RFP W911N2-21-R-0008 released.pdf

SEE ADDENDUM

(No Collect Calls)

W911N221R0008 23-Mar-2021

b. TELEPHONE NUMBER

717-267-8938

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 21 Apr 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KEVIN DUFFY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1R 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LETTERKENNY MUNITIONS CENTER

MONICA R DEAN

BLDG 3315

1 OVERCASH AVE

CHAMBERSBURG PA 17201-4150

TEL: 717-267-9577 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF65

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N221R0008

Section SF 1449 - CONTINUATION SHEET

NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors must be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database must be kept current.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database must be kept current and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 7 calendar days prior to the closing date. Questions submitted aftetr this time will be answered at the discretion of the Contracting Officer. The POC for this action is Kevin Duffy, kevin.a.duffy4.civ@mail.mil

4. Award without Discussions: The Government intends to award without discussions; therefore Offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

7. Period for Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

8. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract. Requirements Contract. All quantities are estimated and individualt task orders shall be issued citing specific quantities and delivery dates. Payment will be made on actual quantities serviced.

9. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

10. Set- Aside: The proposed contract is s unrestricted.

11. Contact Information : A Contracting Officer's Representative (COR) will be appointed at the time of award.

The successful Offeror will be furnished the COR name and contact information at the time of contract award.

12. Wage Determination: No.: 15-4253 (REV 14) dated 12/21/2020 and is hereby incorporated. Wage Determination can be viewed at http://www.wdol.gov

13. Instructions for Offeror’s, which is attached includes the evaluation criteria for Award. Offerors must review, adhere and submit their proposals compliant with the Instructions to Offeror/Basis for Award.

14.Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $200,000 per occurrence for property damage.

15. AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to Resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel

4400 Martin Road Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at: www.amc.army.mil/amc/commandcounsel.html

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

16. Pre-Award Survey: A Pre-Award Survey may be conducted to examine the offeror's technical ability, management structure, financial capability, accounting systems, security controls/clearances, labor resources, performance record, and ability to meet required schedules.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

HEAVY MOBILE EQUIPMENT SERVICE

LETTERKENNY MUNITIONS CENTER (LEMC)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items, necessary to perform on site preventative maintenance and all repairs to the list of heavy mobile equipment, such as Caterpillar (CAT), Terex, Hyster, etc., as defined in this PWS, except as specified in Paragraph

3.0 as Government Furnished. Only registered and authorized Caterpillar Authorized repair facilities (CAT) are eligible for proposal submission.

1.2 Background: This PWS explains the requirement for maintenance and repair of the heavy industrial earth moving equipment at the LEMC installation. The preventative maintenance will conducted according to the equipment manufacturer specifications, and according to the frequency recommended by the manufacturer. The repairs will be conducted on site, and on an as needed basis, according to the government request. The coordination of the repairs will be scheduled, by the LEMC Technical Point of Contact (TPOC) or the LEMC Contracting Officer’s Representative (COR).

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). See Technical Exhibit 1 of this PWS.

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall NOT perform services on these days:

1.4.3.1 New Year’s Day: January 1st (Observed the next business day before after the first if it falls on a Saturday or Sunday)

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th (Observed the next business day after the fourth)

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: Second Monday in October

1.4.3.8 Veteran’s Day: November 11th (Observed the next business day after the eleventh, if it falls on a Saturday or Sunday)

1.4.3.9 Thanksgiving Day: Fourth Thursday in November

1.4.3.10 Christmas Day: 25th of December (Observed the next business day after the twenty fifth, if it falls on a Saturday or Sunday

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0700 and 1600 on Monday through Thursday, and Friday with COR authorization, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at LEMC and the specific location will be provided by the COR. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 LEMC: Letterkenny Munitions Center

2.1.2 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.2 POC: Point of Contact

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAT Caterpillar Equipment CFR Code of Federal Regulations CFP Contractor Furnished Property CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property LEMC Letterkenny Munitions Center KO Contracting Officer OCI Organizational Conflict of Interest

ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 NONE

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Facility Clearance: The contractor shall possess or be eligible to receive and maintain a Letterkenny Army Depot specific clearance from the Defense Security Services. The contractor’s employees, performing work in support of this contract shall have been granted a Letterkenny Army Depot specific clearance from the Defense Industry Security Clearance Office. This level of clearance will require the employees obtain and maintain a Common Access Card (CAC). In order to obtain the CAC, each individual employee must complete a OF Form 306, a PSIP Checklist, become fingerprinted, provide adequate proof of citizenship, as described by the government and complete the TASS form. This process is guided by LEAD security and the LEMCO COR.

