PWS_Latrines and HWS.docx

PERFORMANCE WORK STATEMENT (PWS)

PERFORMANCE WORK STATEMENT (PWS)

Latrines, Hand Wash Stations, and Grey Water Tanks with Cleaning

OPERATION 3ABCT NTC ROTATION 24-02

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide latrines and hand wash stations as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.1.1 The Contractor shall perform to the standards in this contract in addition to maintaining a tracking log of all services being performed on latrines and wash station to ensuring that services are being conducted within the standard outline in 29 CFR 1910, Occupational Health and Safety, US Army Field Manual 21-10 Field Hygiene and Sanitation. For any service listed within this PWS, the Government reserves the right to extend or curtail the lease/rental of equipment If needed, the Contracting Officer Representative will alert the Contractor of the type of equipment/service needing to be curtailed/extended and the corresponding dates.

1.2 Background: 4ID, 3ABCT is conducting their rotation to NTC to exercise a division-level training objective of deployment readiness. Since there is no standing contract for Rotational latrine services at Fort Irwin and Yermo MLB there is a need to have Portable Latrine and Hand Wash Stations with Cleaning Services available for use at the sites. These requirements will provide a contracting vehicle to meet this need for 3ABCT to conduct this training at Fort Irwin. This is in accordance with (IAW) FM 21-10, Field Hygiene & Sanitation.

1.3 Objectives: The objective of this contract is to provide life support services, to include portable latrines, hand washing stations, with servicing for each based on unit needs and priorities for support.

1.4 Scope: This contract includes all functions, tasks, and responsibilities normally performed by an equipment rental or fleet rental company/provider; to include: delivery and pick up of equipment to the specified location in accordance with the Period of Performance, 24-hour customer service availability, and equipment recovery and replacement (in event of damages or breakdowns). All equipment provided should be delivered in such a state so that their regular service intervals do not fall within the Period of Performance. In the event a contractor must conduct preventative maintenance on equipment they will notify the COR no later than 48 hours from when they wish to pick up the equipment. The Contractor will be responsible for providing the Government with replacement equipment in the event that such a request must be actioned. All else, the Government is not responsible for any damages caused to equipment (whether wholly caused by or attributing to) a missed service interval or for the costs of any regular preventative maintenance.

1.5 Description of Requirement

* Dates may be subject to change due to mission requirements.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit their QC Plan as part of the contractor’s proposal if QCP will be evaluated. The QCP shall be submitted within Five (5) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Operations Security (OPSEC) SOP/Plan Requirements. Does not require a formal OPSEC program.

1.6.3 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays:

Juneteenth

Contractor may be required to work during the Thanksgiving Holiday (o/a 23-27NOV23) pending end of training requirements and date. 22NOV23 is the anticipated last day of the period of performance (POP).

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0800-1600 Fort Irwin, CA local time (PST), Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at site(s) within the boundaries of Fort Irwin National Training Center (NTC), and Yermo Marine Logistic Base (MLB) See table in section 1.5.

1.6.6 Type of Contract: The Government anticipates the award of a Firm Fixed Price contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON. In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.1.1 HPCON: The contractor shall be responsible for adhering to the installation’s Health Protection Condition (HPCON) guidance regarding the COVID-19 precautionary measures.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.3 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities or activities.

1.6.7.4 Personnel Security Clearance Requirements: Reserved

1.6.7.4.1 Drug-free Work Force. Reserved

1.6.7.5 Background Checks. The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

· Full birth name

· Married name (if applicable)

· SSN or local equivalent (ID card number)

· Date of birth

· Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government.

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Contractor personnel shall return CAC to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.6.7.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.7 Access to Government Information Systems. Reserved

1.6.7.8 Key Control: Reserved

1.6.7.8.1. Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s). Contractor personnel shall follow security access requirements when entering secure areas. Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.6.7.9 Lock Combinations: Reserved

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following contractor personnel are considered key personnel by the government: Contract Manager (CM)/Alternate CM. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to start of contract performance. The Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Qualifications for all key personnel are listed below:

a) Contract Manager and Alternate Contract Manager: Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties. Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.6.10.1 Personnel/Employees/Sub-contractors. For purposes of this paragraph, the term “personnel” or “employee(s)” or “sub-contractors” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or Subcontractors. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable Federal, State, Local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Army and Fort Irwin National Training Center, California. All Contractors’ personnel shall comply with installation security and access procedures and the Contractor’s final SP.

