FINAL_PWS,_W911RX-18-Q-0030,_Clergy_Services,_Fort_Riley,_27_MAR_18.docx

Installation Management Command (IMCOM)

Performance Work Statement (PWS) for

Catholic Clergy Support Services Back Up Support Services at

Fort Riley, Kansas

26 March 2018 Revision 4

TABLE OF CONTENTS

1.0 Description of Services………………………………………………………….… 1

2.0 Requirements………………………………………………………………………. 1

3.0 Performance Requirements and Standards………………………………..… 9

4.0 Performance Requirements Summary (PRS) Matrix……………………….. 11

5.0 Deliverables………………………………………………………………………… 14

6.0 Related Documents………………………………………………………………. 16

Section 1.0 Description of Services Introduction

1.1 This is a Non-Personal Service (NPS) contract to provide Catholic Clergy Support Service to Back Up an Active Duty Catholic Chaplain. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide an ordained Catholic Priest (with an active endorsement from the Archdiocese of the Military Services, USA) to provide mass and sacraments for the Installation. As such, this element falls under the responsibility of the Garrison Chaplain as defined in the Command Master Religious Plan (CMRP). The Contractor shall perform to the standards in this contract.

1.2 Background. IMCOM Chaplain Services provide worldwide services to Army personnel and their Families. This support enables IMCOM to meet their mission to synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army through contractor supported services. There are many functions that comprise the Chaplain Services program, some of which are provided through active duty military, civilian, volunteers, and contracted support services.

1.3 Objectives. The mission of the Chaplains program is to provide for Elements of Religious Services (EERS) to include mass and sacramental rites for all assigned Soldiers, civilians, and Family members at the Installation. IMCOM will synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army

Section 2 Requirements

2.0 General.

2.0.1 Scope. The Contractor shall perform chaplain services in accordance with this PWS. During performance of the contract the Government reserves the right to add or delete facilities and/or the level of services required. A modification to the contract will be executed to incorporate these changes.

2.0.2 Period of Performance. The period of performance shall be for one (1) Base Year of 12 months. The Period of Performance reads as follows: POP begins 1 May 2018 and ends on 30 April 2023. This requirement incorporates clause 52.217-8 which includes the option for the US Government to extend services by up to 6 months. Per AR 165-1 all religious support contracts must rebid on an annual basis; this is a one-year contract.

2.0.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract shall be performed primarily at Victory, Saint Mary’s and Irwin Army Community Hospital Chapels, with the potential for performance at numerous other locations both on and off-post (e.g. chapels, hospitals and cemeteries).

2.1.3.2 Hours of Operation. U.S. Army Installation operates on Monday thru Friday and when duty require weekends, except for Federal Holidays. Federal Holiday’s observance and Contractor working schedule shall be in accordance with published worship schedule for the local installation. The Contractor is responsible for conducting services between the hours of 1500 – 1800 on Saturdays at Saint Mary’s Chapel, 0730 – 1000 on Sundays at Victory Chapel and 1030 – 1330 on Sundays. The Contractor must at all times maintain and adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

2.1.3.3 Recognized / Government Holidays. (Standard Continental United States (CONUS) holidays can be found at the following link: http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/). For Outside Continental United States (OCONUS) performance, the Contractor shall comply with applicable local installation policy for applicable holiday observance.

2018 Holiday Schedule

2019 Holiday Schedule

2020 Holiday Schedule

*This holiday is designated as "Washington’s Birthday" in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

**July 4, 2020 (the legal public holiday for Independence Day), falls on a Saturday. For most Federal employees, Friday, July 3, will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).)

*** For holidays for 2021-2023 view http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/) as website is updated.

2.1.3.3.1 Training Holiday on Contractor Provided Services. Fort Riley has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

2.1.4. Travel / Temporary Duty (TDY). Contractor may be required to travel during the performance of this contract to attend meetings, conferences, and training as approved by the Contracting Officer’s Representative (COR). The Contractor may be required to travel to off-site training locations to conduct Emergency Ministrations to include pastoral care and counseling to include hospital visitation, Sacraments for the sick, and funerals.