4.3 Caterpillar Official Training: All contractor employees that conduct maintenance and repairs to the equipment listed in 5.1.1 of this PWS must be certified by Caterpillar, which means that they are Caterpillar factory trained and factory certified. They cannot be certified as a group or have only a Certified Supervisor. ALL contractor employees conducting the maintenance and repairs must have an individual certification with their name on the document.

These documents will be provided to LEMC before the employee is permitted to conduct the on-site maintenance or repairs.

4.4 Driver License: All contractor employees shall possess a valid driver’s license/real ID. This will have to be provided upon request in order to access LEMC.

4.5 Equipment/Tools: The contractor shall furnish all equipment and tools required for completion of the requirements of this PWS. A service vehicle with hoist, fire extinguisher, welder, and specialty tools shall be furnished by the contractor to perform maintenance and repairs on-site at LEMC. The contractor shall also be responsible for the disposal and cleanup of all fluids and materials discarded during the maintenance and repair process. All the fluids and materials shall be disposed in accordance with applicable state and federal regulations.

5.0 Requirements: The contractor shall:

5.1. Equipment List: Conduct scheduled maintenance, according to the manufacturer’s specified warranty and frequency, at the request of the COR, to the following list(s) of equipment:

5.1.1. Caterpillar Earth Moving Equipment:

Nomenclature Model Serial Number Local ID Year Mfg

Bulldozer D8R 7XM05048 LE860 2000 Bulldozer D8T OKPZ02481 LE861 2006 Bulldozer D7R KNA01571 LE863 2016 Bulldozer D7R KNA01570 LE864 2016 Bulldozer D8T KPZ00835 LE862 2005 Loader L70F 26503 LE706 2011 Loader 973D LCP00445 LE119 2015 Loader 973C 3RZ00654 LE116 2002 Loader 973D LCP00123 LE117 2010 Loader 973D LCP00202 LE118 2011 Backhoe 430D BML02956 LE615 2003

5.1.2 Terex Container Handlers, Hyster Container Handlers, and Tactical Forklifts:

Nomenclature Model Serial Number Local ID Year Mfg Container Handler TFC45 171069 LQ891 2002 Container Handler HR 45-27 175060 LQ892 2006 Container Handler RS 45-27H C222E01602K LQ893 2012 Container Handler RS 45-27CH C222E01895M LQ894 2014 Truck Fork Lift 6000M 6000M2G1868 Q0582 1991 Truck Fork Lift TH407C 0MLH00920 LQ599 2014 Truck Forklift Rough Terrain

930-4 2363995 LQ598 2014

5.1.3 Maintenance: The routine, scheduled maintenance rate, shall not include travel time or expenses in order to reach the site, and the chargeable time starts when the technician arrives at the site of the machine. The maintenance process shall consist of Caterpillar Oil and Fluid Analysis Program (for the CAT equipment only).

The maintenance will be conducted according to the Original Equipment Manufacturers (OEM) Standards and any/all operator’s manuals. The COR can also schedule any maintenance between the mentioned intervals. Any conditions or issues requiring repair, identified by the contractor, during the maintenance procedure, shall be provided to the COR in writing within 3 days and the COR will either approve and schedule, or deny the proposed repairs. An example of a typical maintenance schedule is 250 Service Hours, 500 Service Hours, 1000 Service Hours, and 2000 Service Hours, and so on. The contractor must correct deficiencies created or identified during this maintenance by the LEMC COR that the contractor is responsible for at no cost to the government. The maintenance inspection/service shall encompass all listed equipment in accordance with the OEM standards and the Preventative Maintenance Inspection/Service:

5.1.3.1

Every 250 Service Hours Maintenance:

Air Conditioner-Test/adjust compressor Belt Inspect cooling system hoses Change engine oil and filter Inspect fan belts Change transmission filter (if applicable) Change coolant element/add conditioner Wash radiator (weather permitting) Replace air elements Clean or replace air conditioner element Drain water separator Lubricate applicable fittings Change final drive filers (if applicable)

Fuel filers-Wash primary/Change primary and secondary filters 250 hours.

