PWS-PRS_Chapel_Musician_Contract_updated_13_Jun_2019.docx

Installation Management Command (IMCOM)

Performance Work Statement (PWS) for

Chapel Musician Services at

FT Riley, Kansas

3 June 2019

TABLE OF CONTENTS

1.0 Description of Services…………………………………………………………….… 4

2.0 Requirements…………………………………………………………………………. 4

3.0 Performance Requirements and Standards……………………………………..… 14

4.0 Performance Requirements Summary (PRS) Matrix………………………….. 16

5.0 Deliverables………………………………………………………………………… 18

6.0 Related Documents…………………………………………………………………. 20

1. Description of Services/Introduction.

This is a Non-Personal Service (NPS) contract to provide appropriate musical support during the designated regularly scheduled and special worship services for the Fort Riley Chapel congregations. The Contractor shall perform to the standards in this contract.

1.1 Background. IMCOM Chaplain Services provides worldwide services to Army personnel and their Families. This support enables IMCOM to meet their mission to synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army through Contractor supported services. There are many functions that comprise the Chaplain Services program, some of which are provided through active duty military, civilian, volunteers, and contracted support services.

1.2 Objectives. The mission of the Chaplains program is to provide for Essential Elements of Religious Services [EERS] to include performing music to ensure the free exercise of religion for all assigned Soldiers, civilians, and Family members at the Installation. IMCOM will synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army.

Requirements.

2.1.1 Scope. The non-personal services to be rendered under this contract shall consist of the implementation of a program of music for the Fort Riley Religious Support Office. The contractor shall provide musicians to play the organist/pianist, various percussion instruments, brass instruments, and guitar (bass/acoustic) for the Fort Riley Catholic and Protestant Service conducted at various Fort Riley chapels. The requirement would include Holy days and Special Services as required. The qualified musicians would be supplied in accordance with the requirements set forth in this PWS. These services shall be performed without direct control supervision by any U.S. Government employee.

2.1.2 Period of Performance. The period of performance shall be for one 12-month base year and four 12-month option periods.

2.1.3 Place of Performance and Hours of Operation.

HOURS OF OPERATION. Service sessions under this contract will vary and be dependent on the task. The contractor shall coordinate times with the Contracting Officer Representative (COR), Government Point of Contact and/or the Lead Chaplain. The contracted musicians shall be present not later than 15 minutes prior to each session. The contractor will have access to the chapel for rehearsals, performances, and worship services.

Place of Performance. The work to be performed under this contract shall be performed primarily at chapels, Victory, Main Post, and St. Mary’s, with the potential for performance at numerous other locations both on and off-post (e.g. chapels, hospitals and cemeteries). The Government will expressly notify the contractor via email, one day in advance of the change of location. The contractor shall acknowledge receipt of the change to the designated Government representative.

2.1.3.1 Estimated Annual Scheduled Activities and Quantities (Sessions)

Option Year Two - 1 October 2021 - 30 Sept 2022

2.1.3.2 Contractor Performance: The contractor shall meet the following qualifications:

a. Shall be able to play piano/organ with tempo, rhythm, and registration to a large congregations either Catholic or Protestant.

b. Shall possess skill in transposing accompaniment to fit the vocal range of the Catholic and Protestant congregations and respective choirs.

c. Shall accompany choirs and congregations as they learn new music.

d. Shall be able to read sheet music.

2.1.3.3 Work Requirements. The contractor shall provide the services identified in paragraph 2.1.3.1.

2.1.3.4 Work Responsibility. The Contractor shall assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable federal and state laws, regulations, standards, provisions, and directives. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents.

2.1.3.5 Worship Service Performance. Play the piano/electric piano/organ for the designated Saturday Masses, Sunday Catholic Masses and Sunday Protestant Service at Soldiers Memorial Chapel including: accompany singing of hymns, choruses, and spiritual songs; perform prelude, postlude, offertory, and background for meditation and prayers that enhances the atmosphere of worship for this congregation. Length of a Catholic Masses and Protestant Services are normally 1.5 hours.

