A02 - PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Preventive Maintenance and Repair Services

Stationary and Mobile Equipment Adelphi Laboratory Center (ALC)

C.1. Background –

C.1.1. The Army Research Laboratory (ARL) of the Combat Capabilities Development Command (CCDC) is the Army's corporate, or central, laboratory. Its diverse assortment of unique facilities and dedicated workforce of government and private sector partners make up the largest source of world-class integrated research and analysis in the Army. The mission of ARL is to “Provide innovative science, technology, and analyses to enable full spectrum operations.” The ARL provides the technological underpinning to the systems being developed by ARL’s customers and perform research that shall result in new product lines and technology breakthroughs to ensure the Army’s technological superiority. ARL’s vision is to be America's Laboratory for the Army: Many Minds, Many Capabilities, and Single Focus on the Soldier:

C.1.1.1. Acknowledged for scientific, technical and analytical excellence.

C.1.1.2. Recognized as the bridge between the scientific & technical community and the Army.

C.1.1.3. Leader in providing innovative solutions for the current and future Army.

C.2. Objective –

C.2.1. The Contractor shall furnish all labor, tools, supplies, repair parts, oil, grease, filters, etc., to perform on-site lift/load inspections, preventive maintenance (PM) (Attachment 1), and service calls for repair service when required, for mobile (Attachment 1) and stationary (Attachment 2) equipment listed at the end of this PWS. The equipment is located across various ARL Facilities and Experimental Facilities located throughout ALC, MD.

C.3. Acronyms/Definitions –

C.3.1. Contract Line Item Number (CLIN) –

C.3.1.1. The numerical number assigned to a controlled account.

C.3.2. Contracting Officer (KO) –

C.3.2.1. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

C.3.3. Contracting Officer Representative (COR) –

C.3.3.1. The COR shall act as the daily Government Point of Contact (POC) for the Contractor to obtain authorizations for repairs, moving of equipment, and so forth. The COR is not authorized to modify or terminate the contract nor obligate the Government.

C.3.4. Equipment Management Office Personnel (EMOP) –

C.3.4.1. Individuals with authority to act as a representative of the COR to receive notification of deficiencies, receive service work order requests, make service calls, and perform specific contract administrative functions within the scope. The EMOP are not authorized to modify or terminate the contract nor obligate the Government by signing contract modifications.

C.3.5. Preventive Maintenance (PM) –

C.3.5.1. The systematic inspection, detection, correction and prevention of incipient failures performed by a field engineer/mechanic/ technician/electrician on a specific scheduled basis. PM includes visual and operational inspection of all components and any repair or adjustment necessary to ensure proper operation in accordance with Original Equipment Manufacturer (OEM) specifications. This includes, but is not limited to: lubrication of forklifts and cranes, brake repair, check and fill if necessary, proper levels of brake fluid, engine oil: lubricants and grease, check hydraulic lines, fittings and fluid levels: check radiator, cap, core, gasket and hoses for leakage: change anti-freeze on annual basis, ensure equipment is kept in safe operation and meets all OSHA guidelines. The PM schedule shall be disclosed by the government and agreed to by the Contractor.

C.3.6. On-Site –

C.3.6.1. Location of equipment’s utilization, i.e. experimental facilities.

C.3.7. Repair Service Call –

C.3.7.1. A request to service equipment due to a malfunction.

C.3.8. Repair –

C.3.8.1. Accomplishes the operations required to restore equipment to serviceable condition.

C.4. Requirements – The Contractor shall furnish all labor, tools, supplies, and repair parts, to perform on-site lift/load inspections, PM (Attachment 1), and service calls for repair service when required, for mobile (Attachment 1) and stationary (Attachment 2) equipment. The equipment is located on various ARL facilities and Experimental Facilities throughout ALC.

C.4.1. The Contractor shall perform all mobile and stationary equipment services in accordance with all applicable technical manuals, and manufacturer’s procedures and recommendations to include testing of equipment and repair or replacement of defective parts and components. The Contractor shall be required to comply with all applicable environmental protection regulations (see paragraph C.4.22.

Environmental Protection).

C.4.2. Points of Contact – The Contractor shall provide the COR and EMOP with a primary and alternate designated point of contact for service requests during normal business hours (7:00am – 4:00pm EST), Monday through Friday (excluding holidays).

