Q A_(Ref_Sources_Sought_RFI) _Ft_Carson_Base_Operations _14_Oct_2015.pdf

Fort Carson Base Operations

Sources Sought / RFI

W911RZ-15-R-0002

The Government responses to the Questions and Answer received at the time of the RFI are the Government's responses as they stand as of this posting. The remarks and answers shall not qualify the terms of any future solicitation for this requirement. The solicitation shall stand as a separate document and the answers given below do not change or qualify the requirements or terms of the solicitation. The Government will not accept any further questions at this time.

1. Are you looking for a PMO company to respond to this opportunity?

This notice is not a solicitation nor a notice of a pending solicitation. Ft. Carson is currently asking for industry comment on the draft performance work statement.

However, this notice also includes market research questions. Ft. Carson is not particular on the type of company (PMO/HR/Maintenance…) that performs the work as long as the company meets the requirements of the PWS, FAR and other applicable regulations. The Government is also seeking interested HUBZone contractors capable of performing the draft PWS. Please review the requirements of FAR Part 19 for percentage of work that may be required to be performed by the prime contractors’ work force.

2. Are you looking for a Maintenance and Facilities company to respond to this opportunity?

Please see the response to question 1.

3. Are you looking to award bid to a single or multiple companies?

This will not be a MATOC IDIQ contract. The intent it to award to one Prime Contractor.

4. Are you looking for one company to respond to every requirement or would you consider a company who meets partial requirement?

No, the prime Contractor is responsible for 100% of the work. Please see answers 1, 2, and 3.

5. Do personnel working on PWS task 5.2.1 Staging Facility Operation Tasks require a Secret clearance?

There is no requirement for technicians to have a clearance to perform their duties. See section C.1.7.3.1. and C.1.7.10.

6. Do personnel working on PWS task 5.2.3 Sustainment Operation Division Equipping branch support require a Secret clearance?

See question 5 response.

7. PWS task 5.2.3 does not list the minimum qualifications for Sustainment Operation Division

Equipping Branch Support personnel.

This section is for underground utility locating and dig permit application and approval for typically excavation work. Personnel performing this duty must follow Fort Carson Regulation 420-20 dated 3 January 2011 and American PW Association (http://www.apwa.net/) Color Code and Marking Guideline and industry standard. All regulations will be available during solicitation phase in the technical library.

8. C.1.4.11.3.5 In addition to pest control, for safety purposes, EM 385-1-1 11.B.02-08, and electrical workers will need to be provided with proper arc flash protection clothing.

Arc flash rated uniforms are now included in the PWS language.

9. C.1.8.2 and C.1.8.3. Fort Hamilton currently uses GFEBS. The Governments GFEBS will not produce an invoices. We will need to use its Deltek system to produce a compliant invoice for the Government.

The company will be required to have an accounting system capable of accruing, tracking and invoicing costs associated with the contract. The Government cannot identify what accounting system the contractor will use, as long as the accounting system meets FAR requirements.

10. For a project the size of Fort Carson, if the Government stops using and supporting Maximo, would propose the purchase and use of Maximo at Fort Carson. We would also offer to share all data in the Maximo system with the Government

11. PWS Para C.1.4.11.3.4 – Installation access. Normally, when a contract changes from one contactor to another, the incoming contractor will hire the majority of the outgoing contractor’s hourly employees. Once the introductory hiring process has been completed and the notification and approval process through the COR has taken place, the employees must proceed to the Pass and ID for their NCIC check and the issuance of a badge, if approved.

This action normally takes place at the end of the phase-in period because a large portion of the employees work for the outgoing contractor until the final days of their contract. This can present a bottleneck for the employees to receive their badges and return to the new contract for performing work on Day 1 of the full performance period. This process can be smoothed out if the COR, CO and the Post Pass and Registration folks and the contractor are aware and working this in the early stages of the Transition Period.

Although Physical Security will only process access passes at one location due to required NCIC check, DPW can coordinate with DES to assist in a smooth transition in the process. However, there will be limits to this as there is currently only one location to process the access passes.

12. C.1.4.11.3.5 – Employee Modification Badges and Uniforms, Paragraph 2 of this PWS section states, “Uniforms will not be provided by the Government or reimbursed to the Contractor for employees other than for Pest Control applicators or as approved by the KO.”

However, paragraph 3 of that section states, “Contractor Pest Control personnel shall wear uniforms in the performance of their work in accordance with Occupational Safety and Health Administration (OSHA) standards.” There does not appear to be any other allowances for uniforms or technician clothing that will be reimbursed by the government except for Pest Control personnel.

See question 8 response.

