MHE Service PWS New Base FEB 2026 (copy).docx

PERFORMANCE WORK STATEMENT (PWS)

MATERIAL HANDLING EQUIPMENT (MHE) SERVICE

LETTERKENNY MUNITIONS CENTER (LEMC)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items necessary to perform on site preventive maintenance and all repairs to the list of MHE, such as Hyster, Toyota, Clark, etc., as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. This requirement may potentially include the rental of the MHE equipment in case of emergency or multiple equipment failure.

1.2 Background: This PWS explains the requirement for maintenance and repair of the MHE equipment at the LEMC installation. The preventative maintenance will be conducted according to the equipment manufacturer and LEMC specifications, and according to the frequency recommended by the manufacturer and LEMC. The repairs will be conducted on site, and on an as needed basis, according to the government request. All the equipment listed in 5.1 is current on Preventative Maintenance (PM) and none of the equipment is currently down for minor or major repairs. The coordination of the repairs will be scheduled by the LEMC Technical Point of Contact (TPOC) or the LEMC Contracting Officer’s Representative (COR).

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). See Technical Exhibit 1 of this PWS.

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall NOT perform services on these days:

1.4.3.1 New Year’s Day: January 1st (Observed the next business day before after the first if it falls on a Saturday or Sunday)

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Juneteenth Day: June 19th

1.4.3.6 Independence Day: July 4th (Observed the next business day after the fourth)

1.4.3.7 Labor Day: First Monday in September

1.4.3.8 Columbus Day: First Monday in October

1.4.3.9 Veteran’s Day: November 11th (Observed the next business day after the eleventh, if it falls on a Saturday or Sunday)

1.4.3.10 Thanksgiving Day: Third Thursday in November

1.4.3.11 Christmas Day: 25th of December (Observed the next business day after the twenty fifth, if it falls on a Saturday or Sunday

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0700 and 1600 on Monday through Thursday, and Friday with COR authorization, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at LEMC, and the specific location will be provided by the COR. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that stability and continuity of the work force are essential.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 LEMC: Letterkenny Munitions Center

2.1.2 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.2 POC: Point of Contact

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 NONE

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Facility Clearance: The contractor shall possess or be eligible to receive and maintain a Letterkenny Army Depot specific clearance from the Defense Security Services. The contractor’s employees, performing work in support of this contract shall have been granted a Letterkenny Army Depot specific clearance from the Defense Industry Security Clearance Office. This level of clearance will require the employees obtain and maintain a Common Access Card (CAC). In order to obtain the CAC, each individual employee must complete a OF Form 306, a PSIP Checklist, become fingerprinted, provide adequate proof of citizenship, as described by the government and complete the TASS form. This process is guided by LEAD security and the LEMC COR.

4.3 Manufacturer Specific Official Training: All contractor employees that conduct maintenance and repairs to the equipment listed in 5.1.1 of this PWS must be certified by the specific manufacturer, like Hyster, Toyota, Clark, etc., which means that they are manufacturer specific factory trained, and factory certified. They cannot be certified as a group or have only a Certified Supervisor. ALL contractor employees conducting the maintenance and repairs must have an individual certification with their name on the document. These documents will be provided to LEMC COR before the employee is permitted to conduct the on-site maintenance or repairs.

4.4 Driver License: All contractor employees shall possess a valid driver’s license. This will have to be provided upon request to access LEMC.

4.5 Equipment/Tools: The contractor shall furnish all equipment and tools required for completion of the requirements of this PWS. A service vehicle with hoist, fire extinguisher, welder, and specialty tools shall be furnished by the contractor to perform maintenance and repairs on-site at LEMC. The contractor shall also be responsible for the disposal and clean up of all fluids and materials discarded during the maintenance and repair process. All the fluids and materials shall be disposed in accordance with applicable state and federal regulations.

5.0 Requirements: The contractor shall:

5.1. Equipment List: Conduct scheduled maintenance, which shall include all applicable parts, according to the manufacturer’s specified warranty and frequency, at the request of the COR, to the following list(s) of equipment:

5.1.1. Material Handling Equipment:

LQ584

This list will change according to the mission requirements as equipment is replaced and/or purchased during the course of the contract. There are currently approximately 160 different units that will require PM and/or service repairs.

5.2 Preventative Maintenance: The routine, scheduled maintenance, shall not include travel time or expenses to reach the site, and the chargeable time starts when the technician arrives at the site of the machine. The maintenance process shall consist of manufacturer specific oil and fluid, and all applicable parts, for each individual MHE. The maintenance will be conducted according to the Original Equipment Manufacturers (OEM) Standards and any/all operator’s manuals. The COR can also schedule any maintenance between the mentioned intervals. Any conditions or issues requiring repair, identified by the contractor, during the maintenance procedure, shall be provided to the COR in writing within 3 days and the COR will either approve and schedule, or deny the proposed repairs. An example of a typical maintenance schedule is: annual, semi-annual PM and load test. The contractor must correct deficiencies created or identified during this maintenance by the LEMC COR that the contractor is responsible for at no cost to the government. Any fluids that are spilled or removed from the MHE will be the responsibility of the contractor to dispose of this fluid. LEMC will not be responsible for the fluids spilled or removed from the MHE during repairs. The fluids include, but are not limited to antifreeze, motor oil, transmission fluid, hydraulic fluid, battery acid, etc. The maintenance inspection/service shall encompass all listed equipment in accordance with the OEM standards and the Preventative Maintenance Inspection/Service:

