Draft_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Zahl Physical Sciences Laboratory (PSL) Building Maintenance

Part C.1.

GENERAL INFORMATION

C.1.1. General: This is a non-personal services contract to provide day-to-day facility operations, maintenance, and repair of all building envelope, fire, mechanical, electrical, HVAC and specialty systems supporting mission functions of the Zahl Physical Sciences Laboratory (PSL) building. This includes scheduled preventive maintenance, unscheduled repairs, and planned repair modifications for all building systems and installed equipment, as detailed in this document. It is the Government’s intent that all equipment and systems supporting the Zahl PSL building be maintained, as part of the preventive maintenance program. The Government shall not exercise any supervision or control over the contract service providers performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

C.1.2. Background: The primary mission of United States Army Garrison, Adelphi Laboratory Center (ALC) is to provide valuable support services and infrastructure to enable scientific research, development, and well-being of the workforce. ALC serves the Soldier and collaborates with Army science and research by providing excellent lab facilities and support services.

C.1.3. Scope: The Zahl PSL is located at the Adelphi Laboratory Center (ALC). It combines, in one (1) integrated physical structure, several diverse functions whose operations could have serious impacts on personnel safety and health. These functions include: Class 10 and Class 100 electronics fabrication clean rooms (with attendant toxic gas handling, exhaust, monitoring and alarm systems); specialty electronic material growth area (with attendant toxic gas handling, exhaust, monitoring and alarm systems); wet chemistry research laboratories; biological research laboratories; electronic laboratories, optic laser laboratories; dry room; and administrative/office space.

C.1.4. Place of Performance: The work to be performed under this contract will be performed at Adelphi Laboratory Center (ALC), 2800 Powder Mill road, Adelphi, Maryland 20783.

C.1.5. Hours of Operation: Typical operational hours for the facility are between the hours of 0700 and

1700 Monday through Friday, except when the Government facility is closed due to Federal holidays, local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall ensure that key personnel are on-site during the hours of 0600 hours to 1800 hours Monday through Friday, excluding Federal holidays. However, any work that occurs between the hours of 0600 to 2200 hours shall be considered performed during normal working hours; i.e. non-overtime. If the Contractor desires to perform work on Saturday, Sunday, holidays, or outside core working hours, the Contractor must obtain COR approval. The contractor may be required to be present during weather or other operational emergencies that may or may not necessitate closing the installation.

C.1.6. All Personnel Performing under Contract: Contractor personnel performing work under this scope of work on the ALC premises must be citizens of the United States, either native-born or naturalized.

No foreign nationals shall be permitted to ALC. Cases of dual, or multiple, citizenships will be reviewed by security personnel.

C.1.7. Key Personnel: The contractor shall provide adequate number of persons with the necessary technical, professional and management skills and expertise to ensure work is performed with best industry practices and contract requirements. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The Contractor shall submit a resume for the Project Manager with education and work experience listed within thirty days (30) upon contract award. Prior to the start of the contract, the Contractor shall provide a list to the KO and the COR of the name or names and titles of the responsible supervisory person or persons authorized to act for the Contractor. The list shall be updated and provided to the KO and COR within 2 calendar days whenever changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. The following personnel are also considered key personnell by the Government: licensed electrician, steamfitter, mechanic, waste water treatment plant operator and craft persons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

C.1.8. Craft persons, (such as painters, carpenters, masons, sheet metal workers, etc.) may not be required full time but may be needed periodically. The contractor shall have personnel possessing key skills (electrical, HVAC, plumbing, wastewater and gas services) on site during normal work hours even during weather emergencies. The contractor shall submit resumes for all proposed personnel changes for government approval.

C.1.9. Licensing/Certification/Training Documentation: Licenses required of the Contractor to conduct business (for example, local or state business licenses) shall be obtained prior to beginning work on this contract. Personnel licensing and certification shall be complete before that individual performs any work under this contract. All licenses and certificates shall be current, and shall be kept current throughout the contract period. The Contractor shall prepare, maintain, and have available for the Government's review, complete, current and accurate Contractor personnel training documentation.

C.1.10. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contract personnel will be issued identification badges for admittance and passage through the facility.