2.1.4.1 Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract (i.e. at least 50 mile commute from place of performance). They must be in accordance with FAR 31.205-46, consistent with substantive provisions of the Joint Travel Regulation (JTR) http://dodtravelregs.hqda.pentagon.mil/propub/, and within the limitations of funds specified in this contract. All travel requires prior Government approval/authorization and notification to the COR.

2.1.5 Emergency Medical Services. In the event of illness or injury which may require emergency medical procedures, treatment or services; the Contractor is responsible for all costs. The Contractor shall notify the Contracting Officer (KO) or COR of any medical emergencies affecting services under this contract.

2.1.6 Contract Administration and Management. The Contractor shall be responsible for all management and administration matters relating to compliance with state and local laws, policies and procedures. Any differences that arise at the installation shall be the responsibility of the Contractor for resolution.

2.1.6.1 Contract Administration

2.1.6.1.1 The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

2.1.6.1.2 The Contractor shall respond to Government requests for contractual actions in a timely fashion.

2.1.6.1.3 The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract.

2.1.6.1.4 The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.1.6.2 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5 Post-award Orientation.

2.1.6.2.1 Periodic Progress Meetings. The KO shall convene periodic meetings with the Contractor, the COR and other Government personnel, as appropriate, to review the Contractor’s performance. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

2.1.6.3 Contract Management.

2.1.6.3.1 The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.1.6.3.2 The Contractor must maintain continuity between the support operations at U.S.

Army Installation and the Contractor's corporate offices.

2.1.7 Quality Control. The Contractor shall address how they will ensure they have an internal Quality Control processes to ensure services are performed in accordance with this PWS. The Contractor shall submit a one-page plan on how they will ensure the objectives of PWS Section 3.1 will be met. The Quality Control Plan (QCP) must highlight their proposed plan to meet the requirements to be submitted within 30 days after contract award.

2.1.8 Government POC.

2.1.8.1 Contracting Officer’s Representative (COR). The COR will be appointed by the Contracting Officer. The appointment will be made using the COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, training, tracking, documentation, and management of CORs. The COR monitors all aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.1.9 Subcontract Management. The Contractor is responsible to ensure that services are conducted in accordance with the requirements of this PWS. To ensure there is no lapse in services, the Contractor shall provide a qualified substitute that can serve as a replacement in the event that the primary ordained Catholic Priest is unable to perform the duties of their position.

2.1.10 Proposed Subcontractor Back-up Plan. The Contractor shall submit their proposed back-up plan to provide an ordained Catholic Priest compliant with the terms and conditions of the contract. The proposed substitution shall be provided to the KO and the COR 30 days after contract award and shall be updated annually or when the proposed substitute is no longer available. The KO has the right to request credentials and verification of qualification from all Subcontractors prior to services being rendered.

2.1.10.1 If the Contractor is not available to perform required services or elects to provide a Subcontractor, such Subcontractor must meet all qualifications established for the Contractor. Any planned use of a Subcontractor will be coordinated with the COR seven (7) days prior to commencement of required service, ensuring the COR and KO have current contact information for the Subcontractor. If the Contractor is unable to provide the contracted service for any reason, he/she will notify the appropriate chaplain(s) for the affected Service(s), as soon as possible, but no later than 24- hours in advance. The Contractor will be responsible for payment of the Subcontractor. In any case, payments will be made only for services rendered.

2.1.10.2 In the event the Contractor fails to provide a satisfactory substitute to perform at any time which the Contractor does not perform, the Contractor hereby authorizes the KO to procure the services of a satisfactory substitute for the account of the Contractor and the amount paid or owed to the substitute by the Government for such services shall be deducted from any amount owed to the Contractor under this contract. This provision imposes no obligation on the KO to exercise the foregoing authority and shall not be construed to diminish the rights of the Government under the clause entitled "termination".

