SOL AMENDMENT W911N2-21-R-0035 0002.pdf

MICHAEL S. LINDGREN

LETTERKENNY CONTRACTING OFFICE

1 OVERCASH AVENUE, BLDG 2S, CCAM-MLK

717-267-9361

CHAMBERSBURG PA 17201-4150

W25G1Q1124R004

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update the Performance Work Statement and to answ er questions submitted in response to the solicitation. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911N221R0035

X 9B. DATED (SEE ITEM 11)

28-Jul-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Aug-2021

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N221R0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTION & ANSWER

Q1: We want to confirm PWS paragraph 5.8 applies to all 44 machines listed on Appendix A, and if not, which machines does it apply to?

A1: Paragraph 5.8 refers to only the Waterjet Machines. Paragraph 5.8 is updated as follows:

“5.8 PREVENTIVE MAINTENANCE (30 Day PM for WATERJETS) The contractor shall perform a PM within 30 days after award of contract and every 4,000 hours thereafter. The PM shall be performed during LEAD duty hours and as described in the specific OEM Manual, Technical Exhibit 1 thru 4 & LEAD PM Checklists (Attachment A).”

Annual PMs for ALL other machinery shall be coordinated with the designated Contracting Officer’s Representative (COR) in accordance with Technical Exhibit 1 thru 4.

Q2: As it relates to PWS paragraph 5.13, we wanted clarification for:

Q2a: How should we understand “timely manner”? How is it going to be determined?

A2a: Paragraph 5.13 will be updated to read within 48 Hours:

“5.13 REPAIR/OEM RESOLUTION: The contractor shall be contacted when the COR determines that a machine requires maintenance support (see paragraphs 3.0 through 3.6 and 5.0 through 5.1). The COR or LEAD’s Technical Advisor shall determine if the contractor has repaired a machine back to its normal operating condition. Should an ongoing problem continue to re-occur and the contractor is unable to identify and/or resolve the issue within 48 Hours, the COR may submit a formal request that the contractor schedule a certified OEM technician to correct the failure at NO additional cost to the government.”

Q2b: Currently, if we don’t initially work on a job, the practice is LEAD calls the OEM and we handle the paperwork with a 10% mark-up. Is that going to still be the procedure?

A2b: The government will have the option to request the OEM technical support directly and/or request that the contractor contact the OEMs to schedule OEM technical support. If the contractor does not initially start the job, they shall submit a service call to schedule the OEM for maintenance parts and/or technical support.

If the contractor agrees to these terms, the contractor will have the option to include charges for any additional services requested by the government and be responsible for the completion of work thereafter.

The contractor shall ensure the correct parts and services are ordered and, delivered in accordance with the work order. The contractor shall monitor their OEM sub-contractor’s progress and are responsible for work that is non-compliance with the SOW.

Q2c: OEM parts – when are we responsible for those versus the government? Will the 10% mark-up continue to apply?

A2c: The government shall request a quote for OEM part(s) to the contractor in writing via email, memo or text. The contractor shall provide the government with a quote that may include a service charge and copy of the distributors quote or bill for services rendered.

The contactor shall provide the government with an itemized invoice(s) that list all charges to the government. Charges on the invoice may include all delivery fees along with charges for service upon the delivery of parts or goods to be approved by the COR. The COR shall approve all charges which exceed $50.00 (Per 5.12.1)

Note: The contractor shall not list or submit any charges for taxes on any invoices.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Building 350 Annex, Industrial Machine Maintenance Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform emergency repairs, non-emergency repairs, and Preventative Maintenance (PM) services for building 350 Annex industrial machines as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: The industrial machines (Technical Exhibits 1 through 4) support all of the programs at Letterkenny Army Depot (LEAD). When these machines breakdown, long downtimes impact the ability of LEAD to meet production and delivery schedules of these programs. LEAD is requesting a service contract to ensure the machines are repaired and operational in the shortest amount of time to reduce the impact on production and delivery schedule.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 29 August 2021 to 28 August 2022

1.3.2 Option Year One: 29 August 2022 to 28 August 2023

1.3.3 Option Year Two: 29 August 2023 to 28 August 2024

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QC system.

1.4.1.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards are applied, the frequency of surveillance, and acceptable quality level(s) and defect rate(s)).

