Exhibit_A_-_Performance_Work_Statement_26_Jul_2019.docx

EXHIBIT A- Performance Work Statement

PERFORMANCE WORK STATEMENT

FOR

SOLVENT TANK SERVICES

AND ANTI-FREEZE RECYCLING

Fort Riley, KS

26 July 2019

TABLE OF CONTENTS

1.0 Background/ General Information

2.0 Description of Services

3.0 Requirements

4.0 Service Schedule

5.0 Period of Performance

6.0 Place of Performance

7.0 Definitions

8.0 Publications

9.0 Attachments

1.0 Background/ General Information

1.1 Parts Cleaners. Fort Riley has nearly 300 parts cleaner devices that have been supported under contract since 2012. Contracts have provided routine servicing of both Contractor provided and Customer owned parts cleaning devices. Contractors have provided nearly 75% of the solvent tanks and associated maintenance along with 100% of routine associated services necessary to enable Fort Riley’s mission success. Services have included servicing, cleaning, maintaining associated equipment and the handling and transport of industrial waste. Additionally, this contract relieves the customer of the requirement to facilitate hazardous waste management associated with this requirement including accountability, transportation, recycling, storage, and reporting.

1.2 Used Antifreeze. Fort Riley performs maintenance activities on military vehicles that includes the generation of used antifreeze. The used antifreeze is generated at the individual maintenance motor pools and transported in 55-gallon drums to the Hazardous Material Processing Center, Bldg. 1930, in Camp Funston. Approximately 6,000 gallons of used antifreeze is generated over the course of a year.

1.3 Type of Contract. The Government will award a Firm Fixed Price, Single Award Service Contract.

1.4 Service Contract Labor Standards. The Service Contract Act applies to the requirement. Vendor shall pay their employees at least the wages and fringe benefits that are found by the Department of Labor to prevail in the locality or, in the absence of a wage determination, the minimum wage set forth in the Service Contract Act See ATTACHMENT 4 (Wage Determination).

1.5 Recycle to the Maximum Extent Possible. For the purpose of this solicitation and any resulting contract(s), recycling means, "to recycle the solvent for reuse, to its original intended purpose" as a degreasing solvent or as antifreeze. Recycling via fuel blending is not considered compliant with the definition of recycling in this specification. Residue from the solvent/antifreeze recycling process, which cannot be recycled, requires appropriate final treatment/disposal in accordance with all Federal, State, Local and Municipal laws, codes, ordinances and regulations.

1.6 Key Personnel. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The contract manger shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The contract manager shall be available as stated in Section 4.1 (Work Hours) and be reached telephonically, within one hour, by Contracting Officer and/or the Contracting Officer Representative The contractor’s service technician will be available for equipment repairs or to meet with contracting officers (CO/COR) within 24 hours during the days that services are not actively being performed on Ft Riley.

1.7 Conduct and Appearance. The Contractor shall ensure that the conduct of its employees, while on Fort Riley, shall present themselves in a professional appearance at all times. The conduct and appearance of Contractor employees shall not reflect discredit upon this installation or upon the Department of the Army (DA). The Government reserves the right to require removal of a Contractor employee from the job site who endangers persons or property, or whose continued employment is inconsistent with military security or mission accomplishment. The Government reserves the right to refuse to permit any Contractor employee to perform services under this contract who is not in compliance with this contract. Failure of an employee to gain access to the installation due to the above shall not relieve the Contractor of responsibility of performance of any work required by this contract.

1.8 Emergency Services.

1.8.1 Routine or Non-life threating medical treatment and services for Contractor personnel is the responsibility of the Contractor. In cases involving the potential loss of life and / or limb, Contractor may use the Irwin Army Hospital Emergency room for emergency treatment. The Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within two hours of the incident.

1.8.2 The contractor’s contract administrator shall be the emergency contact for employees working on Ft Riley. The contractor shall provide the contract administrator’s contact information prior to the start of performance.