Filter Analysis (REPEAT AT ALL LEVELS) Engine Transmission Final Drive Oil Analysis (REPEAT AT ALL LEVELS) Oil samples obtained from each compartment – results to COR Walk Around Inspection (REPEAT AT ALL LEVELS) Blade Bucket Bowl Bed Cutting Edge Hydraulic cylinders Lights Radiator Condition Oil and Fuel leaks Bests at equalizer bar end caps (Hi-Drive only) Frame Condition Track adjustment check Tire pressures System Checks (REPEAT AT ALL LEVELS) Electrical system Battery Electrolyte Engine oil pressure Coolant pH Coolant level protection Check all fluid levels Check brake operation

5.1.3.2

Every 500 Service Hour Maintenance Include all items from 250 Clean transmission breather Clean engine breather Change Hydraulic filters Drain sediment from fuel tank Change transmission filter Wash Fuel tank cap screen and replace filter Inspect ROPS belt

5.1.3.3

Every 1000 Service Hour Maintenance Include all items from 250/500 Change transmission oil Change oil in final drives (when applicable) Clean differential and final drive breathers (when applicable) Change transmission magnetic strainer Change oil front wheel bearings (when applicable) Change oil in swing drive (excavators)

Change oil in differentials (BHLs Only)

5.1.3.4

Every 2000 Service Hour Maintenance Include all items from 250/500/1000 Change oil in differentials Change oil in final drives Obtain coolant sample for final analysis Service Hydraulic System Change hydraulic oil Change hydraulic filter Wash filter screen

5.2 Repairs: The routine, scheduled repairs hourly rate, shall not include travel time or expenses in order to reach the site, and the chargeable time starts when the technician arrives at the site of the machine. The contractor shall conduct repairs to the equipment listed in 5.1.1 and 5.1.2 within a twenty-four (24) hour period of being reported by the LEMC COR. This will not include any emergency repairs. This is only schedule repairs. The work will be conducted on-site at LEMC. The hourly rate will have a separate CLIN and be described as conducting maintenance and repairs in 60 minute increments during the hours of 0700 to 1600, Monday through Thursday, excluding Federal Holidays listed in 1.4.2. Hourly rates shall not apply for the time spent by the contractor personnel after arrival at the site awaiting arrival of additional contractor personnel and/or delivery of parts or equipment etc.

5.3 Parts/Materials: Parts and materials for the maintenance and repairs will be provided by the contractor at cost and are only new standard parts or parts equivalent to new. The parts/materials replaced under the contract shall be subject to the commercial warranty applied to that specific item, and no mark ups are permitted. The parts and materials will have a separate CLIN and will be charged to the government by each(s). If the parts and materials do exceed $100 dollars each, then the parts and materials will have to be approved by the LEMC COR before they are placed on the equipment for maintenance or repair. The parts will listed on the invoice as a separate line.

5.4 Equipment Transportation: Equipment will only require transportation if it cannot be repaired on site. This cost will have a separate CLIN and the instances of transportation will not exceed $500 dollars. If the transportation will exceed $500 dollars then the LEMC COR must schedule and approve all transportation of all the equipment listed in

5.1.1 and 5.1.2. The contractor shall be responsible for the loading, offloading and transport of equipment that cannot be repaired on site to an offsite facility and for return of equipment back to LEMC. This includes hauling equipment, permits, escort vehicles, fees, tolls, driver of another vehicle, etc.

5.5 Travel Expenses: This will include any time, within a reasonable amount, as decided by the government and the contractor that the technician takes to drive to work site.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication Mandatory Date Description AR 385-55 Yes Prevention of Motor Vehicle Accidents LEAD PAM 385-4 Yes Requirements for Security, Safety, and Fire

Prevention for Contractors 29CFR 1910 Yes OSHA Standard for General Industry

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

QASP

INSTRUCTION TO OFFEROR'S

1. Proposal Submission.

A. The proposal submitted in response to this Request For Proposals, RFP) must be in compliance with the terms and conditions of the respective Offeror’s General Services Administration’s Schedule, requirements as stated in the RFP;. this attachment and the Performance Work Statement (PWS). All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award. Only registered and authorized Caterpillar Authorized repair facilities (CAT) are eligible for proposal submission.

B. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for

QUALITY ASSURANCE SURVAILANCE PLAN (QASP)

FOR

Heavy Equipment Repairs

Required Service

Applicable

PWS

Paragraphs

Performance Standards

Acceptable Quality Level

Surveillance Method

Outcome to be Achieved

Perform preventative maintenance

Para 5.1

Conduct preventative maintenance and validate baseline measurements are still intact

97% Compliance

Periodic Surveillance Customer feedback

Preventative maintenance is conducted and then documents are created to reflect testing and the results.

Perform repairs as required.

Para 5.1, 5.2

Perform repairs, confirm baseline measurements, within the timeline, invoice according to the conducted repairs.

97% Compliance

Periodic Surveillance Customer feedback

Repairs are conducted, and equipment is back in operation.

substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their Facility or experience and will base its evaluation on the information presented in the Offeror's proposal.

C. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (KO) in writing with supporting rationale as well as the remedies the Offeror is asking the KO to consider as related to the omission or error.

D. Proposal Submission. Each Offeror may submit proposals electronically via email in a format readable by Microsoft (MS) Word 2010, Adobe Acrobat X Pro, MS Excel 2010, and MSPower Point 2010, as applicable to Contracting Officer Michelle L. Fike email michelle.l.fike.civ@mail.mil and Contract Specialist Kevin Duffy email: kevin.a.duffy4.civ@mail.mil The Contractor shall submit proposals for consideration no later than 04:00 P.M. (Eastern Standard Time), 17 March 2021. Only one (1) proposal shall be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated.

E. Offerors submitting a proposal in response to this RFP shall submit a technical volume, past performance volume, and price proposal. The offeror’s company name, acronym, logo, or any other identifying information shall NOT be present on any other page but the Cover Letter. Text shall be single-spaced, on an 8 ½ x 11 sheet with a minimum one-inch margin all around. Font shall be no less than Times New Roman 10 pt. Pages shall be numbered consecutively within each volume. All proposal information shall be submitted in either MS Word or PDF format except for Pricing information (Volume III). Each volume shall be submitted as a separately-labeled electronic file.

Or, the volumes, including the Cover Letter, shall be separated by tabs in a three-ring, loose leaf binder and provided in electronic format as well. Offerors must ensure that Pricing information is only included in Volume III. Do NOT include any Pricing information the other volumes. Submit your proposal in accordance with the table below. All electronic submissions shall reference the complete RFP number in the subject line.

VOLUME

REFERENCE

TITLE

MAXIMUM

NUMBER OF

PAGES

Cover Letter (Facilities Clearance and Joint

Certification Program Form)

No page limit

I

Factor 1 Technical See below

Sub-factor 1.1 Management Plan 5

Sub-factor 1.2 Caterpillar Certification and Data Rights 2

II Past Performance Past Performance 5

III Factor 3 Price 5

H. Proposal Volumes:

Cover Letter for Each Volume: Cover Letter shall include offerors’ small business status/categories, company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE Code, DUNS number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, and/or specific information if proposing a teaming arrangement.

Volume I, Factor 1: Technical

The offeror’s proposal shall, at a minimum, address each of the sub-factors, as they apply to the Letterkenny Labor Support PWS. The Technical Proposal should be clear, specific, and complete. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the sub-factors listed below. Address your technical solution for meeting or exceeding the government’s minimum performance or capability requirements of each technical sub-factor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the PWS. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Sub-Factor 1.1 – Management Plan –The contractor shall provide its management plan to address the following:

- Describe your organization’s capability to support the requirements listed in Section 5.1, 5.2, 5.3, 5.4 and 5.5 of the Performance Work Statement, (PWS) with qualified personnel.

- Discuss your organization’s capability to meet the timeframes specified in the PWS.