1.6.11 Special Qualifications or Certifications: Reserved

1.6.11.1 IA/IT Training Certification: Reserved

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractor’s employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.6.12.2 Uniform: Reserved

1.6.13 Contractor Travel: Reserved

1.6.14 Other Direct Costs (ODC): Reserved

1.6.15 Data Rights: Reserved

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserved

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI) The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics Regulations (JER) by the individual’s commander or director. A copy of the authorization will be provided to the COR. In addition, the Contractor is prohibited from employing Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training. Reserved

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training. NA

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training. NA

1.6.19.5 Threat Awareness Reporting Program (TARP Training). NA

1.6.19.6 iWATCH Training. NA

1.6.19.7 OPSEC Training. NA

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property. The Government will not provide property or services in the performance of this contract.

PART 4

CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

4.1 Contractor Furnished Facilities and Equipment – General

4.1.1 The contractor shall procure material, equipment, and supplies, which are incidental to the provision of services of this PWS. The contractor shall ensure on-site maintenance personnel are equipped with proper individual / hand tools for the effort to be completed (i.e. general mechanics tools). The Government will not provide individual tools to be used by maintenance personnel under this effort. Each employee mechanic must have their own tools. The Government has revoked its assumption of risk regarding individual tools used under this effort. At no time will the Government be responsible for the replacement of lost, damaged, or broken individual tools.

4.1.2 Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS and as identified in the Purchasing/Invoicing Guide.

4.1.3 Contractor-furnished equipment or items, inoperable or unserviceable for any reason, must be removed from the U.S. Government’s Installation within ten (10) business days after failure. The condition of contractor-furnished equipment shall not relieve the contractor of responsibility to provide services as required in this contract. The contractor shall immediately notify the KO and COR, in writing, of circumstances regarding delay of work due to equipment or material problems.

4.1.4 The contractor shall furnish additional telephone and peripheral equipment requirements not furnished by the U.S. Government, if required. All additional costs must be approved in writing by the KO prior to the items being placed in service.

4.1.5 All contractor furnished vehicles shall be maintained in a neat, presentable, and operational condition and shall meet Government safety inspection standards. The contractor’s vehicles not meeting standards shall not be operated or stored on U.S. Government installations. The contractor shall provide a sign on the right and left side of contractor furnished vehicles with the contractor's company name and telephone number.

4.2 Materials and Equipment

4.2.1 The contractor shall use the equipment type and size suitable for the required operation and shall operate the equipment from existing Government-furnished electrical power sources. The contractor shall affix a highly visible, permanent contractor’s nameplate on all contractor-owned equipment. The contractor shall ensure that if commingling of U.S. Government and contractor-furnished equipment occurs, each set of equipment is easily identifiable and can be separated for inspection and inventory as required.

4.2.2 The contractor shall maintain a sufficient quantity of on-hand materials and supplies to perform all work required under this Contract. Failure on the part of the contractor to provide sufficient quantities and quality of supplies and materials within the specifications of the Contract shall not be cause for reduction in any service or performance. The contractor shall maintain stocks to ensure continuous operation of critical systems as approved by the KO. Critical systems are those that are directly related to health care, safety, and mission accomplishment. The contractor shall provide a system for rapid procurement of items whose usage levels do not require maintenance of on-hand stocks. This system shall include a list of vendors for each such mission-critical repair item, information on availability, and expected delivery times.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall be responsible for delivering, maintaining, servicing, and picking up 561 portable latrines and 105 hand wash stations according to the table in section 1.5 according to the specified locations and PoPs.

5.1. Basic Services.

5.1.1. Portable Latrines.

5.1.1.1. Each Portable Latrine will have adequate ventilation to vent all fumes from remaining in the unit.

5.1.1.2. Each unit will have a spring-loaded closing mechanism on the door to close it when released. The door shall have sufficient tension placed on it to prevent the wind from blowing it open when the unit is unoccupied. Each door shall have a workable inside lock.

5.1.1.3. Container Tanks shall be watertight and free of leaks.

5.1.1.4. Each latrine shall have a toilet seat, urinal and toilet paper holder(s); all hinges and other pertinent parts undamaged and usable.

5.1.1.5. Each unit shall be able to withstand wind velocity up to 70 Miles Per Hour (MPH) and at the Contractor’s option may be anchored to ensure personnel safety and prevention of tipping over.

5.1.1.6. The waste tank shall be recharged with a sufficient quantity of chemicals to ensure an odorless unit.

5.1.1.7. Each unit shall have a clearly readable, unique identification Number (UID), visible on the exterior of the unit for identification.

5.1.2. Hand Wash Stations.

5.1.2.1. Each hand washing station shall be new or like new condition; structure shall be free of leaks, cracks and holes.

