Exhibit_A_Performance_Work_Statement_v2.pdf

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TABLE OF CONTENTS FOR EXHAUST VENT MAINTENANCE SERVICE CONTRACT

SECTION,

TECHNICAL

EXHIBIT, OR

ATTACHMENT PARAGRAPH TITLE PAGE

SECTION A COVER SHEET (SF FORM 1449) A-1

SECTION B SUPPLIES OR SERVICES AND PRICES B-1

SECTION C PERFORMANCE WORK STATEMENT C-1

PART 1 GENERAL INFORMATION

1. GENERAL

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 General Information

1.6.1 Federal Observed Holidays

1.6.2 Hours of Operation

1.6.3 Place of Performance

1.6.4 Quality Control Program

1.6.5 Quality Assurance

1.6.6 Type of Contract

1.6.7 Security Requirements

1.6.8 Special Qualifications

1.6.9 Post Award Conference/Periodic Progress Meetings

1.6.10 Contracting Officer's Representative (COR)

1.6.11 Key Personnel

1.6.12 Identification of Contractor Employees

1.6.13 Contractor Travel - Not Used

1.6.14 Contractor Personnel Conduct

1.6.15 Other Direct Costs - Not Used

1.6.16 Data Rights - Not Used

1.6.17 Organizational Conflict of Interest – Not Used

1.6.18 Phase-In/Phase-Out – Not Used

1.6.19 Antiterrorism (AT) and Operations Security (OPSEC) Require-ments

1.6.20 Emergency Services

1.6.21 Vehicle Identification

1.6.22 Vehicle, Motorcycle, and Equipment Operators Requirements

1.3.23 Motorcycle Operators Requirements

1.3.24 Installation Access

1.6.25 Safety Requirements

1.6.26 Environmental Program

PART 2 DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

2.1 DEFINITIONS

2.2 ABBREVIATIONS AND ACRONYMS

PART 3 GOVERNMENT-FURNISHED ITEMS AND SERVICES

3. GOVERNMENT-FURNISHED ITEMS AND SERVICES

3.1 Services

3.2 Facilities – Not Used

3.3 Utilities

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3.4 Equipment - Not Used

3.5 Materials - Not Used

3.6 Record Keeping - Not Used

PART 4 CONTRACTOR-FURNISHED ITEMS AND SERVICES

4. CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1 General

4.2 Secret Facility Clearance – Not Used

4.3 Materials

4.4 Equipment

4.5

4.6 Records, Reports, and Forms – Not Used Insurance Coverage

PART 5 SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 Exhaust Vent Cleaning Services

5.2 Exhaust Vent Maintenance and Repair Services

5.3 Exhaust Vent Fire Suppression System Inspections

5.4 Exhaust Vent Fire Suppression System Maintenance and Repair

Services

5.5 Work Management

5.6 Performance Requirements Summary (PRS)

5.7 Contractor Manpower Reporting

PART 6 APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS

6.1 American National Standards Institute/American Society For

Quality Control (ANSI/ASQC) Publication

6.2 Defense Reutilization and Marketing Service (DRMS) Turn-In Instructions

6.3 Federal Acquisition Regulation (FAR)

6.4 Fort Riley Publications (FR Reg)

6.5 National Fire Protection Association (NFPA) Standards

6.6 U.S. Army Corps of Engineers Manual (EM)

6.7 U.S. Army Directive (Army Directive)

6.8 U.S. Army Regulations (AR)

6.9 U.S. Code of Federal Regulations (CFR)

6.10 U.S. Department of Defense Directive (DoDD), Instructions

(DoDI), and Manual (DoDM)

6.11 U.S. Department of Justice (DoJ) Publication

6.12 U.S. Department of Labor Occupational Safety and Health Ad-ministration (OSHA) Regulation

SECTION D D-1 PACKAGING AND MARKING (NOT USED) D-1

SECTION E E-1 INSPECTION AND ACCEPTANCE (NOT USED) E-1

SECTION F F-1 DELIVERIES AND PERFORMANCE F-1

SECTION G G-1 CONTRACT ADMINISTRATION DATA G-1

SECTION H H-1 SPECIAL CONTRACT REQUIREMENTS H-1

SECTION I I-1 CONTRACT CLAUSES I-1

SECTION J J-1 LIST OF DOCUMENTS, EXHIBITS AND OTHER AT-

TACHMENTS

J-1 iii

SECTION K K-1 REPRESENTATIONS, CERTIFICATION, AND OTHER

STATEMENTS OF OFFERORS

K-1

SECTION L L-1 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFE-

RORS

L-1

SECTION M M-1 EVALUATION FACTORS FOR AWARD M-1

PERFORMANCE WORK STATEMENT (PWS)