1.4.2 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.3 President’s Day: Third Monday in February

1.4.2.4 Memorial Day: Last Monday in May

1.4.2.5 Juneteenth: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day: First Monday in September

1.4.2.8 Columbus Day: First Monday in October

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day: Fourth Thursday in November

1.4.2.11 Christmas Day: December 25

1.4.3 Place and Performance of Services: The contractor shall provide services between the hours of 0600 – 1600 Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Letterkenny Army Depot, Industrial Building 350 Annex. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons or unless otherwise notified by the COR. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.4.2 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 Awareness Training is available on the Letterkenny Army Depot homepage

– www.lead.army.mil.

1.4.4.3 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage at:

www.lead.army.mil.

1.4.4.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated subcontractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5 SAFETY: The Contractor shall comply with all applicable federal (OSHA), state, local and Letterkenny rules, regulations, and standards that pertain to safety. Contractor personnel shall be equipped with the appropriate protective safety equipment (e.g. respirator, clothing, foot protection, hearing and eye protection, etc.) before conducting maintenance in the industrial work environment at (LEAD). Safety equipment and procedures shall adhere to LEAD Safety Specifications as well as OSHA, NIOSH and ANSI recommendations/standards (See Section 6.0: Applicable Documents). All machinery, equipment or materials shall be considered by the Contractor as contaminated with cadmium, lead, chromium or other hazardous materials. Contractor personnel shall use proper hygiene practices when in hazardous areas and wear protective equipment at all times and shall be responsible for the supply, cleaning, and maintenance of their own protective equipment.

1.4.5.1 Safety Training: The contractor shall be responsible for training their employees on all safety regulations and procedures which are applicable to the maintenance of blast equipment as well as providing a pre-work brief to all Contractor personnel prior to them performing any work on Letterkenny Army Depot. The pre-work brief must cover both OSHA and Letterkenny regulations, particularly those listed under Chapter 26, LEAD Reg. 385-1 (see Section 6.2).

1.4.5.2 Job Safety Analysis and Safety Plan (JSA): The contractor shall complete a Job Safety Analysis (JSA) (a template is available Letterkenny Safety Office, (717) 267-5253) as well as a Safety Plan and submit to LEAD Contracting Office. The LEAD Safety Office will then review and approve the contractor’s JSAs and Safety Plan.

The contractor shall be subject to a safety evaluation by Government personnel without prior notice any time the contractor is on-site and performing work at Letterkenny Army Depot.

1.4.5.3 Confined Space Entry: Letterkenny Army Depot requires a permit for Confined Space Entry. The contractor shall be responsible for obtaining and maintaining these permits and shall comply with all federal, state and local Letterkenny rules and regulations to Confined Space Entry (see Applicable Documents, Section 6.0, in this PWS). Contractor employees shall be confined space entry trained by the contractor’s own OSHA-Certified Confined Space Entry Safety Program. The contractor shall provide all equipment required for Confined Space Entry Work. A pit which is below the ground or floor can also be considered as a confined space area. Machinery requiring confined space entry can be confirmed by the COR or technical advisor to the COR.

1.4.5.4 Electrical Work: The contractor shall ensure all electrical work is performed in accordance with the National Electrical Code, the National Electrical Manufacturers Association and National Fire Protection Agency (NFPA 70).

The contractor will be responsible for the electrical circuitry from the point of the main disconnect and any electrical circuitry that is a part of or subcomponent of the machine.

1.4.5.5 Hazardous Waste: All hazardous waste generated by the contractor’s activities shall be disposed of in a manner which is environmentally safe and diminishes potential health hazards by Letterkenny Army Depot (filters, augers, dust, etc.). The contractor shall coordinate with the TPOC or COR for the disposal of those wastes.

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Special Qualifications: The contractor shall ensure that all personnel and sub-contractor personnel performing under this contract are fully trained, licensed, and qualified to perform maintenance on the equipment listed in this contract.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM, who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive or have access to contractual documentation or participate in the development of proprietary or source selection information (e.g. cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

1.4.11 OCI Notification. The contractor shall notify the KO immediately whenever they become aware that such access or participation with OCI may result in any actual or potential OCI issue and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

1.4.12 OCI Mitigation Plan. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5. Key/Gate Pass Control: The contractor shall establish and implement methods of ensuring all keys/gate passes issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys and/or gate passes by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/gate passes to the Contracting Officer’s Representative (COR).