C.4.2.1. If contact cannot be made by the COR within one (1) hour, a message shall be left and the Contractor shall contact the COR within two (2) hours unless the close of business (4:00 pm) does not allow for this, in which the Contractor shall contact the COR no more than two (2) hours from the beinning of the next Government business day (7:00 am EST).

C.4.3. Repair/Service Request – The Contractor shall make available to the COR and the EMOP the status of any or all repair work in progress upon request. All service/repairs with an estimated cost equal to or greater than $10,000.00 require written cost estimates to be provided to the COR and processed as follows:

Contractor shall:

C.4.3.1. Provide the cost estimate to the COR and EMOP within two (2) business days (weekends and Federal holidays excluded) from the date the equipment was assessed.

C.4.3.2. Provide the cost broken out by category for labor, repair parts, and any other associated costs.

C.4.3.2.1. Labor: The Contractor shall provide the estimated hours and cost for labor.

C.4.3.2.2. Repair Parts: A list of parts and associated cost shall be provided by the Contractor.

C.4.3.2.3. The Contractor shall not commence any work, or order necessary parts without written concurrence from the COR.

C.4.3.2.4. All parts removed shall be made available for inspection upon request by the COR or EMOP prior to disposal by the Contractor. See Paragraph C.6. Documentation for documentation and record keeping requirements.

C.4.4. Service Completion – Upon KO approval of the estimated repair cost, the Contractor shall complete service/repairs as follows:

C.4.4.1. Ordering parts required: within five (5) business days (weekends and Federal holidays excluded) of receiving the necessary parts from the supplier repairs/service shall be completed.

C.4.4.1.1. The Contractor shall use the most efficient method of shipping to complete service/repair taking into account cost of shipping and necessity of equipment. The Contractor shall ask the COR if the repair is considered urgent.

C.4.4.1.2. Parts on hand: when it is not necessary to order parts, the repairs/service shall be completed within two (2) business days (weekend and Federal holidays excluded).

C.4.5. Cause of Failure – If the Contractor’s personnel are unable to determine the cause of equipment failure within five (5) business days (weekends and Federal holidays excluded), and unable to make the equipment operational, the Contractor shall be required to obtain additional assistance, either in the form of “specialist” Contractor personnel, or authorized manufacturer personnel for resolution of the problem.

Equipment shall be made operable to the original equipment manufacturer manual.

C.4.5.1.1. If repairs cannot be accomplished within the period of time prescribed in Paragraph C.4.4.1.2, the Contractor shall provide written notice to the COR. The notice shall include the details explaining why the Contractor personnel were unable to complete the work within the prescribed time and the date the work shall be completed.

C.4.5.1.2. If the Contractor is unable to complete the work within fourteen (14) calendar days, the COR shall determine if the Contractor shall supply rental units at fair market rates. Backup documentation such as actual invoices for any equipment rental shall be submitted by the Contractor at invoice submission.

C.4.6. Unsatisfactory Performance – If the work is found to be unsatisfactory by the COR and not in accordance with the requirements of this contract, the Contractor shall begin correcting unsatisfactory work as soon as possible, but not later than three (3) business days following notification. Rework or corrective work shall be performed at the expense of the Contractor and shall not be billable to the Government.

C.4.7. Scheduled Preventative Maintenance (PM) – In accordance with the Equipment Schedule at Attachments 1 and 2, the Contractor shall perform all PM services on-site to minimize equipment downtime.

C.4.7.1. PM includes the following at a minimum, but is not limited to:

C.4.7.1.1. Visual and operational inspections

C.4.7.1.2. Top off all fluid levels, all gear cases, and all hydraulic reservoirs

C.4.7.1.3. Clean and adjust breaks

C.4.7.1.4. Clean and adjust electrical contacts, adjust/tighten loose components, including rail clips

C.4.7.1.5. Lubrication of axles, fittings, all bearings such as, but not limited to wheels, pivot bearings, support pins, and shaft blocks

C.4.8. Repairs including but not limited to -

C.4.8.1. Change oil on the following gears: main hoist, creep hoist, and travel units, change filters (fuel, air, oil).

C.4.8.2. Change grease in travel gearbox and the protective cap of the last stage of gearing on the monorail hoist carriages (to include oil changes completed during the duration of the contract).