2.1.3.6 Worship Team and Choir Rehearsal. Play the piano/electric piano/organ as accompaniment for choir and/or worship team rehearsals on scheduled rehearsal dates the week prior to the upcoming Catholic Masses and Protestant Service. Length of Rehearsal are between 1 hours and 1.5 hours.

2.1.3.7 Holy Day of Obligation Performances. Play the piano/organ for Special Catholic Services at Soldiers Memorial Chapel including: accompany singing of hymns, choruses, and spiritual songs; perform prelude, postlude, offertory, and background for meditation and prayers that enhances the atmosphere of worship for this congregation. Times and days of week are varied. Play prelude 15 minutes prior to designated start time and a postlude of at least 5 minutes at the conclusion of the Special Catholic Services. This is within the time expected for performance. Length of Catholic Worship/Mass is 1.5 hours.

2.1.3.8 Special Service Performance. Play the piano/organ for Special Services (e.g. Easter, Thanksgiving, Christmas Eve, etc.) at various Fort Riley chapels including: accompany singing of hymns, choruses, and spiritual songs; perform prelude, postlude, offertory, and background for meditation and prayers that enhances the atmosphere of worship for this congregation. Play prelude 15 minutes prior to designated start time and a postlude of at least 5 minutes at the conclusion of the Special Services. This is within the time expected for performance. Length of Special Services are 1.5 hours.

2.1.3.9 Holy Day and Special Services Rehearsals. Play the piano/electric piano/organ as accompaniment for choir and/or worship team rehearsals on scheduled rehearsal dates the week prior to the upcoming Holy Day of Obligation Services and Special Services. Length of Rehearsals are 1.5hours.

2.1.3.10 Memorial Ceremony Service Support. Play the piano/electric piano/organ as accompaniment for Garrison-wide Memorial Services /organ performances. Play prelude 15 minutes prior to the designated start time and appropriate postlude music for at least 45 minutes while personnel are rendering honors at the memorial display; following the conclusion of the formal portion of the ceremony. This is within the time expected for performance. Total length of Memorial Ceremonies are 2 hours.

2.1.3.11 Standard of Services Provided. Services provided under this contract shall adhere to the high ethical standards of the profession they represent. The contractor shall comply with the applicable requirements of the State of Kansas and other applicable Federal and state labor and safety laws. The contractor is expected to interface effectively with Army leadership and the installation.

2.1.3.12 Identification. The Contractor shall wear name tag while performing service at Fort Riley. Name tags are contractor provided and will include the company and the name of the individual performing the contract.

2.1.3.13 Hours of Operation. U.S. Army Installation operates on a Monday thru Friday schedule and when duty require weekends, except for Federal Holidays. Federal Holiday observances and the Contractor working schedule shall be in accordance with the published worship schedule for the local installation. The Contractor is responsible for providing services between the hours of 0845-1300 each Sunday depending on the service. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

2.1.3.14 Recognized/Government Holidays. The following is a list of federally recognized holidays that may affect scheduling and services.

Holiday

* For holidays for 2019-2024 view http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ as website is updated.

2.1.3.3.15 Impact of Federal Holidays on Contractor Provided Services. Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

2.1.4 Emergency Medical Services. In the event of illness or injury which may require emergency medical procedures, treatment or services; the Contractor is responsible for all costs. The Contractor shall notify the Contracting Officer (KO) or COR of any medical emergencies affecting services under this contract.

2.1.5 Contract Administration and Management. The Contractor shall be responsible for all management and administration matters relating to compliance with state and local laws, policies and procedures.

2.1.5.1 Contract Administration

2.1.5.1.1 The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

2.1.5.1.2 The Contractor shall respond to Government requests for contractual actions in a timely fashion.

2.1.5.1.3 The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract.

2.1.5.1.4 The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.1.5.2 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5 Post award Orientation.

2.1.5.2.1 Periodic Progress Meetings. The KO shall convene periodic meetings with the Contractor, the COR and other Government personnel, as appropriate, to review the Contractor’s performance. Appropriate action shall be taken to resolve outstanding issues.

