Attachment_1,_Statement_of_Work,_19-Q-0028.pdf

Statement of Work

Fort Polk, ICE Requirement

1.1 The Contractor shall provide all necessary resources, management, personnel, materials, transportation, supplies, and equipment, to provide storage units and delivery of bagged crushed ice supply for Fort Polk, LA 71459, to various locations on the installation.

1.2 The Contractor shall furnish ice manufactured by and delivered from establishments currently appearing in the Directory of Sanitary Approved Food Establishments for Armed Forces Procurement.

1.3 The Contractor awarded the contract shall be subject to an initial sanitary inspection and audit by the U.S. Army Veterinary Command before work on the contract commences.

1.4 The Contractor shall write a letter (preferably on letterhead stationery) requesting an initial sanitation audit. The owner or an authorized representative of the establishment processing the product(s) must sign the letter. The Contractor shall address the letter to the purchasing or contracting agency he/she wishes to conduct business with. The request shall contain, as a minimum, the following information:

1.4.1 The full name of the processing facility, street address (or geographical location), city, state, zip code, and county or country where the plant is located. If different, include the mailing address.

1.4.2 The name, title, telephone and fax numbers, and e-mail address of the person to contact at the facility, and the normal operating hours.

1.4.3 A list of the specific products to be furnished (such as ice).

1.4.4 A list of the federal, state, and local regulatory agencies that currently inspect the facility.

If they have a federal or state establishment number, please provide the number as well.

1.5 The Government will review the request and determine if the supplier is eligible. If the agency wishes to potentially do business with the vendor, the agency will write a cover memorandum and enclose the supplier's request. The memorandum must include the following agency information: a correct mailing address, a point of contact, telephone and fax numbers, and an e-mail address. The agency should submit the audit request at least 6 weeks before the results are due to:

U.S. Army Veterinary Command ATTN: PHC-San Antonio 2748 Worth Road, Suite 5 Building 2792 JB Fort Sam Houston, Texas 78234

1.6 The applicable U.S. Army Veterinary Service will furnish the purchasing or contracting agency with a copy of the approval or disapproval letter to the vendor. For questions or more information, contact Mr. Robert Kilburn at the U.S. Army Veterinary Command address above, or telephone (210) 221-6547 or DSN 471-6547.

1.7 The Government will conduct random inspections of the Contractor’s facilities throughout the life of the contract. These inspections will be performed by the Fort Polk Preventative Medicine Activity.

1.8 The Government will take samples as deemed necessary by the Administrative Contracting Officer and laboratory tests will be conducted to determine the potability of the product.

1.9 The Government will randomly perform test weighing by the Post Veterinarian upon request from the Administrative Contracting Officer. Test weighing may be accomplished by weighing individual units at SSMO, Building 4366 or by weighing the entire vehicle at the truck scale before and after delivery.

2.0. CONTRACTOR PROVIDED STORAGE UNITS:

2.1 The Contractor shall deliver all ice storage bins and the ice storage house to the designated locations, by the specified delivery dates for each Delivery Order issued.

2.2 The Contractor shall deliver one (1) mechanically cooled ice storage house (building or van) with the capacity of holding a minimum of 60,000 pounds (lbs) of crushed ice to Building 4366.

2.3 The Contractor shall deliver to various locations on Fort Polk, twenty (20) mechanically cooled ice storage bins each with the capacity of holding a minimum of 1,120 pounds (lbs) of crushed ice.

2.4 The Contractor shall install the ice storage facilities and bins in the designated locations and shall maintain the equipment during the full term of the contract.

2.5 The Contractor shall repair any faulty equipment within twenty-four (24) hours following a notification of equipment failure. The Contractor shall replace any equipment within twenty-four hours at no additional cost to the Government if the equipment cannot be repaired and replacement is required.

The Contractor shall replace all bags of ice that have melted or have partially melted due to equipment failure within twenty-four hours, at no additional cost to the Government.

2.6 At the completion of the contract period, including any extensions thereof, the Contractor shall coordinate the removal of its ice storage bins and house with the delivery of the successor contractor, if applicable. Coordination will be handled through the Mission & Installation Contracting Command-Fort Polk. The Contractor shall deliver crushed ice as required, in sufficient quantities, to the dining facilities and other buildings listed, to avoid any shortage of ice.

3.0. MANUFACTURING OF CRUSHED ICE:

3.1 The Contractor shall manufacture ice from potable water. The Contractor shall maintain the ice plant and equipment in a satisfactory state of repair and sanitation. Methods employed shall conform to the best commercial practices of the industry. The ice shall meet requirements of the local and state health departments.

3.2 The Contractor shall ensure the ice storage facilities meet standards of the National Sanitation Foundation (NSF) or of other agencies with equivalent testing programs recognized by the Surgeon General. Compliance with this requirement shall be demonstrated by a letter from the Contractor certifying that equipment supplied under the terms of the contract meet National Sanitation Standards.

4.0. ICE DELIVERY:

4.1 The Contractor shall deliver ice to each delivery point and in the quantities specified by each Delivery Order executed by the Mission & Installation Contracting Command-Fort Polk.

4.2 The Contractor shall deliver ice to the dining facilities and place it into the storage bins no later than 3:00 p.m.

4.3 The Contractor shall deliver ice in clean refrigerated vehicles, equipped to protect against contamination of the product. These vehicles shall be subject to examination at all times.

4.4 The Contractor shall provide a delivery ticket with each delivery. Each delivery ticket shall include the name of the Contractor, commodity being delivered, Contract Number, Delivery Order number, complete destination, quantity being delivered, unit price and the total amount.