C.4.8.3. Checking of hydraulic lines.

C.4.8.4. Clean accumulated dirt from open gearing and re-grease.

C.4.8.5. Clear wire rope or chain, and re-grease.

C.4.8.6. Remove accumulated oil, dirt, and debris.

C.4.8.7. Perform adjustments and replacements that are necessary to maintain operational equipment.

C.4.8.8. Record keeping in accordance with this PWS.

C.4.8.9. The Contractor shall be responsible for the correct mixture of anti-freeze to prevent freezing during cold weather. All PMs to include those items that have been received under warranty shall be performed in accordance with the OEM’s specifications and appropriate manufacturers manuals. The costs of the following items shall be included in the cost for preventive maintenance: oil, grease/lubricants, fluids, anti-freeze, oil filters, air filters, fuel filters and fittings. The cost of repair parts shall be reimbursed on a monthly basis in accordance with the parts CLINs.

C.4.9. Emergency Repairs – The Contractor shall immediately notify the COR and the EMOP of any deficiency not correctable through PM, procedures, Paragraph C.4.7., and when appropriate, recommend to the COR and EMOP de-rating or shutdown of any equipment that poses a safety hazard. The details of the deficiency shall be reviewed by the COR or EMOP to determine if it is considered emergency repair work. If determined to be emergency repair work, the Contractor shall be at the site ready to perform repair work within two (2) hours after notification by the COR or EMOP that service is required, during regular business hours, Monday through Friday, 0700 to 1600 (7:00am – 4:00pm) local time,. The Contractor shall not charge repair of the same defect within ninety (90) days after completion of repairs.

Manufacturer’s equipment warranties shall accrue to the Government.

C.4.9.1. Procedures for Emergency Repairs/Modifications

C.4.9.1.1. Emergency Repairs or modifications may be requested by the COR or EMOP at any time. e.

Procedures outlined in Paragraph C.4.3.1 shall be followed.

C.4.10. Load Test after Repair – Any repair work, which may affect the load carrying ability of a crane, shall require a load test of the unit. All load tests shall be documented on the record of repair and include the load capacity. Contractor shall provide all weights.

C.4.11. Inspections – Inspections and testing of lifting devices shall be performed and documented to comply with all applicable standards including but not limited to OSHA Standards , ANSI Standards, ASME B30 series standards, and as required by 29 CFR 1910.179.

C.4.12. Repair/Service Calls – A repair service call shall be required due to a malfunction of the equipment. The hourly rate for repair services shall begin upon the arrival at the work site. Repair service calls include but are not limited to repairs on an as required basis to replace or overhaul unserviceable components, assemblies, sub-assemblies, and electrical components to keep the equipment fully operational. Repairs/service calls shall be performed in accordance with Section C.4.3. Repair/Service Request.

C.4.13. Parts and Materials –

C.4.13.1. Parts and Materials used by the Contractor in performance of this contract shall be new and conform to the OEM’s or re-manufacturer’s specifications unless otherwise approved by the COR. Re-built assemblies shall only be used with prior approval of the COR when it is a standard industry practice and the rebuilt assembly or subassembly carries the same manufacturer’s or re-manufacturer’s warranty as a new assembly or subassembly. Any part removed is Government property and shall be returned upon request of the COR unless the replacement part is predicated upon an exchange basis with the part being replaced or unless given to the Contractor to dispose of said part. The Contractor shall provide all repair parts and supplies necessary for preventive maintenance and repair of requirement and shall be reimbursed by the Government for actual time and materials on a monthly basis. No type of material handling fee shall be applied to parts and materials. Only the actual costs of the Parts or Materials shall be determined acceptable for payment. Backup documentation such as receipts or invoices shall be submitted with invoices containing parts or materials in accordance with Paragraph C.6 Documentation.

C.4.13.2. Parts or components damaged by the Contractor shall be repaired or replaced at the expense of the Contractor to a level deemed acceptable by the COR in coordination with the EMOP.

C.4.14. Major Component Repairs – Major component repairs such as engine overhaul, power train repair, etc., shall require the Contractor to perform a technical inspection and provide a report with the name of the major component, cause of component breakdown, and estimated time for repair. Upon notification from the COR to proceed, the Contractor shall submit a cost estimate rom and proceed with the repairs in accordance with Section C.4.3. Repair/Service Request.