2.1.5.3 Contract Management.

2.1.5.3.1 The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.1.5.3.2 The Contractor must coordinate communication between the support operations at U.S. Army Installation and the Contractor's corporate offices.

2.1.6 Quality Control. The Contractor shall address how they will ensure they have an internal Quality Control processes to ensure services are performed in accordance with this PWS. The Contractor shall submit a one-page plan on how they will ensure the objectives of PWS Section 3.1 will be met. The Quality Control Plan (QCP) must highlight their proposed plan to meet the requirements to be submitted for approval by the KO within 30 days after contract award.

2.1.7 Government POC.

2.1.7.1 Contracting Officer’s Representative (COR). The COR will be appointed by the Contracting Officer. The appointment will be made using the CORT for nomination, training, tracking, documentation, and management of CORs. The COR monitors all aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of this contract.

2.1.8 Subcontractor Management. The Contractor is responsible to ensure that services are conducted in accordance with the requirements of this PWS. To ensure there is no lapse in services, the Contractor shall provide a qualified substitutes that can serve as a replacement in the event that the primary musician is unable to perform the duties of his position.

2.1.11 Contractor Employees. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.1.11.1 Key Personnel. The Musician position is designated as “Key Personnel.” Qualifications for all key personnel are listed in Section 2.2.3. The services required under this contract are in direct support of religious support services and have specific education and experience requirements.

2.1.11.2 Certification. Contracted personnel must perform a successful audition with a panel as outlined in paragraph 2.3.2.1

2.1.11.3 Identification Badges. N/A

2.1.11.4 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the KO immediately. As a non-personal services contractor, the Musician is not a member of the Chapel or Garrison Chaplain's Office staff.

2.1.11.5 Government-Contractor/Employee Relationships

2.1.11.5.1 Government-Contractor Relationships. Contractor personnel under this contract shall not:

(a) Be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(b) Be placed in a staff or policy making position.

(c) Be placed in a position of command, supervision, administration of control over DA Military or Civilian Personnel, or personnel of other Contractors, or become a part of the Government organization.

(d) Be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(e) Be used in administration or supervision of military procurement activities.

2.1.11.5.2 Employee Relationship. The services to be performed under this contract do not require the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather the Contractor’s employees will act and exercise personal judgment and discretion on behalf of the Contractor.

2.1.11.5.3 Rules, Regulations, Directions, and Requirements. Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This stipulation is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract.

2.1.11.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, sexual harassment assault response and prevention (SHARP), and Equal Employment Opportunity, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Particular attention should be paid to acceptance of gifts/ gratuities (Test of Public Scrutiny AR 165-1 Chapter 15), and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423, Procurement Integrity relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.1.11.6.1 Barred from Garrison. The Government reserves the right to deny (bar from the post) an individual’s access to an Installation for reasons of impropriety that relate to laws, professional ethics, or conflict with Army requirements. In these situations, the Contractor must provide an acceptable replacement after receipt of notification that an individual has been barred or removed from post within the timeframes stated in 2.1.10 to ensure there is no interruption in services.

2.1.11.6.2 Appearance. The Contractor shall present a neat, well-groomed appearance at all times during the performance of services under the contract. The Contractor shall wear clothing commonly associated and appropriate with the position.

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, and timely identification of issues. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.13. Contractor Access to Installation. Access to U.S. Army Installation requires that Contractor employees voluntarily submit personal data (e.g., name, social security number, etc.) when applying for an Installation Identification Card or temporary access pass. This information is routinely used by Installation Law Enforcement and Security personnel to conduct driver’s license and criminal history / background checks. Adverse information revealed by such checks (e.g., outstanding criminal warrants, criminal history) indicating a potential risk to Installation security, or similar negative information indicating a potential security and/or Law Enforcement risk to Installation, may result in a denial of access and/or reentry to U.S. Army Installation.

2.1.14. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.1.14.1. Acceptable Background Status. Delays caused by adverse employee information do not constitute a basis for claim by the Contractor. For further information refer to AR 27-20 Ch. 2, Section 3, 2-15 paragraph (g). It is the Contractor's responsibility to assure all personnel scheduled to work on the installation have acceptable backgrounds.

