure personnel have all required certifications and clearances

· Participate in Joint Inventories and sign for Government Furnished Property (GFP)

· Accomplish any necessary training

1.5.2 Phase-Out Period: Thirty (30) calendar days prior to the completion of the task order, the incoming Contractor may be afforded an observation period by the Government. During that time, the incoming Contractor personnel may observe operations and performance methods of the incumbent Contractor. This observation may be afforded to allow for orderly turnover of facilities, equipment, and records, as well as to ensure continuity of services.

The Contractor shall be responsible to perform all tasks and provide all deliverables during this period and until the expiration of the task order. The Contractor shall participate in any required joint inventories and ensure all equipment and records are turned over to the Government at the conclusion of the performance period.

1.6 General Information:

1.6.1 Quality Control (QC): QC is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements). The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, at a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall upon request provide to the Government their QC documentation. The QCP is to be delivered within thirty (30) working days after task order award and shall be submitted to the Contracting Officer and Contracting Officer’s Representative (COR) within five (5) working days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this task order in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government will do to assure that the Contractor has performed in accordance with the requirements of the task order.

1.6.3 Federal Government Holidays: The Contractor is not required to perform services when a Federal Government Holiday is observed. Federal Government holidays are as follows:

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0800-1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: For the purpose of the Sample Task Order, the Contractor shall perform tasks at Government owned facilities at Ft Hood, TX..

1.6.6 Type of Contract: The Government will award a Firm-Fixed-Price (FFP) task order under the TSS-E Multiple Award Indefinite Delivery/Indefinite Quantity (MAIDIQ) contract.

1.6.7 Security Requirements: The Contractor personnel (to include subcontractors) performing work under this task order are not required to obtain a security clearance working under this task order. Comment by Brown, Debra J Ms CIV USA: Below a sec clearance is required

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the installation GR and installation Range Operations Officer.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer or COR.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.6.8 Special Qualifications: The Contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract.

1.6.8.1 AT Level 1 Training: All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas must complete AT Level I awareness training within thirty (30) calendar days after task order start date or effective date of incorporation of this requirement into the task order, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR and On-Site COR (OSCOR) Contracting Officer within thirty (30) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://JCONTRACTING OFFICERdirect.Jten.mil and follow instructions for AT Level I.

1.6.8.2 Access and General protection/Security Policy and Procedures: The Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by OSCOR). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense (DOD), Headquarters Department of Army (HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.8.3 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of task order award and within thirty (30) calendar days of new employees commencing performance with the results reported to the COR no later than thirty (30) calendar days after task order award.

1.6.8.4 DoD Information assurance (IA)/information technology (IT) training: All Contractor employees and associated subcontractor employees must complete the DOD-IA awareness training before issuance of network access and annually thereafter. The Contractor shall provide support that meets the minimum IAT Level II training as outlined in DOD 8570.01-M (i.e. baseline and Computing Environment (CE) certification). The Contractor shall ensure that all personnel performing IA privileged user or management functions have the appropriate baseline and CE certifications/certificates as outlined in DOD 8570.01-M. CE certification(s)/certificate(s) will be for the operating system(s) and/or security related tools/devices supported prior to task order award and maintained throughout the POP (POP).

1.6.8.5 Contractor Employees Who Require Access to Government Information Systems. All Contractor employees with access to a Government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD-IA Awareness prior to access to the information systems and then annually thereafter. Appointment orders for Privileged access are submitted to the Information System Security Manager for review and approval, using the template provided in ATCTS.

1.6.8.6 Government Issued Common Access Card (CAC): The Common Access Card (CAC) is the DOD personal identity verification credential. In order to receive a CAC, every employee must be investigated as part of the HSPD-12 process. The type of investigation used in compliance with HSPD-12 adjudications is the National Agency Check with Inquiries (NACI). The NACI serves as the minimum type of investigation required to be issued a CAC. It consists of several elements, including database and local agency checks as well as written inquiries. The NACI examines the last five (5) years of an applicant's life, but no further back than the applicant's eighteenth (18th) birthday. The Contractor shall be responsible for notifying the Government when an employee departs so the card can be inactivated. The security manager and or trusted agent shall be responsible for retrieving the CAC from a departing Contractor.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government Furnished Property (GFP); and provide site entry of Contractor personnel. A Letter of Delegation will be issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to make any contractual changes or any of the terms and conditions of the resulting task order.