C.1.11. The Contractor shall develop and implement a training program to accomplish specialized and site-specific training and development of Contractor employees to ensure that worker skills, qualifications, certifications and experience are commensurate with the employees’ work assignment and consistent with industry standards and US Army requirements. Training may include classroom instruction (local or factory), hands-on training, and a practical or written testing and certification programs.

C.1.12. Quality Control: The Contractor shall develop and maintain an effective Quality Control Program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the Contractor assures all work complies with the requirement of the contract. The Contractor’s Quality Control Program shall include the development and use of operating logs. The operating logs shall clearly identify systems’ inspections and their frequencies. Operating logs shall be maintained at the equipment location and shall be updated in accordance with the inspection requirements of the equipment.

The Site Supervisor or Site Manager shall be responsible for reviewing and signing the operating logs to determine if there are abnormal or out of range conditions that require corrective action and to ensure that the logs are current, complete and accurate. See section “C.4.8.4. Quality Control Plan” of the PWS for more details regarding the “Quality Control Plan”.

C.1.13. Safety Program: The Contractor shall take all precautions in the performance of work under this contract to protect the safety and health of the Contractor's employees, to protect the safety and health of all persons in or near the jobsite, and to prevent damage to property, materials, supplies and equipment. The Contractor shall develop and submit a site-specific “Safety Plan”, describing procedures for preventing accidents and for preserving the life and health of contractor and Government personnel. See section “C.4.8.5. Safety Plan” of the PWS for more details regarding the “Safety Plan”.

C.1.14. Hazardous Materials/Waste Program: The Contractor shall develop and maintain an effective Hazardous Material/Waste Program to ensure all work performed under this contract is in compliance with all applicable State, Federal, and local laws and regulations. The goal of the program is to ensure the safe handling/disposal/treatment of hazardous materials/waste during the performance of this contract. See section “C.4.8.6. Hazardous Material Management Plan” and “C.4.8.7. Hazardous Waste Management Plan” of the PWS for more details regarding the reporting requirements for the “Hazardous Materials/Waste Program”.

C.1.15. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

C.1.16. Description of Services/Introduction: The Contractor shall provide a complete engineering and management solution for the Government’s operation, maintenance and repair requirements and all that is necessary for the delivery of the required performance. The Contractor shall provide a proactive management approach to operate, maintain and repair the Zahl building systems. The Contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, test instruments, supervision, and other items and non-personal services, except for those items specified as Government furnished property and services, necessary to perform building operation, maintenance, and repair as defined in this Performance Work Statement. The Contractor shall perform to the performance standards, quality levels and other work requirements specified herein.

C.1.17. Limitations: Facility alteration, new construction, renovation, additions/upgrades of building services and modernizations are not included within the scope of this contract. This work will be accomplished by separate contract (s). In the event damage is caused by the Contractor's negligence, the Contractor will be responsible for all costs to correct that damage and this exclusion will not apply to those activities. The contractor is not responsible for:

i. Elevator Maintenance

ii. Custodial Services

iii. Grounds Maintenance

iv. Intrusion Detection System

v. Refilling LN2 Tanks

vi. Building Security Systems (Badge Readers and Surveillance Systems)

vii. Purchase and Delivery of Generator Fuel

viii. Cleaning or maintaining personal items such as microwaves, refrigerators and/or water coolers.

ix. Servicing, cleaning, moving or dusting business machines, personal computers or office equipment of similar nature, C.1.18. Replacement, Modernization, Renovation: During the term of the contract, the Government may replace, renovate, acquire, or improve equipment, systems, facilities, components, and fixtures at the Government's expense and by means not associated with this contract. All replaced, improved, updated, modernized, or renovated equipment, fixtures, facilities, components, and systems shall be maintained, operated, and/or repaired by the Contractor at no additional cost to the Government, unless any change, or accumulation of changes, results in an increase or decrease in contract requirements of more than two percent (2%) of the monthly firm fixed price. Upon a new piece of equipment or system is commissioned and fully functional, the Contractor shall provide a proposal for performing maintenance, that will be negotiated for inclusion in the O&M Contract. The Government or the Contractor may request an equitable adjustment for changes that result in a cost increase or decrease of 2% or more. Changes with less than 2% cost increase are part of the firm fixed price of the contract.

C.1.19. Submittal Ownership: The Government shall have the ownership of all surveys, plans, and submittals provided to the Contracting Officer under this contract. If after the Contractor has produced any plans, submittal(s), and/or site survey and the Government chooses to pursue a project by means other than this contract or Contractor, the Government shall do so as owner of all surveys, submittals, and plans submitted to the Contracting Officer.

