COMBINED SYN-SOL Scrap Wood Removal and Wood Chip Supply.docx

COMBINED SYNOPSIS/SOLICITATION FOR

WOOD DUNNAGE REMOVAL AND WOOD CHIP SUPPLY SERVICES

General Information

Contracting Office Address Red River Army Depot Directorate for Contracting 100 James Carlow Drive, Bldg. 735 Texarkana, TX 75505-5000 Contract Specialist: Michael Brown, Michael.s.brown224.civ@army.mil Contracting Officer: Aeron Miller aeron.p.miller.civ@army.mil Description This is a combined synopsis/solicitation for commercial Wood Dunnage Removal and Wood Chip Supply Services at Red River Army Depot (RRAD). Activities at RRAD generate significant quantities of scrap wood dunnage that will be recycled. The intent is to have the dunnage removed and recycled; then, purchase wood chips IAW performance work statement (PWS). This is prepared in accordance with the format in Federal Acquisition Regulation (FAR) 13.5 and (FAR) 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested to be filled in on page 5.

The associated North American Industry Classification System (NAICS) code is 321999, with a small business size standard of 500 employees. The product service code is 3210. The Government will award a Firm‐Fixed Price (FFP) Contract. The contract will have a base year and four option years, each consisting of 12 months each.

Basis for Award: See Provision at FAR 52.212-2 below.

Submission of Questions: Any questions regarding this RFQ must be received by 27 March 2024 at 10:00 AM Central Standard Time (CST). Questions shall be submitted by email to Contract Specialist at Michael.s.brown224.civ@army.mil.

Responses to questions are not considered changes to the RFQ as the only way the RFQ can be modified is through an amendment that will be issued. Oral explanations or instructions given before the award of a contract will not be binding. Upon receipt of questions, the Government will provide answers to all questions by email/sam.gov. Contractors will be notified if an extension is needed to respond to the questions submitted.

Submission Due Date: All offers are due by 11 April 2024 at 10:00 AM (CST). All responses received within this time frame will be considered by the government. Responses shall be submitted electronically to Michael.s.brown224.civ@army.mil concerning this acquisition. Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

All interested companies shall provide offers for the following:

Signature & Name/Title of person authorized to sign offer:

Offer Date - ___________________________

Performance Work Statement

The contractor shall provide a copy of the manifest/bill of lading documents and weight tickets to the COR so that weights of the scrap wood transported can be compared to invoices. The contractor shall provide a detailed spreadsheet of the location of each roll-off container’s, each roll-off container’s number and/or lot number, date of pickup, and the weight of scrap wood waste picked up on each load. The contractor shall forward a completed digital copy of said spreadsheet to the Contracting Officer Representative (COR) on the Monday of the following week via email.

1.0.2. The estimated quantity of wood chips required is approximately 20,000 tons per year; however, no maximum or minimum quantities are guaranteed under this contract. Mission changes may require RRAD to request additional tons per day.

Wood chips shall be a soft pine woody biomass that is generally free of dirt and foreign debris. The chips shall be 1½” X 2½” X 5/8” and shall have a BTU content of at least 5100 BTU/lb and a moisture content of 45% or less.

The contractor shall provide all fuel, personnel, equipment, tools, materials, supervision, labor, and other items and services necessary required to transport the wood chips to the depot. Contractor shall deliver the wood chips in trucks that meet all RRAD vehicle safety and insurance requirements. The trucks shall be capable of unloading from the rear without elevating the trailer to a live floor storage area. Authorized employees of RRAD shall call the contractor to provide 12 hours’ notice of a required wood chip delivery. RRAD has between two and three days of wood chip storage at the depot.

Contractor shall have the materials provided under this contract tested and provide those test results to the depot at the beginning of the contract period and semi-annually thereafter. Should any questions arise in the interim about the characteristics of the materials provided, the contractor shall provide the most recent test results to the depot. Material that does not meet these requirements shall be rejected then transported off depot at the expense of the contractor.

1.0.2 This contract shall be five (5) ordering years (five (5) twelve (12) month each periods of performance. Is it IAW FAR part 12 and 13.5. The contractor shall perform to the standards in the contract as well as all Local, State, and Federal regulations.