EXHAUST VENT MAINTENANCE SERVICE CONTRACT

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide exhaust vent maintenance and repair services including inspection and repair of associated exhaust vent fire suppression systems. The Government will not exer-cise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall furnish all supervision, management, personnel, ma-terial, equipment, tools, transportation, and other non-personal services necessary to provide exhaust vent mainte-nance and repair services and inspection and repair of associated exhaust vent fire suppression systems as defined in this Performance Work Statement (PWS), except for those items specified as government-furnished items and ser-vices in Part 3. The Contractor shall perform to the standards in this contract.

1.2 Background: Fort Riley is home for the Army’s 1st Infantry Division “The Big Red One” and located in Geary and Riley Counties in northeast Kansas. The military installation consists of approximately 100,000 acres and 2,000 buildings. The population base consists of approximately 16,000 military and Government civilian and Contractor personnel, as well as, 8,000 resident family members. Resident Soldiers in Fort Riley’s barracks rely on exhaust vent maintenance service to sustain their quality of life.

1.3 Objective: Uninterrupted exhaust vent maintenance services for resident soldiers.

1.4 Scope: The Contractor shall provide exhaust vent maintenance and repair services and inspection and repair of associated exhaust vent fire suppression systems at Fort Riley.

1.5 Period of Performance: The period of performance will be a four (4) year ordering period from the award date of the contract.

1.6 General Information:

1.6.1 Federal Observed Holidays: Do not schedule work on Federal holidays or days observed in lieu thereof.

New Year's Day Labor Day Martin Luther King's Birthday Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Hours of Operation: The majority of the exhaust vent maintenance shall be performed when kitchens are not in operation. The Contractor may be required to work evenings after regular duty hours (7:30 a.m. – 5:00 p.m.), af-ter kitchens close, or on weekends when kitchens are not in operation. Work performed in medical facilities, partic-ularly the hospital, may be required to be accomplished evenings (after regular duty hours) or on weekends to work around schedules and/or operations. Work required to be accomplished evenings or on weekends shall be done at no additional cost to the Government. Work shall not be performed on Federal holidays or when the Government facil-ity is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.2.1 If severe weather strikes prior to the workday, Contractor employees shall listen to one of the local radio and television stations for operations announcements regarding Fort Riley closures. Installation closures are reported by Fort Riley Operations Center (FROC) at 785-239-3700 or 785-240-2798. The toll-free number for the FROC is

866-562-7319. Closures are also available on the Fort Riley Website at http://www.riley.army.mil/AboutUs/Advi-sories.aspx and shall be verified with the COR.

1.6.2.2 When an Installation closure occurs on a regularly scheduled day of work, the Contractor shall, upon direc-tion of the KO: (1) Perform the work on the following work day. (2) Reduce payment due according to work not performed. (3) Reschedule the work on any day satisfactory to the Government and the Contractor.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at any designated lo-cation on the Fort Riley, Kansas Military Installation. Refer to Attachment 2 – Location Maps. Exhaust vent maintenance shall be performed in the locations listed in Exhibit D – Exhaust Vent Cleaning Locations.

1.6.4 Quality Control Program: The Contractor shall develop and implement an effective Quality Control Program which ensures contract services are performed in accordance with the PWS and associated documents.

1.6.4.1 Quality Control Plan: The Contractor shall prepare a Quality Control Plan which includes procedures to identify, prevent, and ensure non-recurrence of deficiencies. The QCP shall include the following items of infor-mation as a minimum: (1) A description of the quality control organization including an organization chart showing lines of authority and acknowledgment that the quality control staff reports to the corporate contract manager or someone higher in the Contractor's organization. (2) The name, qualifications, duties, responsibilities, and authori-ties of each person assigned a quality control function. (3) Procedures for scheduling announced and unannounced inspections. (4) Specify the tasks and areas to be inspected. (5) Method of identifying deficiencies in the quality of services performed. (6) Method of identifying deficiencies in the QCP. (7) Reporting procedures including proposed reporting formats. Submit the QCP IAW Attachment 1 – Deliverables. The Government reserves the right to re-quire the Contractor to make changes in the QCP and its operations as necessary to obtain the quality specified.