C.1.20. Training for Modification/Changes to Equipment/Systems Covered Under this Contract: ALC may be commissioning new systems or pieces of equipment over the life of this contract that may require maintenance skills beyond those required for this solicitation. If this occurs, the Government will provide limited training for the Contractor to maintain these systems or equipment. Training will be limited to that typically provided by Construction Contractors per the requirements in their construction contracts. Additional training beyond that provided by the Government shall be the Contractor’s responsibility.

C.1.21. Payments: This is a Firm Fixed Price (FFP) contract and shall be billed on a monthly basis from the appropriate Contract Line Item Number (CLIN). Payments will be divided equally throughout the twelve (12) month period. Contractor shall invoice monthly, in arrears, in one-twelfth (1/12) increments of the base award amount for the operation, maintenance and service of systems and equipment. Monthly payments will be made after invoicing and documentation are verified and that all required inspection and testing actions were completed for the period.

C.1.22. Based on the combined functions and operations, the Zahl PSL infrastructure, support systems, and safety systems are tied together into a set of complex system interdependencies. This aspect of the building design demands that operation, maintenance, and modification (O/M/M) activities be intensely managed and coordinated in an integrated manner. Further, systems engineering and systems management processes are needed to assure that no element of O/M/M is executed as an independent process, unless a system analysis has assured that there will be no adverse impact on personnel safety and health and research operations. Should an O/M/M activity lead to a failure of Zahl PSL infrastructure or support systems and subsequent evacuation of the building or loss of product from research operations, a system failure analysis is required in order to develop a remediation / prevention plan to assure that there will be no further occurrences.

C.1.23. Maintaining and Operating Safe and Reliable Facilities: The primary focus of this contract is to improve the quality of care and the performance of the systems and equipment at the Zahl PSL facility. It is the contractor’s responsibility to assure the reliability and availability of critical systems.

It is the contractor’s responsibility to ensure that systems do not fail due to contractor’s negligence.

It is the contractor’s responsibility to protect personnel and property from the risk of harm, injury and damage. The contractor shall develop a quality improvement program aimed at producing cost effective solutions to facility related problems. A portion of the program shall include regularly scheduled training to teach field personnel to identify, report, and mitigate deficiencies and discrepancies. Contractor personnel shall be proficient in quality control techniques ranging from observation and reporting to safety and process change. Any equipment deficiencies noted by the Contractor during operational checks, preventive maintenance inspections, trouble call/service work, or other times shall be reported and documented at the Contractor's work control center.

C.1.24. Documentation: Records, documents, inspections, reports, correspondence, calibrations, calculations, and all other documents and writings, together with any charts, graphs, tables, illustrations, photographs, images, and other illustrative, explanatory, historical, or analytical material, related thereto or independent thereof, regardless of the medium (or media) by which they were produced, preserved, stored, or created in connection with or for purpose(s) of work performed under this solicitation and resultant contract, are property of the Government and shall be delivered to the Government Representative promptly, as stipulated within this solicitation and resultant contract or upon request in electronic format. The Contractor, for purposes of management control, Government oversight, and environmental compliance, audit, and inspection, will document all work performed under this solicitation and resultant contract. The level of documentation required of the Contractor is that which will allow, within a reasonable time, reconstruction of all work performed, to include customer information, for purposes of accurate tracking, billing, and internal Government reporting and record keeping. The Contractor will prepare and preserve required documentation on an ongoing basis, contemporaneous with work being performed, and deliver it to the COR promptly, upon request. The Contractor, at no expense to the Government, must correct and re-submit improperly prepared records rejected by the COR.

C.1.25. The Contractor shall maintain records and files for all reports, completed forms, and other data required (including all contract-related correspondence). The Contractor shall retain all records and files throughout the life of the contract. The contractor shall maintain files of warranties on equipment under warranty and under the preventive maintenance portion of this contract. Those files shall identify the item (part number, model number, etc.), the nature and expiration date of the warranty, and the name and address of the firm to contact concerning the Government's entitlement under the warranty. The Contractor shall keep appropriate equipment and warranty information in the GFEBS Program database (see C.4.2.). The Contractor shall make accessible to Government to all records and files applicable to the contract. All records and files compiled during the life of the contract are Government owned and shall be turned over to the Government within prior to the end of the contract period of performance.