1.6.11 Key Personnel:

a. Certain experienced professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These "Key Personnel" were identified by name within the contractor’s proposal and their resumes were submitted for evaluation during the source selection process. The contractor agrees that such personnel shall not be removed or replaced within the performance of this contract unless the following measures are taken:

1. If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall, subject to the concurrence of the Contracting Officer (KO) or designated Contracting Officer Representative (COR), promptly replace personnel with personnel who possess equal, or better, qualifications as the original employee.

2. All requests for approval of substitutions hereunder must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a resume for the proposed substitute and any other information requested by the KO or designated COR. The KO or designated COR must concur in writing with the change.

b. If the KO or designated COR determines that suitable and timely replacement of Key Personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair successful completion of the contract, the KO may terminate the contract for default or for the convenience of the Government, as appropriate, or make an equitable adjustment to the contract to compensate the Government for any resultant delay, loss, or damage.

c. The Key Personnel will be provided at task award award.

1.6.12 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include Subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer and/or COR prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

Other Direct Costs (ODCs): Other Direct Costs (Travel and Materials)

1.6.14 Contractor Travel: Travel shall be reimbursed in accordance with the applicable travel regulation and FAR 31.205-46 (a)(2). All travel requires Government approval/authorization and notification to the OSCOR. The Contractor shall provide the Government with travel requests with estimated cost no later than five (5) working days prior to a scheduled trip. The OSCOR will provide the Contractor with travel funding verification within ten (10) calendar days after travel request is received. The Contractor shall not travel without THE OSCORs prior approval. The OSCOR may change a scheduled trip by giving two (2) work days written notice (via a digitally signed e-mail); provided the Contractor has incurred no costs. The Contractor shall submit a Trip Report (see Attachment A) to the OSCOR within three (3) working days after completion of travel. Location and number of trips is unknown at this time; however, travel costs will not exceed the Contract Line Item Number (CLIN) for this task order. If travel requirements are known, the Contractor shall provide a list of travel destinations, dates of travel, and number of personnel traveling. Comment by Brown, Debra J Ms CIV USA: TRAVEL?????

1.6.14.1 Trip Reports: Trip Reports shall be submitted in accordance with Attachment A – Trip Reports. Comment by Brown, Debra J Ms CIV USA: Add trip report attachment

1.6.15 Blank

1.6.16 Data Rights: The Government has unlimited rights to all documents/material produced under this task order. All documents and materials, to include the source codes of any software, produced under this task order shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17 Organizational Conflict of Interest (OCI): The Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a Plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. (Re: Section C PWS for the Base Contract).

PART 2: DEFINITIONS & ACRONYMS

2.1 Definitions and Acronyms:

2.1.1 Contract Administrator: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable: GEOGRAPHIC INFORMATION SYSTEM (GIS): Through Sustainable Range Program (SRP) GIS, installations can create, analyze, manage, and distribute standardized geospatial information, products, and services to support range modernization, range operations, and the ITAM Program.

2.1.7 Government Furnished Property (GFP) or Government Property: Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.10 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 Quality Assurance Specialist: An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.13 Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 Work Week: Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 Acronyms:

AAR After Action Review ABV Assault Breaching Vehicle ACO Administrative Contracting Officer

DA EXORD Department of the Army Executive Order

DOTMLPF Doctrine, Organization, Training, Materiel, Leadership and Education, Personnel and Facilities DPTMS Director of the Plans, Training, Mobilization and Security DSS Defense Security Service ESRI Environmental Systems Research Institute FAR Federal Acquisition Regulation FARP Forward Arming and Refueling Point

PART 3: GOVERNMENT FURNISHED PROPERTY (GFP)

3.1 Government-Furnished Property (GFP): All GFP will be provided in accordance with FAR 52.245-1, and FAR 52.245-9, and may include: office/work space, office supplies, telephone service, computer access, and storage space. Government property shall be used ONLY in performance of this task order. The Contractor shall account for all property provided by the Government, and shall be responsible for the security and condition of said property. Serialized items shall be annotated at the time of issue, with a signature of acknowledgement by the individual Contractor(s). All GFP is the property of the U.S. Government and shall not be transferred to any individual, or agency, public or private without the express written approval of the Contracting Officer.