1.6.4.2 Quality Control Personnel: The Contractor shall provide an adequate number of personnel to ensure com-pliance with the contract quality control requirements. QC personnel shall have not less than two years’ quality con-trol experience with similar companies and work and shall report directly to the corporate contract manager or some-one higher in the Contractor's organization. The Contractor shall prepare a QC Letter of Designation fully describ-ing their QC responsibilities, levels of authority, and qualifications. Submit the QC Letter of Designation IAW At-tachment 1 - Deliverables. The Government reserves the right to change the QC personnel reporting hierarchy if issues are found.

1.6.4.3 Quality Control Inspection Schedules: Prepare and maintain QC inspection schedules which show where and when QC inspections will be made by QC personnel on a monthly basis. Submit the QC Inspection Schedules IAW Attachment 1 – Deliverables.

1.6.4.4 Daily Quality Control Report: Prepare and maintain a daily record of all QC activities (Daily Quality Con-trol Report). Daily Quality Control Reports shall include a description of trades working on the project, number of personnel working, weather conditions encountered, any delays encountered, and acknowledgment of deficiencies noted along with the corrective actions taken on current and previous deficiencies. Reports shall also include factual evidence that required activities or tests have been performed, including, but not limited to, the following items: (1) Type and number of QC inspections and tests accomplished. (2) Results of QC inspections and tests. (3) Nature of defects, causes for rejection, etc. (4) Proposed remedial action. (5) Corrective actions taken. Submit Daily Quality Control Reports IAW Attachment 1 - Deliverables. The Contractor may use the Government provided Daily Qual-ity Control Report Form or a form of the Contractor’s own design so long as it contains the same information and is in Microsoft Word (*.docx) format.

1.6.4.5 Coordination Meeting: The Contractor shall meet with the KO, COR, and QAE prior to the start of contract service and discuss the QC program. During the meeting, a mutual understanding of the program details shall be developed, including the forms for recording QC operations, control activities, administration of the program, and the interrelationship of Contractor's QC program and the Performance Requirements Summary (PRS). Minutes of the meeting shall be prepared by the Contractor and signed by the Contractor, KO, and COR. The minutes shall be-come a part of the contract file. There may also be occasions when subsequent conferences will be called to recon-firm mutual understandings.

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accord-ance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Type of Contract: The Government will award a Firm Fixed-Price, Requirements type service contract.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: Contractor and all associated sub-contractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

1.6.7.2 Key Control: Keys may be issued to the Contractor for access to some areas. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop written key control procedures and submit the key control procedures IAW Attachment 1 - Deliverables and include them in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. All references to keys include key cards.

1.6.7.2.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the re-placement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contrac-tor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit en-trance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.3 Lock Combinations: Not Used

1.6.7.4 Employee Sign In and Sign Out: Contractor employees must sign in upon arrival and sign out upon depar-ture from facilities at the access control point when required i.e., all CYS Facilities and 1st Infantry Division Head-quarters.

1.6.7.5 Background Checks: The Contractor shall have background checks conducted on all employees working (during times when children are present) in all CYS Facilities. The background check shall be in compliance with all federal and state government laws that apply to child care worker employment. CR Form 146 (Department of Public Safety and Correctional Services CJIS-Central Repository) shall be used as applicable. Background check data for child care workers shall be maintained on file at the Contractor's office and be submitted to the Contracting Officer with initial submittals and as changes occur. No Contractor employees shall work without submission of its information. All submitted information shall comply with AR 608-10, DoDI 1402.5, and the Crime Control Act, Public Law 101-647 as applicable. Form FD-258 shall be used to obtain classifiable fingerprint data.

1.6.8 Special Qualifications: Contractor personnel shall and have, as a minimum, the education, specialized train-ing, work experience and other qualifications necessary to complete the required tasks. [ADD 7 MARCH 2017] Building 650 – Irwin Army Community Hospital has a CORE Fire Suppression System from CaptiveAire Systems.