C.1.26. Response to Emergency/Urgent calls outside of Normal Work Hours: The contractor shall respond to all Emergency/Urgent telephone calls outside of normal work hours within twenty (20) minutes.

The contractor shall be on the job site and working within one (1) hour after receipt of any Emergency/Urgent call received outside normal work hours, unless otherwise instructed by the COR. The Contractor shall escalate all critical failures and potential critical failures to the COR.

This includes reporting alarms and emergency response to life safety and critical business system alarms.

C.1.27. The Contractor shall provide a single local (relative to Adelphi, MD) telephone number for receipt of emergency/urgent calls 24 hours per day, 7 days a week including weekends, Federal holidays, and any other installation closures. The contractor shall provide such phone number upon award, and immediately notify the COR of any changes to that number. All callouts shall be attended by persons who are familiar with the site, the particular type of installation and equipment, have the knowledge of safety and other procedures applicable to the work to be carried out, and are competent and skilled to carry out the necessary operations. Emergency call out shall be attended by persons who, in addition to the above, normally work on the particular equipment and installation and are familiar with the site’s requirement.

C.1.28. The Contractor shall be responsible for providing services as needed to reduce disruption to mission activities. Any action or outage that will change the primary function or performance of any building system shall be performed during a time that will least likely disrupt mission activities. This will require major activities on core systems to be performed during a later shift, on weekends, holidays or during outage periods. All labor, tools, supplies and equipment for these efforts shall be included in the fixed firm price. In those cases where some interference may essentially be unavoidable, the contractor shall make every effort to minimize the impact of interference, inconvenience, equipment downtime, interrupted service and customer discomfort. The extent of such disruption shall be agreed with the COR in advance.

C.1.29. Phase In/Phase Out Period: In the case where the incumbent Contractor does not receive the award for this effort, the Contractor shall implement a phase in/phase out period to minimize any decreases in productivity and to prevent possible negative impacts on additional services. The Contractor shall have personnel on board, during the phase in/ phase out period, thirty (30) days prior to the end of the current contract (current contract ends 31st October 2017). Unless the incumbent Contractor receives the award for this effort, the awardee of this contract will not be responsible for maintenance until 1st November 2017. In the case the awardee is not the incumbent, but the new Contractor will utilize the incumbent Contractor’s existing staff, the phase in/phase out period shall only include the onboarding of the additional parties necessary to transition to the new management. In this case, the phase in/phase out period will be utilized to familiarize the new management with the day to day operations, and the new Contractor will not be responsible for maintenance until 1st November 2017. In the case where the incumbent Contractor does win the award for this effort, the phase in/phase out period does not apply.

C.1.29.1 During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services thirty days following the contract start date. To ensure continuity of essential services, the Contractor shall be fully prepared to commence Operations and Maintenance work following the phase in/phase out period. The Contractor should not assume that the Government or previous Contractor employees will be available to fully guide, direct, or orient Contractor employees during the phase in/phase out period.

As part of being fully ready to commence work, the Contractor shall be prepared to accept backlogged Trouble Calls and Service Requests thirty (30) calendar days after the contract award date. A review of all backlogged trouble calls and Service Requests will be completed with the Government to assess status, and within the first thirty (30) calendar days after the phase in/phase out period completion dates for the work orders will be negotiated. Prior to the contract start date, the Government will provide orientation to the Contractor's key management and supervisory personnel performing under the contract, as requested.

Part C.2.

DEFINITIONS & ACRONYMS

C.2.1. Definitions:

CONTRACT LINE ITEM NUMBER (CLIN): is a process of assigning unique numbers to contracts. This is to ensure that all lines are identified. Each CLIN must be defined and described in detail. This prevents confusion when ordering or tracking of parts or items of a contract. The Contract Line Item Number identifies each supply or service recorded in the database. The number will appear once for each separate item, even if multiple schedules apply.

CONTRACTOR, a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

CONTRACTING OFFICER, a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR), an employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

CONTRACT MANAGER, an individual provided by the contractor who will be responsible for the performance of the work. The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

DEFECTIVE SERVICE, a service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE, anything to be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

DEMAND MAINTENANCE ORDER (DMO), a minor repair of any Government-owned property or equipment, which is failed or failing, which is limited to a cost of $3,500 or 40 man-hours labor.