C.4.15. Uneconomical Repairs – If determined during a repair service call that it is not cost effective to repair a particular piece of equipment, the Contractor shall notify the EMOP and provide written inspection results of the equipment’s overall condition and service ability. The Contractor shall include an estimated cost for labor and materials required to return the equipment to an operating condition in accordance with Section C.4.3 Repair/Service Request.

C.4.16. PM and repair schedule – The EMOP shall provide a list of equipment due for PM by the third week of the month prior to the month the PM is due. The Contractor shall schedule PM in a timely manner and around range operations. Repair service calls shall be performed as required but within one (1) business day of receiving the EMOP e-mail notification for the repair service.

C.4.17. The Not to Exceed (NTE) amount in the bid schedule/contract is an amount of funding set aside for the payment of parts or services that is not to exceed the ceiling price (total amount) shown in the contract. The Contractor is to not exceed this price unless notified by the KO through a modification to the contract that increases the ceiling value. The Government shall not be obligated to pay the Contractor any amount in excess of the price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the contract unless and until the Contracting Officer has notified the Contractor in writing that the ceiling price has been increased and shall have specified in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract.

C.4.18. Invoicing: Invoicing is recommended to be submitted each month for services completed the previous month.

C.4.19. Adjustments to Equipment Inventory requiring PM and repairs - Unless and until the contract is modified to incorporate costs associated with any PM to be performed on the revised list, the Contractor shall only provide PM for the equipment covered by the contract price and outlined in the current equipment list. New equipment that is added to the list shall be repaired and maintained in accordance with the manufacturer warranty when applicable. Coordination of equipment addition(s) or deletion(s) shall be completed between the contractor and COR using a spreadsheet that reflects the specific equipment being added or deleted as needed. The spreadsheet shall be incorporated into the overall equipment list via contract modification not less than each quarter. Any equipment addition is subject to available funding on the appropriate contract line item (CLIN).

C.4.20. Equipment shall only be added or deleted from the contract equipment list via bilateral modification.

C.4.21. Contaminated Equipment – Equipment on the mobile equipment list (Attachment 1), designated with an “*”, are determined to be contaminated with the depleted uranium. The Government reserves the right to increase or decrease the list of contaminated equipment. If additional equipment is determined to be contaminated or becomes contaminated during the course of the contract, the Government shall evaluate the Contractor’s request for equitable adjustment.

C.4.22. Employee Qualifications –

C.4.22.1. All personnel performing services shall be capable of reading, writing, and speaking the English language and shall be citizens of the United States, either native-born or naturalized.

C.4.22.2. All effort provided under this contract shall be conducted by factory trained personnel with knowledge in the areas of preventative maintenance and service call repairs of commercial industrial equipment as specified on the attached list. All personnel shall have not less than three (3) years of experience or have current certification of appropriate training. Personnel performing hook inspection on the stationary equipment shall be certified to a minimum of Level II. Any maintenance performed by apprentices shall be under the direct supervision of the journeyman personnel.

C.4.23. Security Requirements –

Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. This shall allow for employees to have unescorted access to restricted areas for maintenance and repair equipment. The requirements under this PWS are not deemed classified and employees shall not be exposed to classified material. A security clearance is not required to have access to the work areas under the contract. Escorts shall not be provided beyond the first forty-five (45) days of contract performance: therefore Contractor personnel must be capable of qualifying for Access Control Cards at time of contract award. A vendor not able to meet the security requirements of this contract shall be determined not responsible.

C.4.23.1. Contractor employees and all associated sub-Contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the COR as Government Furnished Information (GFI) at contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable) such as wearing of Access Control Cards, etc. The Contractor shall also provide all information locally required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by the COR based on Department of Defense (DOD), Headquarters, Department of the Army (HQDA) and/or local policy. In addition should the Force Protection Condition (FPCON) at any individual facility or installation change, the COR may require changes in Contractor security matters or processes. During FPCON Charlie and Delta and other required postures such a Lockdown, Shelter-In-Place or Evacuation Contractor employees shall resume work as soon as possible after the FPCON has been lowered or the posture returned to normal operations. This pertains to real situations and exercises.

