PWS.docx

Performance Work Statement (PWS) Welding Equipment Maintenance and Repairs 22 July 2015

C.1 BACKGROUND

The Weapons and Materials Research Directorate (WMRD) of the Army Research Laboratory (ARL), requires principle period of maintenance (PPM) and periodic service of Government owned welding equipment located at the ARL, Aberdeen Proving Ground, MD (reference Maintenance Equipment List in file). The Contractor shall furnish all labor, tools, supplies, repair parts, etc., to perform PPM and periodic service when required.

C.2 OBJECTIVE

The Contractor shall provide all certified factory trained labor, documentation, schematics, maintenance supplies, tools, test equipment, and transportation to provide PPM and any unscheduled repairs to maintain the WMRD’s equipment in working condition in accordance with the Original Equipment Manufacturer (OEM) specifications.

C.3 REQUIREMENT (ALL Contract Line Item Numbers (CLINs))

C.3.1 PRINCIPLE PERIOD OF MAINTENANCE AND INVENTORY PARTS

C.3.1.1 The Contractor shall perform PPM and service calls to existing welding equipment in order to maintain full functionality in accordance with the OEM specifications. The welding equipment must operate at OEM specifications in order to prevent mission degradation or failure.

C.3.1.2 The Contractor shall ensure a maintenance representative is able to receive notifications for un-scheduled repairs, during normal business hours (reference C.3.1.4), or provide an answering service or other continuous telephone coverage to permit the Contracting Officer Representative (COR) to contact the Contractor when repairs are required.

C.3.1.3 The Contractor shall contact the COR within two (2) hours of the Government’s initial attempt for repair and when the Government leaves a for repair requests.

C.3.1.4 The Contractor shall ensure the PPM is conducted between the hours of 8:00 AM to 4:30 PM local time on weekdays, Federal holidays and weekends are excluded. The COR has the capability to change the PPM upon thirty (30) days written notice to the Contractor provided the changed PPM remains the same number of hours and does not change the weekday coverage to include Saturday, Sunday or holiday periods, or change the PPM so that the new hours are more than 40 hours per week or eight (8) hours per day. Any change in PPM shall result in no change in the contract price.

C.3.1.5 The Contractor shall provide an estimated cost to complete the repair to the COR for approval prior to performance of any repair work. The Contractor shall ensure cost estimates include estimated hours by labor category, repair parts and any other anticipated costs to include an up to date published price list for all parts and labor required.

C.3.1.6 The Contractor shall provide any cost estimates to the COR within 24 hours (weekends and Federal holidays excluded) of notification by the COR that repair work is required.

C.3.1.7 The Contractor shall complete repairs within two (2) business days (weekend and Federal holidays excluded) of COR approval of the estimated cost to repair, when ordering of parts is not required.

C.3.1.8 The Contractor shall complete repairs within five (5) business days (weekend and Federal holidays excluded) of COR approval of the estimated cost to repair, when ordering of parts is required. If repairs cannot be completed within the five (5) day period, the Contractor shall supply rental units for all equipment being repaired in order to alleviate mission delays resulting from the equipment repair.

C.3.1.9 The Contractor shall provide, at no additional cost to the Government, repairs outside the PPM hours due to breakdowns caused by improper preventative maintenance (PM) by the Contractor. The COR will authorize repairs outside the PPM hours in writing to the Contractor.

C.3.1.10 If after repairs are completed it is determined by the COR that the repairs do not meet OEM operable standards of performance, the Contractor shall to begin resolving all unsatisfactory repairs, at no additional cost to the Government, no later than (NLT) the first three (3) hours of the following regularly scheduled Government business day after notification of unsatisfactory repair by the COR.

C.3.1.11 The Contractor shall measure the intervals, to include travel time, between the time the Government makes an attempt to notify the Contractor of required repairs and the time that the equipment is returned to OEM operating standards when there is downtime due to inoperable equipment. The Contractor shall include this data within the calibration/PM (reference C.3.3.2).

C.3.1.12 The Contractor shall maintain an inventory of spare and replacement parts (or a readily available supply from the OEM) to maintain accurate and efficient Government equipment during the life of the contract. The Contractor shall use new, OEM approved parts or re-manufacturer’s parts unless otherwise approved by the COR in accomplishing repairs.

C.3.1.13 The Contractor shall supply all replacement parts required to make repairs within 24 hours of COR notification of repair.

C.3.1.14 The Contractor shall provide all repair parts at no additional cost to the Government on all items except for items 0008, 0011, and 0021 within the attached Maintenance Equipment List. The Government will reimburse repair part costs for items 0008, 0011, and 0021 in accordance with section C.3.7 of the PWS.

