Attachment_0001_-_Scope_of_Work.pdf

REQUIREMENTS FOR FURNISHING AND SERVICING PORTABLE TOILETS

US ARMY PINE BLUFF ARSENAL

Scope: The Pine Bluff Arsenal (PBA) has a requirement for onsite portable toilet services located at designated areas throughout the installation as identified in Exhibit A, Location, Quantity and Frequency List, for a 1-year base period plus up to four (4) 1-year option periods. Contractor shall furnish all equipment, material, tools, labor, and travel necessary to perform the portable toilet services. All services shall be conducted within the standard outline in 29 CFR 1910, Occupational Health and Safety. This contract includes all functions, tasks, and responsibilities normally performed by a Portable Sanitation Service provider to include furnishing portable units, cleaning and maintenance of units. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Arkansas State Law, Occupational Safety and Health Administration (OSHA) regulations, Army and installation regulations.

Additional work requirements:

1. All toilet units shall be new or like new at beginning of contract with roofs, sides, and floors free of leaks, cracks and holes to be delivered and set-up onsite within one (1) week after date of contract.

2. Toilets shall be made from plastic, fiberglass or metal. Use of wooden toilets is not acceptable.

a. Each unit shall be well ventilated to vent all fumes from remaining in unit.

b. Each unit shall have a spring loaded closing mechanism on the door to close it when released. The door shall have sufficient tension placed on it to prevent wind from blowing it open when the unit is unoccupied. Each door shall have a workable inside lock.

c. Each unit shall be able to withstand wind velocity up to 40 Miles Per Hour (MPH) and at the Contractors’ option may be anchored to ensure personnel safety and prevention of tipping over. The waste tank shall be recharged with a sufficient quantity of chemicals to ensure an odorless unit.

3. Contractor shall be licensed by the Arkansas State Health Department to perform portable toilet and sump pump services. Contractor is responsible for obtaining and maintaining permits, licenses, etc. required to perform services.

4. Units will be used on a semi-permanent basis; therefore, within two (2) weeks of the end of each period of performance, the contractor shall thoroughly clean and disinfect the exterior and interior of all units, including inside of tank.

5. Toilet tank shall be emptied completely of all waste on a regular basis as specified in Exhibit A, Location, Quantity and Frequency List.

6. Contractor shall keep, posted inside each toilet, a log sheet reflecting dates of service.

7. Each toilet shall be charged with a minimum of five (5) gallons of water and deodorant.

8. Contractor shall control all tank odors during all seasons of the year. Contractor may use a deodorant containing a masking color or dye.

9. Exhibit B, Contract Data Requirements List - The contractor shall furnish identification of manufacturer of all deodorant chemicals used, including address, telephone number, and date of purchase. Safety Data Sheets (SDS) shall be provided to the Contracting Officer’s Representative (COR) when used.

10. At a minimum, toilet seats, tank tops, urinals and floors shall be cleaned/disinfected/dried with each service with no less than 2000 sheets of tissue left in each dispenser or holder.

11. Contractor is responsible for anti-freeze solution during freezing weather seasons.

The solution may be alcohol of less than 35% solution, salt or calcium chloride.

12. Contractor shall dispose of all collected waste in a sanitary sewer system or other location in accordance with state or local codes.

13. Any unusual problems, such as over use, abuse or vandalism shall be reported immediately to the Contracting Officer (KO) or the designated COR.

14. As needed, the contract may be modified to add temporary toilet service in addition to those toilet locations in Exhibit A, Location, Quantity and Frequency List. Temporary toilets are expected to be needed infrequently and only in the case of a special event, current facility inoperability, relocation of operations where facilities are not available. Temporary toilets shall be serviced once per week while in operation.

15. Contractor shall completely empty the sump at each required pump in accordance with Exhibit A, Location, Quantity and Frequency List. Contractor is responsible for pumping, transporting and disposal of sump waste from PBA. Once Contractor has completed pumping, they shall ensure the sump pump lid is closed after each service.

Maintenance: The Contractor shall perform routine scheduled maintenance on all units to ensure serviceability. If repairs are required they shall be performed during the scheduled servicing or the unit shall be replaced within 24-48 hours with a serviceable unit.

Unserviceable: Any unit that does not meet the above standards, whether identified by the Contractor or Government personnel, shall be replaced within twenty-four (24) hours with a serviceable unit. Government personnel will notify the COR of unacceptable deliverables.

Period of Performance:

Base Year: 01 November 2019 – 31 October 2020 Option Year 1: 01 November 2020 – 31 October 2021 Option Year 2: 01 November 2021 – 31 October 2022 Option Year 3: 01 November 2022 – 31 October 2023 Option Year 4: 01 November 2023 – 31 October 2024

COR: The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government Furnished Property (GFP); and provide site entry of Contractor personnel. The Contractor shall coordinate with the COR prior to delivery or movement of any portable toilets. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

Hours of Operation:

Normal Duty Hours - The Contractor is responsible for providing performance/service, services seven (7) days a week from the hours of 8:00 a.m. through 5:00 p.m., Monday through Sunday except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Federal Government Holidays

a. New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

b. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

c. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract.

d. If Government personnel are furloughed, the Contractor shall contact the KO or the COR to receive direction.

Inclement Weather Operations - The Contractor shall service portable toilets and sump during periods of inclement weather. In cases of severe weather, the KO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed services within twenty-four (24) hours after the severe weather has terminated, unless the KO authorizes additional time. Rescheduling to provide make-up services shall not be a basis for a claim by the Contractor for additional compensation.