1.1. COLLECTION AND DELIVERY REQUIREMENTS.

1.1.1. Points of Collections and Deliveries. The contractor shall position containers for scrap wood waste as directed by the COR for each location. To comply with security and/or operation movement, it may require repositioning of containers from time to time. The contractor shall also position containers to minimize interference with adjacent parking areas, fire lanes, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. The contractor shall delivery the wood chips to the designated wood chip area at the biomass boiler plant.

1.1.2. Collection of scrap wood dunnage and Delivery of chipped wood. The standard waste streams that shall be collected under this contract shall be limited to scrap wood waste/wood dunnage. Once the scrap wood dunnage roll-off containers are full, the contractor shall be called for pickup of the roll off containers and transport to a recycling center that recycles or chips wood. RRAD will not pay for any landfill costs associated with scrap wood waste/wood dunnage transported off-depot.

Chipped wood to said description and dimensions above in the description of services shall be delivered to the Boiler Plant Biomass wood chipped area upon request.

1.1.3. Routes/Schedules Submittals. The site of work is located at Red River Army Depot, (RRAD) approximately 18 miles west of Texarkana, Texas. The main entrance to the depot is located 0.3 miles south of Interstate Highway 30 from Exit 206 to U.S. Highway 82, then east on Hwy 82 for 1.3 miles. Depot site maps, showing buildings locations, are available for review in the office of the KO. The contractor shall establish vehicle routes.

The contractor shall establish routes to the government facilities where the contractor’s 40 cy roll-off containers are placed for scrap wood waste collection. Collection of wood scrap waste and the delivery of wood chips for the biomass boiler shall be made between the hours of 7:30 AM through 4:30 PM, Monday through Friday (except holidays) unless other hours are specifically approved by the KO. Collection of scrap wood waste and deliveries of wood chips for biomass boiler plant outside these hours shall require prior approval. The contractor shall state in writing to the Contracting Officer (KO) if they are unable to pick up loads. No changes are allowed to the schedule or haul route without KO’s approval.

The contractor shall provide a copies of the weight tickets (in tons) of chipped wood delivered to the Biomass Boiler wood chip area weekly to the COR via email.

1.1.4. Unscheduled Collections and Deliveries. The KO and/or COR may require the contractor to make unscheduled collection of wood scrap waste, delivery of wood chips and relocation of 40 CY roll off containers for mission changes or other occasions such as: Emergencies; Operation movement, Special Events, etc. Unscheduled collections may include but not limited to container and/or location within RRAD. The contractor shall respond within 24 hours of receipt of the request for unscheduled pickup or movement of 40 CY roll off containers and for the unscheduled deliveries of chipped wood.

1.1.5. Inclement Weather Schedule. The contractor shall collect scrap wood waste and deliver wood chips during periods of inclement weather. In cases of severe weather, the KO may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections and deliveries of chipped wood within 24 hours after the severe weather has terminated.

1.1.6. Cubic Yard (CY) Capacity and Chipped Wood Tons. The government reserves the right to change the cubic yard capacity of the roll-off containers at any service location or increase/decrease the number of service locations due to mission requirements. The government may also reduce or increase the frequency of collections (service interval) either temporarily or permanently. Standard cubic yard containers shall be 40 CY roll-off Boxes. The government reserves the right to change the amount of chipped wood delivered when missions change.

1.1.7. Government-Approved Containers. The contractor shall provide roll-off containers, 40 CY that shall be constructed of heavy-duty steel. Contractor shall provide all necessary equipment for the movement, relocation and removal of contractor owned roll-off containers, as well as all the tools, equipment, fuel, labor and personnel.

1.1.8. Maintaining Containers, Scrap Wood Waste Collection Areas and Wood Chip Delivery Area. The contractor shall return the container(s) to their original location after servicing. The contractor shall also be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of container(s). All scrap wood waste on the ground within ten (10) feet of the container, if spilled by the contractor shall be the responsibility of the contractor. The contractor shall be responsible for keeping collection areas free of refuse, scrap wood waste and debris. The contractor shall delivery the wood chips to the wood chipped area by the biomass boiler plant.