C.3.1.15 The Contractor shall exclude from the maintenance service the following: electrical work external to the equipment, repairs of damaged equipment resulting from accident, transportation between Government sites, misuse and failure of electrical power or environmental control equipment, and causes other than ordinary use.

C.3.2 PREVENTIVE, FACTORY, AND REMEDIAL MAINTENANCE

C.3.2.1 The Contractor shall perform PM inspections at various intervals (i.e. bi-monthly, quarterly, semi-annually, yearly, etc.) as specified in the PM schedule (reference C.3.2.2). The Contractor shall inspect, in accordance with OEM commercial practices governing maintenance of a particular piece of equipment, but not be limited to:

(a) complete inspection of instruments

(b) cleaning

(c) lubricating

(d) adjusting

(e) replacing parts as necessary

(f) calibration and testing for proper operation

C.3.2.2 The Contractor shall perform PM in accordance with the OEM's specifications/instructions during the PPM. The Contractor shall provide a PM schedule, via e-mail, to the COR for all equipment NLT thirty (30) days after contract award (ACA).

C.3.2.3 The Contractor shall perform OEM maintenance on Items 0008, 0011 and 0021 of the Maintenance Equipment List in accordance with the OEM commercial practices governing maintenance of the particular equipment including but not limited to:

(a) complete inspection of the equipment

(b) cleaning

(c) lubricating

(d) adjusting

(e) replacing parts as necessary, and calibration and testing for proper service

C.3.2.3 The Contractor shall provide Remedial/Emergency Maintenance, after receipt of notification from the COR, that the equipment is inoperative/inoperable.

C.3.2.4 The Contractor shall ensure the Remedial/Emergency Maintenance is completed within three (3) business days of COR notification of emergency maintenance. The response time will begin when the COR notifies the Contractor of the need for repair, or within 15 minutes after contact is attempted, whichever is earlier.

C.3.2.5 The Contractor shall provide all materials and qualified personnel to perform remedial maintenance for the on-site equipment at the Government's location, unless a major repair requires service at the Contractor's facility. The Contractor shall ensure the repair is completed in accordance with section C.3.2.7 and C.3.2.8 of the PWS.

C.3.2.6 The Contractor shall determine the cause of equipment failure within two (2) business days of the COR notification of repair. The Contractor shall provide Contractor personnel or authorized manufacturer personnel for resolution of the problem, at no additional cost to the Government. The Contractor shall notify the COR of the cause of equipment failure, immediately upon determination.

C.3.2.7 When Remedial/Emergency Maintenance is required, the Contractor shall arrive at the Government site and begin repairs within twenty-four (24) hours (weekends and Federal holidays excluded) of the notification by the COR. If the equipment cannot be repaired and returned to OEM standard performance within three (3) business days from time of request for service, the Contractor shall provide a back-up unit which can perform to the same OEM standard as the unrepairable equipment at no cost to the Government until the equipment being repaired is returned to OEM standard performance or the equipment is determined by the COR as non-serviceable. If the equipment is determined to be non-serviceable, the Contractor provided back-up unit/equipment will be returned within 90 days of the date the equipment is determined as non-serviceable.

C.3.2.8 The Contractor shall measure the intervals, to include travel time, between the time the Government makes an attempt to notify the Contractor of required repairs and the time that the equipment is returned to OEM operating standards, or a back-up unit is provided to the Government, when there is downtime due to inoperable equipment. The Contractor shall include this data within the calibration/PM schedule (reference C.3.3.2).

C.3.3 CALIBRATION

C.3.3.1 The Contractor shall calibrate and test all repaired equipment to OEM specifications in conjunction with the PM.

C.3.3.2 The Contractor shall provide a hard copy of the calibration/PM schedule to the COR upon completion of each monthly PM.

C.3.3.3 The Contractor shall perform calibration after repairs as required by the OEM’s specifications.

C.3.4 CONDITION OF EQUIPMENT PRIOR TO CONTRACT COMPLETION

C.3.4.1 Prior to expiration of this contract or removal of equipment from the Government site, all equipment will be subject to an inspection by the COR. If the equipment is not in operating condition in accordance with OEM standards upon inspection, the Contractor shall return the equipment to operating condition in accordance with OEM standards prior to the end of the contract’s period of performance (PoP).

C.3.5 REMOVAL OF EQUIPMENT

C.3.5.1 The Contractor shall not perform maintenance at locations other than APG without prior written approval of the COR. The Contractor shall perform remedial or calibration services at Contractor's facility upon the COR’s approval.