2.1.15. Vehicle Licensing and Registration. The Contractor’s vehicles shall be operated and maintained within safety limits prescribed by the State of Kansas. All vehicles operated on installation streets, roads, and thoroughfares shall be properly licensed and registered in accordance with Federal and State laws.

2.1.16. Personnel Identification. Contractor personnel shall have in their possession a Government issued photo identification card (e.g., a valid driver’s license, Common Access Card (CAC), Military Identification or passport). All contract personnel shall be identified as a Contractor, i.e., badge, Government issued Contractor CAC) to be visibly displayed in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.1.17. Physical Security. The Contractor shall be responsible for safeguarding all Government property in the work area. Facilities and equipment shall be secured at the close of each performance period.

2.1.17.1. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall establish and implement methods to ensure that physical security of all U.S. Government property and facilities is taken care of. Locking of external doors and windows is necessary when leaving the facility. Internal doors shall be locked to protect Government property. Access to office areas should be monitored and limited.

2.1.17.2. Key Control. The Contractor will be responsible for the safekeeping of all keys issued to the Contractor by the Government. Contractor will assure unauthorized persons do not use the keys. Any loss of keys shall be reported to the COR immediately. All keys issued the Contractor during the performance of the contract will be returned to the Garrison Chaplain’s Office at the end of the contract period. Keys will not be duplicated. The Contractor is responsible for any cost of replacement of door locks for lost keys.

2.1.18. AT/OPSEC. The Contractor shall not disclose information concerning this agreement or his activities on the Installation unless approved in writing in advance by the Contracting Officer.

2.1.18.1 AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

2.1.18.2. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2.1.18.3. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://www.cdse.edu/catalog/operations-security.html

2.1.19. Safety. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five (5) calendar days of each occurrence.

2.2 SPECIAL REQUIREMENTS.

2.2.1 Security. Contractor is not required to carry a security clearance for this contract.

2.2.1.1 General Security Requirements. Contractor and all associated subcontractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

2.2.1.2 Background Check Requirements for Contracts

Contractor/Subcontractor employees providing services under contracts are subject to the following process:

2.2.1.2.1. Each employee (direct employee and subcontractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and Contractors.

2.2.1.2.2. Background checks will be initiated and paid for by the Government. The cost for the pre- employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist Contractor and subcontractor employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

2.2.1.2.3. The following is a list of the required screenings per the Army Directive 2014-23.

2.2.1.2.3.1. REGULAR / RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

iii) CNACI – Child Care National Agency Check and Inquiries (Proponent: Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison Commander, a Contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a)(ii)). If LOSS is not feasible, favorable CNACI (1.3(a)(iii)) results are required BEFORE the Contractor can start working under this contract.

2.2.1.2.3.2. SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii)) BEFORE working under this contract.

No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child.

If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

Additional information on the background check process can be found at: http://www.opm.gov/investigations/background-investigations.

Re-verification (IRC and FBI fingerprint check) is required every 5 years.

2.2.3 Special Training/Qualifications:

Individuals performing music will be familiar with the religious support programs that require the musician service and can meet the requirements of paragraph 2.1.11.2 and can successfully perform a live audition in front of a panel as outlined in paragraph 2.2.3.1.

Musician Qualifications / Requirements

2.2.3.1 Audition. The Agency contracted to supply the qualified musicians shall arrange for an audition before a panel to determine their skill level and qualification for the contractor position. The panel will consist of the Chapel Pastors for the Traditional Service and the Catholic Services, a member from each service, the Senior Chaplain, the Chief of Religious Support Chaplain, and the Community Chaplain or their representatives.

