A02_-_Attachment_A_(Instructions_to_Offerors_and_Evaluation_Factors).pdf

INSTRUCTIONS TO OFFERORS/EVALUATION FACTORS FOR AWARD

ADDENDUM TO FAR 52.212-1 AND 52.212-2

REQUIREMENT

The scope of this effort is to provide non-personal services of a Level 1 Equivalent, Level 2 Equivalent, for the Department of Clinical Investigation, Tripler Army Medical Center which shall contribute to a stable workforce tasked with providing quality health care related services to a diverse beneficiary population. This is a non-personal service contract to provide laboratory services and support for researchers and graduate medical education residents for the Department of Clinical Investigation, Tripler Army Medical Center, Honolulu, Hawaii, in accordance with the Performance Work Statement (PWS). Attachment 1. The anticipated type of contract is a Firm Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity, contract with a 48 month ordering Period. The minimum contract value for all orders issued against this contract shall be $2,500.

The maximum contract value for all orders issued against this contract shall not exceed $1,559,551.

1. PROPOSAL SUBMISSION. The offeror’s proposal shall be submitted as set forth below.

The offeror shall include contact information (name, telephone number, address, email, CAGE, DUNS No. and Tax ID Number) with the proposal. Proposals will be evaluated based on the technical approach to satisfying the Performance Work Statement (PWS), a review and rating of resumes of planned persons (based on specific education and experience as required by the PWS), as well as reported past performance. Past performance is to be reported as part of proposal based on similar efforts conducted in a federal or DoD environment during the last three years (or similar commercial/private sector). The Contracting Officer will make a best value award decision weighing the technical merits of the proposed technical approach and personnel qualifications (resumes/experience) together with past performance as well as the overall mix of labor and total evaluated price. Technical approach, Personnel/experience, and past performance, when combined, are significantly more important than price, and the Contracting Officer may make award to other than the highest number of hours proposed (See Evaluation Factor 4 below) to establish a best value for the Government. The Contracting Officer reserves the right to award without discussions. Any questions regarding this request for proposal must be in writing.

The Government may make an award to other than the offer with highest number of hours proposed (See Evaluation Factor 4 below).

Electronic Files shall be Microsoft Office compatible.

2. SECTION I –TECHNICAL APPROACH, PERSONNEL

QUALIFICATIONS/EXPERIENCE and PAST PERFORMANCE.

A. Technical Approach: General Requirements: The offeror shall submit a technical proposal which addresses the offeror’s capabilities and technical approach to meeting the requirements contained in the PWS in sufficient detail for each factor to be evaluated.

B. Personnel Qualifications/Experience: The offeror shall provide resumes for the personnel being proposed.

C. Past Performance: The offeror shall submit a summary of ongoing and previous

Government contracts held of a similar nature, scope, complexity, and difficulty to that which will be performed under the prospective contract contemplated by this solicitation. The offeror shall submit past performance of three (3) contracts for current relevancy (3 years) on projects of similar dollar value, scope, and complexity of work in the PWS. For each past performance reference offeror shall provide contact information to include Agency Name, Point of contact name and phone number, Contract Number, Value awarded, Value at Completion, Period of Performance, Contract Type, and Brief Description of Effort.

Offerors are advised that the Government may use past performance information obtained from any other available source, other than those identified by the offeror and the information obtained may be used for both the responsibility determination and the best value decision including Past Performance Information Retrieval System (PPIRS) and Federal Awardee Performance and Integrity Information System (FAPIIS). The absence of past performance data will be rated neither favorably nor unfavorably. For contractors with no relevant corporate past performance, the Government may take into account information regarding the past performance of predecessor companies, personnel with relevant past performance that will perform key aspects of the requirement.

3. SECTION II – PRICE -

A Firm Fixed Price proposal is requested. The offeror’s price proposal shall be in accordance with its commercial pricing to include any discounts that are being offered. A breakdown of the individual elements of the firm fixed price shall be provided to demonstrate that the calculation of the price is based on the schedule price list. As the intended order shall be based on a firm fixed price, the offeror shall provide a schedule and milestones which will determine the basis for the CLIN structure and payments, if other than monthly. In accordance with the basic Performance Work Statement (PWS, C.5.1.3.3.2) it is anticipated for one (1) travel event to take place throughout the four (4) year ordering period. This travel shall be billed on a FFP at the Task Order Level, and applied to the labor CLIN associated with the effort. Below is a depiction of the prospective Contract Line item for Labor against which Task Orders will be issued up to the Max Quantity.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 $1,559,551 Biomedical Services

FFP

Biomedical Assistant/Technologist, in accordance with the attached Performance Work Statement (PWS).