3.2 Government-Furnished Equipment (GFE): GFE will be specified in the task order with specified delivery dates and in specified condition. Office automation and office supplies may be provided as GFE at the discretion of the Government. Non-expendable equipment shall be returned to the Government upon the conclusion of the task order. To meet requirements of Classified Optional Events, the Government will provide suitable locations and facilities to work and store classified information.

3.3 Government-Furnished Information (GFI): GFI (i.e.: research, studies, briefings, previous game materials, and other materials on programs dealing with military-related conceptual development for Contractor personnel with a “need to know”) relevant to the tasks to be performed under this TO may be provided to the Contractor for use during the performance of the task (at the discretion of the Government) with specified delivery dates. Some concept related materials may be up to the SECRET classification level. All documents shall be returned to the Government upon conclusion of the TO.

3.4 Government-Furnished Equipment: Contractor shall be responsible for, any loss or destruction of, or damage to, items of Government property that are removed from the installation/premises by the Contractor.

3.5 Materials: Not Applicable. Comment by Brown, Debra J Ms CIV USA: ??? para above states ODCs reqd

PART 4: CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this task order that are not listed under Section 3 of this PWS. The contractor shall provide the necessary labor to perform all services required to ensure successful completion of this task order. The contractor shall provide the authorized personnel who shall have the authority to act on behalf of the contractor. The contractor shall utilize qualified and experienced employees capable of achieving the goals established in the task order. The contractor shall provide training required to meet mission requirements. The contractor shall ensure that no prohibited personal services, as prescribed in FAR 37.104, are performed under this task order.

PART 5: SPECIFIC TASKS

5.1 Specific Tasks:

Task 1, Project Management Plan (PMP): This section contains tasks related to task order execution and management by the contractor. The contractor is expected to manage project priorities/scheduling, develop annual and monthly status reports, and execution reports to include coordination of all ITAM equipment requirements, identify software, hardware, office supplies, field supplies, and vehicle and fuel requirements.

The Firm-Fixed-Price (FFP) approach requires coordination of project activities to ensure that all stakeholders are kept informed of the project development status and existing or potential problems. Any changes required to manage projects and meet the needs of Fort Hood stakeholders and decision-makers shall be accomplished through the Contracting Officer. The contractor may modify, through the Contracting Officer, the PMP to account for installation specific conditions (e.g., additional consultations). While internal milestones may be adjusted, the schedule to complete the documented work in the PWS shall be maintained as originally proposed. Overall task order planning and management is coordinated through the Headquarters IMCOM Oversight – OSCOR. Individual installation tasks are coordinated through the Installation Government Representative (further referenced in this document as OSCOR) to include the attendance, participation, and furnishing of input to various meetings, conferences, and briefings as required by the Government to facilitate effective communications and dissemination of necessary information.

5.1.1 Changes to the PMP made by the contractor requires COR approval and acceptance in coordination with the OSCOR.

NOTE - The Army is not averse to considering new Contractor-proposed internal management approaches that expedites project accomplishment, as long as these approaches do not conflict with already established policies or legal requirements. Within fifteen (15) business days of award, the Contractor shall submit a PMP that contains, at a minimum, the following information:

5.1.2 A detailed schedule, based on the more general schedule prepared as part of the contractor’s proposal that outlines the management approach to completing the tasks identified in this Task Order. This schedule(s) shall reflect the following:

5.1.2.1 The monthly estimated completion rate of each task in PWS through the term of the POP. In this schedule, the Army shall be allocated a minimum of 5 (five) business days to review all completed tasks and deliverables specified. The approved task schedule shall be the basis for determining timeliness of project milestone deliverables. Any changes to the project schedule during the course of the task order will also be subject to COR approval in coordination with the OSCOR.

5.1.2.2 A description of the technical approach, management approach, and the planning, execution, and completion of the performance objectives.

5.1.2.3 Alternate execution plans/schedules when project execution is changed due to project coordination and approval timelines with other Garrison offices.

5.1.2.4 A description, template, and content that provides the project status to the COR through the OSCOR as part of the Monthly Status Report (MSR) requirement.