2.2.3.1.1 Scoring. Skill level will be judged based on the following categories:

3.0 Performance Requirements and Standards

3.1 High Level Objective (HLO). Musicians, although having no military authority, will nonetheless serve as the subject matter experts (SMEs) in all matters pertaining to music. Final approval of the music will be with the Chaplain and or their representative. The Contractor shall ensure that the following services are performed by experienced personnel who are fully qualified to perform the required services without any supervision or direction by Government personnel:

· Provide music support for regularly scheduled Chapel Services

· Conduct/Lead music rehearsals

· Provide music support for special music programs

· Provide music support for funerals/memorial ceremonies

· The contractor’s appearance will be even appropriate. Neat and well-groomed

· The contract shall maintain a log of the work performed under contract-this log will be provided to the COR on a weekly basis

3.1.1 Performance Task Requirements.

3.1.1.1. Provide Musicians for the music support for regularly scheduled Chapel Services and as required, music support for other events, and Contemporary services:

3.1.1.1.1. Basic scheduled services: Contractor shall be responsible for the providing the musicians for scheduled religious services: These tasks will include:

· Play the piano, and/or keyboard, and/or organ, percussion instruments, guitar, brass instruments (as required) during the Sunday Worship Services at the Fort Riley Chapels.

· Coordinate music style/selections/program as directed by the Chapel Pastor;

· provide music accompaniment(s) in the playing of their instruments;

· Perform prelude, postlude, offertory, back ground music, for meditation and prayers as directed by the Chapel Pastor or his representative.

3.1.1.1.1.1. Catholic Worship Services – Two times per week on Sunday Mornings. Choir rehearsals to support the services shall be determined and scheduled by the choir director or Chapel Pastor and shall not be scheduled more than twice per week for no more than two hours per rehearsal. Choir rehearsals typically are scheduled during the weekday evening hours and the contractor shall schedule employees accordingly. Required musician – Pianist

3.1.1.1.1.2. Traditional Worship Services – One time per week on Sunday Mornings. Choir rehearsals to support the services shall be determined and scheduled by the choir director or Chapel Pastor and shall not be scheduled more than twice per week for no more than two hours per rehearsal. Choir rehearsals typically are scheduled during the weekday evening hours and the contractor shall schedule employees accordingly. Required musician - Pianist

3.1.1.1.1.3. Special Music Programs – Special Music Programs are typically one-time events that dependent upon the requirements of the Chaplain Services, are conducted in conjunction with holidays/holy days. These events shall require the contractor to attend no more than three rehearsals prior to the event and the event itself. Rehearsals shall last no more than two hours in duration and the events shall not last more than two hours in duration. Potential required musician – Pianist, Vocalist, Guitarist, Drummer, and Bassist.

3.1.1.1.1.4. Funeral/Memorial Services – The contractor is responsible to provide musician support for these services on an as needed basis. Due to shortened timelines associated with these services, the provided musicians will be responsible for attending no more than one rehearsal lasting no more than three hours in duration and the service itself. Minimum requirements would be a qualified – Pianist/Keyboard musician.

3.1.1.1.2. Optional Musician Services – In the event that there are no volunteers available for a Contemporary service, a Gospel service, or any other combined religious event, the contractor may be required to provide musician support services for other services than those services listed in 3.1.1.1.1 above. In such an event, the contractor shall be responsible to provide musician services for the services in need as determined by the Chief of Religious Support Chaplain. Choir rehearsals to support the services shall be determined and scheduled by the choir director or Chapel Pastor and shall not be scheduled more than twice per week for no more than two hours per rehearsal. The services may be more than 2 hours in length. The requirement for a musician will be communicated to the contractor no less than 7 days in advance of the event. Potential required musician – Pianist, Vocalist, Guitarist, Drummer, and Bassist.

3.1.1.2 Conduct/lead contractor employee musician rehearsals:

Conduct and lead contractor employee musician rehearsals in preparation for Worship Service Programs at the Fort Riley Chapels. Date/time of music rehearsals are to be coordinated with the Chapel Pastor.

3.1.1.2.1 Choir rehearsals: Scheduled contractor employees shall participate in choir rehearsals as scheduled by the choir director as needed.

3.1.1.3 Provide music support for special music programs:

Special Music Programs are determined by, and coordinate with, the Chapel Pastor. Special music programs will follow the same guidance as in 3.1.1.1, and may include, but not limited to: holidays/holy days services conducted at the Fort Riley Chapels.