1.1.9. Container Placement for scrap wood waste and Delivery of Wood Chips. The contractor shall place Roll Off containers for the scrap wood waste in correct locations, on an as needed basis. The Wood Chips delivery shall be at the chipped wood area at the boiler plant. RRAD boiler plant personnel shall contact the contractor for the number of loads of chipped wood needed each day.

1.1.10. Phase in period (transition period). The contractor shall provide a phase in plan (transition plan) to the KO before the contract period of performance begins. As well as attend start work meeting with the KO.

1.2. RECYCLE

1.2.1. Scrap Wood Waste Recycle. The contractor shall transport scrap wood waste to a recycling center that recycles or chips scrap wood dunnage/waste. The contractor shall take all measures to prevent blowing of scrap wood debris during transport. Recycling of scrap wood waste/dunnage shall be in accordance with existing local, state, and federal regulation.

Government shall pay for actuals only of full loads of scrap wood waste/dunnage transported to a recycling center that recycles or chips wood. It is the responsibility of the Contractor to dispose of unusable scrap wood waste that cannot be recycled or chipped due to foreign material in roll-offs at the Contractor’s expense.

1.2.2. ENVIRONMENTAL PROTECTION: The contractor shall comply with all Federal, State, and Local laws, regulations, and standards regarding the Collection and Transportation of Scrap Wood Waste. All on-site oil, fuel, wood chips and scrap wood waste/dunnage spills as well as accidents shall be the responsibility of the Contractor with notification being made to the RRAD Emergency Services 903-334-3333. All off-site spills/accidents shall be the responsibility of the Contractor.

1.2.3. EQUIPMENT MAINTENANCE. The Contractor shall maintain all contractor-provided scrap wood waste/dunnage collection roll-off containers, ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition and must be easily accessible to customers (unless placement is directed elsewhere at the requirement of the Facility Manager of the service location). The contractor shall perform all cleaning, painting, repair and other maintenance tasks for the containers and of their equipment. Defective containers shall be promptly replaced by the contractor with a new, serviceable container. Trucks and trailers used for hauling and collecting scrap wood waste shall be washed as required to ensure they are free of odor, dirt, debris, and pests. The contractor shall maintain all contractor owned wood chips delivery trucks; the contractor shall maintain all parts of the roll-off trucks, the roll-off containers, and the truck delivering chipped wood plus keeping them all free of odor, dirt, pests and debris.

1.2.4. Container Maintenance. Container maintenance shall be performed as required and the contractor shall furnish replacement containers for all containers removed (for more than 1 hour) for cleaning, painting, or repair to ensure that service locations have adequate scrap wood waste containers. Contractor’s cleaning or painting includes minor repair and maintenance to ensure a properly operating container. Major repairs or maintenance, as determined by the government evaluator, shall require replacement of the container by the contractor.

2. SERVICE DELIVERY SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

(Paragraph) Performance Threshold

Collection and transport of Scrap Wood Waste / Wood Dunnage in accordance with the established schedule and provide digital spreadsheet.

Delivery correct size wood chips

3. SECURITY REQUIREMENTS.

3.1. Identification Requirements. Performance of this contract shall require all contractor personnel to acquire an identification badge to enter into the Depot. The identification card shall be in the form of a Defense Biometric Identification System (DBIDS) card as required by RRAD regulation 380-2. At any time during the performance of the contract, anyone who loses his/her DBIDS card shall not receive a replacement card until three (3) regular working days after loss has been reported. During the waiting period, the contractor shall be admitted to RRAD using a temporary pass which shall be issued on a daily basis. This temporary pass is not to be used as a continuous instrument of entry and shall be turned in daily at gate drop box upon departure. Temporary pass shall be issued only after positive identification and authority for admittance is confirmed by Law Enforcement and Security (LES) personnel. A charge of $50.00 shall be assessed to contractors who lose their DBIDS card and must obtain a replacement. Up to date drivers’ license. (Commercial Driver’s License)

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure scrap waste wood collection and transportation to a recycle center that chips wood as well as wood chips deliveries are performed in accordance with commonly accepted government and commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Delivery Summary above. Contractor shall provide a copy of the quality control plan before the start of work meeting.

4.2. QUALITY ASSURANCE. The government shall periodically evaluate the contractor’s performance by the approving COR to monitor performance to ensure services are received. The government COR shall evaluate the contractor’s performance through intermittent on-site inspections and customer complaints at each service location to determine adherence to contract Performance Work Statement.