Contractor shall be trained and certified through CaptiveAire Systems to inspect, maintain, and test the CORE Fire Suppression System. Contractor shall submit proof of CORE System training and certification IAW Attachment 1 – Deliverables.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award confer-ence convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of prob-lems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.10 Contracting Officer’s Representative (COR): Use of the COR Management System Tool (Virtual Contract-ing Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, doc-umentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all tech-nical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections neces-sary in connection with contract performance; maintain written and oral communications with the Contractor con-cerning technical aspects of the contract; issue written interpretations of technical requirements, including Govern-ment drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Con-tractor of any deficiencies; coordinate availability of government-furnished property, and provide site entry of Con-tractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the re-sponsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The contract Supervisor, Quality Control Inspector, and HVAC and Fire Alarm System Me-chanic or Service Technician are considered key personnel by the Government. The Contractor shall provide at least one supervisor for project management tasks during the operation of this contract. The supervisor shall be on call for all contract problems and personally be at the site(s) to review repair services, verify performed installa-tions/removals and conduct maintenance inspections. The supervisor shall be responsible for the overall manage-ment and coordination of this contract and shall act as the official point of contact with the Government. The super-visor shall be authorized to bind the company and have the authority to commit the Contractor’s resources as neces-sary to perform the requirements of this contract work. The supervisor shall have a minimum of 5 years’ experience as either a supervisor or project manager with similar companies and work. Submit the project manager's name, documented past experience, and a description of the project management organization, including a chart showing the lines of authority and the project manager's chain of authority IAW Attachment 1 - Deliverables. Maintenance and repair personnel shall be separate from the supervisor.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings and working in other situ-ations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. This in-cludes dependent, retiree and reservist DOD members working on behalf of any contractor.

1.6.12.1 Personnel List: The Contractor shall prepare a written list containing the complete name and duties of each employee who will perform under this contract and submit the list IAW Attachment 1 - Deliverables. The list shall be updated within one (1) working day when any change in employee status occurs during the contract period. Ref-erence Installation Access Instructions in 1.6.24.

1.6.12.2 Identification Cards: All Contractor employees shall wear personal identification cards, or badges, while working on the installation. Identification cards shall be a minimum 3-1/2 by 2-1/4 inches and clearly visible at all times and shall display as a minimum: (1) name of contract, (2) contractor's name (legal name under which the con-tractor is doing business), (3) contractor's phone number, (4) worker's name, (5) color photograph of worker (full face), (6) issue date, and (7) expiration date. Identification cards shall be written in English and must be readable from a distance of 5 feet. Contractor and sub-contractor personnel shall be responsible for all Badges/Passes or Iden-tification badges issued to them. Access Badges/Passes issued by the Fort Riley Visitor Center (VCC) shall be re-turned to the place of issuance at the completion of the contract or sooner if so directed by the KO or COR. If Ac-cess passes or badges are lost or stolen, the Fort Riley Visitor Control Center (VCC) shall be contacted and notified of the incident immediately. Access Badges will not be replaced without a police report provided by Fort Riley Mil-itary Police. The Contractor shall ensure that all Access passes are turned in to the COR or to the Sponsor listed on the FR Form 103 upon completion of the contract or termination of an employee. The contract shall be considered incomplete and final payment will not be made until all Access passes, and badges are accounted for and turned into the contract COR or to the Sponsor listed on the FR Form 103. Contractor issued Identification shall be provided by the Contractor at its own expense and shall contain at the minimum the following: Photograph of Employee; Name of Employee; Name of Contractor; Phone# of Contractor; and Contract Number.

Contractor shall be responsible for tracking of all access badges/passes issued by the Fort Riley Visitor Control Cen-ter (VCC). An electronic copy shall be submitted to the KO within ten (10) business days of contract award and up-dates shall be submitted to the KO within one (1) business day of employment changes. Tracking of all employees issued access Badges/Passes shall be in the following format below. Changes to the roster format may be made upon approval from the KO. Electronic versions of the roster must be in Microsoft Office Excel 2007 or later versions.

1.6.13 Contractor Travel: Not Used.

1.6.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Govern-ment. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security.

1.6.15 Other Direct Costs: Not Used.

1.6.16 Data Rights: Not Used.

1.6.17 Organizational Conflict of Interest: Not Used.

1.6.18 Phase-In/Phase-Out: Not Used.

1.6.19 Antiterrorism (AT) and Operations Security (OPSEC) Requirements:

1.6.19.1 Antiterrorism (AT) Level I Training: Pursuant to DoDI 2000.16 and AR 525-13 all contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incor-poration of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcon-tractor personnel. AT level I awareness training is available at the following website http://jko.jten.mil.