1.9 Indemnity. The Contractor hereby agrees to indemnify and hold harmless the United States of America and its agents from any suits, fines, actions, claims, debts, demands, judgments, liabilities, costs and expenses, including but not limited to attorney's fees or court costs, which the United States of America and its agents may become obligated to defend and or pay, (i) as a result of ground or water pollution, sustained or suffered because of or by reason of any action or inaction by contractor, his agents, servants and employees, in connection with contractor's performance under this contract or (ii) as a result of any loss of or damage to property or injury to or death of any person whatsoever, sustained or suffered because of or by reason of any action or inaction by contractor, his agents, servants and employees, in connection with contractor's performance under this contract or (iii) as a result of alleged pollution, damage or injury, sustained or suffered because of or by reason of any action or inaction by contractor, his agents, servants and employees in connection with contractor's performance under this contract.

1.10 Government Furnished Property, Equipment, and Services.

1.10.1 The Government will not provide any real property to include equipment, materials, or facilities during the life of this contract.

1.10.2 The Government will provide forklift capabilities/services to assist with loading the used antifreeze drums into the Contractor’s transport vehicle in the vicinity of building 1930.

1.11 Post Award Conference. The Contractor shall attend any post award conference convened by the contracting activity or contracting office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall notify the Government of problems, if being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

2.0 DESCRIPTION OF SERVICES

2.1 Scope of Work. This is a non-personnel services to provide routine maintenance and general solvent recycling services at various locations on Fort Riley and collection, transport, and recycling of used antifreeze generated on Fort Riley. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined in this Performance Work Statement (PWS).

2.2 The Contractor shall perform the following tasks for the Parts Cleaners and antifreeze recycling.

2.2.1 Parts Cleaners. The Contractor shall perform to the standards in this Performance Work Statement. Contractor shall collect, transport, treat, recycle and/or dispose of streams of waste material generated at the Government’s locations. The Contractor shall provide the general solvent recycling services at various Government locations on Fort Riley, KS, ATTACHMENT 1 (TANK LISTING). Service intervals are specified in ATTACHMENT 5 (SERVICE INTERVALS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor is responsible for coordinating with the COR or Alternate COR to schedule all service actions to be performed. Service Plans will be broken down by, date of service, location and Serial Number, in advance of the servicing. The initial Service Plan will be provided to the COR/KO as a part of the proposal. See ATTACHMENT 6 (DELIVERABLES), and shall be maintained for the life of this contract.

2.2.2 Servicing (Initial Set-up): The Contractor shall perform the following initial service setup activities at the Government’s location, ATTACHMENT 1 (TANK LISTING), as follows:

2.2.2.1 Deliver parts cleaners in good working condition of the type, design, and size to the location as specified in ATTACHMENT 1 of this PWS.

2.2.2.2 Provide all approved cleaning solutions specified by the Government for use in the parts cleaners. See ATTACHMENT 6 (QUALIFIED PRODUCTS LISTING) for Government authorized solvents for use under this contract.

2.2.2.3 Ensure that all Contractor installed parts cleaners operate in accordance with manufacture specifications at all times with no more than 24 hrs. of down time.

2.2.2.4 The Contractor shall supply, affix, and maintain labels on each parts cleaner specifying the type of cleaning solution used in that parts cleaner and information about the proper use of the cleaning solution IAW with associated SDS/MSDS (Safety data sheet/ material safety data sheet) and manufacturer specifications. To be verified by the COR prior to the placement of any parts cleaner. See ATTACHMENT 6 (TYPE AND NUMBER OF WASHER REQUIRMENTS).

2.2.2.5 The Contractor shall provide the KO and/or COR a current copy of the Safety Data Sheet/Material Safety Data Sheet (SDS/MSDS) for each type of cleaning solution used under this contract within 10 days of contract award. See ATTACHMENT 6 (DELIVERABLES).

2.2.2.6 The Contractor shall provide the KO and COR a website for the manufacturer user manual that describes the proper use and operation of the Contractor parts with the technical portion of the proposal. See ATTACHMENT 6 (DELIVERABLES).