4.3. HOURS OF OPERATION. The hours of work on this contract shall be between 7:30AM AM through 4:30 PM, Monday through Friday (except holidays), unless other hours are specifically approved by the Contracting Officer. The contractor shall collect all the scrap wood waste material on the first work day following a holiday if the holiday occurs on a scheduled collection day. The contractor shall deliver wood chips for the biomass boiler on the first work day following a holiday if the holiday occurs on a scheduled collection day.

FEDERAL HOLIDAYS: Any reference to holidays shall be construed to mean the Government holidays listed below:

4.4.

4.4.1.

4.4.5. NOTIFICATION OF FEDERAL AND STATE REGULATORS: Contractor shall immediately notify the KO and COR of the arrival on site of any Federal, State, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

4.4.6. INSPECTION OF WORK SITES: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it shall not stop or disrupt ongoing contract activities. The inspection shall only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

4.4.7. REPORTING NONCOMPLIANCE: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR.

4.4.8. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

4.4.9. ASSIGNMENT OF ENVIRONMENTAL COMPLIANCE DESIGNEE (ECD): Contractor shall appoint an ECD for all contract work periods exceeding 180 consecutive days. Contractor shall appoint a primary and alternate ECD. Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliance, and verify implementation of directed actions to correct identified environmental noncompliance. Contractor shall have at least one ECD on duty at all times. Contractor shall require all personnel designated as ECDs to complete the initial ECD training through the installation or Major Subordinate Command (MSC) environmental compliance point of contact within 15 days of the start of contract performance. Contractor personnel appointed as ECDs may perform other duties provided they do not prevent the performance of ECD duties. Contractors may request a waiver of this requirement through the COR and DGR, if using and/or storing very small quantities of hazardous materials.

4.4.10. COMPETENCY TRAINING FOR CONTRACTOR PERSONNEL: Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training. Contractor shall assign environmental compliance designee in writing. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

4.4.11. CONTRACTOR MANPOWER REPORTING (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via secure data collection site. The contractor is required to completely fill in all required data fields at the following web address: https://cmra.army.mil. See Federal Acquisition Clause 52.237-4000 included in the contract for complete reporting requirements.

4.4.12. DES REQUIREMENTS Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2. Impact on contractor performance during increased FPCON during periods of increased threat (contractor personnel working on an installation). During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services shall resume when FPCON level is reduced to level Bravo or lower.

3. Random Antiterrorism Measures Program (RAMP) participation. Contractor personnel working on an installation are subject to participation in installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc.).

4. Contractor shall acquire and need to return all issued U.S. Government Common Access Cards, installation badges, and/or access passes. Use FAR 52.204-9 or PADDS Clause IF00015.

4.5. START OF WORK MEETING: Provide a copy of a Quality Control. Provide a copy of a spreadsheet that shall be used to document the roll-off number, date of pickup, weigh of scrap wood waste picked up on said load. Provide a copy of manifest and/or bill of lading where weights of scrap wood waste shall be documented. Provide a copy of the weight tickets used to weigh wood chips on the scales. Provide start of work meeting minutes within one day of meeting.

5.0. Definitions:

Contracting Officer (KO): A duly appointed person with the authority to enter into, administer, or terminate contracts and to make findings and determinations on behalf of the United States Government. The only individual authorized to change a contract or any of the requirements therein.

Contracting Officer’s Representative: An individual, designated in writing by the Contracting Officer, who performs specific contract administrative functions.

Scrap wood waste: Unusable and unstable material including waste pallets, waste wood boxes, waste lumber and all wood waste material normally generated on the depot. Scrap wood waste can include metal fasteners such as nails, screws, bolts, and metal banding.

Supplies/Services

CLIN 0001 – Clean Wood Chips IAW Purchase Description. Ordering Period Year 1

· Estimated quantity 20,000 tons per year; however, no maximum or minimum quantities guaranteed under this contract.

· 1½” X 2½” X 5/8”

· BTU content of at least 5100 BTU/lb

· moisture content of 45% or less

· Funding will be cited on delivery order.