1.5.1 Lost/Duplicate Keys: In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

1.5.2 Lock/Key Replacement: When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.5.3 Authorization/Entry: The contactor shall prohibit the use of the Government issued keys/gate passes by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.5.4 Lock Combinations: The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.5.5 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.6 Contractor Travel: The contractor shall be responsible for making all travel arrangements for their OEM Technicians traveling to Letterkenny Army Depot (LEAD) in order to perform requested OEM machine maintenance service(s). The contractor shall provide the Contracting Official Representative (COR) with quote for all travel expenses listing the individual costs for lodging and travel with the name(s) of their technicians who will be performing the service work order. Travel expenses may also include shipping of parts, tools & equipment on the billing invoice for OEM Technical Services under the correct CLINs. The contractor shall only quote and submit necessary travel expenses to the LEAD-COR for validation and approval.

1.5.7 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate other Government rights.

1.5.8 Contract Manager (CM): The contactor shall provide a CM, who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.5.9 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive or have access to contractual documentation or participate in the development of proprietary or source selection information (e.g. cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.10 Phase In / Phase Out Periods To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel available and on call 24/7 to provide services during phase in/ phase out periods. The phase in/out service periods are primarily used during the transition between contractors. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date (There are No other special phase in/out requirements for this contract except coordination between contractors).

2.0 Definitions and Acronyms: A listing of special terms, phrases acronyms used in the Performance Work Statement (PWS).

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 SUBCONTRACTOR. One that enters into a contract with a prime contractor in order to provide services, material or parts to meet the requirements of this PWS. The Government does not have privity of contract with the subcontractor.

2.1.3 CONTRACT MANAGER (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2.1.4 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 CONTRACTING SPECIALIST (CS): Under the guidance and authority of the KO, the CS provides contract oversite, making recommendations and related determinations to findings on behalf of government. The CS also acts as a contract administrator and subject matter expert for the government, providing mediation between the COR and contractor related to the service agreements and disagreements within the contract and task/delivery orders.

Only the KO can legally bind the government.

2.1.6 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.7 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.8 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.9 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.11 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CM Contract Manager CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CFP/M/E Contractor Furnished Property, Materials, Equipment CS Contracting Specialist DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense GFP ` Government Furnished Property FAR Federal Acquisition Regulation KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs OEM Original Equipment Manufacturer PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement PM Preventive Maintenance QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract and clear access to the equipment will be provided.

3.2 Equipment: The Contractor shall furnish all the necessary equipment to provide support outlined in this PWS to include mechanical equipment and tools.

3.3 Materials/Consumables: The Government shall supply oils necessary for servicing of machines. The Government shall also dispose of replaced oils for service of machines. Should government not have the necessary oils, parts and materials readily available, the contractor may provide them upon prior approval or request by the COR (See para 3.6). Government will make available technical service manuals for onsite use and reference.

3.4 Services: The contractor shall provide all required services or arrange such services by an approved & certified sub-contractor per the PWS. The contractor shall only provide services per the service agreements of this contract.

All changes and modification to this services agreement must be approved by the LEAD Contracting Officer without exception.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

3.6 Contractor acquired materials/consumables : When the government does not have the necessary, oils, materials or consumables available to service machinery, the contractor shall notify the COR for approval prior to obtaining, purchasing and Shipping any parts, materials or consumables to Letterkenny Army Depot. The COR shall submit a request to the contractor for any additional maintenance parts, materials or consumables needed to service the machinery. The government maintains the right to replace or install parts and materials shipped by the contractor.

The contractor shall provide the COR with all quotes and shipping costs requiring approval prior to purchasing any parts, materials and consumables items. The contractor shall provide the COR with copies of all tracking numbers and shipping documents for all items being shipped to Letterkenny Army Depot to perform maintenance services.

The COR will notify the contractor upon receipt of all parts, materials and consumables and provide copy of the packing slip(s) to the contractor for their records. Material and consumables acquired by the contractor shall be invoiced under the parts CLIN of the contract.

4.0 Contractor Furnished Property, Materials & Equipment (CFPM& E)

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 REQUIREMENTS:

5.1 The contractor shall provide all labor, material, parts, and equipment necessary to perform preventative maintenance (PM) on the machines in paragraphs 5.1 through 5.4 and perform unscheduled emergency and non-emergency maintenance on the machines list in Technical Exhibits 1 through 4 (See para 3.3 and 3.6).

5.1.1 All maintenance shall be performed in accordance with and meet all original equipment manufacturer (OEM) specifications. All PMs shall be completed within 30 days of notification by the COR that a PM is due. To eliminate delays the contractor shall notify the Government of the types of oils, lubricants, or filters and quantities needed for the service to be performed as specified in the applicable OEM manuals.

