PWS - Tank Repair.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Tank Inspection and Repairs

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform tank repairs as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished.

The contractor shall perform to the standards in this contract.

1.2 Background: Letterkenny Army Depot (LEAD) has a 50,000-gallon tank at a specified location that shall be inspected to Unified Facilities Criteria (UFC) 3-601-02 standards 2-2.7.

Technical guidance for the UFC is contained in NFPA 22 and NFPA 25.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base period of 90 days.

1.4 General Information

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day – January 1

1.4.3.2 Martin Luther King, Jr.’s Birthday – third Monday in January

1.4.3.3 President’s Day – third Monday in February

1.4.3.4 Memorial Day – last Monday in May

1.4.3.5 Juneteenth – June 19

1.4.3.6 Independence Day – July 4

1.4.3.7 Labor Day – first Monday in September

1.4.3.8 Columbus Day – second Monday in October

1.4.3.9 Veteran’s Day – November 11

1.4.3.10 Thanksgiving Day – fourth Thursday in November

1.4.3.11 Christmas Day – December 25

1.4.3.12 When a holiday falls on a Saturday or Sunday, the Depot observes the holiday on the

Monday or Friday that corresponds with the day on which it falls.

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0630 on 1630 Monday through Thursday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at an area specified upon award. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 AT Level I Awareness Training. This standard language is for contractor employees with an area of performance within as Army controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources

1.4.5.3 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.5.4 OPSEC training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.5.5 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.5.6 Special Qualifications: NOTE: The Government does not provide training to contractors, nor does the Government inspect, certify, or calibrate equipment. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified for the position in which they will be serving.

1.4.5.6.1 Contractor must have at least one qualified technician present on the jobsite when contractor personnel are executing Inspection, Testing and Maintenance (ITM) and repair tasks.

To be qualified, personnel must meet any of the following criteria:

Technicians with recognized journeyman or craftsman-level qualifications for fire protection systems, such as National Institute for Certification in Engineering Technologies (NICET) (Level II certification in Inspection Fire Alarm Systems, Level II or Level III certification in Inspection and Testing of Water-Based Systems, or Special Hazard Suppression Systems). UFC 3-601-02 7 October 2021 5 NICET level I personnel must be working under the direct supervision of a NICET level II qualified technician.

Technicians with other recognized journeyman or craftsman-level qualifications for the specific fire protection feature, such as a formalized labor organization-based journeyman training, or similar programs.

Technicians completing the Fire Suppression Systems Maintenance course (J3AZR3E451 01FB) at the Technical Training Center, Sheppard Air Force Base, Texas. The 82nd Training Wing, 782nd Training Group, 366th Training Squadron provides engineer craftsman skills training for all DoD branches and has both Army and Navy detachments assigned to the squadron (366trs.cc@us.af.mil).

Technicians maintaining specific equipment may do so when they are individually qualified/endorsed by the equipment manufacturer for the equipment.

Technicians holding a valid, current qualification or license from any state (or local jurisdiction if delegated authority by the state). Local jurisdictions and other organizations may require varying levels of continuing education to maintain recognized journeyman or technician-level qualifications.

Military personnel holding specific service equivalent qualifications to journeyman or craftsman technicians and approved by their unit commander.

1.4.5.6 Contractor must be trained in confined space entry and provide records of training to the COR prior to entering confined space. All testing and rescue equipment must be inspected, certified, and/or calibrated and certification documents must be submitted to the COR prior to use.

1.4.5.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced the contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.5.8 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the COR and KO at award and any time it changes. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.5.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.5.10 Contractor Identification: A security badge shall be issued to all contractor employees by the Directorate of Emergency Services (DES) badge office. Security badges are US Government property and shall be returned to the place of issuance upon termination of an individual’s employment or termination or completion of the contract. The identification badge shall be worn on the front of the outer garment, above the waist, at all times when the employee is on the Depot. If an employee forgets their security badge, they must report to the Main Gate Guard Post to obtain a temporary security badge prior to reporting to duty, a valid state issued identification card shall be held at the Main Gate Guard Post before issuance of a temporary security badge. If an employee forgets their driver's license, entry onto the Depot is prohibited.

Badges shall only be issued after the employee undergoes a security background check. The check shall be conducted by the Directorate of Emergency Services (DES). If the employee fails the background check he/she shall not be permitted access to the Depot. The following is prohibited:

Displaying security badges off the Depot Photographing or copying security badges Mutilating or destroying security badges Sharing or using another employee’s security badge

1.4.5.9.1 Contractor Vehicle Identification: All contractor vehicles operated on the Depot shall be registered and insured. Any vehicle that enters the Depot shall be clearly marked with the contractor’s company logo.