C.4.23.2. The Contractor and all associated sub-Contractors shall insure that all local clearance procedures (i.e. return of ID badges etc. provided by the COR as Government Furnished Information (GFI) at contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable) are followed for departing Contractor employees and sub-Contractor employees.

C.4.24. Anti-Terrorism / Operations Security (AT/OPSEC) :

C.4.24.1. AT Level I training. This standard language is for the Contractor employees with an area of performance within an Army controlled installation, facility or area. All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

C.4.24.2. Access and general protection/security policy and procedures. This standard language is for Contractor employees with an area of performance within Army controlled installation, facility, or area.

The Contractor and all associated sub-Contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

C.4.24.3. For Contractors requiring Common Access Card (CAC). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee shall be issued a CAC ONLY if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remove access, cia logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, and initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully NACI at the Office of Personnel Management.

C.4.24.4. iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub- Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

C.4.24.5. For contracts that require a formal OPSEC program. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan shall include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The Contractor shall implement OPSEC measures as ordered by the commander. In addition, the Contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

C.4.24.6. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the Contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

C.4.24.7. Threat Awareness Reporting Program. For all Contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), Contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

C.4.25. Environmental Protection – In order to provide for environmental abatement and control and to prevent environmental pollution arising from the services of the Contractor in the performance of this contract, the Contractor shall comply with applicable federal, state and local laws and regulations concerning environmental pollution abatement and control currently in effect.

C.4.26. Clean up of Premises –

C.4.26.1. Responsibility - Upon completion of services provided, the Contractor is required to clean up work space and remove and dispose of any parts or debris resulting from the Contractor’s performance.

This is required after each day of on-site performance.

C.4.26.2. Hazardous Material Reporting - The Contractor is responsible for reporting any and all spills or leaks during the performance of this contract, which occurs as a result of, or is contributed to by the actions of its agents, employees, of subcontractors to the ALC Emergency Operations Center (EOC), 911, with a follow-up contact to the ARL Risk Management Office.

C.4.27. Equipment Availability and Release –

The Government shall make available to the Contractor, equipment for maintenance or repairs in accordance with the provisions of the contract. The Contractor upon receipt of any Government equipment shall assume the risk of and shall be responsible for any loss or damage thereto. All equipment that is turned in and/or determined Radiological Waste during the course of this contract shall not be charged to the Government for inspection services and shall be removed from the contract via a bilateral modification. New Government owned equipment that is added to the list shall be repaired and maintained in accordance with the applicable manufacturer warranty when applicable and shall be added to the contract equipment list via bilateral modification. If an inspection for equipment is not performed during the timeframe as indicated on the attached listings of equipment, i.e., during the scheduled month listed, the semi-annual and lift/annual shall be adjusted accordingly for future inspections. Any addition or removal of equipment described herein shall have the prior written approval of the COR.

C.4.27.1. Any equipment described herein to be moved from the activity location shall have the prior approval of the COR.

C.4.27.2. All preventive maintenance activities shall be performed on-site (refer to C.3.6) at ALC MD.

Repairs performed by the Contractor off-site ,are not authorized without the written approval of the COR.

C.4.27.3. The Contractor shall not exchange equipment without written consent of the COR. The Contracting Officer shall be notified when this service would affect a change in the serial number.

C.4.27.4. Before termination or expiration of this contract or removal of equipment contract, the equipment may be subject to an inspection by the COR or the EMOP. If the equipment is not in operating condition in accordance OEM specifications/standards upon inspection, the Contractor agrees to return the equipment to operating condition.

C.4.28. Government Furnished Facilities/Equipment/Services –

C.4.28.1. Lifting, rigging and local transport support

C.4.28.2. Equipment is located at various ARL Facilities and Experimental Test Facilities throughout

ALC, MD.

C.4.28.3. Equipment List - See attached equipment list(s).

C.4.28.4. Building 1116B – Government furnished office space and bay to work on Equipment. The Government shall furnish or make available facilities or portions thereof as required in performance of this contract to work on equipment that cannot be repaired at the actual work site. The Contractor shall ensure that no alterations to the facilities are made without specific written approval from the COR. In the case of alterations necessary for compliance with the OSHA, such approval shall not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. The Government shall provide preventive maintenance and repairs according to Government maintenance schedules unless otherwise required.