5.1.2 The contractor shall coordinate the delivery schedule of these oils, lubricants or filters with the COR when shipping hazardous material to LEAD (See para 3.3 and 3.6) The contractor’s technician’s shall notify the COR, utilize the In/Out Sheet upon their arrival/departure at end of each work day.

5.1.3 PREVENTIVE MAINTENANCE AND CHECKLISTS: See Letterkenny Army Depot’s (LEAD) PM Checklist for Specific Machinery Service Requirements (Attachment A):

5.1.4 All PMs shall be completed within 30 days of notification from the COR that a PM is due.

5.1.5 A PM report shall be submitted upon completion of each PM for each machine.

5.2 PREVENTATIVE MAINTENANCE HAAS HORIZONTAL CNC (MODEL EC1600, S/N 2051935): The PM shall be performed one (1) time per year during LEAD duty hours and as described in the specific OEM Manual, Technical Exhibit 1 (Item No. 1) and LEAD PM Checklists (Attachment A).

5.3 PREVENTATIVE MAINTENANCE INGERSOLL CNC MACHINE (MODEL MASTERSPEED, S/N

2N00066-1)

5.3.1 The PM shall be performed one (1) time per year during LEAD duty hours and as described in the specific OEM Manual, Technical Exhibit 1 (Item No. 1) and LEAD PM Checklists (Attachment A).

5.4 PREVENTIVE MAINTENANCE OF MILL AND LATHE MACHINES:

5.4.1 The contractor shall provide all, labor, tools, materials, parts, and equipment necessary to perform annual preventative maintenance on the mill and lathe machines on specified scheduled dates provided by the COR. All maintenance shall be performed specific to the OEM Manual, Technical Exhibit 1-4 and LEAD PM Checklists (Attachment A), Annual PMs shall all include all evaluating or repair of electrical and mechanical components as well as ball bar and laser alignments and required changes of worn or broken parts, air filter, oils & lubricants, light bulbs, drive belts, fuses, and evaluating and resolving machine malfunctions.

5.4.2 All PMs shall be completed within 30 days of notification from the COR that a PM is due. To eliminate delays the contractor shall notify the Government of the types of oils and quantities needed for the service to be performed as specified in the applicable OEM manuals. The contractor shall coordinate the delivery schedule of oils, lubricants and other hazardous materials with the COR (See para 3.3 and 3.6). The contractor shall notify the COR prior to disposal of any hazardous waste on Letterkenny Army Depot.

5.4.3 A PM report shall be submitted to the COR upon completion of each PM.

5.3.4 Minor adjustments to mill/lathe machines (defined as repairs which require less than 1.0 hour to perform and zero part(s) orders) shall be performed under CLIN 0001 during preventive maintenance. If, upon PM, the contractor determines that major adjustments or repairs (defined as repairs which require more than 1.0 hour to perform and/or a part(s) order) are needed, then these actions shall be classified as and performed under nonemergency repair.

5.4.4 In addition, a safety inspection corresponding to all applicable OSHA requirements for mill and lathe machines shall be performed.

5.5 PREVENTATIVE MAINTENANCE INGERSOLL CNC MACHINE (MODEL MASTERHEAD, S/N 28525):

5.5.1 The PM shall be performed one (1) time per year during LEAD duty hours and as described in the specific OEM Manual, Technical Exhibit 1 through 4 and LEAD PM Checklists (Attachment A).

5.6 PREVENTATIVE MAINTENANCE STRIPPIT CNC LASERS (MODEL IMPULS 4030, S/N 30401 &

35263): The contractor shall perform inspection and preventative maintenance on the Strippit Laser Machine per as stated in below paragraphs.

5.6.1 The contractor shall perform inspection and preventative maintenance (PM) on each Strippit Laser Machine per the for each Laser machine specific to the OEM Manual, Technical Exhibit 1-4 & LEAD PM Checklists (Attachment A).

5.6.2 In regards to dust collection systems they shall be equipped with sensors and vibration analysis components to continuously monitor those systems for impending failures. COR will be notified of degrading of systems for repair approval.

5.6.3 All maintenance shall be performed in accordance with original equipment manufacturer (OEM) specifications following the OEM’s manual. All PMs shall be completed within 30 days of notification from the COR that a PM is due. A PM report shall be submitted upon completion of each PM.