1.4.6 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 RECOMMENDED REPAIR. A repair that is suggested to be remedied but is not required to be in accordance with the UFC standards.

2.1.12 REQUIRED REPAIR. A repair that must be remedied to be in accordance with the UFC standards.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

2.2.1 AFARS Army Federal Acquisition Regulation Supplement

2.2.2 AR Army Regulation

2.2.3 CFR Code of Federal Regulations

2.2.4 CONUS Continental United States (excludes Alaska and Hawaii)

2.2.5 COR Contracting Officer Representative

2.2.6 COTS Commercial-Off-the-Shelf

2.2.7 DA Department of the Army

2.2.8 DD250 Department of Defense Form 250 (Receiving Report)

2.2.9 DD254 Department of Defense Contract Security Requirement List

2.2.10 DFARS Defense Federal Acquisition Regulation Supplement

2.2.11 DOD Department of Defense

2.2.12 FAR Federal Acquisition Regulation

2.2.13 IAW In Accordance With

2.2.14 ITM Inspection, testing and Maintenance

2.2.15 KO Contracting Officer

2.2.16 OCI Organizational Conflict of Interest

2.2.17 ODC Other Direct Costs

2.2.18 PIPO Phase In/Phase Out

2.2.19 POC Point of Contact

2.2.20 PRS Performance Requirements Summary

2.2.21 PWS Performance Work Statement

2.2.22 QA Quality Assurance

2.2.23 QAP Quality Assurance Program

2.2.24 QASP Quality Assurance Surveillance Plan

2.2.25 QC Quality Control

2.2.26 QCP Quality Control Program

2.2.27 TE Technical Exhibit

2.2.28 UFC Unified Facilities Criteria

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government shall not furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.2 Equipment: The Government shall not furnish any equipment necessary for the contractor staff to provide the support outlined in this PWS.

3.3 Materials: The Government shall not furnish any materials necessary for the contractor staff to provide the support outlined in this PWS.

3.4 Services: With coordination between the Government, the contractor and the Fire department, the Government shall drain the tank as necessary for the contractor staff to provide the support outlined in this PWS.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Equipment: The contractor shall furnish any and all testing and rescue equipment necessary for the contractor staff to provide the support outlined in this PWS. All equipment must be inspected, certified, and/or calibrated and certification documents must be submitted to the COR prior to use.

4.3 Materials: The contractor shall furnish any and all materials necessary for the contractor staff to provide the support outlined in this PWS.

4.4 Fire Extinguishers: All contractor vehicles and trailers must be equipped with an operational two and a half (2.5) pound ABC fire extinguisher. If one is not available in contractor vehicles and contractor trailers separately, access shall be denied into the area.

4.5 Confined Space Team: The contractor shall provide a confined space team consisting of the following. All must be trained in confined space entry.

4.5.1 Entrants – Those employees that will be entering the confined space.

4.5.2 Observer – An attendant to ensure no one unauthorized is entering the confined space.

4.5.3 Supervisor – The supervisor of the project that oversees the confined space entry.

***NOTE: Observer and Supervisor may be the same person, as long as they are capable of performing both duties completely.

5.0 Requirements: The contractor shall:

5.1 Schedule with the COR who will coordinate with Government personnel to perform ITM as required IAW UFC standards 2-2.7 on a one-time basis. ITM requirements are as follows:

(CLIN 0001)

Component Task

Control Valves (sealed, locked, or electrically supervised)

- Verify proper valve position.

Water Level (with remote electric supervision of water level)

- Verify proper water level in tank.

Tank Heating System (with remote electric supervision of water temperature)

- Verify operability of tank heater (prior to cold weather).

- Test temperature alarms to verify proper operation. (Maintain thermometer in accordance with manufacturer’s recommendations.)

Tank - Inspect exterior for condition, damage, corrosion, and accessibility.

- Verify air pressure (for pressure tanks).

Cathodic Protection - Inspect to ensure proper operation.

Control Valves (including drain valves) - Operate valve through entire travel to verify function.

- Lubricate valves to ensure operability.

- Verify that valve supervisory switches detect a change in valve position.

Water Level Alarms and Level Indicators

- Test water level alarms to verify operability and set points.