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W911RX-09-C-0123 Doe John David 3-Mar-12 2-Feb-15 20-Feb-15 19-Feb-16 W911RX-09-C-0123 Ray Jane Sue 17-Jun-14 2-Feb-15 20-Feb-15 19-Feb-16 13-May-15 13-May-15 C. Zimmer (PM) W911RX-13-D-0234 Mee Sue Li 20-Sep-12 2-Feb-15 20-Feb-15 30-Sep-15 W911RX-13-D-0234 Farr Jamie Lynn 19-Sep-12 2-Feb-15 20-Feb-15 30-Sep-15

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1.6.19.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contrac-tors employees shall provide all information required for background checks to meet installation access require-ments to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Of-fice. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor secu-rity matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Da-tabase (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installa-tion/facility access and local security policies and procedures (provided by government representative), or, at OCO- NUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.19.3 iWATCH Program Information: This standard language is for Contractor employees with an area of per-formance within an Army controlled installation, facility or area. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The link is http://www.riley.army.mil/Commu-nity/iWATCH.aspx; this training shall be completed within five (5) calendar days of contract award and within five

(5) calendar days of new employees commencing performance. The results shall be reported to the KO not later than (NLT) five (5) calendar days after contract award in the form of a memorandum that documents when the training was held and who attended the training.

1.6.19.4 Operations Security (OPSEC) Training: Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within thirty (30) calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training. The link is http://cdsetrain.dtic.mil/opsec/.

1.6.19.5 Threat Awareness Reporting Program: For all contractors with security clearances. Per AR 381- 12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b of AR 381-12.

1.6.19.6 Annual Training: Contractor personnel must complete the following annual training requirements: Infor-mation Awareness, Anti-terrorism Level 1, OPSEC, Removable media, Anti-phishing, Personally Identifiable In-formation and Privacy Act. The contractor shall submit the training plan electronically via e-mail. The COR shall approve/disapprove, in writing within 10 days of receipt. The Contractor shall incorporate Government approved changes within 5 days.

1.6.20 Emergency Services:

1.6.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel inju-ries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emer-gency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.20.3 Emergency medical treatment is available at Irwin Army Community Hospital, 650 Huebner Rd., in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and ap-propriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the Contractor's expense.

1.6.21 Vehicle Identification: Contractor owned vehicles and equipment shall bear the Contractor's name and logo while the vehicles and equipment are working at Fort Riley. Names and logos shall be displayed on a dashboard sign as a minimum.

1.6.22 Vehicle, Motorcycle, and Equipment Operators Requirements: Contractor employees must comply with all applicable requirements of FR Reg 190-5 during performance of this contract. Contractor employees must possess a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance to operate a Contractor-furnished or their privately-owned vehicles and motorcycles on the installation. In addition, Contractor employees operating vehicles and equipment with a gross vehicle weight rating (GVWR) or gross com-bined weight rating (GCWR) of 26,000 pounds or more must possess a valid state commercial driver's license (CDL). It is in violation of FR Reg 190-5 to use a cellular phone without a hands-free device while operating a ve-hicle, motorcycle, and construction equipment on the installation. Vehicle, motorcycle, and equipment operators must safely pullover and come to a complete stop before using a cellular phone without a hands-free device or text messaging.

1.6.23 Motorcycle Operators Requirements: All personnel entering Fort Riley must have all appropriate safety and licensing documentation on their possession while operating motorcycles, mopeds, and motor scooters. All civilian personnel and Contractor personnel that are properly licensed to ride a motorcycle are not required to receive Army sponsored training, or to prove that they have taken other motorcycle training in order to operate a motorcycle on a DoD installation, except civilians and Contractors that operate Government owned motorcycles, mopeds, motor scooters and ATVs. All personnel operating a motorcycle on Fort Riley must wear the proper personal protective equipment (PPE) outlined in CG Policy Letter 5. Also refer to paragraph 1.6.22.