5.1.3 The first draft of the PMP shall be due within fifteen (15) business days of award. The draft PMP shall be subject to a seven (7) calendar day Government review and comment period, through the COR/OSCOR. The PMP shall be due to the COR/OSCOR within thirty calendar days after the Task Order is awarded. The PMP is considered a living document subject to changes driven by events and conditions at the service location. The OSCOR shall approve all changes to the PMP. In preparation of the PMP, the Contractor shall abide by Sections 4.1.2 (Quality Management) and 4.1.3 (Quality Control and Assurance) of the PWS.

5.1.4 Quality Management. Once the Task Order is issued, the Contractor shall ensure sources of information are pertinent to task completion as supported in this PWS. Monthly Status Reports (MSR) shall be accomplished in an objective and dispassionate manner clearly delineating fact. All technical terms used in data, methods, and conclusions shall be based on professional judgments of recognized experts in the field. The Contractor shall ensure that the quality of all work performed or produced under this task order meets Government approval, through the COR, OSCOR, through the MSR. Army quality control and management activities or events are specified in the Quality Assurance Surveillance Plan (QASP). The QASP may be revised after consultation with the Contractor.

5.1.4.1 Quality Control and Assurance. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor’s Quality Control Plan (QCP) shall initially identify potential problem areas and evolve over the life of the task order to incorporate identified problem areas based upon experience to develop an optimal QCP. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP assures the Contractor that work complies with the requirement of the contract. The Contractor’s QCP shall include an inspection system covering all the performance evaluation attributes. The plan shall specify the areas to be inspected on a scheduled and unscheduled basis, how often inspections shall be accomplished, and the title of the individual(s) who shall perform the inspection.

The Contractor’s QCP shall include methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. Onsite records of all inspections conducted by the Contractor and necessary corrective actions taken shall be made available to the Government during the term of the contract. The Contractor shall update the QCP as required and provide copies to the Contracting Officer and COR/OSCOR. The Contractor’s QCP shall be delivered to the COR/OSCOR for delivery to the Contracting Officer within thirty (30) days of task order award. In the event revisions are required, the Contractor shall return the revised QCP within ten (10) working days of receipt of notification to revise. The Contracting Officer will provide acceptance of approved QCP change request(s) in writing (via email).

5.1.5 In coordination and approval by the OSCOR, the contractor shall review/set daily priorities and develop/document execution for all ITAM activities (TRI, LRAM, RTLA, SRA, and SRP GIS) in the ITAM Work Plan, in accordance with Reference 6.1.25 (Updated Guidance for ITAM plan and Work Plan) monthly, to include item transactions (i.e. record of hours and bulk material expenditures on each LRAM project) for activities/projects in progress. Provide the level of oversight (as required) of contractor personnel, project management, scheduling and provide technical expertise to ITAM activities to ensure they support the program goals and the installation training objectives as awarded in the PWS, and supporting the RCMPT.

5.1.6 All ITAM contracted personnel and staff follow and receive the required training as governed by authoritative local range operations Standard Operation Procedures (SOP) and applicable Government regulations (AR 350-19 [The Army Sustainable Range Program], AR 385-63 [Range Safety], DA PAM 385-63 [Range Safety]).

5.1.7 The Government will monitor the Contractor’s performance under this PWS. The Government has the right to perform inspections and task/deliverable performance evaluations at any time. If any aspect of the performance is not in conformance with the requirements of the awarded PWS, with CONTRACTING OFFICER approval in coordination with the COR/OSCOR, the Government has the right to issue a Contract Discrepancy Report (CDR) to the Contractor. The Contractor shall explain in writing why performance was not in conformance with the requirements of the task order, how performance will be returned to conformance, and how recurrence of the problem will be prevented in the future. The Contractor shall complete and return the CDR to the COR/OSCOR within five (5) workdays after receipt of the CDR. The Contractor shall maintain copies of all inspection and evaluation reports.

5.1.8 Installation ITAM Plan and Work Plan: The contractor shall ensure that all individuals that participate in populating and managing data in the ITAM Plan and Work Plan are familiar with the ITAM Plan and Work Plan sections of the Range Complex Master Planning Tool (RCMPT), in support of para 5.2. The contractor shall anticipate a RCMPT version during the POP and support information transfer from the legacy system to the new system, in support of para 5.2.

5.2 Task 2, ITAM Management: The contractor shall perform ITAM Management support tasks in accordance with the tasks as defined in this PWS. The contractor shall document task execution in the ITAM Work Plan in accordance with Reference 6.1.25.