5.2.1 Annual PM and Load Test:

Annual PM and Load Test:

Air Conditioner-Test/adjust compressor Belt

Inspect cooling system hoses

Change engine oil and filter

Inspect fan belts

Change transmission filter (if applicable)

Change coolant element/add conditioner

Wash radiator (weather permitting)

Replace air elements

Clean or replace air conditioner element

Drain water separator

Lubricate applicable fittings

Change final drive filers (if applicable)

Fuel filers-Wash primary/Change secondary

Walk Around Inspection (REPEAT AT ALL LEVELS)

Hydraulic cylinders

Lights

Radiator Condition

Oil and Fuel leaks

Frame Condition

Tire pressures

System Checks (REPEAT AT ALL LEVELS)

Electrical system

Battery Electrolyte

Engine oil pressure

Coolant pH

Coolant level protection

Check all fluid levels

Check brake operation

5.2.2 Semi – Annual PM and Load Test

SEMI – ANNUAL PM and Load Test

Walk Around Inspection (REPEAT AT ALL LEVELS)

Hydraulic cylinders

Lights

Radiator Condition

Oil and Fuel leaks

Frame Condition

Tire pressures

System Checks (REPEAT AT ALL LEVELS)

Electrical system

Battery Electrolyte

Engine oil pressure

Coolant pH

Coolant level protection

Check all fluid levels

Check brake operation

Clean transmission breather

Clean Engine Breather

Drain Sediment from Fuel Tank

Inspect ROPS (Roll Over Protection Structures)

5.3 Repairs: The routine, scheduled repairs, shall not include travel time or expenses to reach the site, and the chargeable time starts when the technician arrives at the site of the machine. The contractor shall conduct repairs to the equipment listed in 5.1.1 within a twenty-four (24) hour period of being reported by the LEMC COR. This will not include any emergency repairs. This is only scheduled repairs. The work will be conducted on-site at LEMC. The hourly rate will have a separate CLIN and be described as conducting maintenance and repairs in 60-minute increments during the hours of 0700 to 1600, Monday through Thursday, excluding Federal Holidays listed in 1.4.2. Hourly rates shall not apply for the time spent by the contractor personnel after arrival at the site awaiting arrival of additional contractor personnel and/or delivery of parts or equipment etc. Any fluids that are spilled or removed from the MHE will be the responsibility of the contractor to dispose of this fluid. LEMC will not be responsible for the fluids spilled or removed from the MHE during repairs. The fluids include, but are not limited to antifreeze, motor oil, transmission fluid, hydraulic fluid, battery acid, etc.

5.4 Parts/Materials: Parts and materials for the maintenance and repairs will be provided by the contractor at purchased cost, without any type of mark up or profit and are only new standard parts or parts equivalent to new as described by the manufacturer. The parts/materials replaced under the contract shall be subject to the commercial warranty applied to that specific item. This includes any software/programs already installed on the equipment. The parts and materials will have a separate CLIN and will be charged to the government by each(s). If the parts and materials do exceed $500 dollars each then the parts and materials will have to be approved by the LEMC COR before they are placed on the equipment for maintenance or repair. The parts will be listed on the invoice as a separate line. If the parts/materials require a core charge, then the contractor will not be allowed to charge the government for the core charge. If the parts/materials are a battery, then the contractor must dispose of the expended/expired or malfunctioning battery and all the applicable fluids and/or acids off site, at their cost, without transferring any expenses to the government.

5.5 Equipment Transportation: Equipment will only require transportation if it cannot be repaired on site. This cost will have a separate CLIN and the LEMC COR must schedule and approve all transportation of all the equipment listed in 5.1.1. The contractor shall be responsible for the loading, offloading and transport of equipment that cannot be repaired on site to an offsite facility and for return of equipment back to LEMC. This includes hauling equipment, permits, escort vehicles, fees, tolls, driver of another vehicle, etc.

5.6 Rental: This will include but not be limited to the rental of the following equipment:

5.6.1

POTENTIAL RENTAL LIST

15K Diesel Forklift

28K Diesel Forklift

Diesel Container Handlers 80K-90K

Light towers to conduct nighttime missions

The rental period shall be defined by the LEMC COR, and it will include transportation of the equipment to and from, with unloading and loading requirements, on site at LEMC. LEMC will only be responsible for consumed fuel during the rental period. LEMC will not be responsible for the maintenance or repairs of the unit during the rental. LEMC will also never be responsible for transportation of the unit.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Prevention of Motor Vehicle Accidents

Requirements for Security, Safety, and Fire Prevention for Contractors

OSHA Standard for General Industry