Amended_Performance_Work_Statement-_Farrier_Service-FINAL.pdf

1st INFANTRY DIVISION

PERFORMANCE WORK STATEMENT (PWS)

COMMANDING GENERAL’S MOUNTED COLOR GUARD FARRIER SERVICES

TABLE OF CONTENTS

Section 1: Overview 1

Section 2: Definitions and acronyms 5

Section 3: Government-furnished items and services 7

Section 4: Contractor-furnished items and services 7

Section 5: Specific tasks 7

Section 6: Applicable publications 9

Section 1: Overview: This is a non-personal services contract to provide Farrier training to the

Soldiers of the Commanding General’s Mounted Color Guard (CGMCG) for eight hours weekly and farrier service for four hours weekly for CGMCG’s herd of 25 horses. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Farrier services as defined in this Performance Work Statement (PWS), Section 5.

The Contractor shall perform to the standards in this contract.

1.2. Background: The purpose of this firm, fixed price contract is to obtain a farrier that has been certified by an accredited school or course and several years of professional farrier experience in order to conduct services as required. Additionally, the selected farrier must have experience in teaching the art and science of shoeing horses to support the mission of the CGMCG horses.

Farrier service has been provided for CGMCG horses for five years to provide care to prevent lameness of horses. This is to ensure the horses are maintained in excellent health and able to support the CGMCG in Ceremonies, Parades, Rodeos, Recruiting events, and competitions.

1.3. Objectives: The farrier will teach Soldiers assigned to the CGMCG the art and science of shoeing horses as well as trim and shoe horses as needed. Each horse will be routinely trimmed and/or shod every four to six weeks and provide care to prevent lameness.

“LEAD TRAIN WIN!”

1.4. Scope: Farrier service; Contractor shall provide Horse Detachment with twelve (12) months of scheduled farrier services and instruction per year, with four (4) optional years. Services and instruction will consist of shoeing and hoof trimming of up to 23 head of horses and 2 mules.

Contractor will provide 8 hours per week of detailed instruction in the art and science of trimming and shoeing horses and mules, as well as 4 hours of hoof trimming and horse shoeing per week. The contractor must be knowledgeable in corrective shoeing and in teaching others the art and science of corrective shoeing and hoof trimming. The farrier must be well versed and capable of creating and fitting the shoe to each individual horse, depending on the horse’s individual needs as well as instruct Soldiers in creating and fitting shoes for each individual horse. The shoeing shall be done no less than once every six weeks. Contractor shall be certified and experienced in hoof trimming, hot/cold shoeing, corrective shoeing, and draft horse shoeing and mule shoeing and well as have documented experience in the instruction thereof.

Contractor shall be able to provide multiple sources of validation upon request regarding hot/cold shoeing, corrective shoeing, and draft horse shoeing as well as training certifications.

1.5. Period of performance: The period of performance shall be for one (1) base year of twelve

(12) months and four (4) 12 month option years. The government reserves the right to extend the term of this contract set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contact.”

Base Year 15 April 2019 – 14 April 2020

Option Year 1 15 April 2020 – 14 April 2021

Option Year 2 15 April 2021 – 14 April 2022

Option Year 3 15 April 2022 – 14 April 2023

Option Year 4 15 April 2023 – 14 April 2024

1.6. General Information

1.6.1. Federal Observed Holidays

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.2. Hours of Operation: The Contractor shall conduct all work during normal business hours of the CGMCG. The Contractor shall coordinate with the CGMCG Commander to determine what days will be the most suitable to conduct training and actual farrier services. Contractor shall respond to calls within three days after notification. Contractor shall respond to emergency calls no later than the following day, prior to close of business (5:00 pm CST). The Contractor must at all times maintain an adequate workforce with commensurate experience for the uninterrupted performance of all tasks defined within this PWS, when the government facility is not closed due to Federal Holidays or when the Government facility is shut down.

1.6.3. Place of Performance: The Contractor is responsible for conducting horse shoeing and training at the CGMCG stables, located at 252 Stuart Ave, Fort Riley. The Contractor shall coordinate its proposed dates with the Contracting Officer’s Representative (COR), to ensure it will meet mission requirements.

1.6.4. Type of Contract: The Government will award a Firm-Fixed Price contract.

1.6.5. Special Qualifications: Farrier shall have a minimum of 25 years professional experience in proper trimming techniques, sizing, shaping, and application of shoes, to show expertise in ability not to cause harm to horses, as well as previously trained hoof care. The Farrier shall provide a resume to show their experience in hoof care and experience as an instructor teaching hoof care for a minimum of 5 years. The Farrier shall provide evidence of attendance and successful completion of recognized farrier school, taken and successfully passed a recognized farrier course through an accredited institution or farrier’s association.

