SOW_Radio_Repeater_System_-_Bldg136_-_REV_1.0.docx

Land Mobile Radio Network – Repeater System Upgrade Watervliet Arsenal, Watervliet NY

Revised: 7 December 2018

PART 1 GENERAL

1.01 Background.

A. Watervliet Arsenal is seeking bids for the equipment and installation of a new Land Mobile Radio (LMR) Network repeater system to be located on the 5th floor of building 136.

1.02 Existing Conditions

A. Building #136, 5th floor, room 5-001 will house the new Motorola GTR 8000 repeater system (including four (4) repeater radios). The room is designated for radio communications equipment only and is enclosed and temperature controlled. The room is accessed by an elevator on the south side. The elevator opens to the 5th floor walkway which leads to the raised floor of the repeater room via a set of two (2) steps.

B. The antennas will be mounted on the exterior of the elevator mechanical room which is located atop the roof of building 136. Metal conduit will be in place for the RF coaxial line that will connect the repeaters to the antennas.

1.03 Scope.

A. This Statement of Work (SOW) defines the effort required by the contractor to accomplish the following:

1. Program four (4) GTR 8000 repeaters to the exact frequencies of the current repeaters in building #120; Watervliet Arsenal’s Fire 1, Fire 2, Security, and Public Works channels.

2. Install and integrate four (4) GTR 8000 repeaters in an enclosed cabinet in building #136, room 5-001.

3. Install and Integrate one (1), Four (4) Channel Combiner in building #136, room 5-001.

4. Install and test (2) UHF, 6 DB Omni Direction antennas on building #136 roof and exterior of elevator mechanical room. One antenna will be installed on the flat roof of Building #136 using a non-penetrating roof mount with rubber pads specifically designed for this mount. One antenna will be mounted on the side of the elevator mechanical room using hard-mounted wall brackets and galvanized mast-pipe to support the antenna.

5. Ensure cut-over of the existing GTR 8000 repeater system to the new GTR 8000 repeater system results in minimal or no downtime to Watervliet Arsenal’s LMR Network repeater system.

6. Testing, optimization and acceptance of GTR 8000 repeater system in building #136.

7. Cleanup and removal of any materials used during installation/construction.

8. Repair of any damage that occurred as a result of the contractor’s actions.

1.04 Hours of Operation.

A. Work will be performed during normal business hours of operation, 7:00 AM to 4:00 PM Monday through Thursday.

1.05 General Requirements.

A. The contractor shall perform all work in strict compliance with all NY and Federal Labor laws.

B. The contractor shall supply all tools, materials, supplies, equipment, labor, temporary utilities and supervision necessary for the complete execution of the requirements within the contract documents and requirements of this SOW.

C. The contractor shall, prior to submitting a proposal, review (i) all contract documents, and (ii) the project work site, and shall provide written notice to Procurement Officer detailing any discrepancies that are found between the contract documents and the project work site.

D. The contractor shall notify the Procurement Officer a minimum of five (5) business days before the contractor starts work.

E. The contactor shall clean all work areas, at the end of each work day, to remove all tools, equipment, debris, materials, and all waste from the work site.

1.06 Safety Requirements.

A. The contractor shall be responsible for complying with all Federal, and State health and safety requirements which are applicable to this project.

1.07 Period of Performance.

A. The contractor shall be required to (i) commence work under this contract within sixty (60) calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use not later than one hundred and five (105) calendar days after notice to proceed was given. The time stated for completion shall include final cleanup of the premises.

PART 2 PRODUCTS

2.01 General note:

A. All requirements described in this section are minimum requirements and at no time will the contractor deviate from these requirements. If the contractor wishes to recommend any replacement parts it is the responsibility of the contractor to provide proof that the replacement component is equal or better than the specified component. Proof shall be in the form of technical specifications, product reviews, warranty and life expectancy. If the component has software/firmware that will touch the local area network the replacement component must be on the Department of Defense approved product list.

2.02 Equipment and Materials:

(Quantity) | Item

A. (300 ft) LDF4-50A Coaxial Cable: 1/2" LDF HELIAX Poly Jacket (L1705)

PART 3 ITEMS OF WORK

3.01 Installation.

A. Watervliet Arsenal will provide a dedicated space in the Radio Room in building #136 for the new radio equipment to be housed.