13. C.5.1.1 – In Critical Systems, the contractor is required to, “Keep the following critical systems operational 24 hours a day, seven days a week, as detailed in subsequent sections of C.5. Critical systems are: Airfield Lighting.” Additionally, C.5.1.2 states, “Repair, replace and maintain airfield lighting system IAW most current Federal Aviation Administration Advisory Circular 150/5340-26 (C.7, TE-5.7.3.1), O&M manuals, and manufacturer’s specifications.” In light of these requirements, it is suggested that the contracting officer require high-voltage electricians to wear ARC Flash approved clothing IAW NFPA 70E on the job and that these garments be reimbursable. This will negate the need for the contractor to be required to request special clothing approval from the contracting officer at the contract start.

See above response to question 8 above.

14. C.1.8.5.2 – The Government will reimburse no more than $125.00 for safety boots/shoes on an annual basis for each Contractor employee who requires safety footwear in the performance of its contract responsibilities. The safety footwear for Lineman normally associate with High Voltage Electricians often exceeds $125.00 per pair. Will the Government consider an increased amount for footwear or consider paying the actual cost of footwear with a receipt?

Actual cost reimbursement is not agreeable. However, special foot wear based on employees’ duties can be approved by the KO. .

15. C.5.5.3.1 – “Ensure inspections of Fort Carson and PCMS tracks are performed by a U.S.

Army Certified Inspector IAW AR 420-1, American Railway Engineering and Maintenance of Way Association (AREMA) and UFC 4-860-03.” The objectives of the program are to perform detailed inspections every four years to determine mission readiness of track facilities for supporting Army Strategic Mobility; provide an estimate of materials and costs to repair tracks, and; identify close-to-traffic conditions that require immediate attention.

These railroad courses are presented by IMCOM under the DPW Academy. Where is the IMCOM DPW Academy located and are civilian contractors allowed to attend to gain the required certification?

The five year internal rail inspection is scheduled and performed by the USACE. The IMCOM DPW Academy courses are typically located in San Antonio, TX. There is no requirement to attend the IMCOM DPW Academy courses.

The required RR track courses are currently conducted in McAlester, OK. Contractors’ performing Government Base Operations contracts are authorized to attend the USACE RR Track course.

16. C.5.7.5.2 – This section states, “Perform method nine opacity testing during scheduled maintenance of emergency generators. If the emissions from the exhaust exceed 20% opacity, immediately stop the generator and notify the COR and DPW-ED. Install a temporary generator of comparable power that will operate while the emergency generator system is out of service.” Does the Government have temporary generators available for this purpose?

Mobile Generator’s are identified in TE 5.6.3. Generator size is up to 600Kw. There are a few buildings with larger generators where, the contractor may need to rent a larger unit in an emergency. This scenario has not happened in the past but the contractor needs to know if it did, they would need to accommodate.

17. Issue: RFP PWS, Section C, Period of Performance, C.1.1.2 (Page C.1-5) states: Base period

10.5 months with 1.5 month Phase-In period:

RFP Section C, PWS, Phase-In, C.1.3.1 (Page C.1-7) states: The Government will attempt to make all Government-furnished property (GFP), including facilities and equipment, accessible to the Contractor 30 days prior to contract start date.

Question: Will the government make all GFP available 45 days prior to contract start date, consistent with the Base Period 1.5 month Phase-In Period?

C.1.3.1 is changed to state, “The Government will attempt to make all Government-furnished property (GFP), including facilities and equipment, accessible to the Contractor 45 days prior to contract start date.”

18. Issue: RFP PWS, Section C, Document Marking. and Secured Storage, C1.7.5 (Page C.1-

28). Question: Is the contractor required to produce, process or store classified and/or sensitive information? If so, at what level?

There is no known requirements to produce, process or store classified material as part of this contract. Keys and codes are the exception per C.5.19.5.1.6..

19. Issue: C.1.8.2 and C.5.1.6.2 General Fund Enterprise Business System (GFEBS) is the government provided Management Information System Discussion: Through our experience at Fort Benning, we fully understand the challenges associated with GFEBS and the Army-wide implementation. We found that GFEBS is primarily an asset management tool and contractors do not have access to the system to perform work management functions.

Recommendation/Question: Will the government allow contractors to use a work management system such as Maximo to support GFEBS?

The contractor is responsible for meeting the intent of the PWS for reporting and performing. MAXIMO is not a Government system that is authorized for use on this contract. Reference question and response 10.

20. Issue: C.5.1.4.2 states the DPW is responsible for creating the Annual Work Plan.

Discussion: In a firm fixed price contract, this would limit the contractor’s ability to find efficiencies through using industry best practices such as Reliability Centered Maintenance (RCM). For a cost reimbursable contract, this approach is more feasible. Recommendation:

The DPW should adjust this concept of operations to match the contract type.