2.2.2.7 The contractor shall provide contractor owned/rented/leased parts washers of a similar type listed in EXHIBT F, Type and Number of Washers. Within 30 days of contract award the contractor shall provide original set-up of Contractor provided parts cleaning equipment (See ATTACHMENT 1 -TANK LISTING), and, after specified service interval (see ATTACHMENT 6 - SERVICE INTERVALS), remove contaminated solvent, clean parts washer system of sludge and residue, replenish parts washer with recycled solvent, replace filters, and perform all repairs necessary to ensure that the cleaning equipment is maintained in proper operational condition. Contractor shall provide all labor, handling, and transportation of the solvent to, and residue from, the user site to the Contractor facility. The Contractor is also responsible to complete an EPA manifest, and all other pertinent regulatory paperwork required. The contractor shall complete the EPA manifest and provide it to the COR prior to leaving the installation. Once the initial service setup activities are completed, the Contractor will perform all on-going parts cleaner services according to the terms of the Contract. Any time after the original set-up the COR can move or the COR can have the Contractor move, a machine to a new location.

2.2.2.8 Transition Period: This period may last for up to 30 days from contract start or end date as applicable. Contractor shall assume responsibilities for Solvent Tank Service as specified in the contract and initiate emplacement of Contractor provided solvent cleaners in coordination with the COR. Logistical coordination may be required with the previous Contractor and is the responsibility of the incoming Contractor. The transition period will incur no additional cost to the Government.

2.2.3 Servicing (Generally an authorized Government Official will be responsible for signing all required paperwork: Authorized Government Officials (Authorized Government Officials will be designated by the COR/KO, provided at time of contract award, and updated as required). See ATTACHMENT 6 (DELIVERABLES).

2.2.4 Contractor shall provide solvent and exchange the waste solvent in parts cleaning equipment at various service intervals for various tank capacities as specified in ATTACHMENT 6 (SERVICE INTERVALS).

2.2.4.1 Service each parts cleaner within the service interval noted in ATTACHMENT 5 (SERVICE INTERVALS).

2.2.4.2 Provide properly trained Contractor personnel to service each parts cleaner at the Government’s location. The contractor shall provide proof of company training and certificates/licenses for employees performing work under this contract IAW ATTACHMENT 6, (DELIVERABLES).

2.2.5 Servicing (Government Owned Parts Washers) – Parts Cleaner service includes, but not limited to, the following:

2.2.5.1 Removal of any accumulated sludge from the parts cleaner and maintain proper solvent levels IAW the user manual for that machine;

2.2.5.2 Removal and Replacement of used cleaning solutions with fresh solutions not to exceed service intervals noted in ATTACHMENT 5. (SERVICE INTERVALS).

2.2.5.3 Before placement of clean solutions the contractor shall use the present solvent to wipe down the inside walls of the machine making them free of any sludge and/or build-up on the tank;

2.2.5.4 Disposal of all waste generated per KDHE, DOT and Ft. Riley HMP.

2.2.6 Servicing (Contractor Provided Parts Washers): Parts cleaner service includes the following, but not limited to:

2.2.6.1 Removal of any accumulated debris from the parts cleaner catch screens or fillers and maintain proper solvent levels IAW Operators manual.

2.2.6.2 The contractor shall wipe down the exterior of the parts cleaner with the present solvent prior to placement of clean solutions;

2.2.6.3 Removal and Replacement of used parts cleaning solutions with fresh solutions;

2.2.6.4 Provide packaging, labels, transportation, and disposition of the used cleaning solutions.

2.2.6.5 The contractor shall repair or replace all parts that do not function properly IAW the user manual for that machine. The contractor shall complete all repairs/replacements within 24 hours of notification from COR.

2.3 Used Antifreeze Recycling: The Contractor shall perform to the standards set forth in ATTACHMENT 6 Performance Requirements Summary of this PWS. The Contractor shall collect, transport, treat, recycle and/or dispose of streams of waste material generated at the Government’s locations. The Contractor shall pick up between 30-40 drums at a time as the used antifreeze is generated throughout the year. The Contractor shall pick up the drums within 20 calendar days from the time they are notified a shipment of used antifreeze is ready. The contractor will be notified by the Hazardous Waste Manager, contact information for the Hazardous Waste Manager will be provided at contract award to the awardee. The Contractor shall supply labels that conform to Department of Transportation (DOT) labeling requirements (if applicable) (Management of Used Antifreeze Technical Guidance Document HW-1997-G2).

