PWS_Contemporary_Musician_FINAL.pdf

PERFORMANCE WORK STATEMENT (PWS)

CONTEMPORARY MUSICIAN SERVICES

GARRISON CHAPLAIN OFFICE

FORT CARSON, COLORADO

1. GENERAL REQUIREMENTS:

1. 1 Scope of Work: The non-personal services to be rendered under this contract shall consist of the implementation of a program of music for the Chapel Next Contemporary Worship Services. The Contractor provides services as the Contemporary Musician. Work shall be accomplished in accordance with the requirements set forth in this PWS. These services are to be performed without direct control supervision by any U.S. Government employee.

1.2. Hours of Operation. Service hours under this contract will vary and be dependent on the task.

Coordinate times with the Government Point of Contact (POC). The Contractor shall be present 30 minutes prior to all services and/or rehearsals The Contractor will have access to the chapel for rehearsals, performances, and worship services.

1.3. Period of Performance. The performance period will begin as follows:

Base Period: 1 March 2016 through 28 February 2017.

Option Period-1: 1 March 2017 through 28 February 2018.

Option Period-2: 1 March 2018 through 28 February 2019.

1.4. Location. The primary location for conducting this service will be at the Veterans Chapel.

1.5. Estimated Annual Scheduled Activities and Quantities

Service Base Year Qty

a. Worship Services Performance 104

b. Rehearsal Performance 56

c. Special Service Performance 4

d. Contract Manpower Report 1

Service Option Years Qty

a. Worship Services Performance 104

b. Rehearsal Performance 56

c. Special Service Performance 4

d. Contract Manpower Report 1

2. CONTRACTOR PERFORMANCE.

2.1. The Contractor shall meet the following qualifications:

2.1.1. Must be able to proficiently sing lead vocals while playing the keyboard and/or guitar with tempo, rhythm, and registration to lead the congregation.

2.1.2. Must be knowledgeable of the requirements of music for a contemporary service, must be able to play and sing in a contemporary style, and must be able to lead/train other vocalists and instrumentalists to form a contemporary worship team.

2.1.3. Must be familiar with up-to-date contemporary worship music and must be willing to continuously stay current with the latest worship songs and trends.

2.1.4. Must possess skill in choosing and arranging song order purposefully and thematically, and in transposing accompaniment to fit vocal range of the congregation and to facilitate worship flow.

2.1.5. Experience as a contemporary worship leader is a requirement.

2.2. Work Requirements. The Contractor will provide the services identified in paragraph 1.5 as defined in the subsequent paragraphs.

2.2.1. Worship Service Performance. Lead the congregation and worship team for contemporary services by singing lead vocals while playing the keyboard and/or guitar. Coordinate with lead Chaplain to facilitate proper order of worship services and to choose songs fitting worship service focus and/or theme. Chapel Next Contemporary Worship Services run 1.5 hours in length and are currently at 0930 and 1100 on Sundays. The two services both utilize the same focus and/or theme, same songs and order of service. Specific times may be adjusted during the course of the contract and/or the two services may be consolidated into one.

2.2.2. Rehearsal. Choose and provide selected songs to worship team prior to rehearsal. Organize and leads a rehearsal for each worship service. Lead/train volunteer vocalists and instrumentalists to form a contemporary worship team; to include, but not limited to, electric/acoustic guitarists, bass guitarists, drummers, vocalists and keyboard/piano players. Rehearsals are currently at 0800 on Sundays, but time and day of the week may be changed upon coordination with the lead Chaplain.

2.2.3. Special Service Performance. Lead the congregation and worship team for a seasonal or special event contemporary service by singing lead vocals while playing the keyboard and/or guitar.

Coordinate with lead Chaplain to facilitate proper order of worship service and to choose songs fitting worship service focus and/or theme. Special Services will vary in length.

2.3. Standard of Services Provided. Services provided under this contract shall adhere to the high ethical standards of the profession they represent. The Contractor shall comply with the applicable requirements of the State of Colorado and other applicable Federal and state labor and safety laws. The Contractor is expected to interface effectively with Army leadership and the installation.

2.4. Government POC. The POC will be identified by separate letter. The POC monitors all technical aspects of the contract and assists in contract administration. The POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the POC, a copy of which is sent to the Contractor, states the responsibilities and limitations of the POC, especially with regard to changes in cost or price, estimates or changes in delivery dates. The POC is not authorized to change any of the terms and conditions of the resulting order.

3. ADDITIONAL CONTRACT SERVICE GUIDANCE:

3.1. Appearance. The Contractor shall at all times during the performance of this contract present a neat and well-groomed appearance appropriate to the conditions under which the service is being conducted and shall uphold the same high level of moral standards expected of persons of responsibility and authority who perform services in a religious setting in a military community.

3.2. Documentation of Work/Reports. The Contractor shall maintain a log of the work performed under this contract, and shall provide a copy of the log to the COR on a weekly basis.

3.3. Electronic Invoicing. The service provider shall submit invoices (request for payment) through Wide Area Workflow (WAWF). Payment shall be made on a per service rate and not by the hour. The service provider will only be paid for the services performed.

3.4. Subcontracting. In the event the Contractor is absent, a substitute must be provided and meet all qualifications established for the Contractor. Any use of a substitute, must be coordinated with the contract POC seven days prior to commencement of substitution. The Contractor is responsible for payment of the substitute.

3.5. Illness. The Contractor will not be paid if he/she becomes ill and cannot perform these services. In the event of illness or injury, which may require emergency medical procedures or treatment, the Contractor shall summon MP/ambulance assistance by dialing 911 and notifying the Chapel staff. The Contractor is responsible for any costs for medical treatment.

