Questions and Answers dated 3 May 2021.docx

Questions and Answers

W911RZ21Q0029

Dated 3 May 2021

AGRICULTURAL DISINFECTANT EQUIPMENT CLEANING

A. Security Clearance:

Question 1: The PWS on page 2 section 5.8 identify contractor staff to have secrete clearance, the PWS also identify on page 12 section 3.2 the Secrete Facility Clearance is not required.

Answer 1: A Secrete Facility Clearance is NOT required for this acquisition. PWS para. 5.8 Security Requirements: now reads, “Contractor personnel (to include subcontractors) performing work under this contract do not require a Secret Clearance at any time during the period of performance of this contract. However, the contractor must maintain access to Ft. Carson for the life of the contract.”

Question 2: Will the entire cleaning crew need to be cleared for doing work at Fort Carson or if our Superintendent, Foreman and one of our laborers are cleared (they already have clearances at Ft. Carson), will that be sufficient for our seven-person cleaning crew?

Answer 2: All personnel will need a pass to access Ft. Carson because the work is taking place on post. A single spokesperson to talk on behalf of your company is allowed, but all peroneal will need to be physical present at least one to obtain a gate access for verification purposes.

B. General Labor and Water Supply

Question 1: Will we need to rinse off each piece of equipment with a water solution after the Virkon solution cleaning?

Answer 1: In general, NO, because standard business practices apply. Meaning, each piece of equipment will need to be ready for shipment by 5:00 PM on 12 May 2021. If there is an overabundance or buildup of film or sticky residue left behind then that piece of equipment will need to be re-cleaned and brought into commercial standards.

Question 2: Will we need to set up our own containment to catch all of the Virkon solution runoff and will we be responsible for disposing of the used Virkon solution and rinse water?

Answer 2: YES, the contractor shall include all labor, travel incurred costs, lodging expenses while on-site, supplies required to perform the disinfection and consolidation/disposal of runoff Virkon solution. To clarify, all disposal containers, container barriers to keep the product from being disposed of improperly and excess waste disposal shall be at the contractor’s expense and shall comply with Federal, State and local environmental laws for proper disposal.

Question 3: We understand a Quality Control Plan will be needed. Will you want a health and safety plan also before work is initiated?

Answer 3: NO, contractor shall comply with Federal, State and local environmental laws. In the event a Quality Control Plan is violated it will solely rely on the contractor as it is the company’s responsibly to understand those laws which applicable to their line of work.

Question 4: Will all 66 pieces of equipment being in the same location or will they be scattered in different locations around the base? if so, how many different locations?

Answer 4: All equipment will be centrally located on Ft. Carson at one singular point which will be disclosed after the award is made.

Question 5: The PWS in page 1 refers to the 4th Engineer Battalion but PWS in page 12 refers to the 62nd Engineer Battalion, for our orientation and general understanding, can you identify who the business user is?

Answer 5: The higher headquarter is the 4th ENG BN and their tenant unit is the 36th ENG BDE which is located on Fort Carson, CO.

Question 6: The government indicated in its density list shipping containers. The PWS in page 11 Part 3 indicate: “Contractors are ordinarily required to furnish all property necessary to perform Government contracts.” It is not clear if it is the government responsibility to furnish container handling equipment and operators, or should the contractor provide such implied requirements.

Answer 6: The government will provide all MHE and ensure the equipment is centrally located.

Question 7: The PWS indicates in page 11 section 2.3: “The Government will provide the necessary utilities required to allow the contractor to execute AG cleaning operations.”

Would the government provide electricity for the contractors’ equipment?

Answer 7: The government will provide electricity for the contractors’ equipment.

C. Period of Performance

Question 1: To summarize, what is the actual POP of this contract?

Answer 1: The end state is to have all 66 items cleaned by 05:00 PM on 12 May 2021. How the contractors handle their proposals is up to them as long as the end state is meet. If the contractor needs to work extended hours then the Government can accommodate the request as long as there is a 48 hour notice as stated in the PWS 5.4 Hours of Operation. The POP will remain 7 May to 12 May 2021, but the actual POP can start and end earlier as long as the all 66 items are cleaned by 05:00 PM on 12 May 2021. Meaning, the POP is left open to ensure contractor has the flexibility to complete the actions.

D. Virkon – Solution Concentration Question 1: The solicitation requires Virkon at a 3% concentration. The material MSDS (Material Safety Data Sheet) refers to a 1% concentration level of Virkon to water solution.