5.6.4 Turbo Blowers shall be replaced every 24,000 operating hours. During replacement, the turbo blower oil shall be replaced with new oil.

5.6.5 The contractor shall coordinate the delivery schedule of oils, lubricants and other hazardous materials with the COR (See para 3.3 and 3.6). The contractor shall coordinate with the COR prior to disposal of used hazardous waste.

5.6.6 All PM parts required to perform shall be billed under the parts CLIN as actuals.

5.7 PREVENTIVE MAINTENANCE FOR WATERJET MACHINES: The contractor shall provide all, labor, tools, materials, parts, and equipment necessary to perform preventative maintenance on the waterjet machines listed in OEM Manual, Technical Exhibit 1 through 4 and LEAD PM Checklists (Attachment A).

5.7.1 The contractor shall coordinate the delivery schedule of repair parts, oils, lubricants and other hazardous materials with the COR. This also includes disposal of used hazardous waste (See para 3.3 and 3.6).

5.8 PREVENTATIVE MAINTENANCE (30 Day PM for WATERJETS): The contractor shall perform a PM within 30 days after award of contract and every 4,000 hours thereafter. The PM shall be performed during LEAD duty hours and as described in the specific OEM Manual, Technical Exhibit 1 thru 4 & LEAD PM Checklists (Attachment A).

5.8.1 The contractor shall coordinate the delivery schedule of repair parts, oils, lubricants and other hazardous materials with the COR (See para 3.3 and 3.6). The contractor shall coordinate with the COR prior to disposal of used hazardous waste

5.9 PREVENTIVE MAINTENANCE FOR WIRE EDM’s: The contractor shall provide all, labor, tools, materials, parts, and equipment necessary to perform annual preventative maintenance on the Wire Electrical Discharge Machines (EDM’s) as listed in Technical Exhibits 1 through 4. All maintenance shall be performed in accordance with original equipment manufacturer (OEM) specifications following the OEM’s manual.

5.9.1 Minor adjustments to the EDM’s (defined as repairs which require less than 1.0 hour to perform and zero part(s) orders) shall be performed under designated CLIN during annual preventive maintenance. If, upon PM, the contractor determines that major adjustments or repairs (defined as repairs which require more than 1.0 hour to perform and/or a part(s) order) are needed, then these actions shall be classified as and performed under nonemergency repair.

5.9.2 Minor adjustments to the EDM’s (defined as repairs which require less than 1.0 hour to perform and zero part(s) orders) shall be performed under designated CLIN during preventive maintenance.

If, upon PM, the contractor determines that major adjustments or repairs (defined as repairs which require more than

1.0 hour to perform and/or a part(s) order) are needed, then these actions shall be classified as and performed under nonemergency repair.

5.10 NON-EMERGENCY MAINTENANCE RESPONSE: The contractor shall return non-emergency repair service calls within 72 hours. If the machine is operational, the contractor shall provide phone technical support to solve the problem. If the problem cannot be fixed via phone technical support, the contractor shall dispatch a service technician on site within 1 week.

5.10.1 Repairs identified by non-emergency diagnostic services shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. All work performed must be approved by the COR and verified for completion.

5.10.2 The contractor shall coordinate arrival dates with the COR. The contractor does NOT have exclusive rights to perform all non-emergency maintenance. The Government reserves the right to perform minor non-emergency repairs in-house as required. The contractor must inform the COR for approval prior to purchasing any repair parts.

A quote shall be provided to the COR for fair market price evaluation.

5.10.3 The contractor shall coordinate the delivery schedule of repair parts, oils, lubricants and other hazardous materials with the COR (See para 3.3 and 3.6). This also includes disposal of used hazardous waste.

5.11 EMERGENCY MAINTENANCE RESPONSE: The contractor shall return emergency repair service calls within 4 hours. If the machine is operational, the contractor shall provide phone technical support to solve the problem. If the problem cannot be fixed via phone technical support, the contractor shall dispatch a service technician on site within 48 hours.

5.11.1 Repairs identified by emergency diagnostic services shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the COR. The contractor does NOT have exclusive rights to perform all emergency maintenance.

5.11.2 The Government reserves the right to perform minor emergency repairs in-house as required. The contractor must inform the COR for approval prior to purchasing any repair parts. A quote shall be provided to the COR for fair market price evaluation.

5.11.3 The contractor shall coordinate the delivery schedule of repair parts, oils, lubricants and other hazardous materials with the COR. This also includes disposal of used hazardous waste.