GENERAL FUND ENTERPRISE BUSINESS SYSTEM (GFEBS), a web-enabled financial asset and accounting management system that standardizes, streamlines, and shares critical data across the Active Army, the Army National Guard, and the Army Reserve.

INCIDENTAL REPAIR (IR): Unscheduled maintenance or repairs for which the total cost is less than $3,500 including labor, materials, and equipment for which the contractor bears all responsibility within the Firm Fixed Price line item. Within GFEBS, IR will be accomplished through a series of DMO.

KEY PERSONNEL, Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

MAJOR REPAIR: Unscheduled maintenance or repairs for which the total cost is more than $3,500 including labor, materials, and equipment for which the contractor bears all responsibility within the Firm Fixed Price line item. Work will be accomplished through a series of PWO.

PERFORMANCE WORK STATEMENT: A statement of work for performance-based acquisitions that describes the required results in clear, specific and objective terms with measurable outcomes.

PHYSICAL SECURITY, actions that prevent the loss or damage of Government property.

PROJECT WORK ORDER (PWO), A work authorization document required for repair of any system or component, which is failed or failing, whose cost or level of effort exceeds the limitation of an Incidental Repair or Demand Maintenance Order; more than $3,500.

Note: This document is initiated by the Directorate of Public Works (DPW) and is the authorization to accomplish work with an estimated cost greater than $3,500.00. To be valid, the PWO must contain the signature of the DPW or designated representative. Normally, an approved Facilities Engineering Work Request DA Form 4283 is used by the DPW to authorize work to be performed under this definition. DA Form 4283 does not have final approval until CONTRACTING OFFICER authorizes funding by modification to the contract.

QUALITY ASSURANCE, Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP), an organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL, all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR, an entity entered into contract with the Contractor. The Government does not have privity of contract with the subcontractor.

TGM: Total Gas Management

WORK DAY, the number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK, Monday through Friday, unless specified otherwise.

Where “as directed”, “as required”, “as permitted”, “approval”, “acceptance” or words of similar importance are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COR and/or KO is intended unless stated otherwise.

C.2.2. Acronyms:

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

ARL Army Research Lab

ALC Adelphi Laboratory Center

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CLIN Contract Line Item Number

CM Corrective Maintenance

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

CPARS Contractor Performance Assessment Reporting System

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DMO Demand Maintenance Order

DOD Department of Defense

FAR Federal Acquisition Regulation

FFP Fixed Firm Price

FCS Facility Condition Survey

GFEBS General Funds Enterprises Business System

HIPAA Health Insurance Portability and Accountability Act of 1996

HVAC Heating, Ventilation and Air Conditioning

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OSHA Occupational, Safety and Health Administration

PIPO Phase In/Phase Out

PM Preventive Maintenance

POC Point of Contact

POP Period of Performance

PRS Performance Requirements Summary

PWO Project Work Order

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

UFC Unified Facilities Criteria

UFGS Unified Facilities Criteria Specification

USACE US Army Corps of Engineers

Part C.3.

GENERAL LIST OF SYSTEMS/EQUIPMENT TO BE MAINTAINED

DURING CONTRACT PERFORMANCE

C.3.1. Equipment: A brief description of the equipment and systems requiring preventive maintenance is below. The term “system(s)” as referenced in this contract is defined as a group of interrelated, interacting and/or interdependent parts, components, pieces of equipment forming a complex entity from the point of entrance to the building, to a point of utilization within 50 feet of the building envelope to the point of being consumed within or expelled from the building. A list of building systems is below. A detailed list, including a more complete description and the location of each item appears as Technical Exhibit 3:

C.3.2. Building Equipment List.

i. Life Safety and Security Systems

Fire Protection System, consisting of Main and Jockey Electric Pumps, fire pump controller with Automatic Transfer Switch, Wet Pipe Fire Sprinkler System and backflow preventers

Fire Detection System, consisting of Heat Detectors, Pull Stations, Smoke Detectors, and Clean Room Sampling System