2.4 Title to Solvent and Equipment. The Contractor will at all times retain title to its solvents or other cleaning solutions provided as part of the Services. For Government purchased equipment, the Government shall also retain title to any equipment, including, without limitation, parts washers, or storage containers, placed by the Contractor at Government locations. Upon termination of the Services, the Government shall immediately return to the Contractor (i) all equipment and storage containers provided to the Government and owned by the Contractor, in good repair and condition, normal wear and tear excepted, and (ii) all solvents and cleaning solutions.

2.5 The Contractor is responsible for all damages to persons or properties that occur as a result of fault or negligence by the Contractor or its employees. The Contractor shall take proper safety and health precautions to protect the worksite, the workers, Government employees, the public, and the property of the Government and other parties. All services shall be performed in a safe, efficient, and lawful manner, which utilizes properly trained and qualified personnel able to perform to the standards of this PWS.

2.6 Service Receipt. The Contractor shall provide the COR, receipts of services performed daily and are broken down by, date of service, building location, serial number, machine type and cost. The Contractor will also provide a monthly roll-up of all services performed with the same information. The receipts of services performed and monthly roll-up shall be provided to the COR prior to the contractor submission of invoice in Wide Area Work Flow.

2.7 The Contractor is fully responsible for any and all acts and omissions of its employees, subcontractors and other persons who act in the performance of this contract on behalf of the Contractor. Furthermore, the Contractor assumes all risk of loss connected with chemicals, wastes, materials and residues generated by any spill, treatment, incineration, transportation, or disposal of waste materials.

2.8 Wide Area Work Flow (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

2.9 Solvent Cleaners. The Contractor shall provide circulating solvent cleaners that conform to the Underwriters Laboratory (UL) or Factory Mutual (FM) standards as applicable. Prior to the placement of any solvent cleaner, the Contractor shall submit to the COR, proof that the circulating solvent cleaners provided under the specification conform to the standards of the UL or FM (to be verified by the COR) as applicable. The label of UL or FM shall be accepted as conforming to this requirement. A list of the only acceptable solvent cleaners used on this contract are identified in ATTACHMENT 6, Qualified Product Database.

3.0

REQUIREMENTS

3.1 General. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined in this Performance Work Statement (PWS).

3.2 Environmental. The Contractor shall obtain, at its own expense, all necessary licenses, certifications, and/or permits as well as comply with any and all applicable Federal, State, local and Municipal laws, codes, ordinances, and regulations that pertain to the recycling effort, handling, transportation and disposal of all identifiable hazardous and non-hazardous wastes during the life of this contract. All hazardous wastes, as defined in 40 CFR Part 261.3, shall be handled in accordance with the local, State and Federal, Hazardous Waste Management regulations.

3.3 Equipment. The Contractor shall provide Environmental Protection and Recovery Systems during the life of the contract. Those systems and/or equipment shall include, but are not limited to, any materials such as bags, barrels, containers, rags, absorbent materials, etc. The Contractor assumes the responsibility and all liabilities for hazardous waste and waste by-products, and shall comply with all Environmental Protection Agency (EPA) and Occupational Safety and Health Administration (OSHA) regulations, and any other federal, state, local, and all host activity environmental control policies and regulations.

3.4 Identification of Contractor Employees. The Contractor shall provide each employee an Identification (ID) badge, which includes at a minimum, the company name, employee name, Contract number and a color photo of the employee. ID badges for Key Personnel shall also indicate their job title. ID badges shall be worn at all times during which the employee is performing work under this contract. All Contractor employees shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor personnel changes, see ATTACHMENT 6 (DELIVERABLES).

3.5 License/Certification. The Contractor or subcontractor shall possess all necessary State or Federal licenses and permits for the transport, treatment, storage, and disposition of recyclable materials identified in this contract. See ATTACHMENT 6, Deliverables: for specific documentation and completion date. The Contractor shall possess a valid State Treatment / Storage/Disposal (TSD) permit if any co-mingling of solvent occurs within the State. This license shall be provided at time of solicitation and the contractor shall be responsible for providing updated licenses as necessary. All of the above shall be kept current and updated throughout the entire contract term and during any resultant activity relating to the performance of the contract. Transporter must be listed on the Kansas Hazardous Waste Transport List to perform under this contract. The contractor shall provide the name of the prime and any applicable subcontractors that will be transporting hazardous waste. This information shall be provided to the COR at least 24 hours prior to transportation.