2.1.11 Contractor Employees. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.1.11.1 Key Personnel. The Clergy position is designated as “Key Personnel.” Qualifications for all key personnel are listed in Section 2.2.3. The services required under this contract are in direct support of religious support services and have specific education and experience requirements.

2.1.11.2 Certification. Contractor performing must be an ordained Catholic Priest and have an active endorsement from the Archdiocese of Military Services. In the event that the Contractor is a religious institution, i.e. Catholic Seminary, change the word “Contractor” to “Contractor Employee.”

2.1.11.3 Identification Badges. N/A

2.1.11.4 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the KO immediately. As a non-personal services contractor, the Priest is not a member of the Chapel or Garrison Chaplain's Office Staff.

2.1.11.5 Government-Contractor/Employee Relationships

2.1.11.5.1 Government-Contractor Relationships. Contractor personnel under this contract shall not:

(a) be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(b) be placed in a staff or policy making position.

(c) be placed in a position of command, supervision, administration of control over DA Military or Civilian Personnel, or personnel of other Contractors, or become a part of the Government organization.

(d) be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(e) be used in administration or supervision of military procurement activities.

2.1.11.5.2 Employee Relationship. The services to be performed under this contract do not require the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather the Contractors employees will act and exercise personal judgment and discretion on behalf of the Contractor.

2.1.11.5.3 Rules, Regulations, Directions, and Requirements. Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This stipulation is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract.

2.1.11.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, sexual harassment assault response and prevention (SHARP), and Equal Employment Opportunity, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Particular attention should be paid to acceptance of gifts/ gratuities (Test of Public Scrutiny AR 165-1 Chapter 15), and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423, Procurement Integrity relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.1.11.6.1 Barred from Garrison. The Government reserves the right to deny (bar from the post) an individual’s access to Installation for reasons of impropriety that relate to laws, professional ethics, or conflict with Army requirements. In these situations, the Contractor must provide an acceptable replacement after receipt of notification that an individual has been banned or removed from post within the timeframes stated in 2.1.10 to ensure there is no interruption in services.

2.1.11.6.2 Appearance. The Contractor shall present a neat, well-groomed appearance at all times during the performance of services under the contract. The Contractor shall wear clothing commonly associated and appropriate with the position.

2.1.11.7 Organizational Conflict of Interest (OCI).- N/A

2.1.12 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, and timely identification of issues. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Special Requirements.

2.2.1 Security. Contractor is not required to carry a security clearance for this contract.

2.2.1.1 General Security Requirements. Contractor and all associated sub-contractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

2.2.1.1.1 Contractor Access to Installation. Access to U.S. Army Installation requires that Contractor employees voluntarily submit personal data (e.g., Name, Social Security Number, Local National Identification Number, etc.) when applying for an Installation Identification Card or temporary access pass. This information is routinely used by Installation Law Enforcement and Security personnel to conduct driver’s license and criminal history / background checks. Adverse information revealed by such checks (e.g., outstanding criminal warrants, criminal history) indicating a potential risk to Installation security, or similar negative information indicating a potential security and/or Law Enforcement risk to Installation, may result in a denial of access and/or reentry to U.S. Army Installation.

2.2.1.1.2 Acceptable Background Status. Delays caused by adverse employee information do not constitute a basis for claim by the Contractor. For further information refer to AR 27-20 Ch. 2, Section 3, 2-15 paragraph (g). It is the Contractor's responsibility to assure all personnel scheduled to work on the installation have acceptable backgrounds.

2.2.1.1.3 Foreign Visitors/Employees. N/A

2.2.1.1.4 Vehicle Licensing and Registration. The Contractor’s vehicles shall be operated and maintained within safety limits prescribed by the State of Kansas. All vehicles operated on installation streets, roads, and thoroughfares shall be properly licensed and registered in accordance with Federal and State laws.

2.2.1.1.5 Personnel Identification. Contractor personnel shall have in their possession a Government issued photo identification card (e.g., a valid driver’s license, Common Access Card (CAC), Military Identification or passport).

2.2.1.1.6 Physical Security. The Contractor shall be responsible for safeguarding all Government property in the work area. Facilities and equipment shall be secured at the close of each performance period.