Emergency Diesel Generator Sets and supporting equipment Dry chemical extinguishing systems installed with fume hoods Gas alarm system, consisting of sensors, monitor modules, main control panels, local and remote shut downs Lightning Protection System Emergency exit push-bar doors Laser lab entrance strobe lights

ii. Building HVAC/Energy Systems

Air Handling Unit systems (AHUs) and related components Make-Up Air Handler systems (MUA) (Class 10 and Class 100 Clean Room) Re-circulating Air Handling Unit systems (Class 10 and Class 100 Clean Room) Laboratory and Office Air Handling Unit systems Support Systems Air Handling Units (Mechanical and Electrical rooms) Dry Room Dehumidifying Air Handling Unit & Condenser system Computer Room Air Handling Unit systems (Liebert Packaged Units) Variable Air Volume (VAV) Boxes with or without Reheat Coil systems Chilled Water Pumping systems Glycol Chilled Water Generation System HVAC Distribution Piping system HVAC Controls systems and Energy Management Control systems Heating Hot Water system Exhaust Fans: General and Corrosive systems Scrubbers: Corrosive Exhaust systems Fume Hoods HVAC Air Delivery systems

Smoke Purge Fan systems Air Shower Supply Fan and Enclosure system(s): Class 10 and Class 100 Clean Room Compressed air systems Heat pumps for communications/telephone closets Humidification systems (including Mee Fog system)

iii. General Plumbing Systems

Industrial Hot & Cold Water systems Domestic Hot & Cold Water systems (including eyewash and emergency shower systems in utility areas; i.e. labs, mechanical rooms, waste water treatment areas, etc.)

Expansion Tanks Backflow preventers

iv. Electrical Systems

Interior Power Distribution, 15 KV primary fused switches, 3000 KVA & 1500 KVA power transformers and secondary switchgear

Switchboards, fused and circuit breaker types Variable Speed Drives for building systems Transformers, small dry types Electrical Panels Motor Control Center Busways and Junction Boxes Automatic Transfer Switches (ATSs) Remote Annunciator Panels (Fire and Gas alarm) Programmable Light Controller systems Lighting systems Uninterrupted Power Supply systems (UPS) – Flywheels & Batteries Types Transient Voltage Surge Suppression systems (TVSS) in switchgear

v. Specialty Systems

Process vacuum system for laboratory equipment Housekeeping vacuum systems Bulk Liquid (LN2) and Gaseous general and ultra-high purity nitrogen supply piping internal to the building; to include LN2 phase separators and supply tanks Total Gas Management System Toxic gas cabinets, supply piping, valve manifold boxes and other associated equipment Toxic gas scrubbers Toxic gas monitor system Ultra-High Purity/Demineralized/Process Cooling Water Systems Waste water treatment systems: Heavy metal removal, acid/alkaline adjustment and daily operations, including supply of all of the required chemicals and materials.

C.3.3. Utilities which support this facility are supplied underground and consist of the following: two 13.8 KV feeders, chilled water supply and return, high temperature hot water supply and return, three domestic water supplies, storm sewer, and sanitary sewer systems.

C.3.4. The Zahl PSL toxic gas distribution system includes approximately 54 cabinets and approximately 1000 monitoring points (refer to equipment list for more details). Additionally, there are approximately 7500 chemicals resident in the Zahl PSL. These chemicals do not require maintenance, but the contractor shall be aware of the presence of the chemicals, as well as the potential hazards of them alone or in combination with other substances.

Part C.4.

SPECIFIC TASKS

C.4.1. Preventive Maintenance/Inspection and Testing/Incidental Repairs: The Contractor shall perform all preventive maintenance/inspection and testing/incidental repairs of the systems and equipment listed at Technical Exhibit 3 (Attachment) and Part C.3 of this PWS, which identifies the types of equipment and their locations in the Zahl PSL. The preventive maintenance/inspection and testing/incidental repairs of these systems and equipment shall be performed in accordance with the Original Equipment Manufacturer’s (OEM) recommendations and the latest applicable editions of the following publications: American Society of Mechanical Engineers (ASME), Uniform Facilities Criteria (UFC), National Electric Code (NEC), National Fire Protection Association (NFPA), International Building Code (IBC), and all other Federal, State and Local laws and regulations.

Whenever there is a conflict between OEM recommendations and/or any of the listed publications, the most stringent standard shall be used.