Place of Performance: The work to be performed under this contract shall be performed at site(s) listed in Exhibit A, Location, Quantity and Frequency List, within the boundaries of the PBA, Pine Bluff, AR.

Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor and subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for Arsenal badges.

Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

Passes and Badges. All contractor employees shall obtain the required employee passes.

The contractor shall, prior to the start of the contract, submit to the KO an estimate of the number of personnel expected at any one time on the contract. The Government will issue badges without charge. Each employee shall wear the Government issued badge over the front of the outer clothing.

The contractor shall return the employee's pass and badge within five (5) days when an employee leaves the contractor's service. The contractor will be assessed $44.00 for each employee pass and badge not returned to the Government. Passes and badges issued to contractor employees shall not negate the requirement for employee identification required in the "Identification of Contractor Employees" paragraph.

The company name shall be displayed on the contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and shall be maintained in good repair. Privately owned vehicles are allowed at this job site.

Anti-Terrorism and Operations Security. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at.

The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 40 calendar days after contract award.

All technical data included in this solicitation for bid or performance/scope of work is covered under Army Regulation (AR) 530-1, Operations Security (OPSEC) and the PBA OPSEC Plan. Information will not be released to additional subcontractors or the general public without prior approval from the applicable PBA OPSEC Action Officer (OAO), the PBA OPSEC Officer and applicable Public Affairs Officer. Contract awardee will be required to submit written documentation explaining procedures to be taken by awardee for the protection of this information. This documentation (titled {Name of Contract Individual/Company} OPSEC Plan for Contract Number: ______) will be submitted through the PBA Contracting Officer or his/her designated representative through applicable OAO, to PBA OPSEC Officer for review and approval. Documentation will be submitted no less than ten (10) working days prior to contractor accessing controlled and/or sensitive information protected under AR 530-1 and the PBA OPSEC Plan.

Contract work will not commence until written protective procedures have been approved by PBA OAO and PBA OPSEC Officer. Access by contractor to this protected information prior to approval will be in violation of contract.

Safety: In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with the following Safety Accident Prevention Standards: 29 CFR 1910, Occupational Safety and Health Standards; 29 CFR 1926, https://atlevel1.dtic.mil/at

Safety and Health regulations for Construction; Army Corps of Engineers Manual 385-1- 1, Safety and Health Requirements Manual. The Contractor shall comply with the above and all other applicable Department of Defense, Army, Federal, State and Local safety and health requirements.

Prevention of Spills: Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders;

contain the spill (if it can be done safely); secure the spill site; restrict ignition sources;

and immediately contact the installation Fire and Emergency Services (Fire Department).

Environment and OSHA: The contractor shall comply with all applicable federal, state, and local laws, and with the regulations and standards referenced in AR 200-1 and AR 200-2. All environmental protection matters shall be coordinated with the KO/COR. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by contractor negligence, the contractor shall reimburse the Government for the amount of that fine and all other costs. The contractor shall also clean up any oil spills that result from the contractor's operations. The contractor shall comply with the instructions of the Environmental Protection Coordinator with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the KO or designated representative and COR.

Reporting Mishaps: The Contractor shall adhere to reporting of mishaps IAW AR 385- 10, The Army Safety Program and DA Pam 385-40, Army Accident Investigations and Reporting. In addition the Contractor shall report: (1) Injury or occupational illness to on-duty Contractors; (2) Damage to Government Furnish Material, Government Furnish Property and Government Furnish Equipment provided to a Contractor; (3) Contractor accidents involving Army property and personnel.

Government Furnished Items and Services: The Government will not provide any services, facilities, utilities (to include water or electric), equipment, or materials to execute tasks in conjunction with this contract.

Quality Assurance Surveillance Plan (QASP):

Purpose- This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.

Authority - Authority for issuance of this QASP is provided under FAR 52.212-4(a), Inspection/Acceptance, which provides for inspections and acceptance of the articles, services, and documentation called for in the contract to be accomplished by the Contracting Officer or his/her duly authorized representative.

Scope - The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract.

The Quality Assurance Surveillance Plan (QASP) is put in place to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective and are delivering the results specified in the contract. The QASP is intended to duplicate the Contractor’s Management Plan.

Government Resources – KO – The KO ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures that nonconformance’s are identified, and establishes the significance of a nonconformance when considering the acceptability of supplies or services which do not meet contract requirements. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance. COR - An individual designated in writing by the Contracting Officer to act as his authorized representative to assist in administering a contract. The source and authority for a COR is the Contracting Officer. COR limitations are contained in the written letter of appointment.

Methods Of QA Surveillance - The below listed methods of surveillance shall be used in the administration of this QASP.

- Customer Feedback – Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints or from facility users. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a documentation file. The COR shall also keep the tabulated results of all customer satisfaction surveys on file.

- Random Checks/Inspections on Completion of Workload Taskings – Random checks will be conducted to ensure compliance with the contract performance requirements. The COR will conduct the random monitoring.

Identified QA Surveillance (QAS) Items -

QAS may include the following:

- Review of documentation and procedures.

- Review of records and regular reports.

- Preparation of QAS report, if applicable, a nonconformance report.

Nonconformance’s identified by the COR during the quality assurance surveillance process will be documented and forwarded to the CO for action. Nonconformances will be categorized as critical, major or minor. The CO may issue a nonconformance report to the contractor. If nonconformances are found, it is the responsibility of the contractor to make all necessary corrections as required by the contracting officer. The CO will determine when the nonconformance has been resolved. If requested by the CO, the COR will follow-up to verify that corrective action(s) has been successfully taken.