2.2.1.1.6.1 The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall establish and implement methods to ensure that physical security of all U.S. Government property and facilities is taken care of. Locking of external doors and windows is necessary when leaving the facility. Internal doors shall be locked to protect Government property. Access to office areas should be monitored and limited.

2.2.1.1.7 Key Control. The Contractor will be responsible for the safekeeping of all keys issued to the Contractor by the Government. Contractor will assure unauthorized persons do not use the keys. Any loss of keys shall be reported to the COR immediately. All keys issued the Contractor during the performance of the contract will be returned to the Garrison Chaplain’s Office at the end of the contract period. Keys will not be duplicated. The Contractor is responsible for any cost of replacement of door locks for lost keys.

2.2.1.1.8 Background Check Requirements for Contracts. Contractor/Subcontractor employees providing services under contracts are subject to the following process:

2.2.1.1.8.1 Each employee (direct employee and subcontractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and Contractors.

2.2.1.1.8.2 Background checks will be initiated and paid for by the Government. The cost for the pre- employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist Contractor and subcontractor employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

The following is a list of the required screenings per the Army Directive 2014-23.

2.2.1.1.8.3(a) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

2.2.1.1.8.3(a)i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

2.2.1.1.8.3(a)ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

2.2.1.1.8.3(a)iii) CNACI – Child Care National Agency Check and Inquiries (Proponent: Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison Commander, a Contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a)(ii)). If LOSS is not feasible, favorable CNACI (1.3(a)(iii)) results are required BEFORE the Contractor can start working under this contract.

2.2.1.1.8.3(b) SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

2.2.1.1.8.3(b)i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

2.2.1.1.8.3(b)i) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii)) BEFORE working under this contract.

No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child.

If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

Additional information on the background check process can be found at: http://www.opm.gov/investigations/background-investigations.

Re-verification (IRC and FBI fingerprint check) is required every 5 years.

2.2.1.2 AT/OPSEC. The Contractor shall not disclose information concerning this agreement or his activities on the Installation unless approved by the Contracting Officer.

2.2.1.2.1 Anti-terrorism requirements for the fulfillment of this contract.

2.2.1.2.1.1 (1.) AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

2.2.1.2.1.2 (2.) Access and general protection / security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installations, facilities, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel as directed by DOD, HQDA and /or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.2.1.2.1.3 (2b.) For Contractors that do not require CAC, but requires access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the Nation Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation / facility access and local security policies and procedures (provided by government representative, or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.2.1.2.1.4 (4.) iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2.2.1.2.1.5 (7.) For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://www.cdse.edu/catalog/operations-security.html

2.2.1.3 Cybersecurity. N/A

2.2.1.4 Theater Business Clearance. N/A

2.2.1.4.1 Defense Contractors Outside the United States (DFARS PGI 225.7401). N/A

2.2.1.4.1.1 If an acquisition requires performance of work in a foreign country by Contractor personnel other than host country personnel, or delivery of items to a Unified Combatant Command designated operational area, follow the procedures at PGI 225.7401. N/A

2.2.1.4.1.2 For work performed in OCONUS. N/A

2.2.2 Safety. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five calendar days of each occurrence.

2.2.3 Special Training / Qualifications. Individuals providing Catholic Clergy Services will be ordained members of the Catholic Church and endorsed by the Archdiocese for Military Services (AMS). The Contractor shall be experienced and fully qualified to perform the required services without any direction by Government personnel. The Contractor shall provide the written proof of faculties for all personnel performing services, as well as a completed background check consistent with procedures per DoDI 1402.5. The Contractor will comply with the policies defined in the Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA dated 25 September 2008.