The final RFP will identify the type of contract and PWS will reflect appropriately the concept of operation

21. Concerns with HUBZone: The recent changes to the HUBZone regulations are not compatible with large BOS contracts procured under NAICS code 561210. By using a HUBZone set-aside procurement strategy, the Army is putting unnecessary risk on the Fort Carson Directorate of Public Works mission. We recommend the government procure this contract by using a Total Small Business set-aside procurement strategy.

The Government is just completing market research on this set-aside. The Final RFP will identify the set aside designation.

22. HUBZone firms in ability to retain HUBZone SBC at time of award: In 13 CFR 126, the regulations state that to qualify as a HUBZone firm and receive a contract under a HUBZone set-aside procurement, a firm must be a certified HUBZone entity at time of award. With lengthy procurement timelines between proposal submission and award, this new requirement presents risk to both government agencies as well as to contractors. Since this change, it is not uncommon to see a firm qualified as a HUBZone at proposal submission only to win other contracts and no longer be qualified at time of contract award. This factor primarily effects the NAICS codes like 561210, Facility Support Services. For these contracts, contractors usually hire personnel near the place of performance, i.e. a military installation. Typically, these employees do not live in a HUBZone. Upon contract award, the new employees immediately shift the percentage of HUBZone workers in the company and the firm is no longer a HUBZone. For NAICS code 561210, the HUBZone program is not compatible for procurements greater than 50 full-time equivalent employees. The uncertainty of a firm's HUBZone status and the ability to maintain that status through a lengthy procurement cycle leads to protests as well as higher costs.

See comment in question 20. : There are multiple times in the pre-award process when a HUBZone contractor’s status is reviewed. The status of a contractor at time of award must be certified as HUBZone by SBA. If you have additional question regarding the HUBZone program suggest you contract your local SBA representative. The Final RFP will identify the set aside designation.

23. Fort Carson MICC did not require offerors to describe strategy to retain HUBZone status.

Further, under 13 CFR 126.607 (b) (2), a contracting officer must set aside a requirement for HUBZone Small Business Concerns (SBCs) "when there is a reasonable expectation that offers will be obtained from at least two small business concerns that are competitive in terms of quality and delivery and award will be made at fair market prices." In the published RFIs, the Fort Carson MICC did not require interested offerors to describe their capability to maintain HUBZone status through contract award. Therefore, the Army does not have a reasonable expectation that two HUBZone certified SBCs will submit an offer and continue to be a HUBZone SBC at time of contract award. This factor further complicates the desire to set-aside this procurement for HUBZone SBCs.

Acknowledged. See comments above. Your reference is actually for all small business concerns, but does not call out HUBZone specifically. As you state, this is a request for information. Any requirement would be placed in a solicitation. Since this is a “fact-finding” posting there is no need to have such a requirement. Additionally, the Government cannot mandate a Contractor remain a small business or HUBZone through the entire period of performance on the contract. The determination to proceed as a HUBZone will be determined by the Contracting Officer before solicitation and upon review of the HUBZone or other small business interest gathered from previous market research postings.

24. C.1.2.2-Contract Reports: Is it possible to create reports out of GFEBS to meet this requirement?

GFEBS has limited reporting capability, but if GFEBS is unable to meet the requirements of the paragraph, then other means must be used to develop the reports.

25. C.1.3.1-Phase in Period How can the contractor meet the requirements of gaining access and training in GFEBS with the processing time required to obtain clearances and CAC cards?-If GFEBS does not allow for integration, what does the C.1.3.1. bullet list item referring to the development of integration requirements for computer support to the government refer to?

The government will work with contractor during phase-in to obtain CAC cards for GFEBS access and training. C.1.3.1. bullet item has been deleted.

26. C.1.3.2.-Current Repair Order Assumption How will outstanding service orders be transitioned from the old system (Maximo) to the new system, (GFEBS), for accountability under this requirement?

The current Contractor is completing the migration from MAXIMO to GFEBS. There should not be a transition as all repair orders, DMO’s, should be in GFEBS’s.

27. C.1.3.3.-Phase-Out Period -Shall the current contractor be responsible for training the incoming contractor on use of the GFEBS system during phase out of this contract?

PWS Para C1.3.2. discusses the phase-out of this reacquisition. It is not in reference to the current contract phase out. However, the details of a phase-in/out plan will be discussed between the new Contractor, Incumbent and Contracting Officer.

28. C.1.4.3.2-Essential Services Does the language contained in this paragraph intentionally change the delayed reporting requirements for contractor personnel and allow latitude for late reporting non-essential contractor employees?

Yes. As stated, the Government will only pay for hours worked. This does not change the response requirement for Priority 1 and 2 DMO’s per PWS C.5.1.7.1.2. The Contractor is also reminded to comply with DFARS Clause 252.237-7023.

29. C.1.4.10-Software TE-1.4.10-Automation Technology. GFEBS is not included in the automation technology Technical Exhibit (TE). How can the Contractor provide maintenance services and software updates for Government owned systems as required by this paragraph?

