W911N2-22-R-0032 released.pdf

SEE ADDENDUM

(No Collect Calls)

W911N222R0032 17-Aug-2022

b. TELEPHONE NUMBER

717-267-8938

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 31 Aug 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KEVIN DUFFY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1R 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LETTERKENNY MUNITIONS CENTER

MONICA R DEAN

BLDG 3315

1 OVERCASH AVE

CHAMBERSBURG PA 17201-4150

TEL: 717-267-9577 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

541380

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N222R0032

Section SF 30 - BLOCK 14 CONTINUATION PAGE

NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors must be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database must be kept current.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database must be kept current and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 7 calendar days prior to the closing date. Questions submitted aftetr this time will be answered at the discretion of the Contracting Officer. The POC for this action is Kevin Duffy, kevin.a.duffy4.civ@army.mil

4. Award without Discussions: The Government intends to award without discussions; therefore Offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See FAR 252.232-7006 for more information.

7. Period for Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

8. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract. Requirements Contract. All quantities are estimated and individualt task orders shall be issued citing specific quantities and delivery dates. Payment will be made on actual quantities serviced.

9. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

10. Set- Aside: The proposed contract is s 100% Small Business Set-Aside

11. Contact Information : A Contracting Officer's Representative (COR) will be appointed at the time of award.

The successful Offeror will be furnished the COR name and contact information at the time of contract award.

12. Wage Determination: No.: 15-4253 (REV 21) dated 06/27/2022 and is hereby incorporated. Wage Determination can be viewed at http://www.wdol.gov

13. Instructions for Offeror’s, which is attached includes the evaluation criteria for Award. Offerors must review, adhere and submit their proposals compliant with the Instructions to Offeror/Basis for Award.

14.Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $200,000 per occurrence for property damage.

15. AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to Resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel

4400 Martin Road Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at: www.amc.army.mil/amc/commandcounsel.html If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest

Procedures.

16. Pre-Award Survey: A Pre-Award Survey may be conducted to examine the offeror's technical ability, management structure, financial capability, accounting systems, security controls/clearances, labor resources, performance record, and ability to meet required schedules.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

RMIS CABINET X RAY MACHINE SERVICE

1.0 General: This is a requirement to have a Cabinet X-Ray machine repaired as described within this Performance Work Statement.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform service, maintenance and repairs to a Cabinet X-Ray machine as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract. All preventative maintenance and repairs will be documented and sent via e-mail to the Contract Officer’s Representative (COR) and to the Technical Point of Contact (TPOC), within 24 hours of the action of a repair or preventative maintenance.

1.2 Background: Letterkenny Munitions Center (LEMC), on or around July 2017, purchased a RMIS X-Ray Machine. This machine has exceeded the warranty period and due to the overall cost of the machine, requires service, maintenance and potentially repairs. The machine is currently operational and is not exhibiting any evidence of mechanical malfunction or failure. This machine is of industrial grade and strength and has the capacity to internally photograph munitions and their respective parts.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and 2- 12-month option years. The Period of Performance reads as follows:

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary which refer back to the requirements listed in 5.3.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: Second Monday in October

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day: 4th Thursday in November

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services The contractor shall provide services between the hours of 0730 and 1530 on Monday through Thursday, and possibly Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 3810 inside LEMC, monitored by the COR or the TPOC. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Also while on site at LEMC, the contractor is responsible for the performance and conduct of his employees.

1.4.5 Security Requirements: Contractor personnel performing work under this contract are not required to have a specific security level. The contractor personnel will be escorted and monitored at all times while at LEMC by the COR or TPOC.

1.4.6 Physical Security: The contractor shall safeguard all Government property that is being diagnosed or repaired.

At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privety of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LEMC Letterkenny Munitions Center POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TPOC Technical Point of Contact

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS. While in this workspace the contractor will be escorted and monitored while completing the actions outlined in this PWS.

