Contemporary_Protestant_Musician_Services_PWS.docx

NON-PERSONAL SERVICE CONTRACT - PERFORMANCE WORK STATEMENT

CONTEMPORARY PROTESTANT MUSICIAN (PIANIST)

FOR FORT RILEY WORSHIP SERVICES AND PROGRAMS

PART 1

GENERAL INFORMATION

1.1 The contract Musician is to provide appropriate musical support during the designated regularly scheduled and special worship services of the Fort Riley Worship Services Chapel congregations. Worship Services are a Statutory (Title X) Essential Element of Religion. As a non-personal services contractor, the Musician is not a member of the Chapel or Installation Chaplain’s Office Staff. The authority for contracting Musicians is outlined in AR 165-1, paragraph 5.1. The purpose for contracting Musicians is to support the Commander’s Religious Support Program by providing professional, technical assistance to bring quality worship services to Soldiers and Family Members in support of their free exercise of religion. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

1.2 Period of Performance. The Period of Performance shall be for one 12 month base year and four (4) 12-month option periods.

PART 2

DEFINITIONS

2.1 Prelude. Appropriate instrumental music provided up to 10 minutes prior to the start of the worship service.

2.2 Postlude. Appropriate instrumental music provided up to 5 minutes after the conclusion of the worship service.

2.3 Chapel Pastor. The chaplain identified by the Installation Chaplain (Garrison Chaplain) as the Senior Pastor of a specific chapel congregation.

2.4 Rehearsal. A period of 60 to 90 minutes that the contractor provides musical accompaniment to support singers (choirs, chorales, praise teams, etc.) and/or other musicians, to rehearse songs or programs for a worship service or special event.

2.5 Practice. Contractor’s own preparation time required to provide required services and to insure familiarity with hymn/song selections.

2.6 Worship Style (Genre). The specific worship style (Genre) as defined by the Chapel Pastor.

2.7 Quality Assurance (QA). Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS) and all other service outputs.

2.8 Quality Assurance Surveillance Plan (QASP). A written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

2.9 Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

2.10 Contracting Officer’s Representative (COR). An individual designated by the Contracting Officer to act as his representative to assist in administering a contract. The source and authority for a COR are contained in the written letter of designation.

2.11 Contract Line Number (CLIN).

2.12 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.13 For contractors requiring Common Access Card (CAC). N/A

2.14 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Chapel Facility Usage: The Contractor shall have access those chapel facilities in which his/her services are normally performed. Coordination for Chapel facility reservations and usage must be made by the Contractor, and in accordance with the Religious Support Office (RSO) Chapel SOP guidelines.

3.2 The Contractor shall be authorized use of government telephone (with commercial access) for local and long distance calls to maintain contact with Chapel volunteers within the Chapel programs. Telephones are subject to monitoring at all times. Use of government telephones and communications services constitutes consent to monitor.

3.3 A photocopy machine at the Chapel will be made available for use by the Contractor to fulfill contract requirements on a space available basis.

3.4 The government will provide a desktop or tabletop work area, on a space available basis, for use by Contractor to meet the requirements of this contract.

3.5 The government will make available to the Contractor the use of the books, media and other resources of the Installation (Garrison) Chaplain’s Office, during normal duty hours.

3.6 The government will provide and maintain the musical instruments, hymnals, sheet music, and audio/visual equipment required to execute this contract.

3.7 The Contractor shall be responsible for safeguarding all government supplies and property.

PART 4

CRITERIA FOR MEASURING EFFECTIVENESS OF WORK

4.1 Quality Assurance shall be evaluated under this contract using the method of surveillance identified in the Quality Assurance Surveillance Plan (QASP).

4.2 Effectiveness of work will be measured and verified in accordance with the QASP.

4.3 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

PART 5

QUALIFICATIONS

5.1 Must pass an Installation Records Check (i.e. background checks).

5.2 A successful audition with the Installation Chaplain, and/or his representative, is required in order to demonstrate the contractor’s skill level on the Piano, in support of various music genres.

5.3 Fully capable to sight-read sheet music, and to play on the Piano, a full spectrum of music from classical, to traditional, to TRADITIONAL, and choral, as may be required in a Worship Service and Program.

5.4 Must have a positive, can-do attitude, as well as good oral and written communication skills in order to interface with chapel staff, visitors, military personnel, and parishioners.

5.5 Be appropriately groomed and professionally attired while providing services. Contractor may be required to wear a robe or other Service items under the guidance of the Chapel Pastor.

5.6 Coordinate with, and seek approval from the Chapel Pastor regarding all music selections.

5.7 Practice selections in advance of the worship service to insure familiarity with the music selections.

5.8 Provide selections in a timely fashion to the Chapel Pastor to be printed in the service bulletin.

5.9 Notify the Chapel Pastor concerning any issues with the Chapel instrument(s), to include instrument reservation conflicts, tuning and scheduled service of instruments, unauthorized use or ill treatment of instruments.

5.10 Submit monthly service invoices into the Wide Area Work Flow System no later than the 10th working day of the following month. Validate all completed work and invoices with the Chapel Pastor, or his/her representative, who will verify your claim with the COR. Payment will not be remitted unless service is rendered.