5.1.2.2. Units shall have a soap dispenser(s) and paper towel dispenser(s) to support the unit.

5.1.2.3. Units shall have separate fresh and grey water tanks with sealable lids.

5.1.2.4. Each unit shall have a clearly readable UID, visible on the exterior of the unit for identification.

5.2. Task Heading.

5.3. Service Contract Reporting (SCR): Reserved

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 30 of each calendar year using http://sam.gov.

5.4. Delivery of Rental Equipment. The Contractor shall be responsible for delivering each Portable Latrine and Handwash Station NLT 0900 the morning of that unit’s start date in accordance with the table listed in section 1.9.4 of this PWS. The Contractor will communicate with the COR no less than 24 hours before the prescribed deliver date/time affirming the expected time any deliverables will arrive. The Contractor may elect to deliver Latrine/Handwash units up to two (2) days earlier than the start of their PoP, but no earlier than 09 October 2023. If the Contractor should elect to choose an earlier delivery date, they will communicate with the COR no less than 24 hours beforehand of their intended delivery date. The Government will not be charged any additional cost for any deliveries made prior to that unit’s start date as indicated in section 1.9.4 of this PWS. The purpose of these deliveries is only to allow flexibility for the Contractor and shall not be considered an extension or change to the PoP. The Government and COR may not be available for a joint inspection if the equipment is delivered early. The vendor may have to wait to conduct the joint inspection.

5.5. Customer Service. The Contractor is responsible for providing 24-hour customer service availability to the Government for the duration of the PoP. This availability shall be defined as having the means to receive communication from the COR outside of normal duty hours, and respond to any emergency requirements as submitted by the COR. This Customer Service POC will be familiar with the terms of the contract and be authorized to act with full power of the Contractor. That is, they will be fully capable of scheduling requests for recovery, exchange, or maintenance as necessary and as specified in this PWS. If Customer Service is permitted to action these specified tasks, but else is not serving in a role for which they would normally conduct invoices, or are authorized to arbitrate on the Contractor’s behalf, then this will be specified, and a designated representative who is able to perform these tasks will contact the COR with their information. During non-duty hours the Contractor shall provide the COR with a phone number/email available to be reached for accomplishment of the above specified tasks. Non-Duty hours are defined as Monday-Sunday 1600 – 0800 and Saturday-Sunday 0000 – 2400. Communication will be made possible through phone, text, and email. Normal communications during non-duty hours will be for the submission of new requests or for communication of minor issues which do not impact the overall performance of the contract but nonetheless the contractor should be made aware of. The contractor is not required to respond to normal communication made during non-duty hours but should still expect to receive such communication for future action. Emergency Communications will still be answered and be considered the start of the 24-hour window of time the Contractor is expected to achieve emergency services. When possible, any communication made to the contractor during non-duty hours will be made in the following order: 1. Text, 2. Call, 3. Email.

5.6. Maintenance/Recovery. The Contractor is responsible for any and all maintenance so as to keep all deliverables in good working condition for the duration of the PoP. In the event of a breakdown, the Contractor is responsible for recovery of the equipment. The Contractor will ensure that all normal access requirements are met prior to conducting any recovery efforts that occur on Government Land.

5.6.1. Exchange of Equipment/Equipment Swap/Relocation. The Contractor is responsible for replacing any equipment which they must recover or exchange due to preventative maintenance. In the event of an unexpected breakdown the Contractor will have twenty-four (24) hours from initial notification to replace the equipment. In the event of a scheduled exchange, the contractor will provide a replacement equipment at the time the exchange occurs. All replacement equipment will at a minimum meet the standard as specified in this PWS.

Due to possible exercise planning changes the Government may require relocation of latrines and hand washing stations. Relocations will range within two (2) to three (3) miles of the coordinated grid locations, while the number of moves allowed for latrines and hand wash stations will be specified by the BPA call. Customer unit will request relocations no less than 24 hours from required relocation date. In the event a portable latrine or handwash station becomes unusable due to damages which would cause it to longer be able to meet the standards as defined in this PWS, then the Contractor will have 24 hours to exchange it with a new one. During the Exchange the Contractor or a representative thereof and the COR or a representative thereof will conduct a joint inspection of both units being exchanged.

5.6.2 The Government reserves the right to conduct recovery operations in the event that failure to conduct an immediate recovery of the equipment would create an unsafe training environment, or risk of critical mission failure.

5.6.3 The services of delivery, set-up and pick-up shall be inclusive to the cost of the contract and shall not be charged individually.

5.6.3.1 At time of service, the Contractor shall provide the COR with the service performance ticket in accordance with industry practices. The service ticket shall indicate service performed and shall be signed by the Contractor and Government on the date that the service was performed.