1.6.6. Antiterrorism (AT) and Operations Security (OPSEC):

1.6.6.1. Access and General Protection/Security Policy and Procedures: This provision is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and employees/associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Officer, Director of

Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, the Government may require changes in contractor security matters or processes.

1.6.7. Post-Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO (Contracting

Officer) and COR (defined below), as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings, the KO will apprise the Contractor of how the government views the Contractor’s performance, and the Contractor will apprise the government of any problems being experienced. Appropriate action will be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8. Contracting Officer’s Representative (COR): A representative from the requiring activity appointed in writing by the KO to perform surveillance and to act as a liaison to the Contractor.

The COR management system tool (Virtual Contracting Enterprise (VCE) at https://arc.army.mil/COR) shall be used for nomination, tracking, documentation, and management of CORs. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the

Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the

Contractor; monitor Contractor’s performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government-furnished property. A letter of appointment issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms or conditions of the contract.

1.6.9. Contractor Personnel Conduct: The Contractor’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that they present a professional appearance. The

Contractor shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. Particular attention should be paid to the acceptance of gifts/gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions with may prejudice future competitions. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to the acceptance of gifts/gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions with may prejudice future competitions.

1.6.10. Identification of Contractor Employees: All contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

https://arc.army.mil/COR

1.6.11. Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager shall be responsible for the Quality Control Program (QCP).

1.6.12. Payment:

1.6.12.1. The Contractor shall bill the Government on a monthly basis. A copy of the invoice shall be sent electronically to the COR not later than the 18th of each month.

1.6.12.2. Upon receipt of a Wide Area Workflow (WAWF) approved DD250;

submit the invoice and other pertinent modification documents to the DFAS Office listed in

Block 15 of the contract.

1.6.12.3. The Contractor shall comply with the following WAWF clause:

DFARS 252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports –

Contractor shall submit payment requests using electronic forms.

1.6.13. Emergency Services: If injured the Contractor will notify the COR within 30 minutes of the incident. Minor medical treatment and services for the Contractor is the responsibility of the

Contractor, if immediate care is needed the Contractor may utilize Irwin Army Community

Hospital (IACH); however, payment of those services will be the Contractor’s responsibility.

Section 2: Definitions and acronyms

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government.

Contracting Officer (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Quality Control Program (QCP): Actions taken by Contractor to control the performance of contracted services to meet PWS requirements.

Quality Assurance (QA): Actions taken by the government to assure contracted services meet

PWS requirements. The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government must do to ensure the Contractor has performed in accordance with accepted QCP and other contract requirements and performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable performance threshold.

Quality Assurance Surveillance Plan (QASP): A written document specifying the QA activities and the surveillance of Contractor performance.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Non-Personal Service: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

Fully Shod: Removing the current horse shoes from the horse, filing, smoothing, and trimming the hooves, then placing 3-4 new horse shoes on the horse.

Specialty Shoeing: Any shoe job requiring special shoes and/or additional material for shoeing

(i.e. parts, pads, sil-pak, clips, equi-pak, equi-seal).

Trimming: Removing the current horse shoes from the horse then filing, smoothing, and cutting the hooves and replacing the current shoes.

Hoof Repair: Repair of split, bruised, and/or cut hooves.

2.1 Acronyms:

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CAP Contractor Acquired Property

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

GFP Government-Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PA Property Administrator

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

WAWF Wide Area Work Flow

Section 3: Government-furnished items and services

3.1 Facilities: The government shall provide the workspace in order for the Contractor to perform required services (i.e. stables).

3.2 Materials: The government will not provide equipment required to complete this service.

3.3 Utilities: All utilities in the facility will be available for the Contractor’s use in performance of duties outlined in this PWS. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

Section 4: Contractor-furnished items and services

4.1 General: The Contractor shall furnish its own equipment to perform necessary services according to this PWS. The Contractor is responsible for transportation to the designated place of work, as per Part 1.6.3 of this PWS.

Section 5: Specific Tasks

5.1 Basic Personnel: The Contractor shall provide a workforce possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Maintaining this proficiency shall be at no additional cost to the Government. Personnel performing work under this PWS shall remain employees of the Contractor. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS. The Contractor’s employee’s conduct shall be IAW with 45 CFR Parts 2600-2641 and DOD-5500 7-R (Joint Ethics

Regulations) found at http://www.dod.mil/dodgc/defense_ethics/ethics_regulation/

5.2 Certification: The farrier needs to be certified by a recognized farrier school or course. The course or school must be recognized by an accredited Institution or farrier association.

5.3 Basic Services: Contractor shall provide CGMCG with eight (8) hours weekly of farrier training and four (4) hours weekly scheduled farrier services, per year, with four (4) optional years. Services will consist of shoeing and hoof trimming only of 23 horses and 2 mules.