3.1.1.4 Provide music support for funerals/memorial ceremonies:

Funerals/memorial ceremonies are determined by, and coordinate with, the Chapel Pastor or Unit Chaplain. Funerals/memorial services will follow the same guidance as in 3.1.1.1.

3.1.1.5 The Musicians shall have the ability to communicate effectively in English for coordination with the congregation/parish and for satisfactory completion of administrative tasks.

3.2 Contractor Manpower Reporting Application (CMRA).

3.2.1 The Contractor shall report ALL direct Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor shall submit its reports via the website at https://cmra.army.mil, or the most current CRMA website at the time of reporting.

3.2.2 Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. A CMRA Overview and specific detail on how to report is available at https://cmra.army.mil under the Contractor Manpower Reporting Help Guide.

3.3 Electronic Invoicing. The service provider shall submit invoices (request for payment) through Wide Area Workflow (WAWF). Payment shall be made on a per service rate and not by the hour. The service provider will only be paid for the services performed.

3.4 3.4. Auditions. The Musicians supplied will meet the specific requirements of Technical Evaluation Criteria. The contracted agency will conduct these auditions. This is accomplished by in person audition. Contractors will not be paid for auditions. A copy of the musicians resume and musical qualifications will be provided to the Contracting Officer (or a Contract Specialist) the Contracting Officer Representative, the Senior Chaplain from the Gospel Congregation for review prior to the musicians being utilized.

3.4.1. Audition Date: Will be scheduled by the agency providing the musicians. An invitation will be made to the Contracting Officer (or a Contract Specialist), the Contracting Officer Representative, the Senior Chaplain, and the respective congregational Chaplain.

3.5. Technical Evaluation Criteria. Technical Evaluation Criteria is based on knowledge and familiarity with traditional hymns and worship music; and instrument proficiency playing traditional hymns and worship music.

3.5.1. Knowledge A: Interviewer will ascertain the musician’s knowledge and familiarity with traditional hymns and worship music. Knowledge of traditional hymns and explain when/where you would use them in a traditional service.

Interview question: Examples

· Name some traditional hymns and explain when/where you would use them in a traditional service?

· Names 2 or less hymns = does not meet requirement •

· Names 3 hymns or more = meets requirement

3.5.2. Knowledge B: Knowledge and familiarity with praise and worship music?

Interview question: Examples

· Name some praise and worship songs (past 10 years) and explain when/where you would use them in a general praise and worship setting?

· Names 2 or less praise or worship song and explains use = does not meet requirement

· Names 3 or more praise or worship song and explains use = meets requirement

3.5.3. Instrumental Proficiency A:

Evaluation Factors:

· Plays traditional hymns on piano or organ according to sheet music. (Given 3 traditional hymns in chapel hymnal)

· Plays 2 or less traditional hymns while sight reading sheet music on piano or keyboard = does not meet requirement •

· Plays 3 or more traditional hymns while sight reading sheet music on piano or keyboard = meets requirement

3.5.4. Instrumental Proficiency B:

Evaluation Factors:

· Plays praise and worship music on piano or keyboard according lyric and chord sheet. (Given 3 praise and worship lyric and chord sheets)

· Play 2 or less praise and worship music songs on piano or keyboard = does not meet requirement

· Play 3 or more praise and worship music songs on piano or keyboard = meets requirement

· 3.6. Substitute Performers. In the event the primary performer is absent, a substitute must be provided and meet all qualifications established within the PWS. The COR must be made aware of any use of a substitute five days prior. The primary performer is the musician that auditions. Substitute performers are not required to audition, however, failure to meet PWS requirements will be recorded by the COR in the monthly report against the contractor.

· 3.7. Holidays (Federal). The contractor shall be required to perform service on holidays as required by provisions of this contract.

· 3.8. Quality Assurance. The COR will monitor the contractor’s performance under this contract to assure the provisions of the contract are being met.

3.9. Physical Security. The contractor shall be responsible for the safeguarding of all government property entrusted in his/her use. Facilities and equipment shall be secured at the close of each performance period. The contractor is responsible for the filing and safekeeping of supplies and equipment provided by the COR.