PWS Spray Foam LEAD DIO-23-05-21 Renewal.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

SPRAY INSULATION FOAM FOR CONTAINERIZED KITCHENS

1. General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform the task of spraying insulation foam on the underside of the Containerized Kitchen as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: The current reset procedure for the Containerized Kitchen, (CK), calls for replacement of the floors if rotted or damaged. If the center floor is replaced, the structural insulation foam under the floor is often damaged and compromised. It is necessary for this foam to be replaced if this occurs. LEAD does not have the capability to perform this work nor sufficient volume of work to establish this capability in-house. There is, therefore, a need to have a commercial contractor with portable equipment and proper training recoat the underside of the CK with the proper foam insulation.

1.3 Period of Performance (POP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 20 August 2023 to 19 August 2024

1.3.2 Option Year One: 20 August 2024 to 19 August 2025

1.3.3 Option Year Two: 20 August 2025 to 19 August 2026

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The observed dates for the following U.S. holidays are identified at the U.S.

Office of Personnel Management Operating Status and Schedules website (http://www.opm.gov/Operating_Status_Schedules/fedhol/2017.asp). The contractor shall not provide services on these days:

1.4.3.1 New Year’s Day: January 1st (Observed the next business day after the first if it falls on a Saturday or Sunday)

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Juneteenth: June 19th (Observed the next business day after the 19th if it falls on a Saturday of Sunday)

1.4.3.6 Independence Day: July 4th (Observed the next business day after the fourth if it falls on a Saturday or Sunday)

1.4.3.7 Labor Day: First Monday in September

1.4.3.8 Columbus Day: Second Monday in October

1.4.3.9 Veteran’s Day: November 11th (Observed the next business day after the eleventh if it falls on a Saturday or a Sunday)

1.4.3.10 Thanksgiving Day: Fourth Thursday in November

1.4.3.11 Christmas Day: December 25th (Observed the next business day after the twenty fifth if it falls on a Saturday or Sunday)

1.4.4 Place and Performance of Services: Place and Performance of Services: The contractor shall provide services between the hours of 7:00 a.m. - 3 p.m. Monday through Friday on days agreed to in advance with the COR, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Letterkenny Army Depot. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Safety and Environmental: The contractor shall conduct operations in accordance with applicable safety and environmental laws, regulations and standards. The Government will not be responsible for contractor operations not carried out in accordance with applicable safety and environmental laws, regulations and standards. Any surcharges related to safety or environmental compliance requirements must be included in the contractor’s per-item price.

1.4.6 Safety Requirements: Letterkenny Army Depot maintains a Safety Management System (SMS) and is either OSHA 18001 or ISO 45001 certified. Letterkenny Army Depot’s safety policy and safety program can be found at the following website https://www.letterkenny.army.mil/visitors.html Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, Army, and LEAD safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards, and documents prior to starting work. Additionally, the contractor shall make themselves familiar with and comply with LEAD’s local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

1.4.7 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.8 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.9 AT Level I Training: AT Level 1 Awareness Training: All contractor employees, to include subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level 1 awareness training is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

1.4.10 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30calendar days after contract award. https://www.letterkenny.army.mil/iwatch/

1.4.11 OPSEC Training: Per AR 530-1,the contractor employees must complete Level 1 OPSEC Awareness Training. New employees must be trained within 30 calendar days of their reporting to duty and annually thereafter. https://securityawareness.usalearning.gov/opsec/index.htm

1.4.12 Special Qualifications: Contractor must ensure all employees performing the spray foam application are trained and certified on equipment and materials used, in accordance with manufactures recommendations.

1.4.13 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5.

The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.14 Contract Manager (CM): The contractor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.15 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor employees performing work on depot will stop at the Wisconsin Gate and obtain visitor badges prior to performing service on CKs.

1.4.16 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 CERTIFICATE. Vendor supplied certificate for completion of the course as well as a document provided through TED (Total Employee Development) that demonstrates that the attendees of the course(s) have successfully completed the training requirements.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.7 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation CFR Code of Federal Regulations CM Contract Manager CMR Contractor Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Service Code IAW In Accordance With KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest POC Point of Contact PMT Project Management Training PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOW Statement of Work TE Technical Exhibit UIC Unit Identification Number

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS.

