W911QX20Q0110 Solicitation QA.pdf

Solicitation Q&A

1. For Building 394 Vault UPS, you specified that there are two (2) cabinets and need 40 batteries.

Shouldn't this be 80 batteries? 40 for each cabinet?

Answer: The batteries are tested twice a year. Based on battery vendor report only 40 batteries are required to be replaced at this time.

2. If all the batteries in these UPS were replaced prior at the same time, why aren't they all being replaced this time? It's very rare you see a partial replacement.

Answer: The batteries are tested twice a year, all batteries within UPS systems are not always replaced at the same time. As battery inspections are completed the report notes the batteries which have reached the end of their life, the quantities noted are the ones recommended to be replaced.

3. Please provide the existing battery model numbers of each cabinet.

Answer:

Building 394 UPS #2 Tag # 1369686, Liebert S600T 450+ (QTY=80) HX505 Batteries

Building 394 Vault UPS Tag # 1417759, Liebert Model Unknown (QTY =40) HX505 Batteries

Building 328 Room #27‐D NPwr Tag # 1417759, Liebert NPOWER 100‐130 QTY=40) HX205 Batteries

Bldg 328 UPS 2 Tag # 1417703, Liebert S600T 450+ (QTY=80) HX540 Batteries

4. Do you have a loading dock for Building 102?

Answer: Building 102 is the standard delivery address that we use. Service will be required sameday as delivery, so the delivery shall be made directly to Buildings 328 and 394. There is no loading docks for these buildings.

5. How far is Bldg. 394 and Bldg. 328 from the delivery location?

Answer: Vendor will have to bring batteries onsite with them and unload at both Bldg 328 and Bldg 394. Vendor will also have to remove old batteries and take them back with them when they leave for disposal. None of the old batteries are to be left onsite by vendor.

6. Do you have any Fork lift/Pallet jack available on site to move around the batteries?

Answer: Vendor will be responsible for bringing any freight equipment onsite with all required labor to unload and load as needed to complete the replacement of noted batteries.

7. How easy is it to access the UPS rooms, which floor, fright elevator, steps, ramps etc.?

Answer: Two UPS Systems are installed in outside UPS containers. Trucks can be pulled up right outside container. These containers have between 2 to 4 steps to get into container. The other UPS systems are within buildings at either ground level and/or with a loading ramp. Each room are within 75' from exterior door.

8. Do you have any storage area for keeping the new and old batteries for a couple of days during the installation duration?

Answer: No storage space is available. Vendor will only be allowed to replace batteries on UPS systems that can be completely done within the same day. As such, contractor is expected to bring new batteries onsite at the beginning of the day and then take the old batteries with them at the end of the day. UPS Systems have to be operational before vendor leaves site on each day. Contractor is allowed to complete multiple units within one day as long as all work is completed and UPS returns to service. Normal working hours are between 7am and 4pm.

9. Can pictures of each UPS/Site be provided?

Answer: No, pictures cannot be provided at this time.

10. Is there a battery monitoring system to disconnect/reconnect?

Answer: No, there is not a battery monitoring system installed.

11. Is Alber battery testing with detailed graphical report for each battery string/cabinet preferred at an additional cost?

Answer: This it outside of the base scope and is not required.

12. Any special site conditions or permitting required that installer should be made aware of?

Answer: No, however, refer to Q&A attachment for additional site details.

13. Can installation crew work up to 10‐hour days / 7:00am‐5:00pm?

Answer: Work Hours are 7am to 4:00pm.

14. Work performed during normal business hours / Mon‐Fri / 7:00am‐5:00pm or is after hours, weekend installation work required?

Answer: Monday through Friday, work hours are 7am to 4:00pm

15. Who will operate the UPS if it needs to be put into bypass? Typically if there is more than one battery cabinet, we can open the DC breaker, conduct replacement then move on to the next cabinet as a level of redundancy.

Answer: Contractor awarded the work to replace batteries will be responsible for completing all required work, including placing the unit in bypass if needed.

16. Is access typical to the UPS room? Stairs to contend with?

Answer: Yes, access is typical to the UPS room. UPS 394 UPS 2 and Bldg 328 UPS 2 have 2 to 3 steps going into UPS Sheds.

17. Requirement for floor protection?

Answer: No requirement for floor protection.