Level 1 price per hours Base Year (Insert), Year 2 (Insert), Year 3 (Insert), Year 4 (Insert)

Level 2 price per hours Base Year (Insert), Year 2 (Insert), Year 3 (Insert), Year 4 (Insert) FOB: Destination

MAX

NET AMT

4. CERTIFICATIONS/REPRESENTATIONS.

Representations & Certifications: Registration in the System for Award Management (SAM) is required. Online reps and certs contained in the SAM database shall be used.

5. DELIVERY OF OFFERS

The proposal due date is 18 April 18 11:59 pm ET. Offerors shall submit one complete electronic copy of Section I, Technical Approach, Personnel Qualification/Experience and Past Performance as well as the Evaluation Factors Pricing Table in in MS Word or PDF compatible format via email to Robert.a.edwards147.civ@mail.mil.

6. EVALUATION FACTORS

Four factors will be used in this evaluation: Technical Approach, Personnel qualifications/experience, Past Performance and Price. All Evaluation Factors, other than Price (from the Pricing Table, hours proposed), when combined, are significantly more important than Price. The following factors and subfactors are listed in descending order of importance.

Evaluation Factor 1: Technical Approach

Understanding of the Requirements. The offeror’s proposal shall demonstrate their understanding of the specific requirements and the overall scope of work required in accordance with the PWS and the offeror’s technical capability.

a) A reasonable, realistic approach for assuming full contractual responsibility without disruption or degradation.

b) Ensures sufficient resources are on hand and available to begin work on the effort at time of award.

c) Offers an approach to ensure the availability of trained and qualified personnel.

Evaluation Factor 2: Personnel Qualifications/Experience

The Government’s evaluation will include a review of the resumes provided by the offeror to ensure staff being proposed has the requisite experience necessary to accomplish the effort.

Evaluation Factor 3: Past Performance

The Government’s evaluation will include an analysis of the Offeror's description of relevant ongoing and previous (preceding three years only) Government contracts. This evaluation will include analysis of the Offeror’s detailed depiction of corporate experience solving challenging problems similar to those anticipated on this effort; and experience with Government regulations with respect to the requirements of this effort. If the Offeror has limited government contract experience, the Government will evaluate the Offeror’s description of similar contracts with commercial entities, local and/or state governments.

The absence of past performance data will be rated neither favorably nor unfavorably.

Evaluation Factor 4: Pricing Table

The total Ceiling price for evaluation purposes shall be $1,600,000.00. The Government will evaluate the proposed hours and hourly rates for a base year ($400,000), year 2 ($400,000), (year 3, ($400,000), and year 4 ($400,000), as described below:

SUPPLIES/SERVICES HOURS HOURLY RATE NOT TO EXCEED

AMOUNT

$200,000.00 Biomedical Services

FFP

Biomedical Assistant/Technologist, in accordance with the attached Performance Work Statement (PWS).

Level 1 price per hour Base Year (Insert HOURS, Insert HOURLY RATE – the application of the hours multiplied by the hourly rate CANNOT exceed the Not to Exceed Amount)

SUPPLIES/SERVICES HOURS HOURLY RATE NOT TO EXCEED AMOUNT

$200,000.00

Biomedical Services

FFP

Biomedical Assistant/Technologist, in accordance with the attached Performance Work Statement (PWS).

Level 2 price per hour Base Year (Insert HOURS, Insert HOURLY RATE – the application of the hours multiplied by the hourly rate CANNOT exceed the Not to

Biomedical Services

FFP

Biomedical Assistant/Technologist, in accordance with the attached Performance Work Statement (PWS).

Level 1 price per hour Year 2 (Insert HOURS, Insert HOURLY RATE – the application of the hours multiplied by the hourly rate CANNOT exceed the Not to

Biomedical Services

FFP

Biomedical Assistant/Technologist, in accordance with the attached Performance Work Statement (PWS).

Level 2 price per hour Year 2 (Insert HOURS, Insert HOURLY RATE – the application of the hours multiplied by the hourly rate CANNOT exceed the Not to

Level 1 price per hour Year 3 (Insert HOURS, Insert HOURLY RATE – the

Exceed Amount )

Biomedical Services

FFP

Level 2 price per hour Year 3 (Insert HOURS, Insert HOURLY RATE– the

Level 1 price per hour Year 4 (Insert HOURS, Insert HOURLY RATE – the

Level 2 price per hour Year 4 (Insert HOURS, Insert HOURLY RATE – the

The offeror’s price proposal will be evaluated based on the number of hours allocated in each of the above tables. The offeror that provides d the Government with the greatest number of hours in total (all years, all labor categories) shall be determined to have the lowest evaluated price.

Furthermore, the offeror’s Price proposal will be evaluated using one or more of the techniques defined in FAR 15.404, in order to determine if it is reasonable and realistic. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For additional information see FAR 31.201-3.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR15.DOC#b15404 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR15.DOC#b15404 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR31.doc#b312013 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR31.doc#b312013