5.2.1 Annual review of the ITAM Plan in the RCMPT: The contractor shall document the RCMPT with changes made during the annual review and update of the ITAM Plan with the OSCOR, no later than the last business day of third quarter.

5.2.2 Document ITAM Work Plan Execution: As approved by the OSCOR, the Contractor shall document execution of ITAM Activities and update the ITAM Work Plan checkbook to document funding designated for the ITAM Program; in accordance with Reference 6.1.25 (Updated Guidance for ITAM Plan and Work Plan). This includes the value of support provided by Task Order, as resourced through IMCOM, funds provided from other sources, transfer of Installation ITAM funds to other MDEPs, or use of ITAM funds for actions outside ITAM funding eligibility (Reference 6.1.3, Funding Guidance for Management Decision Package (MDEP) TATM).

5.2.3 Closing-Out Completed ITAM Work Plan Activities: For activities that have been completed, the Contractor shall ensure all transactions are documented, with project descriptions and supporting documents updated to reflect the final delivered activity. All current FY Work Plan activities must be closed-out thirty (30) days prior to the end of the POP date. For prior fiscal year Work Plan Activities, the Contractor shall extract a Work Plan Summary Report, to document all completed work for the current/execution year, and append the RCMP ITAM section.

5.2.4 Update Current/Execution Year ITAM Work Plan: In coordination with the OSCOR, the Contractor shall create new ITAM Work Plan requirements, update existing activities to reflect changes in scope and/or schedule, and document those in the current fiscal year. The Contractor shall, in coordination and approval with the OSCOR, reschedule unexecuted current year activities to the appropriate FY Work Plan year for execution. For Activities not executed for fiscal reasons or conditions beyond the control of the Contractor (with justification) during the POP execution, the Contractor shall document those activities as UFR’s in accordance with Reference 6.1.25 as approved by the OSCOR. Comment by Brown, Debra J Ms CIV USA: Ufr’s

5.2.5 Develop next Planning/Budget Year ITAM Work Plan: In coordination with the COR and OSCOR, the contractor shall identify and create new/update ITAM Work Plan requirements, develop project designs and specifications, document those in the current fiscal year, staff projects for approvals and permits, coordinate with required installation offices and conduct fieldwork; assist in the acquisition and maintenance of materials, equipment and supplies, and evaluate LRAM efforts to refine the program for future activities for execution in next FY and out years beyond where these are known (up to five years). In coordination with and approval by the OSCOR, the Contractor shall create new activities, or copy existing activities, for administration of ITAM and SRP GIS; decision support; SRP GIS support to Range Operations, Range Modernization, and Training Units; SRP GIS data development; and SRA. The initial Planning/Budget year Work Plan, shall be submitted to/approved by the OSCOR. The Contractor shall verify the Work Plan to ensure it captures installation range priorities and reflects current Senior Commander Guidance in accordance with published policy. The OSCOR shall review, edit, and revise the Work Plan as needed. The Contractor shall update the Work Plan with updated revisions within ten (10) business days of receipt from the OSCOR, providing a final Work Plan submission to OSCOR for submission to HQDA G3 by the end of the POP. Project development and staffing actions shall be conducted through the OSCOR in a manner that allows frequent and rapid revisions. The Contractor shall update the Planning/Budget FY Work Plan after the initial Work Plan submittal to capture newly identified activities, and changes in scope to existing activities, in coordination with the OSCOR.

5.2.6 Reporting: The Contractor shall support reporting of ITAM Program and Training Land status through the OSCOR. The Contractor shall develop and coordinate status information for input to the Installation Status Report (ISR) Infrastructure Book 5, Services 903, and Mission Capacity (MC), SRP GIS relevant portions of Services 904, and Services 425. This information shall be developed to meet quarterly and annual reporting for these three ISR reports.

5.2.7 The Contractor provides direct support to the OSCOR with functions described in Sections 5.2.8.1 through 5.2.8.2.79. The Contractor shall provide activity-level details for LRAM, RTLA, GIS, and SRA activities to include updates to schedules, scope, and project documentation. The Contractor shall coordinate daily schedules with the OSCOR.

5.2.8 Task 3, Training Requirements Integration (TRI): TRI is the facilitation of installation training mission goals by including environmental compliance requirements, range facilities…