3.6 Contractor shall provide all necessary vehicles to fulfill the requirements under this contract. All vehicles and equipment, shall be in an operable condition and meet all Federal, State, and local safety requirements, and shall comply with EM 385-1-1 (Section 19), Safety and Health Requirements Manual. The Contractor shall pay all taxes assessed on said vehicles, or the operations thereof. A list of each vehicle and current registration must be maintained during the life of this Contract and provided to the KO/COR within 10 days of contract award. Contractor vehicles operating within the boundaries of Fort Riley shall have Contractor’s company name clearly visible and affixed to both sides of the vehicle.

3.7 The Contractor shall provide the KO/COR prior to contract start, evidence of the minimum insurance coverage listed below. Contractor shall not begin performance without proof of insurance as required. All coverage shall be maintained throughout the contract period. All subcontracts shall provide the same coverage: Statutory worker's compensation and employer's liability insurance (as applicable):

3.7.1 $100,000 or as prescribed by The State of Kansas, whichever is greater

3.7.2 General liability – At minimum, bodily injury liability insurance in the amount of $500,000 per occurrence

3.7.3 Vehicle liability (comprehensive): At a minimum, $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. Bodily injury liability and property damage liability shall cover the operation of all automobiles, trucks, vehicles and other mobile equipment used in connection with the performance of the contract

3.7.4 In accordance with FAR Clause 52.228-5, Insurance – Work on a Government Installation, a Certificate of Insurance shall provide an endorsement for 30 days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. The insurance document should reference the applicable contract number on the policy.

3.8 Safety/Accident Prevention Plan. Safety/Accident Plan: The Contractor shall provide a safety and Accident Plan Submitted to the KO/COR within 10 days of contract award. The Army has an overall goal of ensuring that contracted work is performed using procedures and risk controls that ensure workers, the public and the environment are not endangered. Contractor will be required to have a Safety and Occupational Health Program implemented and tailored to meet the safety requirements of each contract and the associated tasks and products of that contract. This program, DA PAM 385–10, Army Safety Program, will be documented in the Contractor’s safety plan.

3.8.1 Spillage Clean-up Plan. The Contractor is solely responsible for prompt cleanup of spills or leaks. Contractors must comply with Fort Riley, Environmental Management Plan (EMP). The Contractor shall report all such spills or leaks, regardless of quantity, to the KO and COR or his/her Alternate immediately upon discovery. A written follow-up report shall be submitted no later than 24 hours after the initial telephonic report. Should a spill occur, the Contractor shall clean the area contaminated by the spillage. The Contractor shall be liable for all costs associated with cleanup of any spills (POL, solvents, wastewater, battery acids, paints, lubricants, refrigerant oils, hydraulic fluids, anti-freeze, and septage etc.). Any spilled chemicals shall be cleaned up in accordance with Fort Riley’s Environmental Management Plan (EMP). Contractor shall submit a spillage cleanup plan to the KO/COR within 10 calendar days of contract award.

3.9 Quality Control Plan. The Contractor shall perform to the standards in this contract. The Contractor shall develop and maintain a quality control program to ensure all services are performed in accordance with commonly accepted commercial practices and meet the requirements of this PWS and to identify, prevent, and eliminate recurrence of defective services. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and correction of deficiencies, as required. The Contractor shall submit its Quality Control Plan to the KO/COR IAW ATTACHMENT 6 (DELIVERABLES).

3.10 Government Quality Assurance. The Government will maintain a quality assurance surveillance plan (QASP) for all work performed under this contract. Inspections will be conducted by the COR or alternate. Inspection will consist of verification and quality of the services performed. This inspection will be completed on 10% of the work completed on any service day. The COR or alternate will generally perform an inspection the day after the work is completed. Evaluation of Contractor performance will be IAW with ATTACHMENT 6 (PERFORMANCE REQUIREMENTS STATEMENT (PRS).