CLIN 0002 – Scrap wood dunnage removal IAW Purchase Description, Ordering Period Year 1

· 3 or more 40 cubic yard roll-off containers (not separately priced)

· Funding will be cited on delivery order.

CLIN 1001 – Clean Wood Chips IAW Purchase Description. Ordering Period Year 2

· Estimated quantity 20,000 tons per year; however, no maximum or minimum quantities guaranteed under this contract.

· 1½” X 2½” X 5/8”

· BTU content of at least 5100 BTU/lb

· moisture content of 45% or less

· Funding will be cited on delivery order.

CLIN 1002 – Scrap wood dunnage removal IAW Purchase Description, Ordering Period Year 2

· 3 or more 40 cubic yard roll-off containers (not separately priced)

· Funding will be cited on delivery order.

CLIN 2001 – Clean Wood Chips IAW Purchase Description. Ordering Period Year 3

· Estimated quantity 20,000 tons per year; however, no maximum or minimum quantities guaranteed under this contract.

· 1½” X 2½” X 5/8”

· BTU content of at least 5100 BTU/lb

· moisture content of 45% or less

· Funding will be cited on delivery order.

CLIN 2002 – Scrap wood dunnage removal IAW Purchase Description, Ordering Period Year 3

· 3 or more 40 cubic yard roll-off containers (not separately priced)

· Funding will be cited on delivery order.

CLIN 3001 – Clean Wood Chips IAW Purchase Description. Ordering Period Year 4

· Estimated quantity 20,000 tons per year; however, no maximum or minimum quantities guaranteed under this contract.

· 1½” X 2½” X 5/8”

· BTU content of at least 5100 BTU/lb

· moisture content of 45% or less

· Funding will be cited on delivery order.

CLIN 3002 – Scrap wood dunnage removal IAW Purchase Description, Ordering Period Year 4

· 3 or more 40 cubic yard roll-off containers (not separately priced)

· Funding will be cited on delivery order.

CLIN 4001 – Clean Wood Chips IAW Purchase Description. Ordering Period Year 5

· Estimated quantity 20,000 tons per year; however, no maximum or minimum quantities guaranteed under this contract.

· 1½” X 2½” X 5/8”

· BTU content of at least 5100 BTU/lb

· moisture content of 45% or less

· Funding will be cited on delivery order.

CLIN 4002 – Scrap wood dunnage removal IAW Purchase Description, Ordering Period Year 5

· 3 or more 40 cubic yard roll-off containers (not separately priced) Funding will be cited on delivery order.

Table 1 Scrap Wood Dunnage Removal

Table 2 Wood Chip Supply

AS6311 - ALT

Electronic Contracting

(a) All Army Contracting Command – Detroit Arsenal (ACC-RRAD) solicitations will be publicized on the System for Award Management website (https://www. sam.gov). Any additional attachments, including Technical Data Packages (TDPs) when available electronically, will be separate attachments or links embedded in the solicitation.

(b Unless directed to do otherwise in Section L of this solicitation, offerors shall follow the instructions in paragraph (c) below.

(c) With the recent transition from www.FBO.gov to www.beta.sam.gov and then to www.sam.gov, the www.sam.gov site has been experiencing a number of issues. Interested Offerors shall submit a proposal via email to the Contract Specialist (vanessa.k.buster.civ@army.mil) and cc the corresponding Contracting Officer (aeron.p.miller.civ@army.mil) with the subject header: Proposal Submission – W911RQ-24-R-0097 (company name). Once a proposal is received, the Contract Specialist/Contracting Officer will reply with the respective Offeror stating receipt of proposal submission.

(1) Maximum size of each e-mail shall be 10 megabytes. You may use multiple e-mail messages for each bid/submission, however, you must annotate the subject lines as described above for each message, and number them in this manner: “Message 1 of 3, 2 of 3, 3 of 3”. Bids can be submitted can be submitted using any of the following electronic formats:

(2) Microsoft Office Products; Word, Excel, or PowerPoint. Spreadsheets must be sent in a format that includes all formulate macro and format information. Print image is not acceptable.

(3) Files in Adobe PDF (Portable Document Format). Scanners should be set to 300 dots per inch.

(4) Files in HTML (Hypertext Markup Language). HTML documents must not contain active links to live Internet sites or pages. All linked information must be contained within your electronic bid/offer and be accessible offline.