5.11 Cancellation of a Chapel program(s)/event(s) in which the Contractor was to render services, requires a minimum 24-hour email notice to the Contractor; failure to do so, will result in the Contractor receiving full payment for that canceled service. The Contractor is required to provide the Chapel Pastor, or his/her representative, a current email address and phone number at which they can be readily contacted.

PART 6

SPECIFIC TASKS

6.1. The Contractor shall provide the following specific tasks:

6.1.1 Contract Line Number (CLIN) 0001 – Provide Music Support and Leadership:

Play the Piano, and/or keyboard, and/or organ, during the Sunday Worship Service at the Fort Riley Chapels. Coordinate music style/selections/program as directed by the Chapel Pastor; lead music accompaniment(s) in the playing of their instruments; lead the congregation in the singing of hymns, choruses, spiritual songs, praise and worship songs, etc; perform prelude, postlude, offertory, back ground music, for meditation and prayers as directed by the Chapel Pastor or his representative.

6.1.2 Contract Line Number (CLIN) 0002 – Conduct/Lead Music Rehearsals:

Conduct and lead music rehearsals in preparation for Worship Services/Programs at the Fort Riley Chapels. Date/time of music rehearsals are to be coordinated with the Chapel Pastor. In addition to the Contractor, music rehearsals must include at least one other musician, or accompanist, or singers.

6.1.3 Contract Line Number (CLIN) 0003 - Provide Music Support and Leadership for Special Music Programs. Special Music Programs are determined by, and coordinate with, the Chapel Pastor. Special music programs will follow the same guidance as in CLIN 0001, and may include, but not limited to: holidays/holy days services and other music worship events conducted at the Fort Riley Chapels.

6.1.4 Contract Line Number (CLIN) 0004 – Conduct and Lead Music Rehearsals for (CLIN 0003)

6.1.5 Contract Line Number (CLIN) 0005 - Provide Music Support for Funerals and Memorials. Funerals/memorial ceremonies and services are determined by, and coordinate with, the Chapel Pastor. Funerals/memorial services will follow the same guidance as in CLIN 0001.

6.2 The Contractor is required to accurately report all contract man-year equivalency (CMEs) in the Contractor Manpower Reporting Application (CMRA). The contractor performance under this statement of work does not require the contractor to have access to the Fort Riley’s network; hence security clearance is not required at this time.

6.3 Contractor shall submit invoices for the previous month by the 10th of each month. Payment will be authorized only for those services (units) actually performed and verified by the Government.

PART 7

SUBCONTRACTING

7.1 The contractor may provide an equally qualified Sub-Contractor as his/her substitute for a period of no more than 3 substitutions per quarter. The substitute must be pre-approved by the Chapel Pastor, and must meet the same qualifications as the Contractor, as stated in Part 5.

7.2 In such case a Sub-Contractor (substitute) is provided, the substitute shall have no claim whatsoever against the Government for services rendered.

7.3 The price to be paid the Sub-Contractor shall be a matter entirely between the Contractor and the Sub-Contractor (substitute).

7.4 In the event the Contractor fails to provide a satisfactory substitute to perform in their absence, the Contractor hereby authorizes the Contracting Officer to procure the services of a satisfactory substitute, for the account of the Contractor, and the amount paid or owed to the substitute by the Government for such services shall be deducted from any amount owed to the Contractor under this contract.

PART 8

OPERATIONAL SAFETY AND SECURITY

8.1 The contractor shall ensure the following operational safety and security requirements are achieved within specified periods stated therein:

a) All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

b) Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.2 The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage.

8.3 The COR will be notified immediately in the event of a serious incident or emergency.

8.4 Government property made available under this contract is only for use in the performance of services described in this contract.

8.5 Individual contractors are prohibited from engaging in abusive behavior and proselytizing a particular creed or belief as preferable or superior to another.

8.6 Contractors will not conduct normal counseling, administer the Sacraments (anointing, baptisms, Masses, etc.), or perform other chaplain responsibilities.

8.7 For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://www.cdse.edu/catalog/operations-security.html

PART 9

RELATIONSHIP BETWEEN GOVERNMENT, CONTRACTOR,

AND CONTRACTOR PERSONNEL

9.1 The Government and the Contractor understand and agree that the services to be delivered under this contract are non-personal services and that no employer-employee or master-servant relationship exits or will exist under the contract between the Government and the Contractor or between the Government and the Contractor’s personnel. Further, the Contractor is not the Government’s agent.

9.2 The Government will not exercise any supervision or control over Contractor personnel performing services under this contract. Contractor personnel shall not become an integrated part of the Government organization in connection with performance under this contract.

9.3 The services to be performed under this contract do not require the Contractor or his/her employees to exercise personal judgment and discretion on behalf of Government, but rather, the Contractor’s employees shall act and exercise personal judgment and discretion on behalf of the Contractor.

9.4 The Contracting Officer may terminate this contract by written notice for the Convenience of the Government. Termination under these terms constitutes the government no longer requires the services. Either party can terminate the contract at any time for default of the other party in any of the conditions or provisions contained in this Statement of Work. The Contractor must give a written notification 30 days prior to termination.

STATEMENT OF SERVICES

CONTEMPORARY PROTESTANT MUSICIAN (PIANIST)

ESTIMATED WORKLOAD DATA

HOURS