- Describe your approach to fulfill the requirements in the

Performance Work Statement paragraphs 5.1. 5.2, 5.3, 5.4 and 5.5.

- What process will you have in place to ensure all employees are appropriately trained.

Sub-Factor 1.2 – Caterpillar Certification and Data Rights- The contractor shall provide clear and concise documentation that they are Caterpillar certified for PM, and Repairs to address the following:

Caterpillar certified training and possess Caterpillar data rights to support all service requirements.

Volume II, Factor 2: Past Performance

This volume shall contain past performance information regarding recent and relevant contracts. This volume shall not exceed 5 pages. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor, those subcontractor performing 20% or more of the work, in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation.

Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. The Offeror must provide the following information for each project submitted:

(a) Contractor/Subcontractor place of performance, CAGE Code and

DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring

Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the

Administrative Contracting Officer’s name, and current e-mail address, telephone.

(e) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(f) Contract award date.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

(i) Nature of the contractual effort and the relevancy to this proposed effort.

Volume III, Factor 3: Price

The offeror shall submit pricing information to support the reasonableness of their proposed prices for all CLINs with the exception of CLINs 0003, 1003, 2003. Failure to comply with the RFP requirements for Price information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Information shall be segregated by the performance periods and the total price for each CLIN as specified in the solicitation.

Information shall also show the consolidated total price for performance.

Pursuant to the Service Contract Labor Standards (SCLS) (formerly known as the Service Contract Act of 1965), the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits for the applicable locations will be made part of any resulting contract. For proposal purposes only, the Government has incorporated the applicable Wage Determination(s) in this RFP.

1. Basis of Award:

A. Award will be made to the quote that is determined to provide the best value to the

Government, in accordance with FAR 8.405-2(d), and the procedures specified in the RFP.

Offerors must meet the entry gate criteria (see B. Entry Gate Criteria) in order to proceed to full quotation evaluation (see C. Factors to Be Evaluated). Those Offerors meeting the entry gate criteria will be evaluated based on the following three (3) factors: Technical, Past Performance, and Price. The Technical factor is more important that than the Past Performance factor, which is more important than the Price factor. Note: All non-priced factors combined are significantly more important than price. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for the Technical factor and a rating of no less than “Satisfactory Confidence” or “Unknown Confidence” must be achieved for the Past Performance factor.

Proposal risk is integral to each evaluation element within these areas; however, the Government shall assess the risk associated with the Offeror’s overall proposal when determining which proposal offers the best value to the Government. Inconsistencies between an Offeror’s technical capabilities, past performance, or price will indicate risk, which could reduce an Offeror’s chance of being selected for award. Offerors are cautioned that the award may not necessarily be made to the lowest priced Offeror or to the highest rated technical Offeror.

The Government intends to make award based on the initial proposal submissions without conducting discussions. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold discussions if, during the evaluation, it is determined to be in the best interest of the Government. Discussions are fluid interaction(s) between the Contracting Officer (KO) and the offerors that may address any aspect of the proposal and may or may not be documented in real time. However, the Government reserves the right to conduct discussions using Interchange Notices (IN). Offeror responses to INs will be considered in making the order selection decision. Discussions may be conducted with one, some or all offerors as the Government is not required to conduct discussions with any or all contractors responding to this RFP.

B. Entry Gate Criteria: The Offeror must be rated acceptable for the following criteria in order to proceed to full quotation evaluation:

-Signed dated offer with proposal and pricing separately submitted and completed as required in FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) and in the Instructions to Offerors.

Evaluation Factors

Responses will be evaluated against the following factors and sub-factors:

Factor 1: Technical Sub-factor 1.1: Management Plan Sub-factor 1.2: Caterpillar Certification and Data Rights

Factor 2: Past Performance Factor 3: Price

FACTOR 1: Technical.

The technical proposal should demonstrate the contractor’s ability to perform the technical requirements of the PWS.