1.6.24 Installation Access:

1.6.24.1 Contractor and Vendor Access: Fort Riley is a guarded secure military installation. All Contractor and vendor personnel whether operating their privately-owned vehicles or motorcycles or Contractor or vendor-fur-nished vehicles and equipment must enter the installation through one of the secure access control points (ACP) ex-cept as described in paragraph 1.6.24.2. Under the present installation Force Protection Condition (FPCON), vehi-cle and equipment operators and passengers must all possess a valid U.S. Government issued photo identification card, required access badge, or temporary pass in order to gain unescorted access to the installation. Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registra-tion, and proof of state required minimum liability insurance. As determined by the installation FPCON, an elevated FPCON may require additional security screening and/or limited installation access. Vehicle and equipment opera-tors and passengers without a valid U.S. Government issued photo identification card, required access badge, or temporary pass must report to the Visitor Control Center (VCC) at the Henry Drive ACP and undergo an NCIC III background check and obtain a temporary day pass. ALL contractor(s) and/or visitor(s) who do not successfully pass the National Crime Information Center Interstate Identification Index (NCIC III) background check may ONLY enter Fort Riley installation if the contractor submits and has an approved waiver from the installation com-mander. Information on the waiver process can be obtained from the Visitor Control Center in person. [NOTE: This is the responsibility of the individual who did not pass the check. FRK/VCC employees have no control over this process or information]. Ten (10) days prior to initial performance, the Contractor shall provide to the KO and COR copies of FR Form 103 Request for Fort Riley Access Pass for all employees performing at Fort Riley. A pre-regis-tration form [FR Form 103 Feb 2015] is available as .DPF download at http://www.riley.army.mil/Por-tals/0/Docs/Services/RileyServices/EmergencySvcs/FRfm103ReqAccessPass.pdf

The form can be filled-out at any time and turned-in at the 12th Street ACP. Commercial vehicle driver(s) must pos-sess a valid state-issued driver’s license, state vehicle registration and proof of insurance for the commercial vehicle they are operating. Commercial deliveries shall have a bill of lading or delivery invoice, Contract Number, delivery address, contact’s name and phone number. Fort Riley badges and/or visitor passes for all commercial vehicles are available at the 12th Street ACP. Passes/Badges issued by the Fort Riley Visitor Control Center (VCC) are valid for a period of up to one (1) year or until contract expiration whichever is shorter and will be updated as required or as employees are hired/terminated. Written notification of all employee terminations shall be submitted to the KO and COR. Prime Contractor employees may be issued a Fort Riley Visitor Control Center (VCC) Access Badge for a period of up to one (1) year. Sub-Contractor employees may be issued a Fort Riley Visitor Control Center (VCC) Access pass/badge for a period of up to six (6) months. Directorate of Emergency Services (DES) will make final determinations on all Access pass/badge time lengths in accordance with DES access control protocols. Fort Riley Directorate of Emergency Services retains the right to refuse entry to the installation. Refusal of entry or changes to ACP access shall not relieve the prime contracted vendor from its responsibility to deliver as agreed to, or there to be any additional cost to the Government resulting from refused entry. RAPIDGate passes will no longer allow con-tractor personnel continued access onto the installation. Persons with existing RAPIDGate badges will require an installation access pass or badge effective 1 April 2015. For questions pertaining to the Fort Riley access control procedures, call Directorate of Emergency Services, Security Branch @ (785) 239-3138. For Fort Riley advisories, daily traffic update and other access control point hours of operations, go to: http://www.ri-ley.army.mil/AboutUs/Advisories.aspx

1.6.24.2 Commercial Delivery Vehicles and Equipment: ALL contractor(s) and/or visitor(s) who do not have a De-partment of Defense (DOD) ID card in their possession, must initially enter Fort Riley through the Henry Access Control Point (ACP) unless operating or a passenger of a commercial vehicle. Operators and passengers of commer-cial vehicles must report to either the 12th Street or Estes Gate. The Henry ACP is accessible from Interstate-70 and take Exit 301. All commercial delivery vehicles and equipment must enter the installation through the 12st Street ACP or the Estes Road ACP 5:00 a.m. to 7:00 p.m., Monday thru Friday, Federal holidays accepted, and Saturday 0800-1700. The ACP is closed on Sundays and all federal holidays. Only use Henry Gate if access is absolutely re-quired outside of commercial gate hours. Effective Sept. 26, 2016 - 12th Street Gate will have inbound commer-cial vehicle lanes only. Outbound traffic at 12th Street Gate is not allowed. When entering either from the 12th Street or Estes Road gates, commercial traffic will be directed to the search areas located to the north of 12th Street and the south of Estes Road. Commercial vehicles are those vehicles over one ton used for a commercial purpose, including: semi-trucks with trailers, UPS and FedEx trucks, U-Haul trucks operated by contractors and used for commercial purpose, tow-trucks responding on-post to a request for assistance, and construction vehicles. Non Commercial vehicles include: half-ton pickups with boat, U-Haul truck operated by soldiers who are moving as part of a permanent change of station, or recreational vehicles operated by soldiers or civilians visiting post. There will be no commercial delivery vehicles allowed on the installation on Sundays and Federal holidays. Exception - Con-crete and asphalt paving delivery trucks with required access badges and temporary passes may still enter through any of the installation’s ACPs during their regular operating hours. Other exceptions must be coordinated through the GC and DES. All other contractor, vendor, and commercial delivery vehicles with required access badges and temporary passes may enter through any of the installation's ACPs during their regular operating hours. As deter-mined by the installation FPCON, an elevated FPCON may require all contractor, vendor, and commercial delivery vehicles to enter through the 12th Street ACP only.