3.11 Hazardous Waste Manifest (EPA Form 8700-22). The Contractor shall provide the destination of any hazardous material prior to removal of waste. The Contractor shall also furnish a legible copy of the Hazardous Waste Manifest and Bill of Lading to the designated point of contact for signatures, within 45 days, and as specified in paragraph 2.2.3 and Appendix G (Deliverables). The manifest shall reflect the total amount transported and all other information required for the completion of required regulatory reports as required by Federal, State, Local and Municipal laws, ordinances and regulations. It is the Contractor's responsibility to obtain all necessary documentation to show that final treatment or disposal of all items has been accomplished.

3.12 Used Antifreeze Recycling. The contractor shall recycle used antifreeze to the maximum extent practicable. The contractor shall be responsible for recycling used antifreeze 90-95% of the time. Antifreeze is to be recycled in accordance with the Technical Guidance Document HW-1997-G2 from the KDHE (Revised 08/03/2011). If this document is revised during the life of the contract the newest revision will take its place. The Contractor shall accept used antifreeze by the 55-gallon drum. When receiving the used antifreeze by the drum the contractor will provide an empty drum to replace the container on a one-for-one exchange. The initial 55-gallon drums will be supplied by the Government. All used antifreeze drums shall be stenciled with the words “Used Antifreeze”. The Contractor shall place appropriate markings for transport and tracking purposes. As long as the antifreeze is recycled no TCLP (Toxicity characteristic leaching procedure) sampling is required. The Contractor shall provide the proper shipping documents (Bills of Lading), prior to leaving the installation, and IAW 2.2.3. See ATTACHMENT 6 (DELIVERABLES).

3.13 Waste Determination. The Contractor agrees to provide the Government with information concerning the Waste Material in the form of Waste Determination, so that the Contractor may prepare a description that characterizes and classifies the Waste Material (the “Waste Description”) for The Government’s approval and signature as the Generator. The Waste Description will include a description of the chemical components of the Waste Materials, including the percentage composition of each such component stated in ranges. The process creating the Waste Material; analytical results of the testing of the Waste Material, if available; and a listing of physical characteristics of the Waste Material. The Waste Description will be part of the Supporting Documents. The Waste Determination will be provided annually for each waste stream to the COR.

3.14 Contractor Training Requirements.

3.14.1 AT Level I Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if the COR is not assigned within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I Awareness Training is available at the following website: https://jkodirect.jten.mil/atlas2/faces/page/login/login.seam

3.14.2 OPSEC Standard Operating Procedure/Plan/ Training. Per AR 530-1 Operations Security, the contractor employees shall complete Level I OPSEC Awareness Training. New employees shall be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://www.cdse.edu/catalog/operations-security.html

3.15 Access and General Protection/Security Policy and Procedures. Contractor and sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.15.1 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.16 Contractor Manpower Reporting (CMR).

3.16.1 The Contractor shall report all Contractor manpower (to include Subcontractor manpower) employed for the performance of this contract. The Contractor shall complete all required fields in the reporting system using the web address: http://cmra.army.mil. The COR will assist the Contractor with the reporting requirement as necessary. If the Contractor is experiencing difficulties registering in the CMR website, an Excel spreadsheet can be obtained from Contractormanpower@hqda.army.mil and completed by the Contractor (one row for each contract). The completed spreadsheet can be sent to contractormanpower@hqda.army.mil and the data will be input into the application. The Contractor may enter reports at any time during the reporting period, which is defined as the contract's period of performance not to exceed 12 months ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 October following the fiscal year during which the contract is in place. Reporting must be completed for every year or part of a year for which the contract is in place. Failure to comply with this reporting requirement will result in contract termination.

3.16.2 As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

3.16.3

4.0 Service Schedule

4.1 Work Hours. Hours of Operation: The Contractor is responsible for conducting business between the hours of 8:00am to 3:30 pm Monday through Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce for the performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

4.1.1 Federal Observed Holidays: The Contractor is not required to work on the following holidays when Fort Riley is closed. A listing of federally recognized holidays is located at http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/.

4.1.2 Military training holidays exist for which access to facilities may be limited. Contact the COR to confirm dates and access as necessary.

