Solicitation 10th SFG 3rd Quarter Events Questions Answered .docx

Solicitation W911RZ-21-Q-0024 Questions 3rd Quarter Events Could the government provide a response to the following questions?

1) Will the government be providing training materials, activities, and supplies for the children of service members for the childcare rooms? Yes, training materials for the adults. Not for the children in childcare.

2) If the Childcare services will be expected to provide activities, supplies, materials for the children, when will the contractor be given the age ranges of the children for each event? The first event is a hard because of timeline, however, the two in July could be provided at least 7 days prior, understanding that numbers may flex a little.

3) Does the government have a schedule or an estimated number of hours each day, the Audio visual support technician will need to be onsite for each event weekend? 8-10 hrs throughout the entire weekend

4) Does the government anticipate the need for a mid-morning or afternoon snack and beverage service for the full day of activities on Day 2 of the weekend? Always nice, but not a have too.

5) The solicitation indicates this is for event coordination, however the combined solicitation/synopsis does not include a line items for fees for staffing for event coordination. Will this additional expense be allowable by the government if added to the price proposal table? The contractor should incorporate those costs into their quote.

6) Will the contractor be able to conduct a pre-event walkthrough and run of show timeline review with a government representative prior to check-in and first event? Yes

7) Will the government require any additional rooms for secure materials/supplies/equipment storage for government, speakers, or exhibitors? If the conference cannot maintain the equipment throughout the weekend. We can figure out where it will be stored if necessary.

8) Will the government need a separate room for operations/administrative or event meetings by staff? No, conference room and lodging rooms for staff is all that is required.