1.6.24.3 Real ID Act Compliance: Effective MARCH 1, 2016. In order to comply with the Federal Real ID Act standards, Ft. Riley will require additional identification for visitors with a driver’s license from states that are not in compliance with the Real ID Act. Contractor is solely responsible for understanding the standards of the Real ID Act and which states are not in compliance. More information about the Real ID Act can be found at:

https://www.dhs.gov/real-id-public-faqs

Acceptable forms of additional identification include:

- U.S. passport or U.S. passport card.

- Permanent resident card or Alien Registration Receipt Card (INS Form 1-551).

- Foreign passport w ith a temporary (1-551) stamp or temporary (1-551) printed notation on a machine readable immigrant visa.

- Foreign passport with a current arrival-departure record (INS Form 1-94) bearing the same names as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer.

- Employment authorization document that contains a photograph (INS Form 1-766).

- In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with INS Form 1-94 or INS Form l-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

- Driver's license or identification card issued by a State or outlying possession of the United States, provided it con-tains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address.

- Identification card issued by Federal, State, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address.

- School identification card with a photograph.

- U.S. Military or draft record.

- U.S. Coast Guard Merchant Mariner Card or TWIC.

- Native American tribal document.

* For persons under the age of 18 who are unable to present a document listed above, the following are acceptable forms of additional identification:

- School record or report card

- Day care or nursery school record

- Birth Certificate

1.6.25 Safety Requirements: The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental im-pact. Prepare and submit required Technical Report of U.S. Army Ground Accident IAW 1.6.25.2.4 below.

1.6.25.1 Safety and Health Program: The Contractor shall establish and maintain a safety and health program that complies with EM 385-1-1 and applicable OSHA, DOD, Army, Federal, state, and local safety and health require-ments. The safety and health program shall incorporate appropriate elements from Section 1, EM 385-1-1, and in-cluding provisions (1) To identify and correct unsafe conditions and acts related to their contract work. (2) To report unsafe or hazardous conditions caused by elements out of their control (for example, public or Army personnel, ad-jacent processor work activity, and so forth) to the COR. (3) To report all accidents, injuries and illnesses occurring on the project to the COR in accordance with the contract accident–reporting procedures. (4) To investigate acci-dents and provide reports.

1.6.25.2 Accident Prevention Plan (APP): The Contractor shall prepare a written site-specific Accident Prevention Plan (APP) IAW Appendix A, EM 385-1-1, and the requirements below, and submit the APP IAW Attachment 1 - Deliverables. Approval of the plan, by the KO, is required prior to the start of performance. Implement the ap-proved APP prior to the start of contract work. The APP must include (1) An activity hazard analysis of the signifi-cant hazards to life, limb, and property inherent in the specific contract work performance and a APP for controlling these hazards. (2) Designation of the Contractor quality control qualified personnel primarily responsible for safety and health at the project site. (3) A description of how the Contractor quality control safety duties will be performed on the project. At a minimum, these duties will consist of (a) A pre-work review of appropriate activity hazard anal-ysis, to be reviewed with each worker. (b) Regular safety training for the workforce. (c) Frequent and regular checks for compliance with contract safety requirements by Contractor and subContractor workforce. (d) Daily records providing factual evidence of quality control activities for safety performance and state the following: items/areas checked the results, and any instructions or corrective actions. (4) Specific elements of an audit program by the Prime Contractor should include onsite inspection of subContractors, method of determining accident rates, and traceability of hazards. Resubmit the APP within 5 working days prior to any proposed changes in the plan.