C.3.5.2 The Contractor shall notify the COR via telephone or email 24 hours in advance of any removal of Government-owned equipment from the authorized repair site.

C.3.5.3 The Contractor shall transfer, upon Government approval, all parts, components and equipment at their own risk. The Contractor shall be fully responsible for all Government-owned equipment until it is returned to the authorized Government site.

C.3.6 ADDITIONAL EQUIPMENT

C.3.6.1 The Government reserves the right to add/delete new or newly transferred welding equipment to/from this contract via contract modification only..

C.3.7 REIMBURSEMENT OF REPLACEMENT PARTS FOR ITEMS 0008, 0011, AND 0021 OF THE EQUIPMENT MAINTENANCE LIST.

C.3.7.1 The Contractor shall provide replacement parts of less than or equal to $25.00 list price per unit for replacement parts used to perform PM and remedial/emergency service. The replacement parts include, but are not limited to: lubricants, oils, grease, belts, fuses, switches, lamps, and any other items associated with PM and standard remedial/emergency repair items.

C.3.7.2 The Contractor shall receive reimbursement from the Government for replacement parts exceeding $25.00. In order to receive reimbursement, the Contractor shall ensure invoices are accompanied by the copy of the supplier’s invoice and a copy of the manufacturer's current published price list at the time of replacement.

C.3.7.3 The Contractor shall obtain written approval from the COR for all parts listed at or exceeding $500.00 per unit prior to replacing.

C.3.7.4 The Contractor shall ensure prior authorization, by the COR, is received before replacing any parts for items 0008, 0011 and 0021 (reference Maintenance Equipment List). The Government will not reimburse costs for any invoices submitted in reference to replacement parts for items 0008, 0011 and 0021 without prior authorization from the COR.

C.3.8 ADMINISTRATIVE

C.3.8.1 The Contractor shall use Government required forms for maintenance schedules, service and repair in accordance with AR 750-1, 710 series, DA PAMS 710-2 series and 738-750 (and related policies and guidelines). These forms are available from the Army Publishing Directorate web page: http://www.apd.army.mil/

C.3.8.2 The Government will provide a secure area for the Contractor for use of communication equipment, (i.e. telephones, fax machine, etc.) in the welding shop area, Bldg. 1115, APG, MD. Cost of equipment, set-up and installation, and all fees associated with usage, maintenance, and supplies is the responsibility of the Contractor. The Contractor shall coordinate any installation of communication equipment with the COR prior to installment.

C.3.9 DOCUMENTATION

C.3.9.1 The Contractor shall obtain all OEM documents, to include, but not limited to, PM schedules and parts lists, necessary to perform maintenance services during the life of this contract.

C.3.9.2 All documentation, schematics, hardware and software manuals, diagnostic routines and any other aids received by the Government as part of a routine procurement action will be made available to the Contractor for use at the equipment site. Any further documentation pertinent to performing maintenance under this contract is the responsibility of the Contractor, labeled as Contractor property, and remains Contractor property.

C.3.10 DELIVERABLES

C.3.10.1 The Contractor shall make available to the COR the status of all repair work in progress upon request. The Contractor shall provide cost estimates to the COR for acceptance prior to commencing any work or ordering of repair parts. All approvals must be in writing. Approval in the form of e-mail is acceptable.

C.3.10.2 The Contractor shall prepare and maintain complete maintenance records on all equipment under this contract. The Contractor shall ensure the maintenance records are available for review by the COR during contract performance. The Contractor shall prepare a service report for each maintenance call. The service report will include the following, as a minimum:

(1) date

(2) model, nomenclature and serial number of equipment

(3) description of malfunction

(4) tasks performed

(5) description of parts replaced and associated costs

(6) signature of Contractor representative

(7) signature of Government representative confirming work was performed

(8) acceptance (by signature) of the COR

(9) travel during downtime.

C.3.10.3 The Contractor shall provide copies of all scheduled PM and remedial repair reports to the COR on a weekly basis.

C.4 DISTRIBUTION STATEMENT (all CLINs)

C.4.1 Contractor format for the above listed reports is acceptable. All reports/documents must be marked with the following distribution statement:

DISTRIBUTION STATEMENT B: Distribution authorized to U.S. Government agencies only in order to protect information not owned by the U.S. Government and protected by the Contractor’s “limited rights” statement, or received with the understanding that it not be routinely transmitted outside the U.S. Government. Other requests for this document shall be referred to the U.S. Army Research Laboratory, ATTN: RDRL-WMM-A, Bldg. 4600, Deer Creek Loop, Aberdeen, MD 21005-5069

Contracting Officer:

Legal Advisor:

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