5.6.3.2 Contractor shall maintain Material Safety Data Sheet (MSDS) on the vehicle during delivery, pick-up and cleaning; preferably within the passenger cabin, appropriately identified as such in case driver is unavailable or unconscious.

5.6.3.3 Contractor shall provide transportation for all chemicals in accordance with Hazardous Materials Regulations (HMR) Title 49 Code of Federal Regulation (CFR). Chemicals shall not be stored in the passenger compartment of the vehicles.

5.6.4 Unit Servicing. The Contractor is responsible for ensuring regular servicing of all Portable Latrines and Handwash Stations. Regular servicing is defined as that which is required to maintain the unit in good working condition so as to maintain the standard as defined in section 1.4.

5.6.4.1 Portable Latrines: During regular servicing, each unit will be cleaned so that any human waste is removed from the collection tanks and new chemicals are added to the tank. The Contractor shall restock each latrine with a minimum supply of three (3) full rolls of clean toilet paper in addition to any remaining partial rolls. Toilet paper must be biodegradable and safe for wastewater treatment facilities or septic systems. Any detritus which has accumulated inside of the portable latrine will be cleaned out so as to present a neat and clean appearance. Regular service intervals will be conducted with a frequency which supports the normal use of one (1) latrine for every twenty (20) Adults per day.

5.6.4.2 Hand Wash Stations: During regular servicing, each unit will be cleaned so that any detritus on or around the Hand wash station is removed. Each Hand wash station will be emptied of grey water and fully refilled of its clean water. Each handwash station will be cleaned and serviced during the same service interval as it’s corresponding portable latrine(s).

5.6.4.3 Spill Prevention & Control Procedures. The Contractor shall maintain spill prevention and control procedures which shall be submitted to the KO NLT fifteen (15) calendar days after contract award. At a minimum the procedures shall cover spill kits and reporting of spills.

5.6.4.4 Spills. The Contractor shall execute due diligence in the prevention of spills. Any and all spills, regardless of size shall be reported to the Environmental Division. Upon notification, the Environmental Division will determine what, if any, further action needs to be taken. Cleanup of all spills will be done IAW Federal, State, and Local laws and Environmental Division guidance and is the responsibility of the Contractor to include any associated fees.

5.6.5 Pick up of Deliverables. The Contractor is responsible for picking up all deliverables no later than 24 hours after end of the PoP. The COR will inform the Contractor of any change to the Pick-up location no later than 24 hours from the end of the PoP. The Government is not responsible for any losses, damages, or fees incurred due to Contractor failure to pick up all deliverables from the specified time. If a delay would lead to the Contractor being unable to pick up equipment on the specified date, the Contractor will notify the COR as soon as possible. The Government will not be charged for any delays in picking up deliverables nor will this be considered an extension to the PoP.

5.6.6 Material Safety Data Sheets (MSDS). The Contractor shall provide the MSDS of all proposed chemicals to be used in the performance of this contract at the time of the proposal. If at any time after the commencement of work the chemicals are to be changed the Contractor shall provide the new proposed chemical MSDS to the KO and COR for approval fifteen (15) calendar days prior to proposed change.

5.6.7 Weekly Reports. The Contractor shall provide a Weekly Report to the COR NLT the 1800 MDT on the following days: 15OCT2023, 22OCT2023, 29OCT2023, 05NOV2023, 12NOV2023, and 19NOV2023 calendar day of each month. At a minimum the report shall contain units cleaned date of performance of cleaning and any vandalism reports.

5.6.8 Claims Process: If a claim is submitted, it requires the joint pre-inspection and post-inspection sheets to accompany the claim form. Both must be provided to the KO at the time of claim submission. The pre and post-inspection sheets must only be signed by the COR that is indicated on the contract, or the appointed representative.

5.7 Quantity: In the event changes occur, the Contracting Officer Representative (COR) will notify the Contractor within 24 hours to make adjustments accordingly.

5.8 NTC Maneuver Area Control Plan

5.8.2 Purpose: The National Training Center (NTC) and Fort Irwin have established Maneuver Area Control Operational Procedures and Activities within the NTC Training Area to ensure training fidelity, safety, and compliance with NTC and Army Regulations. The Maneuver Area Control Operational Procedures ensure that NTC has control over personnel entering and using the NTC maneuver area for tactical, training and support purposes.

5.8.3 Applicability: Maneuver area control procedures are applicable to all personnel (both military and civilian) who enter the training area in a non-tactical vehicle.

5.8.4 Responsibility: Organizations and activities requiring military, civilian or Contractor access to the range complex are responsible for all approvals required by range regulations, SOPs and this directive. Sponsors will ensure that users understand requirements and have required equipment. Sponsors are the first source of Range Communications Systems (RCS) radios.