(5) Other electronic formats are not acceptable.

Ensure that filenames of attachments DO NOT contain spaces to limit virus scanners rejecting the email as unscannable.

(d) Please pay close attention to the Issued By block location on the cover page of the solicitation for closing date and time. The closing date and time is based on the local time of the listed location of the Issued By office. In accordance with FAR 15.208(a), offerors are responsible for submitting proposals, and any revisions, and modifications, so as to be received by the Government office designated in the solicitation by the time specified.

(e) It is the responsibility of the Offeror to ensure the proposal/quote is received by the date and time specified on the cover page of this solicitation. In accordance with FAR 15.208, if the proposal/quote was not received at the initial point of entry to the Government infrastructure (in this case, received through SAM) by the exact date and time specified on the cover page of this solicitation, it will be determined late. Proposal/quote is defined to mean ALL volumes or parts required in the solicitation are included in the electronic submission.

Note: There is no "expected" or "target" length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for submission.

(f) Solicitations may remain posted on www.Ssam.gov after the solicitation closing date. If the response deadline has passed for the solicitation, vendors will no longer be able to submit electronic responses.

(g) Any award issued as a result of this solicitation will be distributed electronically. In the event of a FOIA request for a copy of any award issued as a result of this solicitation, or any subsequent modifications to the contract, the contract and modifications will be released, including the awarded unit price. This is the notice required by Executive Order 12600 (June 23, 1987) of the Government’s intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. Unit price is defined as the contract price per unit or item purchased as it appears in Section B of the contract and is NOT referring to nor does it include Cost or Pricing data/information. If an Offeror objects to such release in the base contract or contract modifications, the Offeror must notify the contracting officer in writing prior to the closing date identified in this solicitation and include the rationale for the objection consistent with the provisions of FOIA. A release determination will be made based on rationale given.

(h) Questions pertaining to this solicitation should be directed to the Contract Specialist identified on the cover page of this solicitation. For technical assistance in doing business with the Government, and doing business electronically, please visit the Procurement Technical Assistance Center (PTAC) website at http://www.aptac-us.org/ to locate a regional center.

Electronic Contracting

(a) All Army Contracting Command – Detroit Arsenal solicitations will be publicized on the System for Award Management website (https://www.sam.gov). Any additional attachments, including Technical Data Packages (TDPs) when available electronically, will be separate attachments or links embedded in the solicitation.

(b) As of 10 August 2015, unless directed to do otherwise in Section L of this solicitation, vendors are required to submit a quote or proposal on the website SAM.gov.

(c) Please pay close attention to the Issued By block location on the cover page of the solicitation for closing date and time. The closing date and time is based on the local time of the listed location of the Issued By office. In accordance with FAR 15.208(a), offerors are responsible for submitting proposals, and any revisions, and modifications, so as to be received by the Government office designated in the solicitation by the time specified.

(d) It is the responsibility of the Offeror to ensure the proposal/quote is received by the date and time specified on the cover page of this solicitation. In accordance with FAR 15.208, if the proposal/quote was not received at the initial point of entry to the Government infrastructure (in this case, received through SAM) by the exact date and time specified on the cover page of this solicitation, it will be determined late. Proposal/quote is defined to mean ALL volumes or parts required in the solicitation are included in the electronic submission.

Note: There is no "expected" or "target" length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for submission.

(e) Solicitations may remain posted on www.SAM.gov after the solicitation closing date. If the response deadline has passed for the solicitation, vendors will no longer be able to submit electronic responses.

(f) Any award issued as a result of this solicitation will be distributed electronically. In the event of a FOIA request for a copy of any award issued as a result of this solicitation, or any subsequent modifications to the contract, the contract and modifications will be released, including the awarded unit price. This is the notice required by Executive Order 12600 (June 23, 1987) of the Government’s intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. Unit price is defined as the contract price per unit or item purchased as it appears in Section B of the contract and is NOT referring to nor does it include Cost or Pricing data/information. If an Offeror objects to such release in the base contract or contract modifications, the Offeror must notify the contracting officer in writing prior to the closing date identified in this solicitation and include the rationale for the objection consistent with the provisions of FOIA. A release determination will be made based on rationale given.