The contractor will not be able to perform updates or provide maintenance service. This will be accomplished by the Government which is why GFEBS was not included in the automation technology exhibit.

30. What is the process for obtaining a Certificate of Networthiness for contractor-owned programs?

The Contractor would need to start the lengthy process with local NEC Information Assurance (IA) section. The exact process can be provided at the post-award conference.

31. C.1.4.11.2.1-Data Rights SOPs on contract currently are proprietary to the Contractor. The incumbent has asked the KO for clarification as to ownerships rights for specific data produced on the contract and has not yet received feedback.

This matter is being reviewed.

32. C.1.4.11.3.5-Employee Identification Badges and Uniforms. The proposed PWS states that the Government will not reimburse for uniforms except Pest Control applicators:

-The standing Collective Bargaining Agreement (CBA) guarantees uniforms through FY16.

The Government does understand these uniforms are a part of the CBA. These uniforms are referenced in PWS para C.1.4.11.3.5.

-70E compliant uniforms are required by OSHA to be provided to electrical workers.

See questions 12 and 13.

-In stating that “Pest Control” workers will be provided uniforms, should that be referring to “Weed Control” workers?

The Government includes weeds and animal pest in the same category under this PWS section.

33. C.1.5.2.1-Deficiency Correction. How is negligence resulting in contractor-responsible rework going to be identified?

This PWS paragraph has been deleted.

34. C.1.8-Financial Requirements. The requirements outlined in C.1.8 appear impossible to meet using GFEBS. Reporting requirements cannot be met with GFEBS as far as this contractor is currently aware.

Section C.1.8 has been modified.

35. C.1.8.2-General Fund Enterprise Business System (GFEBS) How will the contractor invoice out of GFEBS? Is it possible, and if so how is it possible, for the contractor to use GFEBS for all financial transactions as required by this paragraph?

Contractors cannot invoice directly out of GFEBS. Contractors are responsible for managing “Cost” transactions within GFEBS not financial transactions. All financial transactions will be performed utilizing a contractor management tool. However all financial transactions performed to the Government will be completed through WAWF.

36. C.1.8.3-Vouchers. C.1.8.3.2 Will the contractor be required to produce two (2) separate invoices; one (1) for BOS and one (1) for SRM?

The Contractor will submit one invoice with separate lines identifying the funding CLINS. The current Government intention is to have more than 2 CLINS. The final determination will be provided in the solicitation. The solicitation will contain the CLIN structure as well as invoicing instructions.

37. C.1.8.3.3 What documents could be obtained from GFEBS that would be considered “sufficient backup documentation” and how would those be produced? If GFEBS is not capable of producing sufficient backup, how shall the contractor produce and maintain that information?

GFEBS is the Government prescribed system for the performance of this contract. A fully implemented GFEBS has “sufficient backup documentation” to support the Contractor’s operation and support a Government audit.

38. C.1.8.3.5 How are the requirements identified in C.1.8.3.5 established in GFEBS?

This paragraph has been deleted from the PWS.

39. C.1.8.4-Reports C.1.8.4.2 Where will the financial obligations report come from?

The contractor shall provide these reports from their non-GFEBS financial system.

40. C.1.8.4.3 Where will subcontract procurements and supply data come from?

A Contractor’s subcontracts are not tracked within GFEBS. But the work performed as “cost” to the Government can be tracked in GFEBS as Order Types. Supply data will be entered and tracked within GFEBS. The acquisition of a contractor’s supplies will be external to GFEBS. However, the receipt and accountability of supplies lies within the capabilities of GFEBS.

41. C.1.8.4.4 How can the contractor track Blanket Purchase Agreements (BPAs) in GFEBS?

BPA for services and materials can be tracked through Orders or goods receipts for warehouse inventory.

42. C.1.8.4.5 How does the contractor produce a burn rate report out of GFEBS?

GFEBS has reporting capability to measure capacity planning for work centers; or material receipts and issuances for specific period of time (date ranges).

43. C.5.1.4.6.1-Limitations to Repair Authority - The average Miscellaneous Service Order count over the previous nine (9) years is 324. This represents twice the number currently identified in the PWS.

Many tasks currently identified as “MSO” have been distributed to the respective functional areas within this new PWS.

44. C.5.1.4.8.1 & 2-Wage Rate Requirements (Construction) Statute - How will the contractor schedule work in GFEBS and will construction wage rates be reported from GFEBS?

GFEBS has Activity Rates for regular and overtime rate structures. Activity Rates are aligned by Work Center (Shops). Activity Rates are typically provided by the Contractor in coordination of the COR or GFEBS cost management analyst.

45. C.5.1.5-Condition Assessment - How will GFEBS provide asset-level tracking to allow for condition assessment related to cost?

GFEBS provides the capability to identify assets at the building level; equipment; and component level. Cost tracking is support to each of these levels.