5.12 SERVICE PARTS & EQUIPMENT: The contractor shall provide & perform repair OEM resolution services to include labor, tools and all necessary “parts and equipment” for all work to be performed under this contract (QASP Para. 5.0).

5.12.1 The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under paragraphs 3.0 through 3.6 and 5.0 through 5.13. Repair parts shall be billed as actual per the parts under CLIN/instructions. Funding for repair parts will be allocated on individual delivery orders. This shall not be construed to mean that the contractor has exclusive rights to supply all parts needed to perform non-emergency maintenance and emergency maintenance.

5.12.2 If the issue cannot be fixed via phone technical support, the contractor shall dispatch a service technician on-site within 48 hours. Labor hours for on-site repairs shall be for a three hour minimum. Repairs identified by emergency diagnostic services shall be coordinated with the COR who shall authorize repair by the method most advantageous to the Government. The contractor must inform the COR for approval prior to purchasing any repair parts. A quote shall be provided to the COR for fair market price evaluation.

5.12.3 The contractor shall coordinate arrival dates and repair schedule with the COR. Emergency service during weekend hours will be designated by the COR, and the contractor will adhere to the work hours specified in paragraph 1.3 and 5.11. The contractor does not have exclusive rights to perform all non-emergency maintenance or repairs on Government property. The Government reserves the right to perform non-emergency repairs in-house at any time. The Government reserves the right to procure parts required for maintenance performed in-house by most advantageous means.

5.13 REPAIR/OEM RESOLUTION: The contractor shall be contacted when the COR determines that a machine requires maintenance support (see paragraphs 3.0 through 3.6 and 5.0 through 5.1). The COR or LEAD’s Technical Advisor shall determine if the contractor has repaired a machine back to its normal operating condition. Should an ongoing problem continue to re-occur and the contractor is unable to identify and/or resolve the issue within 48 Hours, the COR may submit a formal request that the contractor schedule a certified OEM technician to correct the failure at NO additional cost to the government.

5.13.1 The sub-contractor shall coordinate the delivery schedule of repair parts, oils, lubricants and other hazardous materials with the COR (See para 3.3 and 3.6). The contractor shall also coordinate with the COR prior to the disposal of used hazardous waste on Letterkenny Army Depot.

5.13.2 If the contractor declines government’s request to contract the OEM technician or OEM trained technician, the government reserves the right to contract the repair of the machine to the OEM technician or OEM trained technician at no additional expense to the government and at the contractor’s full expense.

5.14 TECHNICAL TELEPHONE SUPPORT: The contractor shall provide all necessary parts for all work performed under this contract and shall be capable of procuring component, repair and replacement service parts for all machines listed in Technical Exhibits 1 through 4. The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under paragraphs 3.0 through 3.6 and 5.0 through

5.13 Repair parts shall be billed as actual per the parts CLIN instructions. Funding for repair parts will be allocated on individual delivery orders.

5.14.1 The contractor does NOT have exclusive rights to supply all parts needed to perform non-emergency maintenance and emergency maintenance. The Government reserves the right to procure parts required for maintenance performed in-house by most advantageous means. The contractor shall supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems at no additional cost to the Government. If the contractor is unable to answer question, they shall provide an OEM POC at no additional cost to the Government.

5.15 REPORT: At the end of each maintenance visit, the contractor shall provide the COR with a written report within 10 days of completion of approved work by the COR or LEAD’s Technical Advisor.

5.15.1 PM REPORTS: All PM reports shall contain the following items. The HAAS EC-1600 PM report shall also include a copy of the ball bar test results from the ball bar calibration.

5.15.2 General Condition: Status of the machine by major component.

5.15.3 Repair Parts: List of required parts, by nomenclature. Cost breakdown of parts and labor.

5.15.4 Repairs Completed: Cost breakdown of parts and labor.

5.15.5 Fire and Safety Violations: Location of violations. Cost breakdown by parts and labor, to repair violations.

5.15.6 Electrical Code Violations: Location of violations. Cost breakdown of parts and labor, to repair violations.

5.15.7 Corrective Action Statement: Status of system and description of malfunction. Location of system.

5.15.8 Estimated repair time: Estimated time for parts to be received, this includes cost of required repair parts and labor to complete the job.

5.16 REPAIR REPORT: The contractor shall submit a repair report for all services, emergency and non-emergency that includes a description of the repairs completed and cost…