(g) Questions pertaining to this solicitation should be directed to the Contract Specialist identified on the cover page of this solicitation. For technical assistance in doing business with the Government, and doing business electronically, please visit the Procurement Technical Assistance Center (PTAC) website at http://www.aptac-us.org/ to locate a regional center.

ENVIRONMENTAL MANAGEMENT SYSTEM

(a) RRAD has implemented an Environmental Management System (EMS), which is based on ISO-14001, and is concerned about environmental issues. RRAD desires to conduct its business operations in an environmentally sound manner. Relevant significant aspects will be communicated to contractors (including those used for outsourcing) and suppliers through the solicitation package where applicable. RRAD expects its suppliers and contractors to provide, at the same quality and price, products and services that have the least environmental consequence of all available options.

(b) Wherever possible, where a supplier’s product is causing a significant environmental aspect at RRAD, RRAD will communicate to that supplier that they should select the available option that minimizes the potential environmental impact of that product. Any contractor with plans to be working six months or longer at RRAD must receive EMS awareness training and information on operational controls where applicable. This training is thirty minutes in duration and will be provided by RRAD. A copy of the RRAD Environmental Policy can be viewed on the Depot Website via the Internet.

ADMINISTERING CONTRACTING OFFICER

NAME: Aeron P. Miller ADDRESS: Red River Army Depot 100 James Carlow Drive

ATTN: CCTA-HDR

Texarkana, Texas 75507-5000

TELEPHONE: (571)588-1514

E-MAIL: aeron.p.miller.civ@army.mil

DELIVERY ORDER PROCEDURES

(a) The contractor shall incur costs under this contract only in the performance of Delivery Orders and modifications to Delivery Orders issued by the Contracting Officer in accordance with this procedure. No other costs are authorized without the express written consent of the Contracting Officer.

(b) Delivery Orders will be issued by the Contracting Officer to the contractor incorporating (i) the delivery to be performed to include deliverables; (ii) the required delivery dates or overall period of performance; Deliverables may consist of load tickets, spreadsheets, charts, reports, etc., as appropriate.

(c) Delivery Orders will be issued on a Firm Fixed Price basis with a specified period of performance on a DD Form 1155 Order for Supplies or Services which shall incorporate the Delivery SOW provided by the Government. A revision to a Delivery Order will be issued on a Standard Form 30 Amendment of Solicitation/Modification of Contract and may incorporate revisions to Delivery SOWs that will clearly indicate the revisions.

(d) This solicitation is issued on an all or none basis. Multiple awards will not be considered.

(e) No protest under FAR Subpart 33.1 is authorized in connection with the issuance or proposed issuance of a Delivery Order, except on the grounds that the order increases the scope or maximum value of the contract in total (not necessarily each contract period).

(f) The contractor shall initiate scrap wood dunnage removal performance promptly upon receipt of a fully executed Delivery Order that has been signed by the Contracting Officer. The signed Delivery Order will incorporate all items agreed upon during cost proposal discussions.

(g) It is the Government’s intent to fully fund each delivery order when issued; however, it may be necessary to incrementally fund some delivery orders.

(h) The “Limitations of Funds” clause contained in Section I herein will be applicable to all funding actions (whether or not they are incremental or full funding type actions).

(i) This ordering procedure is of a lesser order of precedence than the “Limitation of Funds” clauses of the contract. The contractor is not authorized to incur costs on delivery orders which are not in compliance with this clause.

(j) Changes. The contractor cannot exceed costs specified in each delivery order order without the written approval of the contracting officer. Any changes to Performance Work Statement (PWS), estimated cost, schedules, and deliverables shall be documented by a modification to the delivery order.

HQ-AMC LEVEL PROTEST PROCEDURES

Complete AMC Protest Procedures can be found at: http://www.amc.army.mil/Connect/Legal-Resources/ An agency protest may be filed with either the contracting officer or to HQAMC but not both following the procedures listed on the website above.

CONTRACTOR RESPONSIBILITY AND ELIGIBILITY FOR AWARD

(a)The Government will award a contract to the offeror that:

(1) submits the lowest evaluated offer if award is based on price only, or the offer that provides the best value to the Government if factors in addition to price are identified elsewhere in this solicitation,

(2) submits a bid or proposal that meets all the material requirements (including technical requirements of the specification, if applicable) of this solicitation, and

(3) meets all the responsibility criteria at FAR 9.104.