3.2 Utilities: The Government will provide the contractor with access to basic utilities, including electricity and lighting. The contractor shall instruct employees in utilities conservation practices.

3.3 Equipment: The Government will NOT provide any equipment, tools or services to assist in the repairs or the replacement of parts during the repairs.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Contact: The contractor shall provide an e-mail address, name and telephone number for repair assistance and scheduling during both regular hours and non-business hours.

4.3 Tools/Equipment: The contractor shall provide all test equipment, tools, and other special equipment necessary to repair or install replacement parts on the Cabinet X-ray Machine. When parts are installed then re-calibration will be necessary.

5.0 Requirements: The contractor shall:

5.1 Conduct a routine semi-annual preventative inspection to cover the following points on the unit:

5.1.1 Perform a computer system backup to a file location or storage location designated by the COR or TPOC, and apply any software upgrades to VJ Technologies Vi3 system software.

5.1.2 Check X-ray tube ground cable, tighten all the screws, ground cable connected to cathode generator.

5.1.3 Check MP1 ground cable, tighten all screws, ground cable connected to cathode generator.

5.1.4 Check anode generator ground cable, tighten all the screws, ground cable connected to cathode generator.

5.1.5 Check X-ray system ground cable, tighten all the screws, ground cable connected between cathode generator and column (or dedicated ground)

5.1.6 Check cabinet against any mechanical damage

5.1.7 Maintenance the HV cable (cathode tube side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.8 Maintenance the HV cable (anode tube side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.9 Check oil hoses against leakage on the tube side.

5.1.10 Maintenance the HV cable (cathode gen side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.11 Maintenance the HV cable (anode gen side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.12 Blow dust from HV cathode generator with compressed air, remove cover, special attention to fans and heat sink.

5.1.13 Verify that all X-ray cables are tightened.

5.1.14 Clean the computer, filter, plugs, check all PCBs, fan filter, and check connections.

5.1.15 Check mains voltage to system, use voltmeter (normally voltage is 220V).

5.1.16 Check electrical ground, use voltmeter (normally line to ground is 115 Vac).

5.1.17 Check air pressure gauge, clean the filter, the pressure should be at least 0.5MPA (75 psi).

5.1.18 Lubricate all the axis of the manipulator that requires lubrication.

5.1.19 Check all the axis of the manipulator in manual mode, verify total travel and limit switches in proper position.

5.1.20 Checking the encoder function, value should be changed with axis motion, then verify that it goes to home.

5.1.21 Check the level of the cooler; make sure the oil level is normal. If not, add oil for the cooler, check for any leakage.

5.1.22 Turn OFF chiller/cooler and verify that E15 appears on MP1. Turn back ON and verify that E15 disappears.

5.1.23 Check chiller compressor cut off sensor setting value T=23° C.

5.1.24 Check temp sensor. Move the knob CCW to lower the temp setting and trigger E16 on the MP1.

Move back to original value (40° C).

5.1.25 Clean the oil cooler, to tighten all the screws.

5.1.26 Safety interlocks check, when any access is opened, the safety interlock will open and MP1 will display S1. Check this statement is true for product and service doors. After checking verify that interlock is cleared.

5.1.27 Check all E-stops. When POWER is on, hit each E-stop. Verify that POWER light goes OFF; try turning POWER key switch to ON, it should not turn ON until E-stop is disengaged. After checking verify that E-stops are cleared.

5.1.28 Check the beam-blocker operation, to tighten all the screws of the beam-blocker. Check that beam-blocker opens and closes (Vi3). Leave it CLOSED.

5.1.29 Check the shutter motion, to tighten all the screws of the shutter. Checking the functions of the MP1, make sure all the buttons are normal, and all the MP1 lamps work as well.

5.1.30 Perform conditioning of the X-ray system. Note any deviation from full power. Check that BB is

CLOSED.