3.2 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 If the center floor of a Containerized Kitchen gets replaced, the structural insulation foam underneath is often damaged. When this happens, there is a need for spray insulation foam to be applied to the underside of the Containerized Kitchen. The application of the spray foam insulation shall comply with the following guidelines:

5.2 The contractor shall begin the job within two business days of work request.

5.3 The contractor shall begin and complete all work the same business day.

5.4 The contractor shall coat the underside of the CK where needed in accordance with drawing M6918_CK Spray Foam Insulation Locations.

5.5 The foam applied shall have the following characteristics:

5.5.1 Two-part, closed cell, spray applied rigid polyurethane foam.

5.5.2 Density of 2 lb/ft3 ± 0.1 lb/ft3.

5.5.3 Minimum aged R value of 6 per inch of foam.

5.5.4 Foam must be able to be applied to plywood and steel surfaces.

5.5.5 Foam shall not absorb moisture or deteriorate from contact with moisture.

5.5.6 Foam shall be compatible with an overcoat of rubber spray undercoat protectant.

5.5.7 The contractor shall apply the foam so that it forms a solid and continuous coating with a thickness of 2.5 inches ± ½ inch that covers and seals the specified spaces on the underside of the CK.

5.5.8 The contractor shall NOT coat the forklift pockets and ISO lock corner fittings.

5.5.9 The contractor shall take action necessary to prevent the foam from contacting the outside painted surfaces of the CK.

5.5.10 The contractor shall present the completed work to CK work leader or section chief for inspection and correct any deficiencies prior to leaving the worksite.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication Date of Publication Mandatory or Advisory Website

M6918_CK

Spray Foam Insulation Locations

February 2013 Mandatory See Attached Drawing

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare the contractor’s performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method

/ By Whom

5.2 The contractor shall begin the job within five business days of work request.

Work shall begin within two days of work request with 95% compliance.

95% compliance COR’s quarterly review of recorded response times.

5.3 The contractor shall begin and complete all work the same business day.

All work will be completed between 7 AM and 3:00 PM with 95% compliance.

95% compliance COR’s quarterly review of arrival and departure times.

5.5

Applied Foam Characteristics The foam shall be in accordance with 5.5.1 -

5.5.10 with 100% compliance.

100% compliance QC’s inspection of contractor’s documentation

5.5.7

This foam shall be sprayed in a solid and continuous coat covering and sealing the necessary spaces on the underside of the CK as shown in drawing M6918_CK Spray Foam Insulation Locations.

The foam shall be 2-1/2” +/- ½” thick in accordance with M6918_CK Spray Foam Insulation Locations with 95% compliance.

95% compliance QC’s inspection of each completed foam application

5.5.8

The forklift pockets and ISO lock corner fittings shall not be sprayed under any circumstance in accordance with drawing M6918_CK Spray Foam Insulation Locations.

No foam shall be applied to the forklift pockets or ISO corner fittings with 99% compliance.

99% compliance QC’s inspection of each completed foam application

5.5.9

The foam must be prevented from contacting the outside painted surfaces of the CK in accordance with drawing M6918_CK Spray Foam Insulation Locations.

No overspray on the outside of the container in accordance with M6918_CK Spray Foam Insulation with 99% compliance.

99% compliance QC’s inspection of each completed foam application

TECHNICAL EXHIBIT 2

Estimated Workload Data

(This information is provided for historical background only. It is not a guarantee of workload quantities.)

Year Estimated Quantity

Base 60 Option Yr. 1 60 Option Yr. 2 60

TECHNICAL EXHIBIT 3

OFFEROR'S STATEMENT OF COMPLANCE

Paragraph #

Description

Comply

Non- Comply

Rationale for Non- Compliance / Alternative

5.2 The contractor shall begin the job within

five business days of work request.

5.3

The contractor shall begin and complete all work the same business day.

5.5

Applied foam characteristics

5.5.7 The foam shall be sprayed in

continuous coat in accordance with drawing M6918_CK Spray Foam Insulation Locations.

5.5.8

The forklift pockets and ISO corner locks shall not be sprayed, in accordance with drawing M6918_CK Spray Foam Insulation Locations.

5.5.9

The foam must be prevented from contacting the outside painted surfaces of the container, in accordance with drawing M6918_CK Spray Foam Insulation Locations.