2.2.4 Environmental Requirements. – N/A

Section 3 Performance Requirements and Standards

3.1 High Level Objective (HLO). Contract Priests, although having no military authority, will nonetheless serve as the authoritative subject matter experts (SMEs) delegated by the AMS in all Catholic matters when they are the only Priest on an installation or post. The Contractor shall ensure that the following services are performed by experienced personnel who are fully qualified to perform the required services without any supervision or direction by Government personnel:

· Worship Services (including masses; weekly, daily, and special Holy Days of Obligation)

· Sacraments (Baptism, Marriage, Eucharist)

· Providing qualified personnel (including back-up personnel)

· Emergency Ministrations (to include pastoral care and counseling, hospital/home visitation, Sacraments for the sick, funerals and memorials)

3.1.1 Performance Task Requirements. All services under this contract are to be performed by an ordained Priest of the Catholic Church who is endorsed by the AMS, with faculties accepted or granted by the AMS Archbishop and in cooperation with the Government Catholic Priest or Government POC. In the absence of a Government Catholic Priest, the Contractor shall coordinate with the Catholic Parish Council and advise the Government POC as the Catholic subject matter expert.

3.1.2 Religious Education: In the absence of a Government Catholic Priest, the Contractor shall serve as the SME on Catholic religious instruction, overseeing catechesis in compliance with the conformity listing maintained by the United States Conference of Catholic Bishops (USCCB).

3.1.3 Timely Arrival for Services. The Contractor shall be on location prior to scheduled services to ensure proper preparation for successful performance, at least 15 minutes prior to the services being performed.

3.1.4 Mass and Sacramental Rites. The Contractor shall provide mass and sacramental rites.

3.1.4.1 The Contractor shall celebrate up to 90 Weekend Masses, 210 Weekday masses in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government Catholic Priest or Government POC.

3.1.4.2 The Contractor shall celebrate up to 6 Special Services for Holy Days of Obligation in accordance with the General Instruction of the Roman Missal (GIRM), as scheduled by the Government Catholic Priest or Government POC.

3.1.5 Sacraments. The Contractor shall provide the sacraments as stated below.

3.1.5.1 The Contractor shall be available for Sacrament of Reconciliation (confession) up to 15 times, scheduled by the Government Catholic Priest or Government POC, with scheduled times separated from masses by at least 15 minutes.

3.1.5.2 The Contractor shall be available for up to10 Emergency Ministrations (to include pastoral care and counseling, hospital/home visitation, Sacraments for the sick, funerals and memorials), in coordination with Government Catholic Priest or Government POC.

3.1.6 The Contractor shall have the ability to communicate effectively in English for coordination with the congregation/parish and for satisfactory completion of administrative tasks.

3.2 Transition/Phase-in/Phase-out. – N/A

3.3 Contractor Manpower Reporting Application (CMRA).

3.3.1 The Contractor shall report ALL direct Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor shall submit its reports via the website at https://cmra.army.mil, or the most current CRMA website at the time of reporting.

3.3.2 Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. A CMRA Overview and specific detail on how to report is available at https://cmra.army.mil under the Contractor Manpower Reporting Help Guide.

Section 4 Performance Requirements Summary (PRS) MATRIX.

PWS para 3.1.2 In the absence of a Government Catholic Priest, the Contractor shall serve as the SME on Catholic religious instruction, overseeing catechesis in compliance with the conformity listing maintained by the United States Conference of Catholic Bishops (USCCB).

Contractor shall ensure catechesis is in compliance with the conformity listing maintained by the USCCB

AQL: 100%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

PWS para 3.1.3 The Contractor shall be on location prior to scheduled services to ensure proper preparation for successful performance, at least 15 minutes prior to the services being performed

Contractor shall arrive at least 15 minutes prior to scheduled services.

AQL: 90%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

PWS para 3.1.4.1 The Contractor shall celebrate up to 90 Weekend and up to 210 Daily mass(es) in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government Catholic Priest or Government POC

Contractor shall execute weekday/weekend mass(es) with a homily in English normally lasting an hour and in compliance with the schedule established by the Government Catholic Priest or Government POC.

AQL: 100%

1% deduction in the Contractor's last submitted invoice if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

PWS para 3.1.4.2 The Contractor shall celebrate up to Six (6) additional mass(es) for special events and/or religious holidays (to include but not be limited to Lent and Advent) in accordance with the General Instruction of the Roman Missal (GIRM), as scheduled by the Government Catholic Priest or Government POC.