46. C.5.1.6.2, 3 & 4-Management Information System - To maintain Maximo as a legacy system to keep past Maximo data accessible, the government has not considered the cost associated with this service.

The data in MAXIMO will be for information purposes only. As time goes on, the data will become less viable. GFEBS is the Dept of Army, IMCOM and Ft Carson’s system of record. The Government will work with the contractor on obtaining licensing to access the data for an agreed to period as necessary. There are two options known, purchase a licenses or secure the data as Software as a Service (SaS).

47. C.5.1.7.1.3 - In C.5.1.7.1.3, dining facilities are listed as automatic hi-priority emergency areas. Currently, dining facilities are assigned priority based on interpretation of urgency. Is the intention to change the classification to meet the new requirement as defined in this paragraph?

The Government is not intending to change the priority level from the previous Performance Work Statement. Under PWS para C.5.1.7.1.3., the Government intends these to be Priority level 1 service orders.

48. C.5.1.7.1.6 - Any priority three (3) that will exceed thirty (30) days requires Government notification prior to exceeding; is approval required to continue work?

A justification on exceeding the 30 days is required with notification. Continuation of work will be allowed.

49. C.5.1.7.4 - This paragraph states that material order priority can be no less than the associated DMO priority. How would downgrading affect this? Can downgrade occur in the GFEBS system?

GFEBS does not support downgrading. It does support DMO priority structure that would elevate a high priority order for compliance within the contract and allow subordinate orders of lesser priorities to fully mitigate the situation. A DMO should not be downgraded just to order material.

50. C.5.1.9-Temporary Repairs to Critical System - What is the concern or motivation behind a one (1) day install requirement for critical system repairs after receipt of required materials?

The concern is to remove any temporary systems installed and not delay final repair completion.

51. C.5.1.15-New As-Built Drawings and Technical Manuals - Is this paragraph referring to existing or new as-built drawings, or both?

Both. This is a requirement for the Contractor to utilize the existing drawings. If they find them to be inaccurate, provide updated information to the Government per PWS para C.5.1.15.

52. C.5.2.1.6-Work Reception and Customer Service - What is expected in the statement “Redundancies must exist for communication and computer-based systems”?

This statement is deleted from the PWS.

53. C.5.4-Grounds Maintenance - Five days is an unreasonable turnaround time for the replacement of trees and shrubs.

The replacement of these plants are only in relation to plants destroyed by Contractor work or personnel. With the large market for shrubs and trees in Colorado Springs, the Government does not believe this is unreasonable.

54. C.5.4.3.3- Non-Irrigated Improved Grounds - The Government will need to provide a clean and detailed map for mowing efforts.

The Government has provided a map of the area. Please refer to Technical Exhibit

5.4.1.1.1 and 5.4.3.4.

55. C.5.4.6.8-Irrigation - There is a discrepancy in the numbers contained in this paragraph;

incorrect counts for systems, etc.

The Government requires more information to determine what quantities are incorrect.

Please reference TE 5.4.6.8 for more information.

56. C.5.4.11.6.5-Tree Spraying - Treatment areas increase in this revision and a clean and detailed map will need to be provided by the government.

The Government has provided a map of the area. Please refer to Technical Exhibit TE 5.4.11.A

57. C.5.4.11.7-Response to Requests - Can the response requirements set forth in this paragraph be revised to match standard priority requirements?

This effort is a service, not a repair. Standard priority requirements will not meet the requirements for response to weed control requests.

58. C.5.5.2.1.-Paved Areas - Can the requirement set forth in this paragraph be revised to read “72 hours to complete” for street sweeping post-snow event?

The PWS reference to three working days stands as stated.

59. C.5.5.2.1.19 - The time to complete for repair or replacement of damaged guardrails has decreased from ten (10) days to seven (7) days from the current PWS to this proposed PWS. Is this intentional?

Yes. The effort is now aligned with a priority 2 DMO time requirement IAW PWS para C.5.1.7.1.

60. C.5.5.2.1.21 - What scope is intended for bridge repairs?

Bridge repairs for this PWS would include but not be limited to bolt tightening, handrail/guardrail repairs, repairs to holes in bridge deck, minor structure repairs.

61. C.5.5.4.12-Snow Removal and Ice Control -Does the Government intend to re-erect these markers despite the cost associated? -It is impossible for traffic control signs to be repaired within one (1) hour outside of regular business hours; response time is currently one (1) hour under the current PWS.

The markers are being deleted from the PWS. Adjusted PWS with an after duty completion requirement of two hours.

62. C.5.6-Government Furnished Equipment (M&S) and Government Owned, Government Used, Contractor Maintained Equipment Maintenance and Repair -The priorities identified cannot be met. It is impossible to work until complete, and the priorities as identified will not be feasible. Is the need to request extension at fourteen (14) days intentional? - Does the priority of firefighting equipment need to be elevated as annotated in this paragraph?