5.1.31 Check amber lights & audible alarm. They will be turned ON, the same amount of time that X-rays are in PRE-WARNING mode. This is a buffer time, typically 5 seconds, between the X-ray OFF state and the X-ray ON state.

5.1.32 Check red lights & X-ray ON signs. They will be turned ON, for as long as X-rays are being produced.

5.1.33 Check the surveillance monitoring system, make sure all the monitors are normal, if not, check the power cable and data cable.

5.1.34 Cleaning console table, clean the inside of cabinet, check the lamp(s) in the cabinet, replace if necessary.

5.1.35 Visual inspection of the system for other mechanical issue such as rollers, rotating system. Perform radiation survey. Check the lead curtain for breaks or leakage, and recommend replacement if necessary.

5.1.36 Record values of numerous routine diagnostic readouts

During the preventative maintenance visits the machine will be checked and calibrated at the above listed points to the manufacturer’s specified levels that will be provided by the Government TPOC, which will be outlined in the manufacturer’s system user manual. All preventative maintenance will be documented and a copy will be provided to the Government TPOC within 5 calendar days of the inspection. This report will also contain any recommendations that would increase machine efficiency and minimize downtime. The contractor shall provide materials/parts for any minor repairs during the preventative maintenance visits and install or replace this defective material/part while on site for the visit. Additional repair costs and/or visits to conduct the repairs will have to be authorized by both the COR and the TPOC. This cost will include all travel and other administrative costs. This PM request shall be acknowledged and then scheduled for a date convenient for both the contractor and the government within 24 hours. The PM will not completed within 24 hours, just simply acknowledged and scheduled.

5.2 REPAIR: The contractor shall be contacted when the COR determines that a machine requires maintenance support. This service request shall be acknowledged and then scheduled for a date convenient for both the contractor and the government within 24 hours. The service will not completed within 24 hours, just simply acknowledged and scheduled. If the COR has determined that the contractor has not repaired a machine back to operational condition in a timely manner or an ongoing problem continues to re-occur without resolution, the contractor shall bring in an OEM technician or an OEM trained technician to correct the failure. OEM labor shall be billed as actual per the Repair Resolution CLIN instructions. Funding for OEM labor will be allocated on individual delivery orders for the following items:

5.2.1 Digital Detector Array Comet X-Ray Tube, 450 kV X-Ray Source Metal Ceramic (FS 0.4mm & 1.0mm 7 700/1500M)

5.2.2 Two 450 KV Generators

5.2.3 Gulmay Anode Generator

5.2.4 Gulmay Cathode Generator

5.2.5 Oil to Air Cooling Unit, and hoses

5.2.6 Computer Control System, Hardware High Resolution Monitors

5.2.7 High Voltage Cables (2)

5.2.8 Load/Unload Solenoids

5.2.9 Load/Unload Part Conveyor Motors

5.2.10 Part Access Door Dive Motors (2)

5.2.11 Ball Screw Actuators (4)

5.2.12 Survo Motors

5.2.13 Controller Gulmay MP1

5.2.14 Controller box, and control cables

5.2.15 2 HV Cable and Flanges 10M long with 90 degree at tube end

5.2.16 Motorized shutter for X-Ray Tube

5.2.17 Beam Blocker

5.2.18 Fixture for placement of filters (up to 8mm in thickness), supply of filter design

5.2.19 Chord length compensator

5.2.20 Laser Pointer

5.2.21 Two Primary Interlock Switches 40A

5.2.22 Detector – 16” x 16” active area

5.2.23 Two Conveyors – 1 Load and 1 Unload

5.2.24 Two Computers – 1 Acquisition and 1 Review

5.2.25 HMI Pendant

General repairs shall be scheduled to be conducted within a 24 hour window of the reported issue, according to the sections of the unit described in 5.1. This does not include emergency or immediate repairs. The contractor shall also supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems at no additional cost to the Government. If the contractor is unable to answer question, they shall provide an OEM POC at no additional cost to the Government. The cost to conduct the repairs per hour shall include all travel and administrative costs.

5.3 PARTS: The contractor shall provide all necessary parts for all work performed under this contract. The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.1 and 5.2. Repair parts shall be billed as actual per the parts CLIN instructions. Funding for repair parts will be allocated on individual delivery orders. This shall not be construed to mean that the contractor has exclusive rights to supply all parts needed to perform non-emergency maintenance and emergency maintenance. The Government reserves the right to procure parts required for maintenance performed in-house by most advantageous means.

5.4: TECHNICAL EVALUATION FACTORS:

5.4.1 This will be described in the Trade-Off document:

5.4.1.1 Factor 1: Prime Contracting Experiences with the Government

5.4.1.2 Factor 2: Past Performance with the Government

5.4.1.3 Factor 3: Price

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.0 Requirements The contractor

shall perform PM and repairs within the established timeframes.

The contractor shall perform repairs within the established timeframes 98% of the time each month by conducting tests and documenting the results.

2% defect rate Periodic Inspection – COR and TPOC will review monthly all repair and preventative maintenance documents.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of

Copies Medium/F ormat Submit To

1.4.1 Quality Annually in AUG 1 TPOC and

COR E-

Mail elizabeth.a.michael.civ@army.mil monica.r.dean.civ@army.mil

5.1 PM Reports 5 days after preventative

maintenance

1 TPOC and

COR E-

Mail elizabeth.a.michael.civ@army.mil monica.r.dean.civ@army.mil

5.2 Repairs Scheduled Repairs scheduled with 24

hours of report

1 TPOC and

COR E-

Mail elizabeth.a.michael.civ@army.mil monica.r.dean.civ@army.mil

5.3 Parts have $0 mark

up

100% parts are at cost 1 TPOC and

COR E-

Mail elizabeth.a.michael.civ@army.mil monica.r.dean.civ@army.mil

INSTRUCTION TO OFFEROR'S

1. Proposal Submission.

A. The proposal submitted in response to this RFP must be in compliance with the terms and conditions of the respective Offeror’s General Services Administration’s Schedule, requirements as stated in the RFP. This attachment and the Performance Work Statement (PWS). All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award.

B. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their Facility or experiences and will base its evaluation on the information presented in the Offeror's proposal.

C. Discrepancies. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (KO) in writing with supporting rationale as well as the remedies the Offeror is asking the KO to consider as related to the omission or error.

D. Proposal Submission. Each Offeror may submit proposals electronically via email in a format readable by Microsoft (MS) Word 2010, Adobe Acrobat X Pro, MS Excel 2010, and MS-Power Point 2010, as applicable to Contracting Officer Tracy L. Hunt, email: tracy.l.hunt27.civ@army.mil and Contract Specialist Kevin Duffy email:

kevin.a.duffy4.civ@army.mil The Contractor shall submit proposals for consideration no later than A.M. (Eastern Standard Time), . Only one (1) proposal shall be submitted, per company, in response to this requirement.

Proposals received after the date/time specified will not be evaluated.

E. Offerors submitting a proposal in response to this RFP shall submit a technical volume, past performance volume, and price proposal. The offeror’s company name, acronym, logo, or any other identifying information shall NOT be present on any other page but the Cover Letter. Text shall be single-spaced, on an 8 ½ x 11 sheet with a minimum one-inch margin all around. Font shall be no less than Times New Roman 10 pt. Pages shall be numbered consecutively within each volume. All proposal information shall be submitted in either MS Word or PDF format except for pricing information (Volume III). Each volume shall be submitted as a separately-labeled electronic file. Or, the volumes, including the Cover Letter, shall be separated by tabs in a three-ring, loose leaf binder and provided in electronic format as well. Offerors must ensure that pricing information is only included in Volume III. Do NOT include any Pricing information the other volumes. Submit your proposal in accordance with the table below. All electronic submissions shall reference the complete RFP number in the subject line.

VOLUME REFERENCE TITLE

MAXIMUM

NUMBER OF

PAGES

Cover Letter (Facilities

Clearance and Joint Certification Program Form)

No page limit

I Prime contractor for RMIS requirements Technical 10 Page Limit

Contract examples with the government as an RMIS technician repair/PM company specifically for the RMIS machine.

Technical

Business endeavor examples with the government as an RMIS technician repair/PM company specifically for the RMIS machine.

Technical

II

Past Performance Contract Management 10 Page Limit Contract examples with the government as an RMIS technician repair/PM company specifically for the RMIS machine.

Contract Management

Business endeavor examples with the government as an RMIS technician repair/PM company specifically for the RMIS machine.

Contract Management

III

Price Cost Per CLIN described in section 5 of the PWS `1 page limit

H. Proposal Volumes:

Cover Letter for Each Volume: Cover Letter shall include offerors’ small business status/categories, company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE Code, DUNS number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, and/or specific information if proposing a teaming arrangement.

Volume I, Factor 1: Technical – Sub-Contractor Expereinces The offeror’s proposal shall, at a minimum, address each of the sub-factors, as they apply to the RMIS NDT LEMC PWS. The Technical Proposal should be clear, specific, and complete. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the sub-factors listed below. Address your technical solution for meeting or exceeding the government’s minimum performance or capability requirements of each technical sub-factor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the PWS. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

This volume shall contain past performance information regarding recent and relevant contracts. This volume shall not exceed 10 pages. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor, those subcontractor performing 20% or more of the work, in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. The Offeror must provide the following information for each project submitted:

Prime Contractor Experiences –The contractor shall provide its management plan to address the following:

- Describe your organization’s capability to support the requirements listed in Section 5.1, & 5.2, of the Performance Work Statement, (PWS) with qualified personnel.

- Describe your approach to fulfill the requirements in the Performance Work Statement paragraphs 5.1.

& 5.2.

- Contract examples with the government as an RMIS NDT technician conducting repairs and/or PM.

- What process will you have in place to ensure all employees are appropriately trained and adequately certified to perform any of the requirements listed in the PWS under section 5?

The Offeror must provide the following information for each example of experiences submitted:

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone.

(e) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(f) Contract award date.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time &

Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

(i) Nature of the contractual effort and the relevancy to this proposed effort.

Volume II, Factor 2: Past Performance with the Government

The offeror’s proposal shall, at a minimum, address each of the sub-factors, as they apply to the RMIS NDT LEMC PWS. The Technical Proposal should be clear, specific, and complete. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the sub-factors listed below. Address your technical solution for meeting or exceeding the government’s minimum performance or capability requirements of each technical sub-factor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the PWS. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation

Past Performance –The contractor shall provide its management plan to address the following:

- Describe your organization’s capability to support the requirements listed in Section 5.1 & 5.2 of the Performance Work Statement, (PWS) with qualified personnel.

- Describe your approach to fulfill the requirements in the Performance Work Statement paragraphs 5.1.

& 5.2.

- Contract examples with the government as an RMIS NDT technician repair/PM Company.

- What process will you have in place to ensure all employees are appropriately trained and adequately certified to perform any of the requirements listed in the PWS under section 5?

This volume shall contain past performance information regarding recent and relevant contracts. This volume shall not exceed 10 pages. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor, those subcontractor performing 20% or more of the work, in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. The Offeror must provide the following information for each project submitted:

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone.

(e) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(f) Contract award date.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time &

Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

(i) Nature of the contractual effort and the relevancy to this proposed effort.

Volume III, Factor 3: Price

The offeror shall submit pricing information to support the reasonableness of their proposed prices for all CLINs with the exception of CLIN 0003 Parts. Failure to comply with the RFP requirements for Price information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Information shall be segregated by the performance periods and the total price for each CLIN as specified in the solicitation. Information shall also show the consolidated total price for performance.

Pursuant to the Service Contract Labor Standards (SCLS) (formerly known as the Service Contract Act of 1965), the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits for the applicable locations will be made part of any resulting contract. For proposal purposes only, the Government has incorporated the applicable Wage Determination(s) in this RFP.

2. Basis of Award:

A. AWARD

Award will be made to the quote that is determined to provide the best value to the Government, in accordance with FAR 8.405-2(d), and the procedures specified in the FOPR. Offerors must meet the entry gate criteria (see B. Entry Gate Criteria) in order to proceed to full quotation evaluation (see C. Factors to Be Evaluated). Those Offerors meeting the entry gate criteria will be evaluated based on the following three (4) factors: Prime Contractor Experiences, Sub-Contractor Experiences, Past Performance, and Price. The Technical factors are more important that than the Past Performance factor, which is more important than the Price factor. Note: All non-priced factors combined are significantly more important than price. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for the Technical factors (1&2) and a rating of no less than “Satisfactory Confidence” or “Unknown Confidence” must be achieved for the Past Performance factor (3).

Proposal risk is integral to each evaluation element within these areas; however, the Government shall assess the risk associated with the Offeror’s overall proposal when determining which proposal offers the best value to the Government. Inconsistencies between an Offeror’s technical capabilities, past performance, or price will indicate risk, which could reduce an Offeror’s chance of being selected for award. Offerors are cautioned that the award may not necessarily be made to the lowest priced Offeror or to the highest rated technical Offeror.

The Government intends to make award based on the initial proposal submissions without conducting discussions.

Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold discussions if, during the evaluation, it is determined to be in the best interest of the Government. Discussions are fluid interaction(s) between the Contracting Officer (KO) and the offerors that may address any aspect of the proposal and may or may not be documented in real time. However, the Government reserves the right to conduct discussions using Interchange Notices (IN). Offeror responses to INs will be considered in making the order selection decision. Discussions may be conducted with one, some or all offerors as the Government is not required to conduct discussions with any or all contractors responding to this RFP.

B. Entry Gate Criteria

The Offeror must be rated acceptable for the following criteria in order to proceed to full quotation evaluation:

Entry Gate Criteria: The Offeror must provide a copy of their active secret facility clearance for your organization.

Those individuals without U.S. Citizenship will not be granted access to the depot.

C. Evaluation Factors

Responses will be evaluated against the following factors and sub-factors:

Factor 1: Prime Contracting Experiences with the Government Factor 2: Past Performance with the Government Factor 3: Price

FACTOR 1: Prime Contractor Experiences Technical.

The technical proposal should demonstrate the contractor’s ability to perform the technical requirements of the PWS.

Factor 1: This factor will evaluate the offeror’s understanding and management methodologies to fulfill the requirements set forth in the Performance Work Statement. Letterkenny Munitions Center emphasizes the need for a high morale and qualified work force.

During evaluation of each proposal, the Government will assign each factor/sub-factor a rating as shown below. The government will assign an overall rating to the Technical factors. A rating of unacceptable in one or more sub-factors will constitute an overall rating of unacceptable for the technical evaluation in that factor. The management plan sub-factor is more important than the Phase-in/Phase-out plan sub-factor.

The following ratings will be utilized:

Factor 2: Past Performance

A. The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.

B. Offerors shall submit all information on Government and/or commercial contracts, Factor 2 for the prime offeror and each major subcontractor, those subcontractors expected to perform twenty (20) percent or more of the proposed effort, in performance or awarded during the past four years, from the issue date of this FOPR, which are relevant to the efforts required by this RFP. The Government may consider a wide array of information from a variety of sources, but is not compelled to rely on all of the information available.

COMBINED TECHNICAL/RISK RATINGS

Color Rating Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Proposal is un-awardable.

C. Offerors shall include the most recent and relevant efforts (within the past four years) in their proposal.

Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned an “unknown confidence rating” and its proposal will not be evaluated either favorably or unfavorably on past performance.