1.6.25.2.1 Use of Mind Altering Substances: The APP shall indicate that while on duty, use of or under the influ-ence of alcohol, narcotics, intoxicants, or similar mind altering substances will not be tolerated. The APP shall indi-cate the disposition of those employees found to be under the influence of or consuming such substances.

1.6.25.2.2 Personal Protective Equipment: The APP shall outline procedures to be followed to assure the proper use, fit, wear, selection and maintenance of personal protective and lifesaving equipment (e.g., protective footwear, protective gloves, hard hats, and safety glasses, hearing protection, body harnesses and lanyards). The APP shall provide that the Contractor ensures that employees are physically able and medically determined qualified to use the personal protective and safety equipment required in the job duties.

1.6.25.2.3 Hazardous Substances, Agents, and Environments: The APP shall provide that employees are protected from exposure, through inhalation, ingestion, skin absorption, or physical contact, to any chemical, biological, or physical agent in excess of acceptable limits in the most recently published American Conference of Governmental Industrial Hygienist (ACGIH), “Threshold Limit Values and Biological Exposure Indices”. The most common haz-ardous substances the Contractor should expect to be encountered will normally be lead-based-paint and asbestos.

The APP shall address training and certification of employees as well as handling and disposal methods the Contrac-tor plans to use when hazardous substances are encountered.

1.6.25.2.4 Accident Reporting: The APP shall include notification to the COR immediately with information re-garding with who, how, where, when, seriousness and medical treatment received of the injured personnel whenever accidents occur. The Government will advise the Contractor if additional information or forms are required. The APP shall indicate that except for rescue and emergency measures that, accident scenes shall not be disturbed until released by investigating personnel. The Contractor shall prepare Technical Report of U.S. Army Ground Accident, DA Form 285, and submit required report(s) IAW Attachment 1 - Deliverables.

1.6.25.2.5 Emergency Planning: The APP shall provide for employee safety in case of fire or other emergency.

The APP shall provide for periodic training of employees of the emergency plans. The APP shall include emer-gency telephone numbers and reporting instructions for ambulance, physician, hospital, fire, and police and shall be easily available at each work site. The APP shall provide for employees working alone in remote locations or away from other workers to have an effective and readily available means of emergency communications by cellular phone, two-way radio, landline telephone, or other acceptable means.

1.6.25.3 Contract Safety Brief:

1.6.25.3.1 Prior to the start of contract work, the Contractor shall meet with representatives of PW, MICC Fort Ri-ley, Installation Safety Manager, and Mission Safety Office to discuss and develop a mutual understanding about the administration of the overall safety program.

1.6.25.3.2 The safety brief shall be attended by the KO or KA, COR and ACOR, and the Contractor’s authorized representative and should, to the extent possible, include (1) Contractor Project Superintendents. (2) Supervisors. (3) Quality Control. (4) Safety. (5) SubContractors. (6) KO’s QA/Safety Representative. (7) Outside organizations that may interact with or be affected by the Contractor’s work such as fire/emergency personnel, security, adjacent facil-ity/process managers, and so forth.

1.6.25.4 Safety Compliance - Army Versus Contractor Responsibilities:

1.6.25.4.1 The KO and COR are responsible, with input from the Installation Safety Manager for evaluating and assuring Contractor compliance with the occupational safety and health requirements in the contract.

1.6.25.4.2 Whenever the KO and COR become aware of any noncompliance with these requirements or any condi-tion that poses a serious or imminent danger to the health or safety of the public or Government personnel, the COR will (1) Notify the Contractor orally. (2) Follow-up with written confirmation. (3) Request immediate initiation of corrective action.

1.6.25.4.3 This notice, when delivered to the Contractor, shall be deemed sufficient notice of the noncompliance and that corrective action is required.

1.6.25.4.4 After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to take prompt corrective action, the KO may issue an order stopping all or part of the work until satisfac-tory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the con-tract price or extension of the performance schedule on any stop work order issued under this paragraph.

1.6.26 Environmental Requirements:

1.6.26.1 Environment and OSHA: The Contractor shall comply with all EPA, OSHA and KDHE laws and regula-tions, AR 200-1 and Installation regulations and plans regarding environmental matters. All environmental matters shall be coordinated through the COR and the PW Environmental Division. Any apparent conflict between compli-ance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the con-tract shall be immediately brought to the attention of the KO and/or the COR final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations.