W911RQ25Q0003_SYN_Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION FOR Brittleness Point Temperature Tester

General Information

Document Type: Combined Solicitation/Synopsis Solicitation Number: W911RQ25Q0003 Posted Date: 17 JUNE 2025 Original Response Date: 25 JUNE 2025 @ 5:00 pm CST Current Response Date: 25 JUNE 2025 @ 5:00 pm CST Product or Service Code: 6625 Set Aside/Business Size: 100% Small Business Set Aside/750 NAICS Code: 334519

Contracting Office Address

Red River Army Depot Directorate for Contracting 100 James Carlow drive, Bld 15 Texarkana, TX 75505-5000 Contract Specialist: Randy Reece

(571) 588-1519, randy.a.reece.civ@army.mil

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

OFFERS are being requested, and a written solicitation document will not be issued.

This solicitation is a Request For Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations Circular - FAC Number: 2024-03

The associated North American Industrial Classification System (NAICS) code for this procurement is 334515, with a small business size standard of 750. This solicitation will result in one (1) contract. The contract will consist of a period of 3 months.

Basis for Award: See Provision at FAR 52.212-2 below.

Submission of Questions: Any questions regarding this RFQ must be received by June 25, 2025 at 1100 hrs. (11:00 AM Central Standard Time (CST). Questions shall be submitted by email mailto:randy.a.reece.civ@army.mil

Contract Specialist: Randy Reece, (571) 588-1519, randy.a.reece.civ@army.mil & Contracting Officer at travis.n.peterson2.civ@army.mil.

Responses to questions are not considered changes to the RFQ as the only way the RFQ can be modified is through an amendment that will be issued. Oral explanations or instructions given before the award of a contract will not be binding. Upon receipt of questions, the Government will provide answers to all questions by email. Contractors will be notified if an extension is needed to respond to the questions submitted.

Submission Due Date: All offers are due by June 25, 2025 at 1700hrs (5:00 PM CST). All responses received within this time frame will be considered by the government. Responses shall be submitted electronically to randy.a.reece.civ@army.mil concerning this acquisition.

Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

All interested companies shall provide offers for the following:

Offeror Business Name & Address - _______________________________ Name/POC - _______________________________ Cage Code/ Unique Entity ID - _______________________________ Discount Terms - _______________________________

Signature & Name/Title of person authorized to sign offer:

Offer Date - ___________________________

This action will be as awarded as 1 EA. Please break down Quote as listed below for a 1 EA Total for CLIN 0001 Brittleness Point Temperature Tester:

Machine $_______________________

Total Evaluated Price $__________________________ mailto:travis.n.peterson2.civ@army.mil

Offeror shall include a breakdown of total price in accordance with the associated CLIN number as well as list the combined price in the “Total Offered Price” space. The sum of CLIN 0001 shall equal the price entered in the “Total Evaluated Price” space.

Purchase Description (PD)

Brittleness Point Temperature Tester – One (1) Each For Red River Army Depot (RRAD) – Rubber Testing Laboratory

1. Scope: This purchase description sets forth the minimum requirements for the delivery of one (1) each Brittleness Point Temperature Tester in accordance with American Society for Testing and Materials (ASTM) D2137 for use in the Rubber Products Branch of Red River Army Depot. The system shall be used to determine the lowest temperature at which rubber samples do not exhibit brittle failure when subjected to impact under low temperature conditions. The system shall be of a tabletop design and include a temperature controlled chamber utilizing dry ice as coolant, an impact striker mechanism, and associated controls for precise temperature regulation. Further technical specifications are defined in Section 4.

2. Delivery: The items acquired via this contract shall be delivered to the Red River Army Depot located at Texarkana, Texas no later than three (3) months after award.

3. General Requirements:

3.1. Item Condition: The item offered shall be new and a current production model. A current production model is defined as the manufacturer’s current production model which, on the date this solicitation is issued, has been designed, engineered and sold or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental units do not qualify as meeting the requirements specified herein. The equipment shall be complete, so that when connected to the utilities identified herein, it can be used for any function for which it was designed and constructed.

3.2. General Safety: The equipment shall be fitted with safety devices or coverings for any parts that present safety hazards.

3.3. General Standards Compliance: General compliance shall include, but not necessarily be limited to the following:

3.3.1. Occupational Safety and Health Administration (OSHA) 29 CFR 1910: Code of Federal Regulations, Occupational Safety and Health Standards

3.3.2. ASTM D2137

3.3.3. National Fire Protection Agency (NFPA) 70: National Electric Code (NEC), most current edition.

3.3.4. Vendor shall comply with all local, state, and federal safety, security, and environmental regulations.

3.4. Environmental Protection: The equipment shall be designed and constructed, so that under the operating service, transportation and storage conditions described herein, the equipment shall not emit materials hazardous to the ecological system as prescribed by federal, state, and local statutes in effect at the time of offer.

3.4.1. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

3.4.2. Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

3.5. Interchangeability: All parts of the end item shall be manufactured to standards and tolerances that will provide for the interchangeability of respective parts between end items of the same model without modification of the part or the equipment. All replacement parts shall be available commercially within the continental United States.

3.6. Equipment Assembly: The equipment shall be constructed of parts that are new, without defects and free of repairs. The equipment construction shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to damage from environmental hazards (such as dust, debris, or residue) shall be sealed or otherwise protected. The structure shall withstand all forces encountered during the operation of the equipment to its maximum rating and capacity without permanent distortion or failure.

3.7. Controls and Labels: All operator controls and function labels required for operation shall be clearly displayed in the English language.

3.8. Surfaces: All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. Except as otherwise specified herein, the condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practices.

3.9. Maintainability: The equipment shall be designed and constructed to permit maintenance personnel to easily service the equipment using a minimal number of tools. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement, or repair. Consistent with required maintenance and design of the equipment, the vendor shall provide any special tools required to service the unit. The equipment shall be equipped with access covers to facilitate inspection, cleaning, repair, or replacement of parts.

4. Technical Specifications: The unit shall be designed to accommodate rubber samples for the purpose of determining brittleness of the sample at low temperature and shall conform to ASTM D2137. The following features shall be included:

4.1. Insulated testing chamber designed to accommodate dry ice testing medium down to -

70 degrees Celsius (-94 degrees Fahrenheit)

4.2. An electric stirrer device to ensure test chamber temperature uniformity

4.3. Specimen holder compatible with standard elastomer industry test specimen sizes

4.4. Easy access door for specimen loading

4.5. Digital controller to regulate and display temperature within +/- 0.5 degrees Celsius (+/-

0.9 degrees Fahrenheit)

4.6. Temperature sensor with calibration capability

4.7. Striking mechanism to impact the test sample when commanded by the user

4.8. Digital timing device with alarm to conduct timing of specimen immersion in the cooling medium

4.9. Tabletop design no larger than 27”W x 27”D x 22”H

4.10. Operate from 110 volts, 60 Hz, maximum 10 amps.

5. Technical Data (CDRL A0001): The vendor shall provide a copy of the manufacturer’s technical data in electronic format that contains the operation instructions and technical characteristics of the machine.

6. Warranty: The items furnished under this contract shall be guaranteed for a period of one

(1) year, against defective materials, design, and workmanship. Upon receipt of notice from the Government of failure of any part of the system during the warranty period, that part or parts shall be replaced promptly with new parts at the expense of the vendor. The vendor shall provide installation services for replacement items during the warranty period. The warranty is to begin upon final acceptance by the Government.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (SEP 2023). This solicitation will result in only one (1) award.

2. FAR 52.212-2, “Evaluation-Commercial Products and Commercial Services” (NOV 2021)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (SEP 2023)

4. FAR 52.204-9, “Personal Identity Verification of Contractor Personnel.” (NOV 2023)

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Offerors must complete annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.”

PROVISIONS INCORPORATED BY FULL TEXT:

Instructions, Conditions, & Notices to Offerors

FAR 52.212-1 Addendum, Instructions to Offerors

A-1. Period for Acceptance of Offers IAW FAR 52.215-1(d). The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

A-2. To ensure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offers must be complete, self-sufficient, and respond directly to the requirements of this solicitation. A complete quote consists of two (2) parts: Part I - Price and http://acquisition.gov/comp/far/index.html https://www.sam.gov/

Part II - Technical. Failure to furnish a complete offer may result in the offer being determined unacceptable by the Government. Response to this solicitation (including both parts) must be submitted by the due dates specified in this Combined Synopsis Solicitation. The signed Combined Synopsis Solicitation document must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows (Email is highly suggested):

Contracting Officer: Travis Peterson , travis.n.peterson2.civ@army.mil.

Contracting Specialist: Randy Reece, randy.a.reece.civ@army.mil

A-3. Specific Instructions:

A-3.1 PART I, Price. Offerors are asked not to alter the electronic version of this Combined Synopsis Solicitation other than to fill in pricing information. In particular, offerors are asked not to delete page breaks or to alter headers/footers.

A-3.1.1 Page 2 of this Solicitation - Complete the items listed below. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include attachments. The solicitation constitutes the model contract.

Discount terms (Payment terms such as Net 30)

Name/POC/address of offeror (code = cage code; facility code=Unique Entity ID)

Total Evaluated Price

Signature: Name/Title of person authorized to sign offer

Offer Date

To prevent rounding issues, unit prices are to be rounded to the nearest whole dollar.

Note: It is the responsibility of each offeror to verify their calculations.

Interchanges: The Government may conduct interchanges with one, some, none, or all vendors at its discretion.

A-3.2 PART II, Technical. Offerors shall prepare and submit a technical quote by the date/time stated in the “Submission Due Date” on Page 2 of this Combined Synopsis Solicitation. Offerors shall provide sufficient information to allow the Government to judge the offeror's technical capability to perform the requirements of this Combined Synopsis Solicitation. The basis of the mailto:travis.n.peterson2.civ@army.mil offeror's technical quote is the Purchase Description titled “PD Brittleness Point Temperature Tester” of this Combined Synopsis Solicitation. The offer must adhere to the specifications and characteristics listed.

(End of 52.212-1 Addendum)

Evaluation Factors for Award

FAR 52.212-2 Addendum, Evaluation Methodology

B-1 BASIS FOR CONTRACT AWARD: This requirement will be awarded to the responsible offeror whose quote conforming to the solicitation is determined to represent the best selection for the Government based on meeting price and technical acceptability. This acquisition is being conducted in accordance with FAR Part 13 Simplified Acquisition Procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. The offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and technical evaluation. An "unacceptable" rating in any factor will result in the overall technical quote being rated "unacceptable" and the quote will therefore be ineligible for award. The Government may at its discretion also utilize information available from Government Past Performance collection systems to compare offerors and use this information as a discriminator when identifying the offer that represents the best selection. Quotes will be evaluated using FAR 13.106-2 procedures which permit comparative evaluation of offers. While the Government will strive for maximum objectivity, the selection process is by its nature subjective. Therefore, professional judgment is implicit throughout the entire process. The evaluation process shall proceed as follows:

The following documents will be evaluated for completeness and compliance with the requirements of the RFQ. Please refer to the instructions in 52.212-1 Addendum. Incomplete items may be a basis for rejection:

1. Part I, Price

(a) Signed copies of this Combined Synopsis Solicitation document. Is this Combined Synopsis Solicitation document completed and signed by an official authorized to bind the company?

(b) Solicitation Amendments (if applicable). Did the offeror acknowledge all amendments to the

RFQ?

(c) System for Award Management (SAM) Registration. Has the offeror completed SAM registration and is the registration active? (Government will validate via SAM website)

2. Part II, Technical

The quote shall consist of a detailed breakdown showing how all of the performance requirements listed in Section 3 of the Purchase Description titled “PD Brittleness Point Temperature Tester” of this Combined Synopsis Solicitation, shall be met.

B-2 PRICE EVALUATION. Quotes will be ranked from lowest to highest Total Evaluated Price (TEP). An offeror's Total Evaluated Price will be determined by totaling the Amount for all CLINs.

Offerors shall enter the TEP on Page 2 of this Combined Synopsis Solicitation document. The offeror is responsible for ensuring that the value listed as the TEP is the total of all CLINS provided in the solicitation. (Note: To prevent rounding discrepancies, please ensure unit prices used for calculation are rounded to the nearest whole dollar. It is the responsibility of each contractor to verify his or her calculations.

B-3 TECHNICAL EVALUATION.

The Government's technical evaluation shall evaluate the technical quotes on a pass/fail basis, assigning a rating of Acceptable or Unacceptable. An offer must be rated "acceptable" in order to be eligible for award. An "unacceptable" rating will result in the overall technical quote being rated "unacceptable" and the quote will therefore be ineligible for award. The Government will utilize the information provided by the offeror, along with information collected from other sources (i.e., other Government offices, commercial sources, etc.), in making a technical acceptability determination. If an Offeror's technical quote is determined to be Technically Unacceptable, no further evaluation will be conducted. Offerors determined to be technically unacceptable shall be eliminated from consideration for contract award.

Offers must be determined technically acceptable in the following areas to be eligible for award:

1. Offered capability meets the requirements in accordance with the Purchase Description titled “PD Brittleness Point Temperature Tester” of this Combined Synopsis Solicitation.

TECHNICAL RATINGS

1. Acceptable - The offeror's quote meets the minimum requirements stated in the

Purchase Description titled “PD Brittleness Point Temperature Tester” of this Combined Synopsis Solicitation.

2. Unacceptable - The offeror's quote fails to meet the requirements stated in the Purchase Description titled “PD Brittleness Point Temperature Tester” of this Combined Synopsis Solicitation.

B-4 CONTRACT AWARD. The Government intends to award, without discussion, to the offeror whose quote represents the best selection for the Government based on meeting price and technical acceptability. Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1 Addendum. Offeror's may be asked to clarify certain aspects of their quote. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for quote revision. The Government intends to award a contract without interchanges with respective offerors. The Government, however, reserves the right to conduct interchanges with one, none, or all offerors if deemed in its best interest.

The Government retains the right to cancel this Request for Quote at any time prior to contract award.

B-5 CONTRACTOR RESPONSIBILITY. Prior to an award, an offeror may be requested to provide business information for the purpose of a responsibility determination in accordance with FAR Part 9. Failure to provide requested information may result in a determination of non-responsibility, and the offeror would then be considered ineligible for award.

(End of 52.212-2 Addendum)

FAR Clauses Incorporated by Full Text

52.212-2 Evaluation-Commercial Products and Commercial Services. Nov 2021 As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

See Addendum FAR 52.212-2 Evaluation

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The following solicitation clauses apply to this acquisition:

1. FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services”

2. FAR 52.212-5, “Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services”

The following subparagraphs of FAR 52.212-5 are applicable:

Indicate which FAR clauses listed in FAR 52.212-5 will be applicable, e.g., subparagraph (b)(4), (b)(29),(b)(30),(b)(31),(b)(35)(i),(b)(44),(b)(51),(b)(60).

52.209-10 “Prohibition on Contracting with Inverted Domestic Corp Nov 2015 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.247-34 FOB Destination Nov 1991 52.252-1 Solicitation Provisions Incorporated By Reference Feb 1998 252.203-7000 Requirement Relating to Compensation of Former DOD Officials Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep 2013 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting Dec 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec 2018 252.232-7010 Levies on Contract Payments Dec 2006 252.211-7003 Item Unique Identification and Valuation Mar 2022 252.232-7006 Wide Area Workflow Payment Instructions (Dec 2018)

All quoters shall submit the following: One copy of Quote to include all required exhibits, technical description of the item(s) being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, and one of the statements listed below to expedite the award process.

All Quotes shall be sent via email to randy.a.reece.civ@army.mil

This is an open-market combined synopsis/solicitation for commercial products as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Randy Reece, at randy.a.reece.civ@army.mil & Contracting Officer, Travis Peterson, at travis.n.peterson2.civ@army.mil

Point of Contact:

Contract Specialist Randy Reece

(571) 588-1519 randy.a.reece.civ@army.mil

Contracting Officer Travis Peterson

(571) 588-1517 travis.n.peterson2.civ@army.mil