C.4.1.1. The Contractor shall perform preventive maintenance/inspection, testing, and other scheduled maintenance and repair work requirements for the equipment and systems listed at Exhibit 3 and Part C.3 of this PWS in accordance with the Government approved “Master Preventive Maintenance Plan” outlined in Section C.4.8.2. of the PWS. All preventive maintenance and other scheduled maintenance and repair work is a part of the firm fixed-price portion of the contract. In addition to the regularly scheduled maintenance of the equipment, some items may require routine, but not regularly scheduled service, as per OEM recommendations. This routine, but not regularly scheduled service shall also be included as a part of the firm fixed-price portion of the contract. Repair parts, supplies and services, mandated inspections, calibrations, and annual recertification for preventive maintenance work as provided by OEM qualified subcontractors will also be included in the firm fixed-price portion of the contract. This also includes any costs for required follow-up repair services resulting from the preventative maintenance procedures and inspections. It is the Contractor’s responsibility to perform all work in a manner that results in a quality finished work product that ensures the building systems and equipment operate and perform reliably per manufacturer’s design.

C.4.1.2. Generally, preventive maintenance consists of: inspection/testing, cleaning, lubrication, adjustment, calibration, and minor parts and component replacement (e.g., filters, belts, hoses, fluids, oil and grease) as required to minimize malfunction, breakdown, and deterioration of equipment; and the identification of and/or performance of any repairs required to bring the equipment up to the manufacturer's operating standards. Preventive maintenance shall be performed as specified in this section and shall include all of the applicable check-points and services indicated in the Contractors “Quality Control Plan” (see C.), “Master Preventive Maintenance Plan” (see C.4.8.2), and “Master Preventive Maintenance Schedule” (see C.4.8.3.).

The Contractor shall complete all minor repair requirements to fix maintenance deficiencies identified during the performance of a preventive maintenance inspection as part of the preventive maintenance. However, if the total cost required to complete identified repairs exceeds the Incidental Repair (IR) threshold of $3,500.00, the procedures outlined in Section C. shall be followed. The cost limitations defined as IR threshold applies to each PM inspection for each individual piece of equipment. Repairs or item replacements recommended by manufacturers in the equipment O&M Manuals, O&M Technical Bulletins, advisories and items specifically identified in the Contractor master PM schedule shall be part of the preventive maintenance requirement and do not fall under the classification of minor repairs or maintenance deficiencies. A record of all observed and corrected maintenance deficiencies shall be reported to the COR and the COR Designees as part of the “Monthly Status Report” listed at section C. of the PWS.

C.4.1.3. All operations, preventive maintenance, and unscheduled incidental repairs shall be included in the base contract costs, including all labor, materials, equipment, and supplies (e.g., rags, lubricants, solvents, nuts and bolts), and appurtenances (e.g., belts, bearings, filters, batteries, lamps, ballasts and testing equipment).

C.4.1.4. The Contractor shall operate utilities, facilities equipment and systems designed to facilitate laboratory and office operations. This includes but is not limited to monitoring, inspecting and servicing, in conjunction with the equipment’s manufacturer recommendations and requirements set forth in this PWS. The Contractor shall ensure continuous operation of all facility systems and prevent disruptions that could adversely affect building services or ongoing mission related research and development; and prevent/minimize premature failure/deterioration of facilities and facility systems/equipment. The Contractor shall perform the requirements of the contract to ensure that the design life expectancy of equipment will be achieved or exceeded.

C.4.1.5. The Contractor shall implement procedures to ensure that all works carried out under this contract are in compliance with all statutory requirements produced by relevant authorities, as applicable to the contract. The building services installation and utilities in this contract shall be operated and maintained in optimum condition and at optimum levels of energy efficiency, in full compliance with the relevant statutory obligations and to the satisfaction of the Government.

C.4.1.6 The Contractor shall manage the total work requirement associated with the operations, maintenance, repair and all other services listed in this PWS to ensure that the required performance, quality and timely completion of these services is accomplished. Included in this requirement is a full range of technical, professional and management duties. The Contractor shall manage the total work effort associated with the operations, maintenance, repair, and all other services required herein to assure fully adequate and timely completion of services in this contract.

The contractor shall implement all necessary planning, scheduling and work control procedures to ensure timely accomplishment of performance and work requirements, as well as to permit tracking of work in progress.

C.4.1.7. The Contractor is responsible for making all technical and management decisions subject to any specific requirements and constraints stated in this specification, such as staff competence requirements, specific standards, requirements and procedures to be followed, to deliver the operations and maintenance services and the performance requirements stated in this section.