3.6. Holidays (Federal). The Contractor shall be required to perform service on holidays as required by provisions of this contract.

3.7. Publicity. The Contractor shall not disclose information concerning this agreement or their activities at Fort Carson, Colorado, unless approved by the Contracting Officer.

3.8. Quality Assurance. The POC will monitor the Contractor’s performance under this contract to assure the provisions of the contract are being met.

3.9. Physical Security. The Contractor shall be responsible for the safeguarding of all government property entrusted in his/her use. Facilities and equipment shall be secured at the close of each performance period. The Contractor is responsible for the filing and safekeeping of supplies and equipment provided by the POC. The Contractor may take accompaniment home for preparation, however, he/she must return all the music to the POC at the end of the contract period.

3.10. Key control. The Contractor shall be responsible for the safekeeping of all keys issued to the Contractor by the POC. The Contractor shall ensure that the keys are not used by unauthorized persons.

Any loss of keys shall be reported to the contract POC immediately.

3.11. Obligations of the Government. The Government will not provide office space or equipment for the Contractor to perform the services of this contract. The Government will provide chapel facilities, equipment, supplies, and utilities used during worship services and rehearsals.

3.12. Telephone. The Government shall provide telephones and classes of service if and as required during the performance of services under this contract. Use of these telephones will be limited to matters related to contract performance.

3.13. Supplies. Access to a copier for lead sheets, chord charts and lyric sheets will be furnished by the POC, as well as basic office supplies needed to conduct rehearsals and worship services. Use of chapel instruments, such as a keyboard, is authorized; but the Contractor will provide additional instruments if desired. Chapel Contemporary Worship Leader will provide the CCLI Song Select service as the primary means for obtaining lead sheets, chord charts and lyric sheets.

3.14. Resources. The Contractor is responsible for the labor required to perform in accordance with this contract. The Contractor shall provide all necessary transportation and is responsible for associated costs.

All Government equipment, materials, and facilities remain the property of the U.S. Government. Any equipment provided by the Contractor must be clearly marked as privately owned. All non-expended government materials and all equipment shall be returned to the POC upon completion of the program.

4. Acquiring Access to Fort Carson Installation (One-Time Service/Supply), 29 June 2015, MICC-FC

Effective 1 May 2015, Individuals that do not have a Department of Defense (DoD) Identification (ID) Card and require entry on to Fort Carson Installation will be subjected to a National Crime Information Center (Check). The individual must have a valid U.S. or State issued photo ID, or U.S. Passport to show for proof of identity. If the individual is driving a vehicle, it must have a valid driver’s license with current registration and insurance for the vehicle being driven on the installation. Everyone in the vehicle will be required to go through this process.

1. If the current contractor has a rapid gate pass, the pass will be recognized until the RAPIDGate program goes away (approximately April 2016) and a NCIC check will not be performed.

2. If the vendor only requires 1-time access, then the vendor is highly encouraged to access the base through Gate 3. Gate 3 will perform the NCIC checks. In order for the NCIC check to be performed at the gate:

a. The individual must have a valid U.S. or State issued photo ID, or U.S. Passport to show for identity proof.

b. If the individual is driving a vehicle, it must have a valid driver’s license with current registration and insurance for the vehicle being driven onto the installation.

c. Foreign National Visitors must present their passport and be escorted by a DoD ID card holder.

Definitions:

1. Foreign National Definition: "Foreign National (FN): A person who is not a citizen or national of the United States or its territories."

2. "The Colorado driver's license issued for personnel who cannot demonstrate lawful presence in the US or can only demonstrate temporary lawful presence in the US is not recognized as a form of valid identification for access onto Fort Carson." This procedure also applies to any other state issued Driver’s License that has the statement on it that it is not valid for federal identification purposes.

The vendor will only be granted access onto Fort Carson Installation if the NCIC III check on the individual shows no disqualifying issues in the check. Gate 3 will allow them to enter the base.

If there are disqualifying issues Gate 3 access control will notify the individual contractor that they are being denied access.

The following information can deny an individual entry onto Fort Carson:

‐ The NCIC-III check contains criminal information about the individual that causes the senior commander to determine that the individual presents a potential threat to the good order, discipline, or health and safety of the installation.

‐ The installation is unable to verify the individual’s claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

‐ The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

‐ The individual is currently barred from entry or access to a Federal installation or facility.

‐ The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

‐ The individual has a U.S. conviction of espionage, sabotage, treason, terrorism or murder.

‐ The individual is a registered sex offender.

‐ The individual has been convicted of a felony within the past 10 years, regardless of the offense or violation.

‐ The individual has been convicted of a felony firearms or explosives violation.

‐ The individual has engaged in acts or activities designed to overthrow the U.S. Government by force.

‐ The individual is identified in the Terrorist Screening Data Base (TSDB) as a known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.

Contractors who are denied access on to Fort Carson shall immediately contact the Contracting Officer identified in the contract.

If more than a one day pass is required contact the Contracting Officer for additional procedures.

5. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including Sub-contractor manpower) required for performance of this contract. The Contractor is required to completely fill in all information in the format using the following web address https://cmra.army.mil/. The required information includes:

(1) Contracting Office, KO, KO’s Technical Representative (COTR) or also known as the KO’s Representative (COR);

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-Contractors);

(7) Total payments (including sub-Contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. Antiterrorism Clauses

6.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 90 calendar days after completion of training by all employees and subcontractor personnel.

AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

6.2 Access and General Protection/Security Policy and Procedures.

All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes."

6.3 iWATCH Training.

The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 90 calendar days after contract award.

6.4 For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

6.5 Information assurance (IA)/information technology (IT) training. All Contractor employees and associated sub-Contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.