4.2 Scheduling is the responsibility of the Contractor. The contractor shall check in with the COR before starting scheduled services for any update to or change in projected service plan. At this time the contractor will also secure the required keys for access to required machines. See ATTACHMENT 1 (Tank Listing). The contractor shall check out with the COR or alternate before leaving Fort Riley to obtain Government signatures on manifests and to return any keys as required. See ATTACHMENT 6 (Deliverables).

4.3 If a machine cannot be physically inspected because of a locked building or room it shall be the contractor’s responsibility to reschedule the inspection and cleaning service.

4.4 If services for a specific cleaner cannot be rescheduled due to extenuating circumstances, the Contractor will be notified accordingly and the cleaner subsequently placed on a “no service schedule.”

4.5 If the circumstances in PWS section 2.2.2.7 occur, and the relocation is outside the normally scheduled service for the machine, the Contractor can charge the Government the scheduled service charge to set-up the machine for the new location.

5.0 Period of Performance

5.1 The period of performance shall be for (1) base year of 12 months and four (4) 12-month option periods. The period of performance reads as follows:

6.0 Place of Performance

6.1 The contract shall take place on Fort Riley Military Installation, Fort Riley, KS. The contractor will be responsible for completing service requirements IAW this PWS at the locations specified in ATTACHMENT 1, Tank Listing.

7.0 Definitions

7.1 General

7.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection, can be considered satisfactory as a process average.

7.1.2 Contracting Officer's Representative (COR). An authorized representative of the KO appointed in writing to perform specific contract administration functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel as necessary. The COR is not authorized to obligate the Government or change any of the terms and conditions of the resulting order.

7.1.3 Customer Comments. A means of documenting performance.

7.1.4 “Commercial Publication” is a publication available from the manufacturer or other sources containing the operation instructions, repair, overhaul, test, and parts identification of his product.

7.1.5 Contract Administrator. A Government employee who has the responsibility of performing post-award functions on the contract. This includes processing payments and modifications.

7.1.6 Contracting Officer (KO). A Government employee who has the authority to sign contracts, modifications and obligate the Government based on a warrant issued by the Department of the Army (DA).

7.1.7 Performance Requirements Summary (PRS): The PRS identifies the key service outputs of the contract that will be evaluated by the Government to assure that the Contractor meets the contract performance standards.

7.1.8 Non-Conformance Report (NCR): A formal, written documentation of Contractor non-conformance or lack of performance for contracted work. The NCR requires that the Contractor explain, in writing, why performance was unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

7.1.9 Inspection: The critical examination of a structure, mechanism, system, or procedure to discover and remedy discrepancies and/or inefficiencies.

7.1.10 Loss of Government Property: Intentional, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

7.1.10.1 Items that cannot be found after a reasonable search;

7.1.10.2 Theft;

7.1.10.3 Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

7.1.10.4 Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

7.2 Technical.

7.2.1 Solvent Parts Cleaner: "Sink-type" basin and vat, which uses circulating solvent to clean soiled, parts. Includes solvent and cleaning sink; a solvent pump with electric pump motor; and a flexible nozzle in the sink area. The unit lid will be temperature sensitive and will automatically close the cover in case of fire. Various capacities will be provided as specified in the solicitation.

7.2.2 Aqueous Brake Parts Cleaner: A mobile, air-operated unit that uses a circulating system to clean soiled, brake parts; and; includes pump with flexible nozzle, steel cart, and casters with a locking mechanism to prevent shifting or rolling of unit while in use.

7.2.3 Immersion Cleaner: "Barrel type" unit, solvent, air actuated with a timer, latching lid and agitator basket. This requirement is for a "cold parts cleaner" and the solvent will be a cold parts degreasing solvent cleaner appropriate for the above application.

7.2.4 Paint Spray Gun Cleaners Automatic: Paint Spray Gun and Equipment Parts Washer: shall be hands free, air operated, and designed to clean paint spray guns, related components, and equipment. This unit shall consist of a washbowl with a lid nozzle that dispenses clean thinner.

7.2.5 Government-Owned Parts Cleaner: Contractor will provide initial solvent, and exchange the waste solvent in Government-owned parts cleaning equipment at various service intervals and solvent for various tank capacities as specified in the solicitation.

7.2.6 Service actions include the physical inspection and conduct of periodic maintenance of a machine at its physical location. The Contracting Officer/COR will make the determination to suspend, remove, or reassign/relocate as necessary.

7.2.7 Service Intervals: The estimated number of weeks between servicing functions. Service intervals and capacities are identified in ATTACHMENT 5 (SERVICE INTERVALS).

7.2.8 Solvent: The solvent has to be listed on ATTACHMENT 6 (QUALIFIED PRODUCTS LISTING) of approved solvents. The solvent used in this contract will be recycled or virgin MIL-PRF-680 Type II solvents, as specified in the solicitation (except for Items 7.2.3, Immersion Cleaner, Aqueous Brake Parts Cleaners associated with 7.2.2, and Sonic Parts Aqueous Cleaner associated with 7.2.10). The solvent used for Immersion Cleaner applications shall be specific to "Cold Parts Cleaners.” Exception: spray gun cleaners will use recycled lacquer thinner.

7.2.8.1 The contractor shall recycle used solvents to the maximum extent practicable. The contractor shall recycle used solvents 85-90% of the time under this contract.

7.2.9 Virgin Solvent: New solvent that has not been recycled. Some Government Agencies require "virgin solvent" to be used to conform to federal specifications.

7.2.10 SONIC PARTS AQUEOUS CLEANER (Model GMC 3526): Fully automated using ultrasonic, oil removal, and particulate filtration to improve cleaning performance, it permits optimum operation with minimal operator involvement. This model uses an aqueous base cleaning solution and shall be based on manufacturer recommendations for use.

7.2.11 Recycling of Used Antifreeze: Fort Riley’s antifreeze shall be recycled in accordance with the Technical Guidance Document HW-1997-G2 from the KDHE (Revised 08/03/2011). If this document is revised during the life of the contract the newest revision shall take its place.

7.3 Acronyms:

AQL – Acceptable Quality Level NCR – Non-Conformance Report CAC – Common Access Card CFR - Code of Federal Regulations CLIN – Contract Line Item Number COR -- Contract Officer Representative EPA – Environmental Protection Agency FAR – Federal Acquisition Regulation FM -- Factory Mutual FPCON – Force Protection Condition GFP – Government Furnished Property IAW -- In Accordance With KO – Contracting Officer MSDS – Material Safety Data Sheet NCIC -- National Crime Information Center NLT-- Not Later Than OCI -- Organizational Conflict of Interests OSHA -- Occupational Safety & Health Administration TSD -- Treatment/Storage/Disposal PRS – Performance Requirements Summary PWS – Performance Work Statement.

QA -- Quality Assurance QAE -- Quality Assurance Evaluator QC -- Quality Control.

QPL -- Qualified Products Database SDS – Safety Data Sheet TSDB - Terrorist Screening Database UL -- Underwriters Laboratory WAWF – Wide Area Work Flow KDHE – Kansas Department of Health and Environment

8.0 Publications

8.1 Applicable Publications. Publications listed below form a part of this section to the extent referenced. Publications are referred to in the text by basic designation only. Assume publications to be the most current edition in effect at the time a contract is awarded. If these publications are revised during the life of the contract the newest revision shall take its place.

8.2 Location of Publications and Forms. The Contractor may utilize the Internet to view and print electronic versions of required publications and Forms. DA publications can be obtained through http://www.apd.army.mil/. DOD publications can be obtained throughhttp://www.defense.gov/pubs/. FORSCOM publications and Forms can be obtained throughhttp://www.forscom.army.mil/. TMs are available through Army Knowledge Online (AKO) at https://www.us.army.mil/suite/designer or the Logistics Support Activity at https://www.logsa.army.mil/etms/online.cfm.

OTHER RELATED PUBLICATIONS

Public Law 93-502, and 5 U.S.C., Section 552.

8.3 Forms. The following is a list of forms the Contractor may use in performance of Tasks outlined in Section 2 of this PWS.

Conditions Oct 78

9.0 Supporting Documentation

Intervals