The Contractor shall notify the COR if emergency maintenance is required.

C.4.29. Warranties – The Contractor agrees the materials and services furnished under this contract shall be covered by the most favorable commercial warranties the Contractor provides to customers for such materials and services, but if not otherwise specified, not less than a minimum of ninety (90) days warranty. The Contractor agrees the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract. New equipment received by the Government under manufacturer’s warranty shall not be repaired without prior written approval of the EMOP. The COR may request the Contractor inspect the equipment to determine if the provisions of the manufacturer’s warranty are applicable.

C.5. Time of Performance/Scheduling –

C.5.1. The service and repairs to be performed under this contract shall be performed during regular Government business days, Monday through Friday except for Federal Holidays, between the hours of 0700 to 1600 (7:00am – 4:00pm) local time with alternating Fridays being limited to access into 30% of the buildings. If services are scheduled by the Contractor to be performed on a regular federal holiday (see below), or one designated by Presidential proclamation, rescheduling shall be at the discretion of the

COR.

New Year’s Day January 1* Martin Luther King’s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July* Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November* Thanksgiving Day 4th Thursday in November

Christmas Day 25 December*

*The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

C.6. Documentation –

C.6.1. Technical Manual 10-395-264-14 and P1, May 1983, Crane Mobile, Container, handling Truck Mounted 140 ton and 250 ton, 25 ton, 65 ton and 18 ton capacity.

C.6.2. Department of the Army Technical Bulletin Safety Inspection and Testing of Lifting devices, TB 43-0142.

C.6.3. All applicable Occupational Safety and Health Administration (OSHA) regulations.

C.6.4. ALC Regulation 750-3 Maintenance of Supplies and Equipment Inspection, Testing and Maintenance of Lifting Devices.

C.6.5. USARL Standing Operating Procedure #385-W-197*, Change 01-Vehicle Maintenance at Experimental Test Facilities.

C.6.6. The Contractor shall provide a copy of the monthly inspection and acceptance reports to the COR and EMOP that shall include status of necessary repairs. Exceptions shall be provided by the COR. The information on any preventative maintenance performed should be contained in the monthly inspection/acceptance/status reports. Records shall be kept within the building area where the equipment is operated. All records shall be updated immediately upon completion of service.

C.6.7. The Contractor shall prepare and maintain complete records on all equipment maintained under the contract. These records shall be available for review by the Government during the contract period.

C.6.8. A PM Status Report shall be prepared by a Contractor representative for equipment PM not completed as scheduled (Attachment 1 and 3).

C.6.8.1. This report shall include at a minimum:

C.6.8.1.1. Date PM was due

C.6.8.1.2. Description of PM that was due (annual, semi-annual, lift/load)

C.6.8.1.3. ARL number, nomenclature, serial number, of equipment Reason PM was not completed as scheduled

C.6.8.1.4. Date PM shall be completed

C.6.9. Uses and Safeguarding of Information – The information submitted shall be treated as Contractor proprietary information when associated with a Contractor name or contract number.

C.6.10. Subcontract Data – The Contractor shall ensure all reportable subcontract data is timely reported to the data collection web site (citing this contract/order number). At the discretion of the prime Contractor, this reporting may be done directly by subcontractors to the data collection-site; or by the prime Contractor after consolidating and rationalizing all significant data from their subcontractors.

C.6.11. Report schedule – The Contractor is required to report the required information to the ASA (M&RA) data collection web site generally contemporaneous with submission of a request for payment

(for example, voucher, invoice, or request for progress payment), but not less frequently than quarterly, retroactive to October 1, 1999, or the start of the contract/order, whichever is later. Deviation from this schedule requires approval of the KO.

C.6.12. Reporting Flexibility – Contractors are encouraged to communicate with the Help Desk identified at the data collection web site to resolve reporting difficulties. The web site reporting pages include a "Remarks" field to accommodate non-standard data entries if needed to facilitate simplified reporting and to minimize reporting burdens arising out of unique circumstances. Changes to facilitate reporting may be authorized by the contracting officer or the Help Desk (under HQDA policy direction and oversight).

ATTACHMENT 1: ALC MOBILE EQUIPMENT LIST FOR MOBILE EQUIPMENT

ATTACHMENT 2: ALC STATIONARY EQUIPMENT LIST