The Contractor shall execute special mass(es) in compliance with the schedule established by the Government Catholic Priest or Government POC.

AQL: 100%

1% deduction in the Contractor's last submitted invoice if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

PWS para 3.1.5.1 The Contractor shall be available for Sacrament of Reconciliation (Confession) for 15 weeks for the Period of Performance, scheduled by the Government Catholic Priest or Government POC, with scheduled times separated from mass(es) by at least 15 minutes.

The Contractor shall execute scheduled Sacrament of Reconciliation at least once each week separated by at least 15 minutes from scheduled mass (prior or following).

AQL: 95%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

AQL: 100%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

4.1 Quality Assurance. (If the value of your requirement is under the Simplified Acquisition Threshold (SAT), there may not be a PRS/QASP. However, FAR clause at 52.246-4 when incorporated into the contract addresses inspection requirements from contractor). The Government will monitor the Contractor’s performance under this contract. The Government will evaluate the Contractor’s performance under this contract in accordance with the Government Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract. The Government has the right to perform inspections and evaluate performance at any time. If any aspect of the performance is not in conformance with the requirements of the contract, the Government will have the right to issue to the Contractor a Contract Discrepancy Report (CDR). The Contractor shall explain in writing why performance was not in conformance with the requirements of the contract, how performance will be returned to conformance, and how recurrence of the problem will be prevented in the future. The Contractor shall complete and return the CDR to the COR within five workdays after receipt off the CDR. The Contractor shall maintain copies of all inspection and evaluation reports. The COR will submit a monthly COR report to the Contracting Officer on the Contractor’s performance. Monthly COR reports that contain negative information will be coordinated with Contractor Program Manager and shall initiate an immediate meeting between the Government and Contractor. The Contractor Program Manager shall respond to the negative performance information in writing with a corresponding corrective action plan. The Contractor shall be provided a copy of the monthly COR report which will be compiled to arrive at a final rating for the Contractor Performance Assessment Reporting System (CPARS) annual rating.

4.2 Quality Control Plan. Quality Control (QC) is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government. The Contractor shall establish and maintain an effective QC system in compliance with the solicitation and contract requirements. The Contractor's Quality Control Plan (QCP) shall consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements and covers all aspects of the PWS as it relates to the contract.The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QC program is the means by which the Contractor assures itself that its work complies with the requirements of the contract. The Contractor shall implement and maintain a documented QC system that identifies and results in correction of potential and actual problem areas throughout the entire scope of this contract. The Contractor shall maintain records of all Contractor QC checks and corrective actions. These files shall be maintained by the Contractor throughout the period of performance of this contract and shall be made available to the Contracting Officer (KO) or Contracting Officer's Representative (COR) upon request.

Section 5 Deliverables

The Contractor shall prepare and submit various recurring reports as indicated in the table below:

Copy of ministry report submitted quarterly to the Archdiocese for Military Services NLT last day of each Quarter.

PWS para 5.3.6 Quarterly

Print or email .pdf of document upon completion

COR

Completed sacraments forms such as baptism, confirmation, marriage convalidation, etc. with 5 business days after performing the sacrament.

PWS para 5.3.5

Proposed Back-up Plan for providing an ordained Roman Catholic Priest, PWS 2.1.10

Planned Subcontractor Usage Contact Information, PWS 2.1.10.1

KO/COR

Accident Investigation Reports, PWS 2.2.2

KO

Contractor Manpower Reporting, PWS 3.3.2

Annually NLT 31 October or IAW requirements at https://cmra.army.mil

IAW requirements at https://cmra.army.mil

Contract Deficiency Reports (CDR), PWS 4.1

Worship Service Supply List, PWS 6.4.1.4

Section 6 Related Documents

6.1 Definitions and Acronyms.

6.1.1 Definitions

6.1.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

6.1.1.2 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

6.1.1.3 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

6.1.1.4 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

6.1.1.5 Defective Service. A service output that does not meet the standard…