Section C.5.6 has changed to Equipment Fueling Requirements due to LRC taking responsibility of all vehicle and equipment maintenance requirements.

63. C.5.7-Electrical Systems Maintenance & Repair -Are the solar arrays not under a maintenance contract that outlives the scope of this new PWS?

This contract will oversee all the solar arrays for operation and repairs. There is one array that has a maintance contract that will expire during this contract. However this contract will check and coordinate repairs. Some equipment has extended warranties on the inverters that will not expire under this contract.

64. C.5.7.1.2-Primary Electrical Distribution - What does the phrase ‘work until the problem is corrected’ mean regarding overnight efforts, etc?

Work will be continuous until power has been restored either by means of repair or temporary power has been provided, this includes overnight work.

65. C.5.7.1.8.2-Asset Identification & Security - Current understanding is that GFEBS cannot track at the asset level, therefore, are labels needed for tracking purposes?

Asset Identification is needed for base mapping system operations and field identification. GFEBS has the capability of tracking from the building/structure level to rooms to real property installed equipment items within a room. GFEBS will assign equipment unique identifier numbers to equipment items.

66. C.5.7.1.9.6-Substations -Is it necessary to change the frequency from of electrical substation testing from five (5) to three (3) years?

The Government requires the change from 3 to 5 years to 2 to 4 years. The Government wants more testing.

67. C.5.7.1.11- Overhead Electric Distribution -Pole inspection is currently required once every seven (7) years; does it need to change to a frequency of once every five (5) years? -Who will identify the need for raptor protection?

The previous PWS did not identify a 7 year frequency. Verbiage has been changed to ensure all poles are inspected during contract performance period. Contactor will determine the schedule to complete during performance period. Raptor protection needed will be identified by the government as stated in C.5.7.1.11.8.

68. C.5.7.1.12.3-Underground Electric Distribution -Pad mounted switch inspection and maintenance is currently required once every three (3) years; does it need to change to a frequency of once every two (2) years?

Current PWS does not identify 3 yr frequency. All pad mounted switches need to be inspected 2 times during the contract. The PWS has been adjusted to show every 18 to 24 months.

69. C.5.7.1.13-Transformers -Transformer inspections, testing maintenance and repair is currently performed once every four (4) years; does it need to change to a frequency of once every three (3) years? -Maintaining records of transformers as required per this paragraph requires asset-level tracking. How can this be accomplished using GFEBS?

PWS adjusted to change frequency to one time between option years 2 and 4. All transformers need to be inspected during the contract performance. GFEBS supports both time-based and strategic based maintenance plans.

70. C.5.7.2.3-Traffic Control Systems *Incomplete last sentence in this paragraph.

Correction made to “Repair traffic signals that are on flash as priority two if identified during normal business hours or the next business day when identified during non-duty hours”.

71. C.5.7.4.1-Facility Electric Systems -Mass notification system has been removed from this contract. Do the references and sections containing these requirements need to be removed?

Only the Giant Voice system has been removed from this PWS. The contractor is still responsible for in-building Mass Notification Systems per PWS C.5.7.

72. C.5.7.5.6-Emergency Generator Systems -The time in between checks is decreased under the new PWS. In the current PWS, it requires checks every four (4) hours. Is the increase to ten-to-twelve (10-12) hours intentional?

Yes, this change is intentional. History has shown 4 hour checks are unnecessary.

73. C.5.7.7.-Uninterruptible Power Supply (UPS) Systems -Shall the contractor continue to work systems that are not specifically identified on the TE? Currently, the incumbent Contractor is maintaining units that are not identified on the TE.

Only real property UPS systems are to be maintained by this performance work statement.

74 . C.5.7.8-Fire Alarm Systems -Not all facilities have fire alarm systems as stated in this paragraph.

Should read all facilities that have installed fire alarm systems. Will adjust paragraph.

75. C.5.7.11-Lightning Protection System (LPS) and Static Ground Points Resistance Testing -Is the intention to abandon visual inspections for this effort? Or is this only lifting the reporting requirements associated with the visual inspections? -Decreased time to report; reduced from five (5) days to “upon completion.” This is not enough time.

Visual inspection is still required. See DA Pam 385-64 which outlines testing.

76. C.5.7.11.2 This section is missing.

Correction made. Removed extra heading.

77. C.5.7.11.3 -Decreased time to report; reduced from five (5) days to “upon completion.” This is not enough time.

Disagree. Should be able to produce a report during testing and provide it upon completion.

78. C.5.7.13-Inspect, Test and Repair Solar PV Systems -The contractor understood that the solar systems on Fort Carson are maintained on a separate maintenance contract.

The Contractor is responsible for all solar systems except the one west of substation 4..