Included in this function are a full range of management and administrative duties not specifically included elsewhere in Section C. These include but are not limited to such areas as payroll, purchasing, personnel, planning, scheduling, cost accounting, safety and health, environmental compliance, training, financial reporting, establishing and maintaining management records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

C.4.1.8. The Contractor shall provide new parts and components when providing maintenance, repair, and minor construction services as described herein. All replacement units, parts, components and materials/supplies used in the maintenance, repair, and trouble calls of facilities and equipment shall be fit for purpose and of suitable technical standard and quality consistent with the original installation, as well as compatible with the existing equipment on which it is to be used and the manufacturer’s specifications; these shall be of equal or better quality than original equipment specifications; shall comply with the technical specifications applicable to the Zahl PSL Building, and used in accordance with original design and manufacturer’s intent. Part and components, once installed in the Government facility, become Government property. Items not listed in the technical specification shall be of acceptable industry grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the update quality. Factory reconditioned parts and components are generally not acceptable. Exceptions to this requirement may be made on a case-by-case basis, subject to the written review and Government approval. The Contractor shall retain the parts replaced for at least ten (10) working day after completion of the job and make these parts readily available for inspection by the COR upon request. Equipment or replaced parts may be requested to be retained indefinitely if needed to support incident investigations.

C.4.1.9. The Contractor shall maintain sufficient quantities of off-the-shelf materials and equipment on hand to support work requirements or be able to acquire the materials from local vendors in a timely manner that does not delay the completion of the work. Lack of such materials, equipment or planning shall not be considered an acceptable cause for non-performance.

C.4.1.10. Electrical, Mechanical, HVAC and Fire systems shall be tested for proper operation and performance after any related work is completed. The quality of work and the repaired areas shall be fully compatible with adjacent surfaces or equipment. All replacement material shall match existing dimensions, materials, quality of work, finish, color, design, and function, unless otherwise approved by the COR. During performance of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be removed upon completion of work or at the end of each work day, whichever occurs first. Upon completion of work, any fingerprints, stains, surface degradations, and other unsightly visual appearances caused during performance of the work shall be removed. The Contractor shall thoroughly troubleshoot and repair any incidental and related damage as a result of the initial work being performed. For example, if there is a DMO to repair a roof leak, the Contractor shall also replace any damaged ceiling tiles or repair other related items damaged as a result of the leaking roof within the scope and limit of the DMO.

C.4.1.11. Systems/Equipment which fail to a condition where they are not operational or not safely operational, and which have open PM work orders which are beyond the targeted completion date, will be evaluated by the COR to determine if the failure to perform maintenance was a factor in the failure of the equipment. Maintenance failures will be determined by investigating the condition of the failed assets and reviewing the maintenance history performed on the assets. The Government reserves the right to implement maintenance failure deductions based upon the findings of the Government’s investigation.

C.4.1.12. Workmanship: The contractor shall provide competent and experienced staff at all times in connection with this contract, as described elsewhere in this PWS. The contractor, when requested by the Government, shall produce evidence of such competence (e.g welding certificate). The work shall be carried out in a workmanlike manner and to the satisfaction of the Government. Unsatisfactory workmanship shall be rectified or replaced at the contractor’s expense.

The level of repair provided by the Contractor shall assure that all work is free of missing components or defects which could affect the safety, function, operation and reliability of facilities and equipment, and appearance and habitability of the facilities.

C.4.1.13. Site Cleanliness: The contractor shall keep mechanical rooms, risers and other plant spaces allocated to the contractor, clean and clear of rubbish at all times.

C.4.1.14. Monitoring of Warranties: The contractor shall document and maintain the currency of all information concerning valid warranties on the equipment listed under this contract. In the event of an equipment failure or other problem covered by warranty, the contractor shall promptly notify the COR. The contractor shall coordinate all repair efforts performed under any warranty.

Equipment, components, and parts, other than those installed under this contract, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the COR.

C.4.1.15. Chemical Treatment of Closed Loop Water Systems: The Contractor shall develop and implement a chemical treatment program to prevent freezing, fouling, scaling, corrosion and sludge in closed loop heating and cooling systems at the Zahl PSL. The chemical treatment shall be administered to protect all equipment, components and piping including coils, chillers and heat exchangers.