Sub-Factor 1.1 – Management Plan – Submittal Requirements and Sub-Factor 1.2-

Caterpillar Certification and Data Rights: These sub-factor will evaluate the offeror’s understanding and management methodologies to fulfill the requirements set forth in the Performance Work Statement. Letterkenny Army Depot emphasizes the need for a high morale and qualified work force. During evaluation of each proposal, the Government will assign each sub-factor a rating as shown below. The government will assign an overall rating to the Technical factor. A rating of unacceptable in one or more sub-factors will constitute an overall rating of unacceptable for the technical evaluation. The management plan sub-factor is more important than the Past Performance and Price.

The following ratings will be utilized:

COMBINED TECHNICAL/RISK

RATINGS

Color Rating Description

Blue

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of risk of unsuccessful performance is no worse than moderate.

Yellow

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Proposal is unawardable.

Factor 2: Past Performance A. The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the

PWS.

B. Offerors shall submit all information on Government and/or commercial contracts, Factor 2 for the prime offeror and each major subcontractor, those subcontractors expected to perform twenty (20) percent or more of the proposed effort, in performance or awarded during the past four years, from the issue date of this FOPR, which are relevant to the efforts required by this RFP. The Government may consider a wide array of information from a variety of sources, but is not compelled to rely on all of the information available.

C. Offerors shall include the most recent and relevant efforts (within the past four years) in their proposal. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned an “unknown confidence rating” and its proposal will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services as compared to the North American Industry Classification System (NAICS) 561210. Data used in conducting performance risk assessments shall not extend past three years prior to the issue date of the RFP, but may include performance data generated during the past three years without regard to the contract award date.

D. The past performance factor considers each offeror’s demonstrated recent and relevant record of performance in supplying services that meet the contract requirements. There are two aspects to the past performance evaluation: relevancy and performance confidence assessment.

(i) ) R ELEVANCY: The first aspect of the past performance evaluation is to assess the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. Relevancy is not separately rated; however, the following criteria will be used to establish what is relevant which shall include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

Past Performance Relevancy Ratings

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

QUALITY ASSESSMENT: Assess the quality of the offeror’s past performance on those recent efforts that were determined relevant by determining how well the contractor performed on the contracts. Documented results from Past Performance Questionnaires, CPARS, and other sources form the support and basis for this assessment.

P ERFORMANCE CONFIDENCE ASSESSMENT: The final step is for the team to arrive at a single consensus performance confidence assessment for the offeror, selecting the most appropriate rating from the chart below. This rating considers the assessed quality of the relevant/recent efforts gathered. Ensure the rationale for the conclusions reached are included.

Performance Confidence Assessments

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Factor 3: Price

A. Price proposals will be evaluated for (1) Total Evaluated Price (TEP),

(2) compliance, (3) reasonableness and (4) unbalanced pricing. Offerors whose price is determined to be unreasonable will not be considered for award.

B. The TEP will be calculated as the sum of the contractor’s proposed prices and the plug pricing set by the Government for the extended prices of all CLINs including the base period all option periods and all optional CLINs. Evaluation of options or optional CLINs shall not obligate the Government to exercise such options or optional CLINs.

C. The six-month extension of services is IAW FAR 52.217-8, "Option to Extend Services" and will only be utilized if necessary. The six-month extension of services is not to be considered part of any option period and will be a separate option exercised if it is utilized. Evaluation of options or optional CLINs shall not obligate the Government to exercise such options or optional CLINs.

D. Compliance: The Price proposal submitted by the offeror will be evaluated for compliance based upon the Proposal Submission requirements for the Price volume contained within the FOPR.

E. Reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 15.404-1(b)(2).

F. Unbalanced pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0001 1 Lot Preventive Maintenance (PM) Services

FFP

The routine, scheduled maintenance, consist of Caterpillar Oil and Fluid Analysis Program (for the CAT equipment only). The maintenance will be conducted according to the Original Equipment Manufacturers (OEM) Standards and any/all operator’s manuals. The COR can also schedule any maintenance between the mentioned intervals. Any conditions or issues requiring C/M with the PWS

FOB: Destination

PSC CD: J038

ESTIMATED

NET AMT

ITEM NO SUPPLIES/SERVICES EST.

UNIT UNIT PRICE EST. AMOUNT

0002 1 Lot Repair (Labor Hours)

LH

The routine, scheduled repairs, shall not include travel time or expenses in order to reach the site, and the chargeable time starts when the technician arrives at the site of the machine.