79. C.5.7.14-Microgrid Operation and Maintenance -This system has never been in operation;

can the contractor satisfactorily maintain and repair this system considering its condition?

The Micro Grid is operational. The contract will test, inspect and repair as needed per PWS para C.5.7.14.

80. C.5.7.15-Electric Vehicle Charge Equipment -There is currently no Technical Exhibit describing these requirements.

There are six charge station locations. Location are at buildings; 1550(1), 214(1), 300(3), 8000(1), 151(1) and at Specker St and Long St.(1). See revised paragraph C.5.7.15.1

81. C.5.8.1.1.10-Central Heating plants and Distribution Systems, HTHW Generators and Boilers (Individual and System) Operation -Does the requirement to perform operational inspections once per day include a weekend requirement?

They will not be performed on weekends or holidays.

82. C.5.8.9.6.1- Mechanical Rooms Is there a specified frequency for this requirement?

As stated in the paragraph, “Ensure mechanical rooms are kept free of debris and broom swept upon completion of any service.” Frequency would be after every mechanical room entry, not a cyclical PM task.

83. C.5.8.10 -What is a Tridium Certified Integrator? What are these credentials?

The “Certified” requirement has been removed from the paragraph and replaced with “Tridium Integrator” with requirement for certifications. .

84. C.5.8.10.2 -If work control goes away FCSS would be unable to maintain and operation the EMCS system on a 24 hour basis. If this goes the heat plant in some capacity, the heat plant will need a computer or will have to rely on Work Control to input and dispatch priority Service Calls.

After a PWS review the Government has not identified any work in this paragraph that had work “go away”. However, if there becomes a need to have a computer at the central heat plant for EMCS operation, one can be made available at that time based on Government concurrence.

85. C.5.9.5.2.4 -There are no "freeze protection" devices in sprinkler valve rooms. The Government needs to clarify.

This is referring to room heating systems.

86. C.5.9.5.2.6 -Heat tape is not an allowable measures based on our understanding that NFPA does not allow for their use. Is a waver expected for this?

If contractor installs heat tape as a temporary measure, need to ensure it is properly operating.

87. C.5.11.4.5 - We currently do not have anyone licensed by the state of Colorado for abatement efforts. Need to clarify if there is a requirement for this because the contractor is not supposed to abate above trigger levels.

As stated in C.5.11.4.3 this effort is only required for work incidental to a repair. Also, in C.5.1.16 it states effort in excess of 150 square feet or 250 linear feet is not within the scope of this contract.

88. C.5.12.2.2-Industrial Wastewater Treatment Plant (IWTP) -Current hours are 0930 to 1700 hours. The new requirement shows 0900 as a start time. Is this the intention to extend the hours?

Hours are not extended. The intent is as stated, core hours will be 0900-1700 M-F.

89. C.5.13.1.5 -This changed from the tenth working day to the fifth working day. This should be changed because samples are sent off and the contractor cannot meet the fifth working day.

The Government agrees the 5th working day is difficult to meet. The Government agrees to change to the 7th working day. PWS paragraph changed.

90. C.5.13.1.8 -The CDRL is not clear as to what is expected in the CDRL.

Requirements are identified in the STP plant permit.

91. C.5.13.1.8. -CDRL A&B-Need clarification on requirements and CDRL.

Requirements are identified in the STP plant permit.

92. C.5.15.1.5 &6 -Is this to only be performed on working days as it is now, or on weekends too?

These are to be performed only during the work week. See revised paragraphs.

93. C.5.15.1.7 -Decrease in frequency from bi-weekly to quarterly. Is this a wanted decrease from now?

The quarterly checks are correct. This is a decrease from the current work performed.

94. C.5.15.1.16 -How should contractor report this CDRL.C.5.15.1.16A, what format etc.?

Electronically (e-mail) as stated in C.8

95. C.5.15.3.4 -How is the contractor supposed to gather this information, and who is supposed to provide this information to the contractor.

Contractor shall determine best method for contacting the identified facilities to ensure the reports are being received. If the Contractor cannot gather the information from the facilities listed in the paragraph, contact the COR.

96. C.5.17.1 -How do we maintain a warehouse with only GFEBS?

GFEBS has material warehouse capabilities for receipt, issuance and monitoring stock levels or consumption of supplies.

97. C.5.19.1-Facilities Maintenance -Can this be drilled down to more specifics, such as how many facilities etc.? Define comprehensive facilities maintenance program.

Technical Exhibit 5.19.1.1 has been developed. Additionally, follow requirements identified in TM 5-610, added this reference to the paragraph.

98. C.5.19.1.1 -The reference to C.7 seems to be incorrect.

Added reference to new TE-5.19.1.1 to the paragraph

99. C.5.19.1.4 -There are 2- sections addressing two different topics? One reference needs to be changed.

Changed the second section from C.5.19.1.4. to C.5.19.1.5.