B. Watervliet Arsenal will provide frequency information to the contractor before the start of work.

C. Watervliet Arsenal will provide escorts, as required, in a timely manner ensuring easy access for the installation team to buildings where installations are scheduled. Watervliet Arsenal will supply adequate space and environmental controls at the proposed equipment locations. Watervliet Arsenal will provide availability of sites, for as long as necessary, during the course of the day, within the hours of operation specified in section 1.04 above. Watervliet Arsenal will provide Point of Contact to monitor and answer questions related to project.

D. Watervliet Arsenal will ensure a service phone is available at all sites.

E. Watervliet Arsenal will provide an uninterruptable source of power sufficient to run the GTR 8000 repeater system. This power source will consist of four (4), twenty (20) Amp Circuits to a commercial grade outlet. Watervliet Arsenal will provide all AC power work. Watervliet Arsenal will provide all standard and/or emergency AC power, including cutout switches, changeover switches, AC service panels, and necessary circuit breakers ensuring each equipment item has its own circuit breaker, and these dedicated circuits are terminated within five feet of the equipment's final resting position. Watervliet Arsenal will ensure necessary outlets are available for the equipment prior to the installation of the system communications equipment.

F. Watervliet Arsenal will receive equipment and ensure it is on site before the arrival of the Contractor or its Subcontractor G. The Contractor will install four (4) new Motorola GTR 8000 base station repeaters in Building #136 and will program each GTR 8000 repeater to the exact frequencies of the current GTR 8000 repeaters in Building #120.

H. The Contractor will mount and wire the repeaters into an enclosed cabinet along with the GTR 8000 Expandable Site Subsystem and all equipment sub-items listed under item I of section 2.02.

I. The Contractor is responsible for all wiring except electric supply wires J. Watervliet Arsenal will provide a direct pathway to the roof for the antenna line. Watervliet Arsenal will have metal conduit run from the Building #136 Radio Room (room 5-001) south wall, into the adjoining stairwell, up to the elevator mechanical room, and out to the location of each antenna. A junction box will be placed on the inside wall of the elevator mechanical room in order to house the grounding lightning arrestor.

K. The Contractor will place the cabinet within the Radio Room in a location that is close to the southern wall. The exact location will be agreed upon by the Contractor and Watervliet Arsenal at the time of installation.

L. The Contractor will install two (2) new UHF antennas (one transmit and one receive). The Contractor will mount one antenna on the side of building #136’s elevator mechanical room using a HD Wall Mount Bracket and mount the other antenna on a non-penetrating roof mount with a pad to act as a protective barrier between the mount and roof. The Contractor will include all antenna line, associated connectors and mounting hardware required to complete the install.

M. The Contractor will connect the two antennas into a four (4) channel combiner designed specifically for the frequencies in use at Watervliet Arsenal. The Contractor will locate the new antenna line and combiner in proximity to the GTR 8000 cabinet. The Contractor will connect the transmit and receive cables from each GTR 8000 repeater to the combiner and the combiner will be connected to the two (2) external antennal on building 115.

N. All cut-over plans (i.e. movement of operational LMR network communications from the Building #120 repeater system over to the Building #136 repeater system) will be discussed and agreed upon by Watervliet Arsenal and the Contractor.

PART 4 CLOSEOUT REQUIREMENTS

4.01 Cleanup of Work Site.

A. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises.

B. The contractor shall remove their equipment from Watervliet Arsenal premises within one (1) working day after completion of project work.

4.02 Testing and Acceptance.

A. The contractor will demonstrate the functionality of all equipment installed to the satisfaction of the Contractor Officer Representative (COR).

B. The contractor will test and optimize the repeater system to ensure both quality and functionality of repeater equipment.

C. The contractor will test to ensure quality and functionality of transmission and reception between repeater equipment and portable radios from 3 in-building locations and 3 outdoor locations within the Watervliet Arsenal complex. The locations will be agreed upon by the Contractor and Watervliet Arsenal at the time of testing.

D. The contractor shall ensure all equipment is installed and dressed as per all applicable standards, regulations and best business practices.

E. The contractor will provide Watervliet Arsenal with documentation of all test results from above requirements B and C of section 4.02.

F. The contractor will provide all system manuals, as-built drawings or system diagrams, and warranty information.

Land Mobile Radio Network - Repeater System Upgrade 4