(b) To make sure that an offeror meets the responsibility criteria at FAR 9.104 the Government may:

(1) arrange a visit to the offeror’s plant and perform a preaward survey;

(2) ask the offeror to provide financial, technical, production, or managerial background information.

(c) If the offeror does not provide the Government with the data requested within 7 days from the date the requested is received, or if the offeror refuses to have an onsite visit to the offeror’s facility, the Government may determine the offeror to be nonresponsible.

(d) If the Government visits the offeror’s facility, please make sure that current certified financial statements and other data relevant to the bid or proposal available for Government personnel to review.

(e) The offeror must be in compliance with Green Procurement requirements at the time of solicitation. See PWS paragraph 4.4.3 for details.

Delivery Order Notice This is issued under and pursuant to the provisions of (the “Agreement”). The terms and conditions of the Agreement are hereby incorporated by reference and, except as provided herein by this order, remain in full force and effect.

Instructions, Conditions, & Notices to Offerors 52.212-1 Addendum, Instructions to Offerors A-1. Period for Acceptance of Offers IAW FAR 52.215-1(d). The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

A-2. To ensure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offers must be complete, self-sufficient, and respond directly to the requirements of this solicitation. A complete quote consists of: Part I – Price. Failure to furnish a complete offer may result in the offer being determined unacceptable by the Government. Response to this solicitation must be submitted by the due dates specified in this Combined Synopsis Solicitation. The signed Combined Synopsis Solicitation document must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows (email is highly suggested):

Contract Specialist – Michael Brown, michael.s.brown224.civ@army.mil (571-588-1506)

A-3. Specific Instructions:

A-3.1 Part I, Price. Offerors are asked not to alter the electronic version of this Combined Synopsis Solicitation other than to fill in pricing information in Table 1 and 2, page 13. The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are to be rounded to the nearest whole dollar. Note: It is the responsibility of each offeror to verify their calculations.

A-3.1.1 Page 2 of this Solicitation - Complete the items listed below. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include attachments. The solicitation constitutes the model contract.

Offeror Business Name & Address Name/POC Cage Code/ Unique Entity ID Signature: Name/Title of person authorized to sign offer Offer Date

Interchanges: The Government may conduct interchanges with one, some, none, or all vendors at its discretion.

(End of 52.212-1 Addendum)

Evaluation Factors for Award

52.212-2 Addendum, Evaluation Methodology B-1 BASIS FOR CONTRACT AWARD: This requirement will be awarded to the responsible offeror whose quote conforming to the solicitation is determined to represent the best selection for the Government based on meeting price, capability, past performance. This acquisition is being conducted in accordance with FAR Part 13 Simplified Acquisition Procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. The offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their price. Quotes will be evaluated using FAR 13.106-2 procedures which permit comparative evaluation of offers. While the Government will strive for maximum objectivity, the selection process is by its nature subjective. Therefore, professional judgment is implicit throughout the entire process. The evaluation process shall proceed as follows:

The following documents will be evaluated for completeness and compliance with the requirements of the RFQ. Please refer to the instructions in 52.212-1 Addendum. Incomplete items may be a basis for rejection:

1. Part I, Price

(a) Signed copies of this Combined Synopsis Solicitation document. Is this Combined Synopsis Solicitation document completed and signed by an official authorized to bind the company?

(b) Completed Price Schedule, this Combined Synopsis Solicitation document. Is the price schedule accurately and completely filled in by the offeror?

(c) Solicitation Amendments (if applicable). Did the offeror acknowledge all amendments to the RFQ?

(d) System for Award Management (SAM) Registration. Has the offeror completed SAM registration and is the registration active? (Government will validate via SAM website)

(e) The offeror must be in compliance with Green Procurement requirements at the time of solicitation. See PWS paragraph 4.4.3 for details.

B-2 CONTRACT AWARD. The Government intends to award, without discussion, to the offeror whose quote represents the best selection for the Government based on meeting price. Offerors are cautioned to submit sufficient information, and in the format specified in 52.212-1 Addendum. Offeror's may be asked to clarify certain aspects of their quote.