100. C.5.19.2.4.7 -Lead times on metal doors are 2-3 times longer, expense is 2-3 times higher and some frames cannot receive metal doors because of jamb replacement becoming necessary etc. This requirement could be very expensive. Consider replacing like for like doors.

Added verbiage “…or existing jamb will not support a metal door.”

If the jamb will support a metal door then the exterior door should be metal for durability. Metal doors can be ordered to support any hinge configuration to match an existing supportable jamb.

101 .C.5.19.5.1-Locksmith Services -Shall master keys really be to building level only as they are currently to floor level for Onity system buildings. Need to clarify the types of lock systems on Fort Carson, this only refers to Best and Medco and not the card swipe systems, ICIDS or Lenel Systems. Who is going to maintain the Onity system moving forward?

This paragraph is to reference conventional keys only. The requirement to address Onity lock was inadvertently left out, but has been written into the PWS. ICIDS is not part of this PWS and is a separate contract. Lenel is included in C.5.19.5.2 Electronic and Computerized locks.

102. C.5.19.5.1.8 -How does the contractor ensure that security is not compromised?

This paragraph was adjusted to clear confusion; notification by government.

103. C.5.2.1.6 -What is expected in the statement “Redundancies must exist for communication and computer-based systems”?

See question and answer 52.

104. How will purchasing of materials be handled-contractor’s current understanding is that only government personnel are authorized in this module of GFEBS?

The Contractor’s acquisition of materials is external to GFEBS, but GFEBS will provide the contractor the capability of entering purchase request and purchase orders of materials in support of replenishment into the warehouse or issuance directly to a service order. GFEBS does not support the contractor’s financial transactions in the area of PR/PO or payment process.

105. How will warehouse stock be managed and tracked?

GFEBS has the warehouse capability to manage and track stocked and non-stock items of inventory.

106. How will employee timekeeping be accomplished? Is GFEBS capable of tracking timesheets and time entries?

GFEBS does not support time keeping. The Contractor will use a separate system for this tracking.

107. How can Vendors be tracked in GFEBs

GFEBS does have the capability of tracking local vendors. The Contractor will use a separate system for this tacking.

108. How could data go from Maximo to GFEBs or vice versa?

GFEBS does have some upload capability from spreadsheet into GFEBS. However, Maximo use and operation will not be funded by the Government. All data entries may be manual into GFEBS.

109. Will the Government reimburse for ISight under the cost contract-It is outside of the GFEBS solution.

No. The Contractor will use GFEBS as the management and tacking tool.

110. Can the Contractor take ownership of the licenses for existing programs at zero value?

The Government is unsure to which program this questions refers. GFEBS is a Government owned system. However, if it is Maximo, the Government will not allow costs associated with Maximo. Any other tools and systems the Contractor wises to use, will need to be discussed during the phase-in / phase-out with the incumbent Contractor.

111. If the contract runs programs in the background that are necessary for reporting, invoicing etc, would the Government pay for the machines to run those on? Can the Contractor use the machines already in place and not place them on the Government network? (Can the Contractor take ownership of the computers and licenses as GFM, or buy those out?)

Paragraph C.3.9.5 states: “The Government will not supply computers or network connectivity for contractor specific (Corporate) software or access requirements.”.

112. Could the contractor use smart phones to run Maximo like we are using handhelds now?

Maximo will not be supported by the Government in any fashion.

113. How will meter reading function?

The Contractor will make this determination within the requirements of the PWS. See PWS para C.5.3.4.4.

114. How are work orders assigned to technicians?

The Contractor will make this determination within the requirements of the PWS..

115. How will the contractor associate customers with the service order?

Tracking of services orders and customer association will be a Contractor responsibility and be tracked though GFEBS.

116. What do technicians receive when they are assigned work?

The Contractor will make this determination within the requirements of the PWS.

117. How are technician-actions documented?

Management of the technician will be a Contractor responsibility and determination.

However, cost association will be through GFEBS.

118. How will the contractor track and maintain electronic records of Dig Permits?

The Contractor will make this determination within the requirements of the PWS.

119. Current data entry related to materials is only entering the amount used based on information from Maximo - how does GFEBs account at the materials inventory level? (C.1.8.2.)

GFEBS is fully capable of managing and tracking materials and costs from the warehouse to the orders.

120. How will the Contractor maintain inventory in GFEBs? (C.1.3.3.)

The Contractor will maintain inventory in GFEBS by creating the inventory within GFEBS and utilizing the spending chain and warehouse management capabilities.

121. How do you issue individual items in GFEBs?

Items can be issued directly from the warehouse to the order or from a purchase order directly to an order or replenishment of the warehouse.

122. Was the previous procurement advertised publicly and what was Solicitation for the previous procurement?

The contract was solicited under W911RZ-04-R-0002.