Automatic Fill Valve - Actuate valve automatically by lowering the water level in the tank.

- Measure refill rate and record data

Tank Vent - Inspect and clean tank vents.

Tank (without cathodic protection) - Conduct internal tank inspection to determine condition and amount of corrosion.

Tanks (with cathodic protection)

- Conduct internal tank inspection to determine condition and amount of corrosion.

Pressure Gauges - Calibrate or replace gauges.

Check Valves - Inspect interior of valves.

Level Indicator Test - Calibrate level indicator.

Automatic Fill Valve - Perform internal inspection of automatic fill valve.

5.1.1 The contractor shall provide all ITM records to the COR within (1) business day upon completion. Records shall include a minimum of each ITM task, date scheduled, date completed, and the technician completing the task.

5.1.2 The contractor shall provide a quote for any deficiencies found during the inspection within three (3) business days. The quote shall include parts and labor breakdown, estimated timeframe for completion, and whether it is a required or recommended repair.

5.2 Schedule with the COR who will coordinate with Government personnel to perform repairs to the identified and quoted deficiencies within two (2) business days of being authorized to begin work. (CLINs 0002, 0003)

5.2.1 The contractor shall not proceed with any repairs until authorized by the COR to begin work. The COR will review the quote, ensure funding is available and will coordinate scheduling with government personnel prior to authorizing the contractor to begin work.

5.2.2 Once the contractor begins work, if any delay to estimated timeframe is foreseen, the contractor shall notify the COR immediately and provide a new estimated timeframe for completion.

5.3 Ensure coordination with the Contracting Officer’s Representative (COR) regarding all aspects of the contract.

5.4 SERVICE CONTRACT REPORTING (SCR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://sam.gov. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub- Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub- Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter /

Page)

Date of Publication

Mandatory or

Advisory

Website

Unified Facilities Criteria

(UFC) 3-

601-02 standards 2- 2.7

7 October

Mandatory https://www.wbdg.org/FFC/DOD/UFC/ufc_3_601_02_2021.pdf

NFPA 22

Standard for Water Tanks

2023 Mandatory https://www.nfpa.org/ for Private Fire

Protection

NFPA 25

Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems

2023 Mandatory https://www.nfpa.org/

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By

Whom

5.1 – 5.3 The contractor shall perform Inspection, Testing and

Maintenance as required IAW

UFC 3-601-02.

The contractor shall perform Inspection, Testing and Maintenance as required IAW UFC 3-601-02 within the established timeframes 98% of the time.

2% failure to perform

Inspection, Testing and Maintenance as required IAW

UFC 3-601-02

within the established timeframes.

Direct Observation By COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By

Whom

5.1 – 5.3 The contractor shall perform Inspection, Testing and

Maintenance as required IAW

UFC 3-601-02.

The contractor shall perform Inspection, Testing and Maintenance as required IAW UFC 3-

601-02 within the established timeframes

98% of the time.

2% failure to perform Inspection, Testing and

Maintenance as required IAW UFC 3-

601-02 within the established timeframes.

Direct Observation By COR

Deliverable Frequency Number of Copies Medium/Format Submit To

1.4.5 - all information required for background checks

Before access to installation

1 per contractor or sub-contractor employee

Electronic Submission COR

1.4.5.2 – AT Level I Training

Within 30 days of contract start date and within 30 of completion of training

1 per contractor or sub-contractor employee

Electronic Submission COR

1.4.5.3 – iWATCH Training

Within 30 days of contract start date and within 30 of completion of training

1 per contractor or sub-contractor employee

Electronic Submission COR

1.4.5.4 – OPSEC

Training

Within 30 days of contract start date

1 per contractor or sub-contractor employee

Electronic Submission COR

1.4.5.6.2 – confined space entry

Prior to confined space entry

1 per employee entering confined space

Electronic Submission COR

1.4.5.6.2 – testing and rescue equipment

Prior to use 1 per equipment to be used for testing and/or rescue

Electronic Submission COR

1.4.5.8 – Contract Manager

At award and any time it changes

1 Electronic Submission COR

5.1.1 – ITM

Records

Within one (1) business day of completion

1 Electronic Submission COR

5.1.2 – Quote Within three (3) business days of completion

1 Electronic Submission COR

5.2 – schedule repairs

Within two (2) days of being authorized to proceed

1 Electronic Submission COR

5.2.2 – additional time

Immediately 1 Electronic Submission COR

5.4 – SCR At completion N/A Electronic Submission https://sam.gov