5.4 Training Specifics: The contractor shall provide personnel and equipment to conduct training for a selected group of our Soldiers to learn the basics of hoof care (trimming, shoeing and working into advanced shoeing techniques) using standard "keg" shoes and utilizing a forge to alter plain hoes in order to correct gait or stance issues as needed. This instruction shall be student dependent and shall result in a working knowledge so that they are able to operate on their own. The instructions shall be not only how but also the why, as well as the pros and cons of what is being done (shoe, no shoe, corrective shoe and if there are multiple issues, which one needs more attention and why). The end state is for each Soldier to have enough knowledge from the training to get certified as a farrier.

5.4.1 Number of Participants: There will be four (4) to six (6) students for each training

5.4.2 Draft Breed of horses: There are two draft teams. One team of Percherons and one team of Percheron cross draft mules.

5.5 Shoeing Specifics

5.5.1 Contractor shall shoe 23 horses and 2 mules 12 month period each 4-6 weeks

5.5.2. Contractor shall trim hoofs for 23 horses and 2 mules 12 month period each 4-6 weeks.

5.5.3 Contractor shall provide 23 horses and 2 mules hoof repairs as/if needed during the 12 month period. The contractor shall only invoice for the actual hoof repairs performed under the contract.

5.6 Site Visit- 26th March 2019 at 10:00 AM CST, POC SFC Siebert 785-239-0967.

Dale.r.siebert.mil@mail.mil

5.7 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the

Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the http://www.dod.mil/dodgc/defense_ethics/ethics_regulation/ mailto:Dale.r.siebert.mil@mail.mil information in the format using the following web address https:cmra.army.mil. The required information includes: (1) Contracting Office, Contracting Officer, or also known as the

Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5)

Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-

Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by

Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the

Contractor with its UIC for the purposes of reporting this information); (11) Locations where

Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of

Contractor and sub-Contractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.8 Quality Control Program (QCP): The Contractor shall develop and maintain an effective

QCP to ensure services are performed in accordance with this PWS. The Contractor’s QC program is the means by which they assure if their work complies with the requirement of the contract. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in Technical exhibit 1, “Performance Requirements Summary.” After acceptance of the QCP, the Contractor shall receive the contracting officer’s (KO’s) acceptance in writing of any proposed change to the QCP.

5.7 AT Level I training/ CAC.

5.7.1 This standard language is for contractor employees with an area of performance within an

Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam.

5.7.2 For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive

2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.8 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

5.9 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Arm controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force protection Condition (FPCON) at any individual facility or installation change, the

Government may require changes in contractor security matters or processes. Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5.10 For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://www.cdse.edu/catalog/operations-security.html https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam http://www.cdse.edu/catalog/operations-security.html

Section 6: Applicable Publications

6.1 GENERAL. Regulations, directives and forms applicable to this contract are contained in this section of the contract. The regulations and directives have been coded as Advisory (A) or

Mandatory (M). Supplements or amendments to mandatory publications may be issued during the life of the contract and shall be considered to be in full force and effect on the effective date of the supplement or amendment unless it requires additional performance effort by the

Contractor. Changes in updated regulations and publications that cause an increase or decrease in cost will not be binding until a contract modification is executed.

6.1.1. APPLICABILITY. Certain sections (e.g., chapters, annexes) of the publications apply to installation commanders and installation operating personnel. When such references include the provisions of logistical support services as reflected in this contract as requirement, those sections shall apply to the Contractor unless specifically exempted by a contract provision.

6.2. GOVERNMENT REGULATIONS AND DIRECTIVES.

6.2.1. DEPARTMENT OF THE ARMY REGULATIONS (AR).

REGULATION ADVISORY (A)

DIRECTIVE DATE TITLE MANDATORY (M)

11-27 03 Feb 97 Army Energy Program M

190-13 30 Sep 93 The Army Physical Security Program M

190-51 30 Sep 93 Security of Unclassified Army Property M

(Sensitive and Nonsensitive)

340-21 05 Jul 85 The Army Privacy Program A

381-12 15 Jan 93 Subversion and Espionage Directed A

Against U.S. Army (SAEDA)

385-10 23 Aug 07 Army Safety Program M

6.2.2. DEPARTMENT OF DEFENSE (DOD) REGULATIONS AND MANUALS.

4161.2-M 31 Dec 91 DOD Manual for the Performance of Contract M

Property Administration

5500.7-R Aug 93 Joint Ethics Regulation (JER) M

6.2.3. MISCELLANEOUS REGULATIONS, DIRECTIVES, AND PROCEDURES.

PL92-59 01 Jan 04 Occupational Safety & Health Act of 1970 M